Exhibit D- 013100 ESH Requirements.pdf

Fermi Forward Discovery Group, LLC ES&H Requirements April 2025

ES&H Requirements 013100 - 1

013100 – Environment, Safety, and Health Requirements Acronyms and Abbreviations

Part 1 General

1.1 Fermi Forward Discovery Group, LLC ES&H Policy

1.2 Summary

1.3 Applicable Codes and Regulations

1.4 Application and Enforcement of Tile 10 CFR Part 851 (10 CFR 851)

1.5 Application and Enforcement of Tile 10 CFR Part 835 (10 CFR 835)

1.6 Definitions

Part 2 Pre-Award and Post-Award

2.1 Submittals with Subcontract Proposal (Pre-Award)

2.2 Submittals with Subcontract (Post-Award)

Part 3 Excavation Plans, ES&H Submittals Required after Award of Subcontract and before Commencement of Work

3.1 Required Submittals

Part 4 Training

4.1 Subcontractor Training

4.2 FFDG-Provided Training

4.3 Re-Training

Part 5 Subcontractor’s ES&H Program

5.1 Incident Reporting and Occupational Medicine Program

5.2 Occupational Medicine Program

5.3 Subcontractor’s Site-Specific Safety Program

5.4 ES&H Inspections and Audits

5.5 Project Bulletin Board

5.6 Temporary Drinking Water and Sanitary Systems

Part 6 Safe Execution of the Work

6.1 Subcontractor Means and Methods

6.2 Subcontractor’s Project Team & Personnel

6.3 Job Site ES&H Inspections/Meetings

6.4 Safety Color Coding

6.5 Work Planning and Hazard Analysis

6.6 Job Site Orientation

6.7 Personal Protective Equipment (PPE)

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6.8 Fall Protection

6.9 Advance Notice of Work Activities

6.10 Off-Hours High Hazard Work

6.11 Fire Protection

6.12 Lasers

6.13 Moveable Equipment

6.14 Industrial Hygiene

6.15 Jobsite Housekeeping

6.16 Hazardous Materials

6.17 Confined Space

6.18 Existing Utilities, Equipment, and Structures

6.19 Soil Erosion and Sediment Control

6.20 Lockout and Tagout (LOTO)

6.21 Ladders and Scaffolds

6.22 Blasting

6.23 Visitors to the Construction Site

Part 7 Specific Hazards and Elements of the Work

7.1 Protection of Existing Property

7.2 Waste Disposal/Recycling

7.3 Pressurized Gas and Process Piping

7.4 Oxygen Deficient Hazards (ODH)

7.5 Radiation Protection

7.6 Environmental Protection

7.7 Temporary Heating Devices

7.8 Smoking

7.9 Fuel Storage Tanks

7.10 Vehicles and Equipment

7.11 Material Handling and Storage

7.12 Critical Lifts

Part 8 Work Planning and Permits

8.1 General

8.2 Excavation Permit

8.3 Confined Space Permit

8.4 Hot Work (Burning, Welding, including Spark Producing) Permit

8.5 Electrical Work

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8.6 Existing Structure/Concrete Cutting and Coring

8.7 Modification to Drinking Water, Sanitary Sewer Systems, or Industrial Cooling Water

8.8 Work with Radioactive Material or Radiation Areas

8.9 Moving Government-Owned or FFDG-Owned Property Off Site

Part 9 Emergencies, Incident Management, Investigations, and Reporting

9.1 Safety Pause/Stop Work Authority

9.2 Reporting Requirements

9.3 Fire

9.4 Emergency Egress and Severe Weather

9.5 Concern Reporting Process

9.6 Enforcement

ATTACHMENT A SILICA GUIDANCE

ATTACHMENT B SAMPLE DAILY WORK PLANNING

ATTACHMENT C CONSTRUCTION ES&H CERTIFICATION (Completed with Proposal)

ATTACHMENT D HAZARD ANALYSIS

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Acronyms and Abbreviations ACGIH American Conference of Governmental Industrial Hygienists AHJ Authority Having Jurisdiction ANSI American National Standards Institute ASME American Society of Mechanical Engineers ASTM American Society of Testing and Materials CESHC Construction, Environment, Safety, and Health Certificate CFR Code of Federal Regulation CPR Cardiopulmonary Resuscitation dBA Decibel A Scale DOE Department of Energy EPA Environmental Protection Agency ESH or ES&H Environment, Safety and Health

ESWP

FFDG

Electrical Safe Work Permit Fermi Forward Discovery Group, LLC

Fermilab Fermi National Accelerator Laboratory FNAL Fermi National Accelerator Laboratory FESHM Fermilab ES&H Manual FD Fire Department GFCI Ground Fault Circuit Interrupter GHS Globally Harmonized System GINA Genetic Information Nondiscrimination Act HEPA High Efficiency Particulate Air Filter HIPAA Health Insurance Portability Accountability Act IDLH Immediately Dangerous to Life or Health JHA or HA Job Hazard Analysis or Hazard Analysis LBNF Long-Baseline Neutrino Facility LEL Lower Explosive Limit LOTO Lock Out/Tag Out MEWP Mobile Elevated Work Platforms NFPA National Fire Protection Association NISOH National Institute for Occupational Safety and Health NRTL Nationally Recognized Testing Laboratory ODH Oxygen Deficiency Hazard OSHA Occupational Safety and Health Administration PEL Permissible Exposure Limit PFAS Personal Fall Arrest System PPE Personal Protective Equipment SDS Safety Data Sheets SOP Standard Operating Procedure SSESHP Site-Specific Environment Safety and Health Plan SSECP Site-Specific Erosion Control Plan SWPPP Storm Water Pollution Prevention Plan TLV Threshold Limit Value TWA Time Weighted Average USC United States Code VAC Volts Alternating Current WPC Work Planning Controls

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Part 1 General

1.1 Fermi Forward Discovery Group, LLC ES&H Policy

A. Fermi Forward Discovery Group, LLC (FFDG) holds safety and environmental protection as one of its highest and most important values. FFDG’s policy is to protect the environment and the safety and health of all persons accessing the sites that FFDG manages, may they be facilities employees, subcontractor employees, scientific visitors, or visiting members of the public.

