Exhibit_F.4_-_Images_of_Cleared_Checks.pdf

Exhibit F.4 is a technical specification document for Volusia County, Florida's banking services RFP #25-P-131TF that details the data format and file structure for cleared check processing and archival. The document outlines a comma-separated value (CSV) index file format with fixed-width columns containing cleared check metadata, including account number, check number, check amount, record number, and a CIMS key that encodes bank cycle information, transaction date, and bank-specific codes. The cleared check image files are generated using a 20-character TIFF filename derived from the CIMS key, with specific character positions designating the year (characters 1-4), month and day (characters 5-8), and bank codes (characters 9-18). Sample data rows and corresponding TIFF filenames are provided as reference examples for implementing the cleared check imaging and retrieval system.

This technical exhibit establishes the data integration requirements for the selected banking services provider to maintain compatibility with Volusia County's existing check processing and archive systems. The specification ensures that cleared check images can be systematically indexed, retrieved, and reconciled through a standardized naming convention and metadata structure, supporting the county's monthly reconciliation services and financial record management requirements across its pooled cash accounts and multiple specialized banking functions.