Exhibit_E.1_-_County_Bank_Accounts.pdf

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Attached to
Banking Services
Solicitation number
25-P-131TF
Issued by
Volusia County, Florida

About this file

Written by GovTribe AI ·

Exhibit E.1 is a supporting document for Volusia County, Florida's Request for Proposals #25-P-131TF for comprehensive banking services. The exhibit presents a detailed County Bank Account Matrix outlining the specific features and capabilities required across multiple specialized bank accounts serving the County and its Constitutional Officers. The banking services encompass a diverse portfolio of account types including a Pooled Cash Account (master account for zero-balance accounts with cash management features), Accounts Payable Account, Payroll Account, Utility Payment Account, Airport Automated Account, ePayables Account, HDPP Local Participation Fund Account, Corrections Inmate Account, Inmate Imprest Account, Utility Deposit Account, Non-Interest Grant Account, Votran Deposit Account, and Electronic Deposit Account. Each account type is configured with specific feature sets such as ACH fraud filters (ranging from review to stop capabilities), payment authorization protocols, wire origination capabilities, positive pay with payee validation, image file import functions, and comprehensive treasury information reporting options including ACH activity reporting, ARP statements and reports in multiple formats, balance inquiries, composite reporting, and wire transfer detail tracking.

The matrix demonstrates the County's sophisticated cash management infrastructure requiring advanced technological integration and segregated account structures tailored to distinct operational functions. Treasury Information Reporting capabilities vary by account but consistently include transaction search functionality, statements and notices, and intraday and previous-day composite reporting. Certain accounts feature specialized capabilities such as Desktop Deposit, Stagecoach Sweep, Branch Services, Cash Vault access, and E-Box functionality. The framework indicates the County's need for a banking partner capable of managing complex multi-account structures with segregated fraud protection protocols and detailed reconciliation and reporting requirements aligned with government accounting and treasury management standards. This account structure supports the County's processing of approximately 2,800 biweekly direct deposit payroll transactions and 75-125 weekly ACH vendor payments while maintaining appropriate fund segregation across constitutional officers and operational units.

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COUNTY BANK ACCOUNT MATRIX

Pooled Cash Account

• Master for Zero Balance Accounts

• Key Billing Account

• ACH Fraud Filter - Review

• Partial ARP

• Payment Authorization

• Branch Services

• Cash Vault

• Desktop Deposit

• Electronic Deposit

• Stagecoach Sweep

• Wire Origination

• Returned Item Service

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ARP Statements & Reports

(CSV/EXCEL/PDF)

o Express Balance o Intraday Composite o Previous Day Composite o Previous Day Posting Status o Sweep Account Position o Wire Transfer Detail

Accounts Payable Account Payroll Account

Utility Payment Account

• Zero Balance Account

• ACH Fraud Filter - Stop

• Payment Authorization

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Receive o ACH Return/NOC o Intraday Composite o Intraday Position o Previous Day Composite o Previous Day Posting Status o Wire Transfer Detail

• Zero Balance Account

• ACH Fraud Filter - Stop

• Full ARP

• Positive Pay w/ Payee Validation

• ACH Direct Origination

• Image File Import – Posted Items

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Customer Activity o ACH Origination o ACH Receive o ACH Return/NOC o ARP File Posting Confirmation o ARP Statements & Reports

(CSV/EXCEL/PDF)

o Express Balance o Previous Day Composite o Previous Day Posting Status o Wire Transfer Detail

Airport Automated Account

• Zero Balance Account

• ACH Fraud Filter - Review

• Full ARP

• Positive Pay w/ Payee Validation

• ACH Direct Origination

• ACH Payments

• Image File Import - Posted Items

• Wire Origination

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Customer Activity o ACH Origination o ACH Receive o ACH Return/NOC o ARP File Posting Confirmation o ARP Statements & Reports

(CSV/EXCEL/PDF)

o Express Balance o Previous Day Composite o Previous Day Posting Status o Wire Transfer Detail

• Zero Balance Account

• ACH Fraud Filter - Stop

• E-Box

• ACH Direct Origination

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Customer Activity o ACH Origination o ACH Receive o ACH Return/NOC o E-Box o Express Balance o Intraday Composite o Previous Day Composite o Previous Day Posting Status ePayables Account

• ACH Fraud Filter - Review

• Payment Authorization

• Wire Origination

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Receive o ACH Return/NOC o Intraday Composite o Intraday Position o Previous Day Composite o Previous Day Posting Status o Wire Transfer Detail

25-P-131TF Exhibit E.1 - County Bank Accounts lurice Cross-Out

COUNTY BANK ACCOUNT MATRIX

HDPP Local Participation Fund Account

• ACH Fraud Filter - Review

• Full ARP

• Positive Pay Only

• Image File Import – Posted Items

• Cash Vault

• Wire Origination

• Statements & Notices

• Transaction Search

• Alerts

• Treasury Information Reporting o ARP File Posting Confirmation o ARP Statements & Reports (PDF) o Express Balance o Previous Day Composite o Previous Day Posting Status o Wire Transfer Detail

Corrections Inmate Account

• Key Billing Account - Standalone

• ACH Fraud Filter - Review

• Payment Authorization

• Wire Origination

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o Intraday Composite o Intraday Position o Previous Day Composite o Previous Day Posting Status

Inmate Imprest Account

• ACH Fraud Filter - Review

• Payment Authorization

• Wire Origination

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o Express Balance o Previous Day Composite o Previous Day Posting Status

Utility Deposit Account

• ACH Fraud Filter - Stop

• Payment Authorization

• Wire Origination

• Alerts

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o Express Balance o Previous Day Composite o Previous Day Posting Status

Non-Interest Grant Account

• ACH Fraud Filter - Stop

• Payment Authorization

• Wire Origination

• Alerts

• Zero Balance Account

• ACH Fraud Filter - Review

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Receive o Intraday Position o Intraday Composite o Express Balance o Previous Day Composite

Votran Deposit Account Electronic Deposit Account

• Zero Balance Account

• ACH Fraud Filter - Review

• Payment Authorization

• Statements & Notices

• Transaction Search

• Treasury Information Reporting o ACH Receive o ACH Return/NOC o Intraday Composite o Intraday Position o Express Balance o Previous Day Composite o Previous Day Posting Status

25-P-131TF Exhibit E.1 - County Bank Accounts

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