1.2 Summary

A. This Section describes the requirements, responsibilities, and expectations for environment, safety, and health (ES&H) aspects of Subcontractor’s work.

B. Safety, as used in this document, encompasses environment, safety, and health, including pollution prevention and waste minimization.

C. The Subcontractor shall provide all labor, materials, equipment, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the Subcontract ES&H requirements, all applicable federal, state, local regulations, and site-specific permits. In addition, the Subcontractor shall take all reasonable measures to protect the environment and the safety and health of its employees, the employees of its sub-tier subcontractors, sub-tier vendors, DOE's and FFDGs’s employees, and the public from bodily injury and damage to their property.

1.3 Applicable Codes and Regulations

The Subcontractor and sub-tier subcontractors shall comply with the following referenced codes and regulations. The codes, regulations, standards, rules, and DOE orders referenced herein are incorporated into and form a part of this Section.

A. Title 10 Code of Federal Regulations (CFR) Part 851 (10 CFR 851), Department of Energy (DOE) Worker Safety and Health Program

B. 10 CFR 820, Procedural Rules for DOE Nuclear Activities

C. 10 CFR 835, Occupational Radiation Protection

D. 10 CFR 860, Trespass to Land Owned & Leased by the US Government

E. 10 CFR 708, DOE Contractor Employee Protection Program

F. 10 CFR 707, Workplace Substance Abuse Programs at DOE Sites

G. 29 CFR 1904, Record Keeping Guidelines for Occupational Injuries and Illnesses

H. 29 CFR 1910, Occupational Safety and Health General Industry Standards

I. 29 CFR 1926, Occupational Safety and Health Standards for Construction

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J. 40 CFR Protection of the Environment (USA EPA)

K. 49 CFR Transportation

L. Illinois Rules of the Division of Motor Services

M. 415 ILCS 5, et seq. and Title 35 of the Illinois Administrative Code: Environmental Protection

N. DOE Order 442.1A, Department of Energy Employee Concerns Program

O. DOE Standard 1090, 2020 Hoisting and Rigging

P. National Fire Protection Association (NFPA) codes and standards

1. NFPA 70, National Electrical Code, 2017

2. NFPA 70E, Standard for Electrical Safety in the Workplace, 2015

Q. American Conference of Governmental Industrial Hygienists (ACGIH), Threshold Limit Values (TLV) for Chemical Substances and Physical Agents and Biological Exposure Indices”, 2016.

TLVs are lower than the Permissible Exposure Limits (PELs) in 29 CFR 1910 and 29 CFR 1926.

TLVs shall be used in lieu of PELs.

R. American Society of Mechanical Engineers (ASME) Codes and Standards:

1. ASME Boilers and Pressure Vessel Codes (BPVC)

2. ASME B30 Series, Crane Safety; and

3. ASME B31 Standards of Pressure Piping

S. American National Standards Institute (ANSI) Standards:

1. ANSI Z136.1 Safe Use of Lasers.

1.4 Application and Enforcement of Tile 10 CFR Part 851 (10 CFR 851)

A. Subcontractor working on Fermilab site or DOE-leased space are subject to United States of America - Department of Energy (DOE) civil penalties or Subcontract fee reductions for noncompliance, in accordance with 10 CFR 851 “Worker Safety and Health Program” and 10 CFR 835 “Occupational Radiation Protection”. Subcontractor shall also comply with 10 CFR 851 “Worker Safety and Health Program”, which defines worker safety and health requirements for the Department of Energy contractors and their subcontractors. The Worker Safety and Health Program acknowledgment is part of the Construction ES&H Certification. Additional information can be found at: http://eshq.fnal.gov/worker-safety-health-for-subcontractors/.

1.5 Application and Enforcement of Tile 10 CFR Part 835 (10 CFR 835)

A. Subcontractors shall comply with 10 CFR 835 “Occupational Radiation Protection”. This regulation defines the requirements pertinent to work where potential exposure to ionizing radiation hazards occurs. The protective measures to be taken where this hazard is present http://eshq.fnal.gov/worker-safety-health-for-subcontractors/

ES&H Requirements 013100 - 7 shall be communicated to the Subcontractor through the FFDG Construction Coordinator or Task Manager. FFDG has an extensive level of expertise in management of ionizing radiation hazards that will be utilized to identify the work locations where such hazards are present and establish these protective measures.

1.6 Definitions

A. ASME Owner-User: An individual or designated entity that is responsible for ensuring that the pressure equipment is maintained and operated in compliance with relevant standards and regulations.

B. Authority Having Jurisdiction (AHJ): An organization, office, or individual responsible for enforcing the requirements of the code or standard, or for approving equipment, materials, equipment installations, or procedures. In DOE, the head f the field element is the AHJ.

DOE has delegated routine AHJ authority for Electrical, Fire Safety, and Structural.

C. Building Official: The officer or other designated authority charged with the administration and enforcement of the building code, or a duly authorized representative.

