FA251720R0007 DRAFT RFP.pdf

DRAFT

OMB Approval Number 2700-0042 OMB Approval Number 9000-0008

NSN 7540-01-152-8064 33-133 STANDARD FORM 33 (Rev.

4-85) PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFG 350) Ë

RATING PAGE OF

1 |

PAGES

2. CONTRACT NO. 3. SOLICITATION NO.

FA251720R0007

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE

ISSUED

6. REQUISITION/PURCHASE

NO.

7. ISSUED BY CODE FA2517 8. ADDRESS OFFER TO (If other than Item 7)

FA2517 21 CONS/PKD

CP 719 556-8775

135 Dover ST, Bldg 350 Ste 1055 Peterson AFB, CO 80914-1192 United States

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until xx XXX xxxx local time

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-10. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL: Ë

A. NAME

Diana Cramer B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

719-556-8775 email diana.cramer@us.af.mil

11. TABLE OF CONTENTS

(X¸) SEC. DESCRIPTION PAGE(S) (x¸) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICE/COST PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS, CERTIFICATIONS

X F DELIVERIES OR PERFORMANCE X AND OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8) Ë

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR

DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE

ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS

IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

See Schedule

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

See Section G

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

COMPETITION:

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) Ë

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

OMB Approval Number 2700-0042 OMB Approval Number 9000-0008

NSN 7540-01-152-8064 33-133 STANDARD FORM 33 (Rev.

4-85) PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.214(c)

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Item Supplies/Services Quantity Unit Unit Price

Amount

PHASE-IN

SOC/Det 4 and Sensor Site 1:

LABOR

Contractor shall, except for items, equipment, and services specified in the PWS as Government Furnished Property or Services, provide Non-Personal Services for all personnel, supervision, transportation, items and services necessary to perform Phase-In services as stated in the Space Fence S-Band

PWS.

Period of Performance: 26 October 2021 – 25 December 2021 Product Service Code: M1BC

2 Month

PHASE-IN

SOC/Det 4 and Sensor Site 1 Local Purchase/Travel

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S-Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 October 2021 - 25 December 2021.

Product Service Code: M1BC

1 Lot

CLIN 0001

BASE PERIOD

SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 December 2021 - 25 May 2022.

Product Service Code: M1BC

5 Month

SECTION B Page 1 of 9 FA251720R0007

SECTION B

Unit Price

Amount

CLIN 0002

BASE PERIOD

Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 December 2021 - 25 May 2022.

Product Service Code: M1BC

5 Month

CLIN 0003

BASE PERIOD

Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 December 2021 - 25 May 2022.

Product Service Code: M1BC

CLIN 0004

BASE PERIOD

Local Purchase/Travel

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 December 2021 - 25 May 2022.

Product Service Code: M1BC

1 Lot

Option Line

Item

Option Period One SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2022 - 25 May 2023.

Product Service Code: M1BC

12 Month

Section B Page 2 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period One Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2022 - 25 May 2023.

Product Service Code: M1BC

12 Month

Option Line

Item

Option Period One Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2022 - 25 May 2023.

Product Service Code: M1BC

Option Line

Item

Option Period One Local Purchase/Travel

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2022 - 25 May 2023.

Product Service Code: M1BC

1 Lot

SECTION B Page 3 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period Two SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2023 - 25 May 2024.

Product Service Code: M1BC

12 Month

Option Line

Item

Option Period Two Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2023 - 25 May 2024. Product Service Code: M1BC

12 Month

Option Line

Item

Option Period Two Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2023 - 25 May 2024.

Product Service Code: M1BC

SECTION B Page 4 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period Two Local Purchase/Travel

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2023 - 25 May 2024.

Product Service Code: M1BC

1 Lot

Option Line

Item

Option Period Three SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2024 - 25 May 2025.

