GEODSS_Questions_and_Answers_-_Round_1.pdf

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.* GEODSS Questions and Answers - Round 1

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

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Briefing N/A N/A

Will the Government consider making the Award Date and the Transition Start Date the same date to significantly mitigate risk associated with potential employee retention during the five month period currently planned between 8 April 2020 Award notice and 31 August 2020 phase-in?

The Government will take this into consideration and any changes to the phase-in period will be provided in the

RFP.

General N/A N/A Do you expect another draft RFP? Another draft RFP is not expected.

General N/A N/A Is a minimum teaming arrangement required? No.

General N/A N/A Have you thought about developing a budget range in order for industry to understand it is going to cost more money than the current requirement?

The Government's budget will not be posted and the pricing should be fair, reasonable, and balanced based on the requirements of the PWS.

General N/A N/A What drove to go back to the 24/7 ops?

The PWS is updated to reflect the areas 24/7 support capability is required.

General N/A N/A

In Diego we cross train, so how do you take that into acct with the key positions?

If a company proposes cross-utilization of employees, as a requirement of Section L, the benefits derived from this approach shall be addresssed and clearly describe how this will benefit the Government.

General N/A N/A

SCI billets, do you expect those to be filled on day one? Will the Government change this requirement to TS/SCI eligible? Contractors cannot hold TS/SCI clearances without a DD254 to support the requirement?

The requirements for TS/SCI cleared personnel and timeline will be defined in the PWS.

General N/A N/A Location of the Det 3 SCIF may be on the Summit, so will there be a requirement to bring classified data from one bldg to the other bldg? The response time to support and that, do we have to monitor every so often?

Availability of the bldg etc for our response would be limiting.

Courier requirements are defined in the DD Form 254. Exact SCIF locations are not available at this time.

General N/A N/A Do you have any say into the new sites construction or quality of life?

Dependents, internet etc No.

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

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General N/A N/A

Will the contract type change?

The overall contract type will not change. However, when upgrades and additional sites are added, CLIN types will be determined by the CO.

General N/A N/A Is there any guidance that there are a certain number of Foreign Nationals that will need to be hired? There is no guidance at this time.

General N/A N/A

Are there any guidelines for an OCI plan or is it just a general plan?

Submit a general plan that clearly identifies how you are mitigating the OCI detailing the work that is proposed to be performed on both efforts. The FAR does not dictate the type of plan to submit.

General N/A N/A What things happen on the programs that keep you up at night?

Risks that we have identified with manning and the others we briefed are the biggest concerns.

General N/A N/A What about the ruling that Diego Garcia will be returned to the natives?

We do not have any further information at this time regarding the ruling.

General N/A N/A Will the Government provide a historical vehicle count for contractor provided vehicles?

The Government does not track contractor provided vehicles and cannot provide this information.

General N/A N/A

Is the staffing plan excluded from page count?

Instructions to offerors will be clarified in Section L to state "The page limitation does not include GEODSS Staffing, Subfactor 3, utilizing the Attachment 3 format provided"

General N/A N/A We are hearing that Diego Garcia is closing, you mention additional sites, which ones are you considering?

The site configurations are not in our realm. We are waiting more information.

General N/A N/A TS/SCI - is the contractor required to have a TS/SCI facility? No.

General N/A N/A How solid is the RFP schedule? Aiming for an end of May release General N/A N/A Is the Acquisition Strategy fixed as full and open? Yes, it is full and open

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

Paste relevant text from the document you are commenting on

General N/A N/A

Is the workload data mature? Is there any type of workload missing?

Yes, workload data is posted in the Bidders' library. Nothing is missing that we are aware of at this time. If you find something is not answered, please ask during the Q&A period

General N/A N/A Is transition FFP or CR? FFP

General N/A N/A

Is the Transition Plan part of the proposal?

No, the transition plan is not part of the proposal, but the requirements are defined in the PWS, see section

2.13.2. and subparagraphs, which includes the transition plan deliverable in paragraph 2.13.2.1.

General N/A N/A Do you expect to have any Basis of Estimate? No.

General N/A N/A Labor Category Descriptions - Do the CBA categories have descriptions? Will they be part of the Bidders' library?

The CBAs are posted in the Bidders' library. No there are only titles in the

CBA.