D. Competent Person: One who is capable of identifying existing and predictable hazards in the surroundings or working conditions that are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate the identified hazards. Duties related to ES&H shall take precedence over other duties.

E. Construction: The combination of erection, installation, assembly, demolition, or fabrication activities involved to create a new facility or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes the alteration and repair (including dredging, excavating, and painting) of buildings, structures, or other real property, as well as any construction, demolition, and excavation activities conducted as part of environmental restoration or remediation efforts.

F. Construction Coordinator or Task Manager (CC/TM): An FFDG representative responsible for ensuring the work being performed conforms to the subcontract technical requirements and is responsible for the review and acceptance of work planning documentation, including hazard analyses. The FFDG CC/TM is the primary point of contact with the subcontractor.

The term Construction Coordinator shall also mean Task Manager. These terms shall be interchangeable within the Subcontract Documents.

G. Construction Environmental Safety & Health Certification (CESHC): An official, binding document prepared by the subcontractor, bearing the signature of a responsible manager of the Subcontractor, that defines the safety and health practices and responsibilities necessary to conduct operations on Fermilab, DOE Leased Space, or FFDG-leased property in a safe manner.

H. Construction Manager (CM): An individual or firm responsible for FFDG’s administration of a construction project to confirm the construction contractor’s compliance with construction project requirements.

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I. Construction Management Office (CMO): An FFDG office comprising of a Construction (Project) Manager, Construction Coordinator, Procurement Administrator, and ES&H Safety Coordinator. This office is responsible for supervising and administrating the construction project to ensure the construction subcontractor’s compliance with technical specifications and ES&H requirements. An office member will serve as the primary liaison between the Subcontractor and FFDG.

J. Construction Worksite: The area designated and identified in the Subcontract Documents for the performance of the work, or if the boundaries are not designated in the Subcontract Documents, the portion of the Fermilab site necessary to perform the work described in this Subcontract.

K. Design Coordinator or Project Engineer Lead: An FFDG representative who is assigned to the construction project and works with the Construction (Project) Manager and Construction Coordinator to assist in the technical coordination of the construction work.

L. Diagnostic Energized Work: Describes all other activities within the Limited Approach Boundary, other than Manipulative, which typically involve making, tightening, or breaking electrical connections or the replacement/removal/addition of electrical or mechanical components.

M. Energized Electrical Work: Work is classified as either Diagnostic or Manipulative. .

Diagnostic Energized Work activities are permitted only when it is not feasible to perform the work with the equipment in an Electrically Safe Work Condition. Manipulative Energized Work is prohibited at Fermilab unless it can be demonstrated that de-energization introduces additional or increased hazards or is infeasible due to equipment design or operational limitations. If justified, Manipulative Energized Work shall be performed by written permit only and subject to approval by the Fermilab Directorate.

N. ES&H Representative: An FFDG representative responsible for ES&H guidance, periodic construction visits, support for the CC/TM, and oversight of the Subcontractor’s safety program to confirm that Subcontractor meets the Subcontract requirements. The ES&H Representative will review Hazard Analyses and training documentation for on-going work activities. Any deficiencies noted shall be brought to the attention of the CC/TM for follow up with the Subcontractor.

O. Excavation: Any human-caused cut, cavity, trench, or depression in an earth surface that is formed by earth removal. A trench is a narrow excavation (in relation to its length) made below the surface of the ground. In general, the depth of a trench is greater than its width, and the width (measured at the bottom) is not greater than 15 ft (4.6 m). If a form or other structure installed or constructed in an excavation reduces the distance between the form and the side of the excavation to 15 ft (4.6 m) or less (measured at the bottom of the excavation), the excavation is also considered to be a trench.

P. Fermi Forward Discovery Group, LLC (FFDG): The entity that manages Fermi National Accelerator Laboratory (Fermilab) for the U.S. Department of Energy’s Office of Science (DOE). Fermilab includes space leased by DOE.

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Q. Fermi Site Office (FSO): The United States Department of Energy (DOE) local site office.

R. Field Superintendent: Subcontractor employee who is responsible for managing the Subcontractor’s day-to-day construction operations, controlling the short-term construction schedule, and coordinating quality control activities with sub-tier subcontractors and suppliers. The Field Superintendent's role is to run the day-to-day operations and control the short-term schedule. In addition, the Field Superintendent has important quality control and coordination responsibilities for the activities of sub-tier subcontractors/suppliers. The Field Superintendent’s duties related to ES&H shall take precedence over other duties.

S. (Job) Hazard Analysis: The process of identifying and formally documenting hazards and controls for all anticipated phases of work. The result of a hazard analysis is the identification of the hazards presented with the scope of work and the mitigations to minimize the hazards.

T. High Hazard Activities: Entry into permit-required confined space or ODH classified facility/area; Entry into a radioactive or controlled work area; Work involving exposure to lead, asbestos, or beryllium; Work requiring the use of respiratory protection when potential exposure levels will be above established limits; Work requiring the use of fall protection; Work requiring Lockout/Tagout procedures; Electrical activities that require compliance with NFPA 70E; Work requiring the use of scaffolding; Excavation; Operating a crane; Rigging and acting as a signal person; Work using mobile elevating work platforms or powered industrial trucks.

U. Imminent Danger: A hazard which, if allowed to persist, is likely to cause an accident that will result in death, injury, significant property damage, or environmental impact.

V. Immediately Dangerous to Life or Health (IDLH): An atmosphere that poses an immediate threat to life, would cause irreversible adverse health effects, or would impair an individual’s ability to escape from dangerous atmosphere.