Product Service Code: M1BC

12 Month

Option Line

Item

Option Period Three Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2024 - 25 May 2025 Product Service Code: M1BC

SECTION B Page 5 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period Three Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2024 - 25 May 2025 Product Service Code: M1BC

Option Line

Item

Option Period Three Local Purchase/Travel

COST

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2024 - 25 May 2025 Product Service Code: M1BC

1 Lot

Option Line

Item

Option Period Four SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2025 - 25 May 2026 Product Service Code: M1BC

12 Month

Option Line

Item

Option Period Four Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

FFP: LABOR

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2025 - 25 May 2026. Product Service Code: M1BC

SECTION B Page 6 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period Four Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2025 - 25 May 2026 Product Service Code: M1BC

Option Line

Item

Option Period Four Local Purchase/Travel:

COST

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2025 - 25 May 2026 Product Service Code: M1BC

1 Lot

Option Line

Item

Option Period Five SOC/Det 4 - Huntsville, Alabama

LABOR

FFP

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2026 - 25 May 2027 Product Service Code: M1BC

SECTION B Page 7 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Option Period Five Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands

FFP: LABOR

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2026 - 25 May 2027 Product Service Code: M1BC

12 Month

Option Line

Item

Option Period Five Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2026 - 25 May 2027 Product Service Code: M1BC

Option Line

Item

Option Period Five Local Purchase/Travel:

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2026 - 25 May 2027 Product Service Code: M1BC

SECTION B Page 8 of 9 FA251720R0007

Unit Price

Amount

Option Line

Item

Extension of Services SOC/Det 4 - Huntsville, Alabama.

FFP LABOR

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2027 - 25 November 2027 Product Service Code: M1BC

6 Month

Option Line

Item

Extension of Services Sensor Site 1 - Kwajalein Atoll, Republic of the Marshall Islands.

FFP: LABOR

Contractor shall provide non-personal services for all personnel, supervision, transportation, items and services necessary to perform as defined in the Space Fence S-Band O&M PWS, inclusive of deliverables. Included are all equipment, parts, labor and associated costs for all maintenance that is foreseeable and can be forecasted. Also included are: all consumable items that may be necessary as part of day-to-day site operations.

Period of Performance: 26 May 2027 - 25 November 2027 Product Service Code: M1BC

6 Month

Option Line

Item

Extension of Services Individual Job Orders (IJOs)

Separately negotiated projects within the scope of the contract but not specifically identified in the PWS. The IJOs are within the general scope of the contract IAW the PWS.

Period of Performance: 26 May 2027 - 25 November 2027 Product Service Code: M1BC

Option Line

Item

Extension of Services Local Purchase/Travel

COST: NTE

The Contractor shall be reimbursed for weapon system parts and supplies not obtainable through ILS-S IAW the Space Fence S- Band Radar O&M PWS. The Contractor shall be reimbursed for unforeseeable parts and materials necessary for Civil Engineering repairs as stated in the PWS. The Contractor will be reimbursed for pre-approved labor surges. The Contractor shall be reimbursed for government approved TDY and non-local travel IAW the PWS.

Period of Performance: 26 May 2026 - 25 May 2027 Product Service Code: M1BC

SECTION B Page 9 of 9 FA251720R0007

FA251720R0007

Section H - Special Contract Requirements

Failure to perform in accordance with PWS para 1.28.2, page 8 will result in the Government removing 2% from the total invoiceable amount of the Operations & Maintenance (O&M) Contract Line Item Numbers (CLINs) of the non-conforming site. The 2% removal will occur each month for each vacancy not filled after 60 days. Each month will be calculated based on the total awarded amount and will not change based on the new value and funded amount of the O&M CLINS. The proration will begin on the 61st day and will be based on 2% of the monthly CLIN value divided by the number of days in the corresponding month and then multiplied by the number of days vacant in that month. All numbers will be rounded to the second decimal point. See Example 1 below. Moving, hiring, or promoting personnel from one site to another will constitute a vacancy at the losing site and does not start the 60 day time period over again as this is not a gain in personnel to the contract, but a re-shuffle of personnel. See Example 2 below.

The total number of vacancies will be looked at for the entire contract and not per site, but the 2% will be reduced from the CLIN of the non-conforming site. The Government considers failure to maintain staffing at the proposed and incorporated staffing level an event of default and reserves all rights and remedies of default. In the event of a termination for default, the Government will assess these damages until the Government reasonably obtains performance of similar services. This removal is in addition to excess costs of repurchase under the termination clause.

