Exhibit Q- Summary of Required RFP Submittal Documents.pdf

SUMMARY OF REQUIRED SOLICITATION DOCUMENTS

PART 1: TECHNICAL PROPOSAL (RESPONSES TO TECHNICAL EVALUATION CRITERIA)

Offerors shall respond to the following technical criteria:

1. Corporate Capabilities

Offeror shall provide information and demonstrate each sub-criterion below either in the form of its corporate capabilities or a project summary.

• Offeror shall provide information and demonstrate each sub-criterion below either in the form of its corporate capabilities or a project summary.

• Experience installing or coordinating the installation of medium voltage power utilities under public roadways.

• Having at least ten (10) years of construction industry experience in the installation of new medium voltage power underground utilities, including experience connecting into an existing power system installed in underground concrete encased duct bank systems. Must be familiar with confined space entry and ODH requirements for manhole entry.

• NFPA 70E compliant and have experience of electrical installation of similar voltages.

2. Current/Past Projects

FRA will evaluate the extent to which the Offeror’s previous experience with projects of a similar size, scope, and complexity demonstrates the Offeror’s capability to successfully perform the requirements of this project. Offeror shall provide at least four (4) project experiences completed within the past ten (10) years that are of similar type, size, scope, and complexity as described in the solicitation documents.

Items of interest for the project experience are:

• Installation of medium voltage jacketed concentric neutral power cable in duct bank systems.

• Removal of medium voltage jacketed concentric neutral power cable in duct bank systems.

• Splicing of medium voltage jacketed concentric neutral power cable.

• Termination of medium voltage jacketed concentric neutral power cable.

• Testing and phasing of medium voltage jacketed concentric neutral power cable in duct bank systems.

• Excavation and concrete equipment pad construction

• Electrical duct bank construction

Project Experience shall include the items listed above as well as the following:

• Customer Name;

• Project Name and Location;

• Project Description;

• Total Contract Amount; and

• Project Start and Completion Date. If a current project, please provide the Percent (%) Complete and the projected completion date.

3. Key Personnel Experience will be evaluated to determine the degree of and relevance of experience the Key Personnel possess related to the subject requirements. Evaluation of experience will factor in the length and degree of experience in the relevant technical areas. Please note that as a condition of contract award and performance, the Subcontractor may not substitute proposed Key Personnel named in their proposal without FRA approval. The replacement staff must possess education and experience equivalent to or exceeding that of the individual being replaced.

Key Personnel must have the following experience:

• Project Manager – Five (5) years of construction industry experience, completed three

(3) projects of similar size/scope, municipal project experience, and previous experience with DOE national laboratory work.

• Project Superintendent – Ten (10) years of construction industry experience, completed five (5) projects of similar size/scope, underground utility project experience, and completed the 30-hour OSHA Training Course and NFPA 70E training and previous experience with DOE national laboratory work.

• Safety Engineer – Five (5) years of construction industry experience, a Certified Safety Professional of comparable professional registration, completed five (5) projects with Project Safety Program.

4. Bonding

The Offeror must be capable of obtaining performance and payment bonds to the full cost of the project, including the cost of any change orders. The Offeror shall stipulate its bonding capacity for the project.

Part 2 - Business Management & Price Proposal

The Business Management proposal shall contain the following documents/items:

1) Price Proposal Form

The proposed pricing shall be a firm fixed price for the work. The Price Proposal Form is required to be completed and signed.

2) Bid Guarantee/Bond

The offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

3) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

4) Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

5) Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC) (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health and Quality Plan (if your company’s plan has not already been accepted by FFDG).

• Sample Certificate of Insurance.