W. Integrated Safety and Environment Management (ISEM): A system for performing work safely and in an environmentally responsible manner. The term “integrated” is used to indicate that the Environment, Safety, and Health (ES&H) management systems are normal and natural elements of accomplishing work. The intent is to integrate the management of ES&H with the management of the other primary elements of construction: quality, scope, cost, and schedule. FFDG subscribes to the philosophy of Integrated Safety and Environment Management (ISEM) by following the program outlined in this section. The ISEM core functions are implemented by robust daily work planning of construction activities. The ISEM core functions include:

1. Define the scope of work,

2. Identify and analyze the hazards,

3. Develop and implement hazard controls,

4. Perform work with controls, and

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5. Provide feedback for continuous improvement.

Subcontractor and sub-tier subcontractors are required to implement ISEM.

X. Manipulative Energized Work: Describes all activities within the Limited Approach Boundary, that involve making, tightening, or breaking electrical connections or the replacement/removal/addition of electrical or mechanical components.

Y. Personal Protective Equipment (PPE): Refers to protective clothing, helmets, goggles, and other garments or equipment designed to protect the wearer’s body from injury or infection. The hazards addressed by protective equipment include physical, electrical, heat, noise, chemicals, biohazards, and airborne particulate matter.

Z. Procurement Specialist: FFDG representative responsible for and specifically assigned to the Subcontract, who is responsible for negotiating and administering the Subcontract terms and conditions. All modifications to the Subcontract shall come from the Procurement Specialist or designee, in writing. The Procurement Specialist or designee is the sole entity who can modify the Subcontract or initiate change orders.

AA. Qualified Person: One who, by possession of a recognized degree, certification, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his or her ability to solve or resolve problems relating to the subject matter, the work, or the project.

BB. Safety Pause: A definitive statement made openly to another individual that an imminent danger situation exists and therefore, all related work must stop immediately.

CC. Subcontractor’s ES&H Program: Subcontractor’s corporate company policies and procedures to ensure operations comply with applicable environmental, safety and occupational health laws and regulations, and protect the safety and health of employees and members of the public.

DD. Subcontractor’s Safety Officer/Representative: Subcontractor representative responsible for managing Subcontractor’s compliance with the Subcontract’s ES&H requirements. They will have completed the OSHA 30-hour construction safety course and have a minimum of 10 years of construction experience consistent with the type of activities included in the scope of work.

EE. Stop-Work Authority: The responsibility and duty of all personnel to pause work activity or activities when an unsafe condition or act is observed that could affect the safety of personnel and/or environment, also reference Safety Pause.

FF. Stop-Work Order: Written direction from FFDG under the Subcontract’s General Terms and Conditions for Construction.

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Part 2 Pre-Award and Post-Award

2.1 Submittals with Subcontract Proposal (Pre-Award)

Subcontractor must submit the following documents with its Proposal:

A. Attachment C, Construction Environmental Safety and Health Certification (CESHC), which includes acknowledgment that work will be performed under 10 CFR 851. The CESHC is found in Attachment A.

1. Subcontractor’s CESHC shall encompass the work of all Sub-tier subcontractors involved in activities under this Subcontract.

2. Subcontractor’s CESHC shall include the Subcontractor’s methods to enforce the elements of the safety program for all personnel on the construction worksite.

B. Fermilab Subcontractor Safety Information Questionnaire.

1. Subcontractor must provide Experience Modification Rating (EMR) Rates and Occupational Safety Health Administration (OSHA) 300 log for last three years.

2. The EMR must be less than one (1.0) and the Subcontractor must have a three-year safety record equal to or less than 85% of the most current U.S. Bureau of Labor Statistics General Construction statistics for Total Recordable Case Rate (TRC) and Days Away, Restricted, or Transferred (DART) Case Rate as reported in the BLS Occupational Injury and Illness Data.

a. If an EMR is 1.0 or above, or the Subcontractor has less than three (3) years of ratings; or the three-year safety record is greater than 85% of the BLS general construction statistics, the Subcontractor shall provide explanation.

3. The Subcontractor shall submit one (1) electronic copy in Adobe portable document format (PDF) of the Subcontractor ES&H Program for review and acceptance.

4. Subcontractor shall submit upon request the resume of the Subcontractor’s Safety Representative.

2.2 Submittals with Subcontract (Post-Award)

A. Site-Specific ES&H Plan

1. Subcontractor must submit the Site-Specific Safety Program to FFDG for review and acceptance. FFDG may require changes to the Program prior to Subcontract award.

Once accepted by FFDG, the Subcontractor shall comply with the requirements set forth in their Program.

2. Within ten (10) business days after Subcontract award, the Subcontractor shall submit a Hazard Analysis (HA) for anticipated construction activities to FFDG for acceptance. At a minimum, the initial HA shall cover the work site, including mobilization, and identify the hazards and mitigations. The HA shall comply with the requirements for Work

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Planning and Hazard Analysis described in this Section. As work progresses, Subcontractor shall update HAs to identify each work step in completing the task, the hazards involved with each work step and the mitigations that will be used to reduce the risk of the hazards identified. HA Template can be found in Attachment B.

a. The Hazard Analysis must be accepted by FFDG prior to commencing work.

b. Hazards Analyses not sufficiently defined will be returned for revision and resubmission. Work will not proceed until the Hazard Analysis has been formally accepted. The time for performance of the Subcontract shall not be extended for delays resulting from Hazard Analyses that are returned for revision and resubmission.