Example 1:

The 61st day of an unfilled vacancy falls on the 10th day of a month containing 31 days. The vacancy is open for the rest of the month, which is equal to 21 days. All values will be rounded to the nearest dollar.

CLIN 000X value = $100,000.

2% of CLIN 000X = $2,000.

$2,000/31 days = $64.52 per day (rounded to $65.00) $65.00 times 21 days = $1,365 which will be removed from the appropriate CLIN.

Example 2:

The SOC/Det 4 has two vacancies not filled within 60 days.

4% will be removed from the SOC/Det 4 O&M CLIN on the 61st day.

The contractor moves one person from SS1 to fill one vacancy at SOC/Det 4. There is now one vacancy at the SOC/Det 4 and one vacancy at SS1.

2% will be reduced from the SOC/Det 4 O&M CLIN for one vacancy and 2% will be reduced from SS1 O&M CLIN when the move of personnel occurs.

PWS Language

1.28.2 STAFFING POSITIONS. Retain personnel to meet mission and facility requirements essential to the work being performed under this contract. Employees shall have current and valid professional certifications at contract performance start in accordance with proposed position descriptions. Immediately notify the CO of a personnel vacancy. Submit a plan to the CO and Government Program Manager (PM) no later than 15 calendar days after a vacancy occurs and provide an updated personnel staffing chart. The contractor will have 60 calendar days from the date a personnel vacancy occurs. Replacement personnel must meet the qualifications and certifications of position descriptions as proposed by the contractor. If a Government delay prevents compliance with this requirement, submit a written waiver request to the CO for approval. The Government expects that performance continues for the areas vacant until the vacancy is filled. The vacancy is considered filled when the individual is on-site performing work meeting the position description requirements. Moving, hiring or promoting personnel from one site to another will constitute a vacancy at the losing site.

Deliverable:

Appendix A, D1.1.10, Personnel Staffing Chart and Vacancy Fill Plan Site Applicability: All Sites

SECTION J - Attachments

Document Type Description Pages Date Attachment 1 SFOM 2021 Draft Performance Work Statement 113 14-Sep-20 Attachment 2 SFOM 2021 Draft Crew Schedule Format 3 29-Jun-20 Attachment 3 SFOM 2021 Draft Staffing Matrix 3 10-Sep-20 Attachment 4 SFOM 2021 Draft CLIN Schedule Worksheet 1 29-Jun-20 Attachment 5 Draft Form DD254 3 30-May-19 Attachment 6 Instructions for Access to Bidders' Library 1 9-Sep-20 Attachment 7 SFOM 2021 Draft Clauses and Provisions 71 31-Aug-20

FA251720R0007

Source Selection Sensitive Information – See FAR 2.101 and 3.104 – FOR OFFICIAL USE ONLY

Section L - Instructions, Conditions, and Notices to Offerors

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

A. INFORMATION TO OFFERORS

1. Point Of Contact (POC). Upon release of the Request for Proposal (RFP), the sole POC for this acquisition is the Contracting Officer (CO), Ms. Kim Limon. Address any questions or concerns to the CO, Ms. Limon at (719) 556-5689 or email: kim.limon@spaceforce.mil.

2. Discrepancies and Ambiguities. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale not later than 15 calendar days after the RFP release. Also, the offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, not later than 15 calendar days after Final RFP release.

3. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

4. Pre-Performance Conference. A pre-performance conference will be scheduled by and held by the office issuing this RFP prior to the commencement of any work under the contract that will be awarded as a result of this solicitation and offer. The contractor or his duly authorized representative is required to attend the pre-performance conference.

5. Data Transmission. To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel.

Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the CO, Ms. Kim Limon via email, kim.limon@spaceforce.mil.

6. Bidders’ Library. None of the regulations, manuals, or other publications referenced in the RFP will be issued with the solicitation.

a. Access to documents. Bidders’ Library documents will include Export Controlled, For Official Use Only (FOUO), and other sensitive documents. Therefore, in order to access the Bidders’ Library, including all PWS exhibits, publications not accessible on the internet, property and equipment lists and workload data, offerors are required to submit an Explicit mailto:kim.limon@spaceforce.mil

Access Request to the documents on https://www.beta.sam.gov under solicitation number

FA2517-20-R-0007.

b. Classified and Hard Copy documents may be viewed by making an appointment with the Contracting Officer, Ms. Kim Limon via email, kim.limon@spaceforce.mil. Classified information shall not be submitted or included in proposals.