General N/A N/A

Are you going to be doing a cost realism analysis?

The Government does not intend to do a cost realism analysis, but if it is necessary then the Government will include it in the final RFP.

General N/A N/A Are there any pension issues? Not that we are aware of at this time.

PWS

1.1.5 Individual

Job Orders (IJOs)

The Government anticipates using fixed-price or CR IJOs, to be determined by the Contracting Officer (CO) on a case-by-case basis.

As the scope of IJOs are unknown, would the Government consider using Fixed Price or Cost Plus Fixed Fee for the IJOs vice Cost Reimbursable? For IJOs that are cost based, these will still require management oversight.

The majority of IJOs are expected to have well-defined requirements, therefore, will be FFP. If a requirement or outcome cannot be well-defined, the IJO will be negotiated as a Cost-type.

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

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PWS 1.1.4

Procure all parts and supplies necessary to support the Mission System through ILS-S. For parts and supplies not available through ILS-S, provide three quotes to the COR and Government PM for review, and then to the CO for approval.

Once CO approval is granted, items may be procured and charged to the CR CLIN.

Procurement activities include time to price the procurement effort, manage the suppliers and overall coordination of the deliverable, would the Government consider utilizing a Cost Plus Fixed Fee CLIN for local purchase and Cost Reimbursable for Travel costs?

The local purchase and travel cost CLINS will remain Cost Reimbursable and only weapon system parts and supplies not obtainable through ILS-S and parts and materials necessary for Civil Engineering repairs will be reimbursed.

PWS 1.1.19.1.3 Crisis Response. Is this to be understood for Exercises and inspections only?

Yes, PWS paragraph 1.1.19.1.3 is for exercises and inspections only.

PWS 2.2.1.1 Mission System Failures Requiring SA Support.

If this is deemed Crisis Response, Responding time is not consistent.

Crisis Response and Mission system failure response are two separate requirements. However, PWS response times for paragraph 2.2.1.1.

were updated for consistency.

PWS 2.10.5 Appoint a primary and alternate AT Representative (ATR). What Qualifications or certifications are required for these individuals?

These have been added in the revised

PWS.

PWS 2.10.2 Maintain physical security aids such as security fencing… Is the contractor responsible for the site’s perimeter fencing? Yes, however site applicability was revised to Det 1 and Det 2.

PWS 2.1.1.5.1

Annual Certification…Personnel on leave or on TDY shall receive recurring training prior to their first duty shift upon return.

Please clarify, must operations personnel recertify after returning from every leave or TDY?

This has been clarified in the revised

PWS.

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

Paste relevant text from the document you are commenting on

PWS 2.3.1.9 Mission System Maintenance Documentation Is the contractor graded on the accuracy of IMDS entries?

Yes, PWS paragraph 2.3.1.9. has a performance standard of "AQL (PO #5): MDC data shall be entered into IMDS with 95% initial accuracy, 98% accuracy within 72 hours and 100% accuracy within 5 days"

PWS Section 3.0, para 3.3.10, page 50 Health Care reimbursements Will the Government please provide actual, or estimated, costs for emergency airlift cost reimbursement?

An estimate cannot be provided for emergency airlift. This will have to be worked with the agency providing emergency airlift at the time it is needed.

PWS 1.1.21.3, page 9 Advanced Training Specifics of this training were not provided in Appendix F. Would the Government please provide information regarding the Advanced Training?

Advance training examples are provided in the bidders' library.

PWS 1.1.23

“The Contractor shall immediately report problems affecting requirement accomplishment or Contractor performance to the COR, Government PM, and CO.”

Are offerors to infer the requirement to coordinate with the COR, Government PM, and CO does not preclude the awarded contractor from also coordinating with outside agencies for support and mission execution?

The requirement to coordinate per the PWS paragraph is specifically to report problems or Contractor performance. It does not preclude the Contractor from coordinating with outside agencies to perform the duties IAW the PWS.

PWS 1.1.23.4.1, page 10 Travel (Det 2) Would the Government please provide actual, or estimated, costs for

AMC travel?

Contact AMC for current rates. The Government will not provide estimates.

Section B Section B CLIN Table

Contract transition-out is addressed in PWS 2.1.3.3 but no Transition-out CLIN is shown in RFP Section B. Is it the government's intent for the contractor to include the transition-out activities in the final CLINs rather than exercise a Transition-out CLIN?