B. The following submittals will also be required when applicable:

1. Individual Trade, Craft, or Task-Specific Hazard Analyses.

2. Subcontractor employee safety training records.

3. Global Harmonizing System, Safety Data Sheets (SDS).

4. Tabulation of On-site Work Hours on a Weekly basis as part of Weekly Progress Meetings (after commencement of work).

5. Incident Investigation Reports (after commencement of work).

6. Lift Plans.

7. Welding Plans.

8. Environmental, Erosion Control Reports.

Part 3 Excavation Plans, ES&H Submittals Required after Award of Subcontract and before Commencement of Work

3.1 Required Submittals

A. Subcontractor’s training records for workers having 30-hour OSHA training.

B. Subcontractor’s training records for Competent Person training for:

1. Fall Protection.

2. Scaffolding.

3. Crane (mobile crane) operator

4. Excavation.

5. Confined Space Entry; and

6. Other High Hazard Activities as required by this Section.

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C. Sub-tier subcontractor employee safety training records for High Hazard Activities as required by this Section.

D. Subcontractor Safety Information Questionnaire completed by Sub-tier subcontractors, including their Experience Modification Rating (EMR) Rates and Occupational Safety and Health Administration (OSHA) 300 logs for the last three years.

1. Completed questionnaires will be submitted to the FFDG CC/TM for review upon Subcontractor’s selection of the Sub-tier subcontractor.

2. If an EMR is 1.0 or above, or the Sub-tier subcontractor has less than 3 years of ratings, the Sub-tier subcontractor shall provide explanation.

E. FFDG reserves the right to reject a Sub-tier subcontractor based on the submitted safety information. In this circumstance, the Subcontractor shall replace the Sub-tier subcontractor at no additional cost to FFDG.

Part 4 Training

4.1 Subcontractor Training

A. All Subcontractors and Sub-tier subcontractors performing work at Fermilab shall provide to their employees any necessary ES&H training as may be required by federal/state regulations and as appropriate for their Subcontract activities at Fermilab.

1. Subcontractor must maintain records onsite for all safety-related training received by each worker (including Sub-tier subcontractor workers), whether provided by Subcontractor or others.

2. Training records shall consist of a training certificate or other document that includes the training course title, instructor name/qualifications, training date, and training attendees.

3. Worker safety training records shall be available for FFDG to review at any time upon request.

4. Subcontractor must review the training records including sub-tier subcontractors for all workers performing High Hazard Activities to confirm that the workers are properly trained prior to exposing the worker to the hazard.

a. Subcontractor must submit training records for workers performing High Hazard Activities to the CC/TM prior to exposing the workers to the hazard.

B. The Subcontractor is responsible for assuring that their employees and Sub-tier subcontractor employees understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to all employees, including those who do not speak English.

C. Subcontractors shall maintain on-site, and provide to FFDG upon request, all occupational safety and environmental records, such as erosion inspection documents. Such records

ES&H Requirements 013100 - 14 include the records required to be maintained by federal/state regulation such as OSHA injury/illness logs, training records, inspection records, safety meetings, and incident investigations. Additional records appropriate for the Subcontractor’s activities shall also be maintained and provided to FFDG upon request. Examples include inspection records and certifications as by applicable regulations required for:

1. Excavation.

2. Scaffolding.

3. Fall Protection.

4. Crane, mobile crane.

5. Confined Space.

6. Welding.

7. Crane operation training and inspections.

8. NFPA 70E.

9. Monitoring IH hazards, e.g., silica exposure; and

10. Written exposure monitoring program.

D. If the subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), then the Subcontractor must comply with 29 CFR 1926.50 and have available the list of names of any employee who will administer first aid or CPR along with current certificates.

E. Subcontractor shall evaluate the work and require each worker to have training adequate to address the risks associated with their work. Examples of risks that require hazard-specific training are:

Additional Course Needs based on Task Scope of Work:

Asbestos Awareness Training Asbestos Class II Operations Training Asbestos Abatement Training, Class I & II (for workers) Asbestos Abatement Training, Class I & II (for supervisors) Lead Awareness Training Lead Abatement Training (for workers) Lead Abatement Training (for supervisors) Hazardous Materials Awareness Excavating & Trenching Competent Person Hazardous Waste Site, Hazmat Training (for workers) Hazardous Waste Site, Hazmat Training (for supervisors) First Aid/CPR/AED Training Fall Protection Training for Construction Fall Protection Training for General Industry Fall Protection Competent Person Hazard Communication

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Mobile Elevating Work Platform (MEWP)/Aerial Lift Training Scaffold Awareness Training Scaffold User Training Scaffold User / Builder Training Ladder Safety Confined Space Entry Training Lockout Tagout Training Respiratory Protection Training

4.2 FFDG-Provided Training

A. Orientation Training

1. All Subcontractors and Sub-tier subcontractors working at Fermilab shall attend Orientation training, which includes General Employee Radiation Training (GERT). Each orientation class is approximately one hour and is conducted on weekdays at 7:30 a.m.

Scheduling of orientation training is done through the ES&H Representative. The orientation and badging efforts require approximately two (2) hours.

2. Once completed, Orientation training is valid for a period of 2 years and does not need to be repeated for work on subsequent subcontracts within that period. Each worker who completes this training will receive a card that must be carried at all times while working at Fermilab.