7. Initial Proposals. Offerors shall submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

8. Competitive Range Determination. If a competitive range determination is necessary, the Government intends to limit the number of contract proposals to only the most highly rated proposals in accordance with FAR 15.306(c)(2). In accordance with FAR 15.306(c)(2), the contracting officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

9. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. All offerors may request a debriefing IAW FAR 15.505 or 15.506. If offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each offeror may only receive a total of one debriefing.

10. As stated above, the Government intends to award without discussions. However, if discussions are required, the CO will request that offerors provide a Final Proposal Revision

(FPR).

11. Questions Concerning the Solicitation. All questions concerning this RFP must be submitted in writing no later than 5:00 pm (MT) on XX XXX 2020. Submit questions via email to the CO, Ms. Kim Limon at kim.limon@spaceforce.mil and Ms. Diana Cramer at diana.cramer.1@spaceforce.mil

B. PROPOSAL PREPARATION INSTRUCTIONS

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The offeror’s proposal must be submitted in accordance with these instructions.

a. This solicitation is being conducted in accordance with FAR 15.3 Source Selection, the DoD Source Selection Procedures dated 31 March 2016, and AFFARS 5315.3, including Mandatory Procedures (MP) 5315.3 and Informational Guidance (IG) 5315.404-3.

b. Offers will be evaluated using the Factors and Subfactors in Section M, Evaluation Factors for Award.

c. The Government intends to award using the Technical/Price Tradeoff (TPT) approach.

Technical proposals will be evaluated and assigned combined technical/risk ratings, which reflect the extent to which the proposal meets the Government’s specified performance and capability requirements, considering risk in conjunction with any relative strengths, https://www.beta.sam.gov/ mailto:kim.limon@spaceforce.mil mailto:diana.cramer.1@spaceforce.mil weaknesses, significant weaknesses, and deficiencies associated with the proposed approach. The Government may award to a higher-priced offeror if it is determined by the Source Selection Authority (SSA) that the superior technical approach outweighs the price difference. It is the Government’s intent to incorporate the Offeror’s technical approach (Space Fence System Technical), the Small Business Participation Commitment Document, and approved OCI Mitigation Plan (if applicable) into the contract as an attachment in Section J.

d. The offeror’s proposal must include all data and information requested. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and fair evaluation. Any offeror who submits an incomplete package may be considered non-responsive. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

e. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and validation of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. The absence of such convincing rationale will adversely influence evaluation of the proposal. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures, documentation or other embellishments are unnecessary.

f. The proposal acceptance period is specified in Block 12, Section A of the solicitation (SF33). The offeror shall make a clear statement in Section A that the proposal is valid 270 calendar days from receipt of offers. This period may be extended upon the mutual agreement of the offeror and the Contracting Officer. By signing the SF33, the offeror agrees to the above stated period.

g. Proposals shall not contain classified information.

h. Alternate proposals will not be accepted.

i. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one electronic copy of all unsuccessful proposals.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each copy shall be complete in itself. The proposal should include all of the information requested in the subparagraphs.

Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

a. Proposal Copies. For ease of evaluation, the required proposal formats and extent of data are described below.

1) Binding. Not applicable.

2) Electronic Copies. The electronic (softcopy) proposal shall be Microsoft Office 2010 compatible or later versions. The proposal will be submitted via the DoD SAFE (https://safe.apps.mil/ ) to the Contracting Officers, Kim Limón and Diana Cramer. All https://safe.apps.mil/ files must be clearly labeled as indicated below in Table 1. Each Volume must be submitted as a separate file, with the appropriate Title (see naming convention section C.2 below), with both a Word version and a PDF version. Offerors are advised to perform a computer virus check prior to submission.