This will be addressed in the Final

RFP.

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

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Section L L-5.B.2.a.(5)

"Text. All type size, including charts and tables, shall be in Arial font, and shall not be smaller than Microsoft Word 11 point font, normal proportional spacing.", page 68

Would the Government please allow offeror's to use a smaller, legible font for charts, tables, and graphics?

Changed to the following: Charts and tables shall be in Arial font, and shall not be smaller than Microsoft Word 9 point font, normal proportional spacing.

Section L L-5.B.2.a.(5)

"Text. All type size, including charts and tables, shall be in Arial font, and shall not be smaller than Microsoft Word 11 point font, normal proportional spacing.", page 68

The font used in Attachments 2-5 is different than the font specified in Section L.B.5. Will the Government please confirm that offerors are to use fonts as provided in the Government attachments, in lieu of instructions in L.B.5?

These will be revised in the Final RFP to match required font size.

Section L L-5.B.2.a.(5)

"Text. All type size, including charts and tables, shall be in Arial font, and shall not be smaller than Microsoft Word 11 point font, normal proportional spacing.", page 68

Will the Government please allow offerors to use a smaller font document Headers and Footers?

Section L, Instructions to Offerors, was modified to state "Charts, tables, headers and footers shall be in Arial font, and shall not be smaller than Microsoft Word 9 point font, normal proportional spacing."

Section L L-5.B.2.a.(5)

"Text. All type size, including charts and tables, shall be in Arial font, and shall not be smaller than Microsoft Word 11 point font, normal proportional spacing.", page 68

Will the Government please confirm that reproduced sections of the document (SF33/SF30, DD254, signed copy of the Model Contract, and Sections A through K, etc.) and preexisting documentation (such as DCAA approval letters, CAS Disclosure Statement, signed teaming agreements, etc.) are exempt from the stated font requirement in Section L.B.5?

Final RFP will define text exemptions.

*If there are any inconsistencies between this document and the RFP, the RFP takes precedence.*

Doc Section # Relevant Text Comment / Questions Government Response

Section A-M, PWS, etc.

Section number

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Section L L D.3.a (3)

The Government will incorporate all current and applicable Collective Bargaining Agreements (CBAs) and Department of Labor Wage Determinations (WDs) into Section J of the RFP.

This section states the CBAs and WDs will be incorporated into section J, will the Government provide the associated CBAs and WDs prior to the final RFP?

The Collective Bargaining Agreements and Wage Determinations will be provided in the Bidders' library.

Section L

Page 69, D.

PROPOSAL

INSTRUCTION

S

N/A Please confirm that Subfactor 1 only needs to address PWS Section 2.1 and all of its subparagraphs. Yes.

Section L L-5.B.2.a.3) and L-5.B.2.a.7)

Page Limitation, Table 1, (* The page limitation does not include Staffing Matrix (Attachment 3), or Table of Contents and Glossaries identified in L- 5.B.2.a.7) below)

Will the Government consider a Compliance Matrix attachment as Table of Contents for page limitation purposes and not include the Compliance Matrix Attachment as part of the page limitation restrictions? [Compliance Matrix: a matrix identifying the Proposal paragraph to its respective PWS paragraph, or reference to a guidance document or Section L, M]

A Compliance Matrix attachment will not be permitted.

Section L L-5.D.3.b.4) Organizational Structure Change History.

Other than as part of the Organizational Structure Change History (RFP:

L-5.D.3.b.4), where else will the Government use a responsibility determination (RFP: M-4.B.3). How will the Government use those results in the evaluation? (FAR 9.104, FAR 9.105)

The Responsilbity Determination will be used by the Contracting Officer, IAW FAR 9.105-2.

Section M N/A N/A

Given the importance of having thoroughly trained personnel, especially at remote locations, would the Government consider adding Knowledge Management to the list of GEODSS System Technical subfactors or in conjunction with the GEODSS Retention subfactor?

The Government does not intend on changing the Technical Subfactors at this time.

Section M N/A N/A Given the importance of the GEODSS Operations, would the Government consider adding Program Management to the list of GEODSS System Technical subfactors?

The Government does not intend on changing the Technical Subfactors at this time.

Draft RFP Comments