3. Delivery personnel are not required to attend Orientation Training.

B. Summary of FFDG classes offered and general description of when training is required:

Course Description Who Must Take Typ. Time

Subcontractor Orientation & GERT Training (described above)

All Subcontractor and sub-tiers workers

1 hour

Safety Boot Camp

At a minimum, Subcontractor’s Field Superintendent, Safety Representative and any Subcontractor employees who will be developing HAs

1 Hour

Radiological Worker Training (Depending on Area) 8 hours

Oxygen Deficiency Hazard (Depending on Area) Subcontractor workers who may be exposed to Oxygen Deficiency Hazard

8 hours

LOTO-II (Depending on Area) Workers under Electrical Time and Materials

4 hours

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Course Description Who Must Take Typ. Time

Subcontracts and Heating and Ventilation Services Time and Materials Subcontracts

Facility Specific Hazard Awareness (Depending on Area)

Workers accessing the following buildings:

• Mu2e

• SBN Far

• SBN Near

• MC-1, MC-1 high bay, MC-1 Magnetic Region

• MI-65 NuMI/MINOS

• MC-7 enclosure

• IERC

• Lard

• FTBF

• 400 MeV Test Area

(MTA)

• IARC/HAB

• NM4

• PAB

• Tunnel Hazard

Awareness (Booster, MI, Trev)

• Computer rooms (FCC, WH8W, GCC)

• SiDet Lab C

• Materials

Development and Test Lab in Village

1 hour

4.3 Re-Training

If Subcontractor personnel are observed not following expectations that has been covered in training, FFDG may require that the Subcontractor provide retraining of the personnel and may require Subcontractor to submit records evidencing the retraining.

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Part 5 Subcontractor’s ES&H Program

5.1 Incident Reporting and Occupational Medicine Program

Subcontractor shall develop an incident reporting and occupational medical program specifically addressing the Subcontract work site, and it must include:

A. Identification of the activities on the construction worksite that will require employees to be under an occupational medical or exposure-monitoring program. Upon FFDG’s request, the Subcontractor shall submit documentation of compliance.

B. Discussion of how medical personnel will be made available for advice and consultation on matters of occupational health.

C. An emergency response plan that sets forth the procedures to be followed upon the occurrence of serious injuries, illnesses, fatalities, fires, structure failures, or other emergencies, including procedures for the administration of first aid or other necessary medical treatment including:

1. Plan for provision of prompt medical treatment.

2. Process for reporting and investigating recordable injuries for possible cause and corrective action in accordance with 29 CFR 1904; and

3. Specific designation of management persons responsible for reviewing injury and illness reports.

D. Procedures for recording and reporting safety incidents and maintaining safety and health records in accordance with Occupational Safety and Health Administration (OSHA) and any the reporting requirements identified in this Section.

E. Procedures for the investigation of job-related incidents to determine cause and corrective action; and

F. Specific designation of management persons responsible for review of injury and illness reports.

5.2 Occupational Medicine Program

A. Subcontractor and sub-tier subcontractor workers on site for more than 30 days in a 12-month period or where workers are enrolled for any length of time in a medical or exposure monitoring program required by any rule or other obligation, shall establish and provide comprehensive occupational medicine services to workers on the site, as required in Appendix A.8 of 10 CFR 851.

B. Subcontractor’s will develop a procedure to coordinate dissemination of industrial hygiene exposure data with a qualified occupational medical provider. The plan shall be a wholistic approach to industrial hygiene and the occupational medical program similar to below:

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Identification of Hazards

Review work activities in detail, consult Safety Data Sheets, and identify occupational and environment hazards, such as NO2 and Silica

Health Assessments Symptoms review through employee evaluation questionnaire, potential clinical examination, and possible laboratory tests

Occupational History

Review job titles; description of work activities; nature of industry (excavation);

duration of hours worked (includes over time and shift work); exposure to occupational hazards; provision and use of personal protective equipment; sickness absence

Post sickness absence review Ensuring that the workforce has no residual effects from the cause of the sickness absence over 5 working days.

Medical Surveillance Periodic medical assessment of workers exposed, with a view to protect and prevent occupationally related health issues

C. The Subcontractor and occupational medicine services provider is responsible for developing and maintaining a record, containing any medical, health history, exposure history, and demographic data collected for the occupational medicine purposes, for each employee for whom medical services are provided. All occupational medical records shall be maintained in accordance with Executive Order 13335, Incentives for the Use of Health Information Technology.

5.3 Subcontractor’s Site-Specific Safety Program

A. If Subcontractor is required to provide a performance bond under the terms of the Subcontract, Subcontractor shall have an ES&H Program that is commensurate with the complexity and nature of the work. This ES&H Program will describe the Subcontractor’s overall commitment to safety and measures that will be taken specific to this project work scope and site.

B. The ES&H Program shall describe the following:

1. Basic Safety and Health including Emergency Action/Response Plan, Accident Investigation Program, Recording and Reporting of Injuries, Housekeeping, Hazard Communication Plan, Personal Protective Equipment (PPE), and Fire Protection and Prevention.

2. Working Planning Controls including Hazard Analysis Process describing

a. how hazards are identified and analyzed,

b. preventive controls,

c. the periodic inspection program, ES&H Requirements 013100 - 19

d. how workers are informed of hazards and protective actions,

e. how objective evidence (i.e., monitoring results) will be used for establishing controls measure, including exposures assessments to verify adequacy of control, (e.g., verifying adequacy of hearing protection while monitoring equipment noise that is expected to be greater than 85dba exposure).

3. Waste Handling and Disposal including characterization of waste, packaging and labeling requirements, and assurance that appropriate transportation and handling facilities will be used.