3) Proposal Organization, Number of Copies, and Page Limitations. Offerors’ proposals shall consist of three (3) separate Volumes: Volume 1 – Space Fence System Technical, Volume 2 – Price, and Volume 3 – Small Business Commitment Document.

The titles and contents of each Volume should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count/limit will be per volume as defined below. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Table 1 - Proposal Organization

VOLUME TITLE PAGE

LIMIT

NUMBER OF

ELECTRONIC

COPIES

1 Space Fence System Technical 30* 1 MS Word

1 PDF

2 Price Documents Unlimited 1 MS Excel

1 PDF

3 Small Business Commitment Document

10 1 MS Word

1 PDF

4 Contract Documents Unlimited 1 MS Office

1 PDF

* The page limitation does not include Space Fence Staffing, Subfactor 4 utilizing the RFP Attachment 3 format provided, or Table of Contents and Glossaries identified in B.2.a.7 below

4) Pages. A page is defined as the electronic equivalent of one face/side of an 8.5 x 11-inch sheet of paper. All information except for document numbers, page number, etc., shall be provided in an image area of 6.5 x 9 inches (one inch margin on all sides). The background color of each page of the proposal submission shall be white or ivory only (except for change pages after initial proposal submission). All material must be contained within the page limit identified. Excess pages will not be evaluated. Divider pages will be included in the page count.

5) Text. All type size, excluding charts, tables, headers and footers, shall be in black or blue Arial font, and shall not be smaller than Microsoft Word 11 point font, normal proportional spacing. Text may be single-spaced. Reproduced sections of the document (SF33/SF30, DD254, and Sections A through K, etc.) and preexisting documentation (such as DCAA approval letters, CAS Disclosure Statement, signed teaming agreements, etc.) are exempt from the stated font requirement.

6) Charts, Tables, Headers and Footers. Charts, tables, headers and footers shall be in black or blue Arial font, and shall not be smaller than Microsoft Word 9 point font, normal proportional spacing. All information in charts, graphics, tables, exhibits or diagrams shall be submitted in a Microsoft Office 2010 or later format.

7) Table of Contents, Indexing, and Glossary. Each submission shall contain a table of contents with hyperlinks. Tab indexing shall be used to identify sections. Each proposal shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited. Cover pages, Tables of Contents and Glossaries do not count against the page limitations for their respective factors.

8) Change pages after initial proposal submission. If the offeror submits proposal revisions, during or after discussions, any changed content shall use a font of black or blue highlighted in yellow and a change bar in the margin. Include the date of the revision and revision number in the footer. Make spreadsheet revisions obvious by highlighting cells that changed.

9) Evaluation Notices (ENs) and Final Proposal Revisions (FPRs). Proposal format restrictions shall apply to responses to ENs and final proposal revisions (as needed).

C. RECEIPT OF PROPOSALS.

1. Space Fence Technical (Volume 1), Price Document (Volume 2), Small Business Commitment Documents (Volume 3) and Contract Documents (Volume 4) The offeror’s Proposal documents, electronic copies, must be received no later than 3:00 p.m. Mountain Time (MT) on XX XXX 2021 and shall be delivered to the Contracting Officer (CO) as specified above via DoD SAFE.

2. Proposal Labeling. Submission description through DoD SAFE will clearly state the Solicitation number, Company Name and Point of Contact. All files sent through the DoD SAFE shall follow this naming convention (abbreviations are acceptable):

Company Name_Vol#_VolTitle Example: ABC LLC_Vol1_Factor 1 ABC LLC_Vol1_Factor1_Subfactor2

Failure to follow this naming convention may result in your proposal being deemed unresponsive and ineligible for award.