4. Erosion Control and Environmental Protection including Storm Water Pollution Prevention Plan (SWPPP), when required, or Site-Specific Erosion Control Plan (SSECP).

5. Other Program components as dictated by the scope of this work:

a. Control of Hazardous Energy (Lockout/Tagout).

b. Confined Space.

c. Concrete Cutting.

d. Hearing Conservation.

e. Ionizing Radiation.

f. Nonionizing Radiation.

g. Lead, Beryllium, or Other Hazardous Metals.

h. Electrical (including Power Transmission and Distribution).

i. Welding and Cutting.

j. Scaffolds.

k. Fall Protection.

l. Excavations.

m. Signs, Signals, and Barricades.

n. Tools - Hand and Power.

o. Ladders & Stairways.

p. Commercial Diving Operations.

q. Motor Vehicles, Mechanized Equipment, and Marine Operations.

r. Cranes, Derricks, Hoists, Elevators, Powered Industrial Trucks, Moveable Platforms, and Conveyors.

s. Concrete and Masonry Construction.

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t. Steel Erection.

u. Underground Construction, Caissons, Cofferdams, & Compressed Air.

v. Demolition; and

C. The ES&H Program will address the Subcontractor’s commitment to each of the following Integrated Safety and Environment Management (ISEM) principals, including the following key elements:

1. Line Management Responsibility for Safety: Line management shall be responsible and accountable for the protection of the employees, the public, and the environment.

Examples of expected items to support this statement are:

a. Statement of ES&H policy and goals.

b. Workforce accountability for strict compliance with Subcontractor’s ES&H program.

c. Workplace substance abuse program that, at a minimum, aligns with the “Workplace Substance Abuse Program at Department of Energy Sites” (10 CFR

707) to maintain a drug and alcohol-free workplace. The program shall outline the following procedures:

1.) Drug testing requirements. i.e. new hires, post occurrence/injury, random, reasonable suspicion.

2.) Drugs for which testing is performed (At a minimum marijuana; cocaine;

opiates; phencyclidine; and amphetamines. However, when conducting reasonable suspicion or occurrence testing, the contractor may test for any drug listed in Schedules I or II of the Controlled Substances Act)

3.) Employee assistance, education, and training.

d. Process for progressive discipline.

e. Means of holding Sub-tier subcontractors accountable for compliance with ES&H requirements.

f. Evidence of worker participation.

g. Participation of management in safety meetings, inspection, and documentation.

h. Process for employees to identify and help resolve ES&H issues quickly, including pause and stop work authority.

i. Management support of safety without hint of retribution or harassment; and

j. On-going status and compliance verification reporting to FFDG.

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2. Clear Roles and Responsibilities: The roles, responsibilities, and authority at all levels of the organization, including potential Sub-tier subcontractors are clearly identified.

Examples of expected items to support this statement are:

a. ES&H and Quality Control (QC) responsibilities for principals, field superintendent, foremen, competent person, ES&H officer, and workforce are documented; and

b. Pause/Stop work authority.

3. Competence Commensurate with Responsibility: Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities.

Examples of expected items to support this commitment are:

a. Identification of required training and experience of Field Superintendent, foremen, Competent Person, ES&H personnel, and workforce.

b. Identification of process for documenting completion of training.

c. Process for assuring Sub-tier subcontractors is adequately skilled to perform their work activities; and

d. Training for employees and Sub-tier subcontractor employees on Integrated Safety Management and hazard analysis.

4. Balanced Priorities: Resources are effectively allocated to address safety, programmatic, and operational considerations. Protecting the public, the workers, and the environment shall be a priority whenever activities are planned and performed.

Examples of expected items to support this commitment are:

a. Management commitment of resources to adequately implement their ES&H program.

b. Selection process for Sub-tier subcontractors that include cost, quality, schedule adherence, and safety performance; and

c. Process for the Subcontractor to authorize start of work by Sub-tier subcontractors.

5. Identification of Safety Standards and Requirements: Before work commences, the associated hazards are evaluated and an agreed upon set of safety standards and requirements are established which will provide adequate assurance that the public, the workers, and the environment are protected from adverse consequences. Examples of expected items to support this commitment are:

a. Subcontractor ES&H Program.

b. Subcontractor QC Program; and

c. Hazard Analysis process that includes defining scope of work, analysis of hazards, identification of hazard controls, requirement to perform work within these controls, and means to provide feedback and improvement.

ES&H Requirements 013100 - 22

6. Hazard Controls Tailored to Work Being Performed: Administrative and engineering controls, tailored to the work being performed, are present to prevent and mitigate hazards. Examples of expected items to support this commitment are:

a. Hazard Analysis process.

b. Subcontractor ES&H Program.

c. Planning and selection of appropriate and effective protective measures.

d. Active regimen of workplace inspections and prompt abatement of identified hazards.

e. Occupational exposure (industrial hygiene) monitoring to verify adequacy of controls and compliance with occupational exposure limits.

f. Inspections, assessment, and audits of sub-tier subcontractor’s adherence to ES&H and QC program; and

g. Daily work planning and hazard reviews at the worker level documented using an example form found in Attachment C.

7. Operations Authorization: The conditions and requirements prior to commencement of operations are clearly established and understood by all. Examples of expected items to support this statement are:

a. Process to assure workers are informed of hazards and required protective measures before work is allowed to begin.

b. Process to assure workers, including Sub-tier subcontractors are appropriately trained to do their job safely.

c. Process to assure that when an incident occurs, the scene is secured until the incident investigation is complete.

d. Investigation process includes analysis, examination of trends and lessons learned, and a means to report to FFDG in a timely manner; and

e. Process to assure that applicable permits are in place prior to allowing work to commence.