D. PROPOSAL INSTRUCTIONS

1. VOLUME 1 – Space Fence System Technical (Factor 1). Space Fence System Technical will be evaluated at the Subfactor level. Each of the four (4) Subfactors will be assigned a combined technical/risk rating, as described in Section M. Using the instructions provided below and in consideration of the assessment criteria, provide as specifically as possible the approach you would use for accomplishing the technical requirements contained in Factor 1 – Space Fence System Technical. By your proposal submission, you are representing that your firm will perform all the requirements specified in the RFP. Performance or capabilities proposed above mandatory minimums will be incorporated in part or in its entirety into the contract. Submit your technical proposal for Factor 1 – Space Fence System Technical addressing the following:

a. SOC Operations and Support (Subfactor 1). Provide an approach to meet or exceed the Government’s Operations and Support PWS requirements. Include a proposed monthly Operations crew schedule (using the Operations (Ops) Crew Schedule format provided in RFP Attachment 2, Tab 1, Operations Crew Schedule) demonstrating an approach to Space

Fence SOC Ops and Support requirements without gaps in shift coverage or in fully qualified Operations and Support personnel.

b. Sensor Site 1 Dual-Role Operator/Maintainers (Subfactor 2). Provide an approach to meet or exceed Government’s Sensor Site 1 Dual-Role Operator/Maintainers requirements, to include an approach for limited operational mission tasks in the event the SOC becomes unavailable.

c. Space Fence Mission System Level 1 Maintenance (Subfactor 3). Provide an approach to meet or exceed the Government's Mission System Maintenance Management requirements. Include a proposed monthly Maintenance crew schedule (using the Maintenance Crew Schedule format provided in Attachment 2, Tab 2, Maintenance Crew Schedule) demonstrating an approach for the maintenance and repair of the SF mission system without gaps in shift coverage or in fully qualified Maintenance personnel.

d. Overall Space Fence Staffing Plan (Subfactor 4). Provide an overall staffing approach illustrating the composition of the proposed workforce, by labor categories or position titles and numbers, the number of hours to meet or exceed Space Fence PWS requirements for the base period and all option years. Use the Staffing Matrix format provided (RFP Attachment 3), and include labor category or position descriptions, position title, relevant experience, relevant education, required certifications/licensing, required security clearances, as well as responsibilities necessary to meet or exceed Space Fence PWS Requirements.

3. VOLUME 2 – Price Documents (Factor 2). The purpose of this factor is to provide information to the Government to determine the price as fair and reasonable. The offeror’s proposal shall include a signed copy of the SF33 and all attachments, and Sections A through K, completed as required, and will be evaluated in accordance with Section M, paragraph M- 3.C.5.

a. Price Information. The CO has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required.

If at any time during this acquisition the CO determines that adequate price competition no longer exists, offerors may be required to submit information necessary for the CO to determine the price fair and reasonable in accordance with FAR 15.403-5.

1) Insert proposed unit and extended prices in Section B of the solicitation for each Fixed Price Contract Line Item Number (CLIN), including all option periods, down to the subCLIN level, if applicable. When extending the Fixed Price CLINs, use twelve months of service as the quantity for each option year CLIN; exceptions being the phase-in CLINs (quantity of two months), the base period CLINs (quantity of five months), and Extension of Services CLINs (quantity of six months). Offerors must propose on every contract line item, even if it is $0.00, in order to be considered for award. Phase-in CLINs will not be included in the total evaluated price.

2) The Government has established contract estimates for the Cost Reimbursable CLINs, under Section B of the solicitation. These numbers should not be adjusted by the offeror.

3) Provide a summary page of the total proposed price for each CLIN, in the order listed in Section B of the solicitation, for phase-in, the base period, and each option year. All offerors must submit a fully completed SF 33 as well as the summary page using RFP Attachment 4, CLIN Schedule Worksheet.

i. For fixed priced CLINs, list the CLIN number, the unit price, and the extended amount, down to the subCLIN level.

ii. For cost reimbursable CLINs, list the CLIN number and propose the costs established by the Government as found in RFP Attachment 4 CLIN Schedule Worksheet.

iii. For Individual Job Order (IJO) CLINs, propose $0.00 as these will be subject to separate negotiation as the individual jobs arise.

4) All dollar amounts for all CLINs/subCLINs should be proposed in whole dollar amounts.

5) The Government is providing to offerors the Government Furnished Property (GFP) listed in the Bidders’ Library. If the offeror is proposing to use GFP currently in its possession, it shall identify such GFP in accordance with FAR 45.201(c). In addition to the amount of rent that would otherwise be charged, the offeror shall include the basis and or calculation of the submitted rental amount. The offeror shall submit this data in formats readable by MS Excel 2010, with all formulas and data intact, editable, and unlocked.