D. Changes and Updates: The ES&H Program is a living program. Updates that reflect changes to processes and program shall be submitted as changes are made.

E. All Sub-tier subcontractors employed by the Subcontractor must agree in writing to follow the Subcontractor’s ES&H Program unless the Sub-tier subcontractor submits its own ES&H Program and FFDG accepts the Sub-tier subcontractor’s ES&H Program.

F. Documentation for all aspects of the ES&H program shall be complete and submitted prior to Subcontract close-out.

ES&H Requirements 013100 - 23

5.4 ES&H Inspections and Audits

A. The FFDG ES&H Division will conduct regular ES&H inspections and audits of a Subcontractor’s ES&H Program.

B. An ES&H audit may occur at six (6) month intervals when subcontracts are scheduled to last more than 12 months. ES&H Division will coordinate these audits with the CC/TM and the Subcontractor Safety Representative.

5.5 Project Bulletin Board

A. Subcontractor is responsible for installing and maintaining a safety bulletin board or approved method by the CC/TM at the location where the majority of the Subcontractor’s employees, Sub-tier subcontractors, and Sub-tier suppliers report to work. Information shall include:

1. DOE Worker Safety and Health Poster DOE-F 5480.2 (Worker Rights), furnished by FFDG. Spanish versions of the DOE Safety and Health Poster are also available from FFDG upon request.

2. DOE Occupational Safety and Health Complaint Form 5480.4, available on-line.

5.6 Temporary Drinking Water and Sanitary Systems

A. Unless specified in 010010 General Requirements, the subcontractor shall provide chemical portable toilets or comparable effective units with the service to periodically be emptied.

The ratio of number of workers to number of toilets are:

Number of Workers Number of Toilets 10 or less 1 toilet seat and 1 urinal 20 or less 2 toilet seats and 2 urinals More than 20 2 toilet seats and 2 urinals per additional 15 workers

B. Unless specified in 010010 General Requirements, the subcontractor shall provide drinking water that is immediately nearby. The use of pails and dippers or a common drinking cup for dispensing drinking water is prohibited, reference 29 CFR 1910.141 and 29 CFR 1926.51.

Part 6 Safe Execution of the Work

6.1 Subcontractor Means and Methods

The Subcontractor is solely responsible for using safe means and methods. The Subcontractor shall ensure that Subcontractor’s employees, Sub-tier subcontractor employees, FFDG workers, and other personnel or visitors are not exposed to safety hazards as a result of Subcontractor’s work.

6.2 Subcontractor’s Project Team & Personnel

A. Field Superintendent - The Subcontractor shall, at all times, provide a competent superintendent during the progress of the work. In addition, the following requirements for the Field Superintendent are described below:

ES&H Requirements 013100 - 24

1. The Subcontractor shall provide a competent Field Superintendent who is the Subcontractor’s representative designated for the duration of the project and is responsible for running the day-to-day operations of the work, including safety, quality control, and Sub-tier subcontractor coordination responsibilities.

2. FFDG requires the Field Superintendent to have completed an OSHA 30-hour construction safety course.

3. The Field Superintendent shall have knowledge and experience of Occupational Safety and Health Administration (OSHA) and other related safety standards and have the authority to enforce such standards in the field.

4. The Field Superintendent or qualified designee must be present on the project site whenever work activities are ongoing.

a. In the absence of the designated Field Superintendent, the Subcontractor shall identify an alternate individual with similar qualifications acceptable to FFDG.

b. If more than one work shift be required during the performance of the work, the Subcontractor shall identify and assign a designated individual meeting the above requirements for each work shift.

5. In the event excavations are part of the Subcontract scope, the Subcontractor shall provide a Competent Person for excavation activities who meets the requirements of OSHA 29 CFR 1926.650 (b).

6. In the event scaffolding is be utilized during the execution of the Subcontract, the Subcontractor shall provide a Competent Person for scaffolding who meets the requirements of OSHA 29 CFR 1926.450 (b).

B. Subcontractor’s Safety Representative - If a Subcontractor’s Safety Representative is required in 010010 General Requirements, then the Subcontractor shall employ a Safety Representative who acts as the authorized agent of the Subcontractor and is responsible for safety activities of all work sites under this Subcontract.

1. Subcontractor’s Safety Representative, or if no Subcontractor Safety Representative is required by the Subcontract, the Subcontractor’s Field Superintendent shall interface with the CC/TM and FFDG ESH Representative on all safety matters, and will:

a. Act as the Competent Person.

b. Provide Input to Daily Task/Work Planning Meeting.

c. Interface with CC/TM on all safety matters.

d. Prepare and submit HAs including revisions and updates.

e. Review and accept Sub-tier subcontractor safety plans and hazard analyses.

f. Assure that all Sub-tier subcontractors have accepted the ES&H Plan or submitted their own plan that has been accepted by FFDG.

ES&H Requirements 013100 - 25

g. Update the ES&H Plan as required.

h. Maintain a list of Competent and Qualified Persons.

i. Assure that HAs been understood and signed by all workers.

j. Inspect work in progress.

k. Identify and reports and corrects deficiencies.

l. Assure that PPE is available.

m. Conduct toolbox meetings.

n. Maintain all safety records including minutes, training records, inspections, etc.

o. Maintain safety related signage.

p. Assure that equipment inspections are performed.

q. Attend weekly FFDG project construction meetings.

r. Coordinate permit applications with CC/TM; and

s. Investigate all incidents and supply reports…