6) Identify termination costs in the RFP Attachment 4 CLIN Schedule Worksheet.

Termination costs will not be included in the total evaluated price.

3. VOLUME 3 – Small Business Commitment Document (Factor 3). The offeror shall submit a “Small Business Participation Commitment Document” which specifies the offeror’s level of commitment to small business utilization in performance of this requirement. The Small Business Participation Commitment Document will be incorporated into the apparent successful offeror’s Small Business Subcontracting Plan prior to award. Factor 3 – Small Business Commitment Document will be evaluated on an “acceptable/ unacceptable” basis as described in Section M, paragraph M-3.C.4. An offeror’s proposal must receive an “acceptable” rating in order to be eligible for award. If your company is registered as a small business under NAICS 517919 in the System for Award Management (SAM), a Small Business Participation Commitment Document is not required and will be given a rating of “Acceptable”. All other proposals must address the following:

a. A minimum quantitative requirement (MQR) of 20% of total contract cost for small business concern participation is required. (Total contract cost is defined as the cumulative total cost of all the exercised options).

For example, in the base period, before option year 1 is exercised, 20% of the total contract cost is 20% of the cost of the base period. Once option year 1 is exercised, 20% of the total contract cost is 20% of the total cost of the base period plus option year 1, and so on. The 20% calculation will be based on the cost of each option when it is exercised; subsequent additions to the contract cost during that year – i.e. IJOs – will not affect the 20% calculation.

Proposed Contract Value $ <fill in base contract and all option years>

Minimum Quantitative Requirement (MQR) - Small Business Participation (Including Small Business prime offeror’s participation)

b. Signed teaming agreements in which each small business concern utilized as a teaming partner or subcontractor is specifically identified and formally committed to by name. Failure to comply with this component in a submitted proposal, may result in a determination of unresponsiveness and may render the offeror ineligible for award.

4. VOLUME 4 -Contract Documents. As part of the proposal submission, include the following:

a. Section A - Completed Standard Form 33 (Solicitation, Offer, and Award). Completed form digitally signed or with a signed, scanned copy by the offeror constitutes an offer, which the Government may accept.

b. Completed Section K, Offeror’s Representations (Prime). Complete the FAR representations and certifications in the System for Award Management (SAM) website at http://www.sam.gov. However, if any FAR or DFARS representations and certifications required are not included in SAM, submit the completed representation or certification as part of this chapter. Additionally, include any FAR, DFARS, or AFFARS clause requiring fill-in information, as well as any other acknowledgments required.

c. Cognizant DCAA/DCMA Office. Identify your cognizant DCAA and DCMA office, including point of contact, address and telephone number. Provide a description of your estimating, accounting, pricing, purchasing, and property management system (as applicable) and state whether it has been reviewed and approved by your ACO. If you currently have contracts covered by Cost Accounting Standards (CAS), submit the status of your CAS Disclosure Statement and a copy of the Statement. If you are CAS-exempt, provide the reason for the exemption.

d. Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. To facilitate the responsibility determination, include a “roadmap” describing all such changes in the organization of your company within the last 6 years. Include CAGE codes for any predecessor or affiliated companies to facilitate Government research.

e. Acknowledgement of all Amendments. Each offeror must sign and return one electronic copy of the Standard Form (SF) 33 by the date specified on the form. This document may be scanned or be a signed PDF copy.

f. Assumptions. Clearly state all assumptions made, including in the technical approach and price. If there are no assumptions made, state so clearly.

g. Exceptions to Terms and Conditions. Clearly state any exceptions to the terms and conditions of the RFP. If there are no exceptions to the terms and conditions, state so clearly.

h. Statement of the period for which the proposal is valid. Ensure period is specified in Block 12, Section A of the solicitation (SF33), in accordance with paragraph B.1.f.

i. Labor rates. Confirm that direct labor rates utilized in proposal preparation conform to the applicable Wage Determination.

j. Authorized Offeror Personnel. Provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

k. Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (large or small) as it applies to NAICS 517919.

l. Continuance of Performance/Mission Essential Services. Submit all information required by DFARS clause…