ESBD_466898_1769197858368_HHS0016014v2 HHS Responses to Questions _Addendum 4.pdf

PCS 134 HHS Responses to Questions

Effective Date 06/26/2015 Page 1 of 14 Reviewed Date 09/18/2025

Solicitation Title: Project 25-101-ABL - Generator Replacements at Abilene State Supported Living Center

Solicitation Number: HHS0016014v2

# Reference Question Response

1. Request amperage rating and voltage of all ATS on drawings

Voltage and amperage rating for all ATSs is provided in One-Line Schematic Diagrams Sheets in the Attachment H-1, Project Drawings, Revised by Addendum 4.

2. Request location of all new LSI Panels

Location of new LS Panels for buildings 637, 638, 639, 640 & 597 to be in the same electrical room where the MDP panel feeding them is located, as shown in One- Line Electrical Schematic Diagrams, Sheets E5.06B and E6-03 B in the Attachment H-1, Project Drawings, Revised by Addendum 4.

3. Request if Temporary Generators are to operate building 24/7

Refer to Section 01 00 00(1.01)(A)(1) of the Attachment H-2, Project Specifications, Revised by Addendum 4, which states that “[t]he Contractor shall submit for approval a detailed phasing plan to minimize duration of power interruption. All buildings shall run on utility power during construction, including those that are to be provided with temporary emergency generator as outlined in section below. Temporary emergency generator is provided to back up building in case of utility power outage.”

Effective Date 06/26/2015 Page 2 of 14 Reviewed Date 09/18/2025

4. Request can we store new generator on site if secure with chain link fence

Yes. Refer to Section 7.7.1, Construction Site Fencing, of the Attachment B, Texas Uniform General Conditions for Construction Contracts with HHSC Supplementary General Conditions, v. 2.2, which sets forth the minimum fencing requirements.

5. Request if fuel tank can be stored on site with chain link fence

Yes. Refer to Section 7.7.1, Construction Site Fencing, of the Attachment B, Texas Uniform General Conditions for Construction Contracts with HHSC Supplementary General Conditions, v. 2.2, which sets forth the minimum fencing requirements. Maintain the fuel tank wrapped in a weather resistant protective cover to protect from dust, rain, etc. Refer to General (Construction) Note #30, Sheet E-1, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

6. Request if Cumming / Kolar or other generator acceptable

Alternate manufacturers are acceptable and will be considered. Refer to Section 26 32 13.13(2.00)(D) of the Attachment H-2, Project Specifications, Revised by Addendum 4, which states that “[o]ther manufacturers will be considered only if the proposed substitution is submitted & approved. Final approval is subject to Owner’s review & input.”

7. Who is Facility Fire Alarm Company Cintas 1-817-640-2223

8.

Request lighting fixture schedule – none shown on E15.03

Refer to Sheet E15.03 in the Attachment H-1, Project Drawings, Revised by Addendum 4, which shows Light Fixture Schedule in the bottom right corner.

Effective Date 06/26/2015 Page 3 of 14 Reviewed Date 09/18/2025

9.

Request down size control conduits from 2” to 1” due to limited space E16.01 detail 7 and detail 8

Conduits may be downsized if allowed by manufacturer once a final generator selection is approved.

10.

Request E16.01 detail 9 shows 1 ½” conduit from Generator to P-1 Panel -, advise size of feeder wire, ground and Circuit Breaker to be installed in P-1 for factory mounted electrical panel on generator

Refer to Sheet E16-01, Detail 5, Keyed Note 7, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

11.

Will Conduit and feeder be the same for all generators

Conduit and feeder to generator’s auxiliary panel is not expected to vary unless final generator selection deviates from basis of design.

12. Who is the fire alarm service provider contact? Cintas 1-817-640-2223

13. How long of a shutdown time is acceptable?

No more than 8 hours at the time during 8am-5pm business hours only.

Most of the work will be done without disrupting power, shutdown will take place to terminate conductors at new ATSs and switch power from old to new ATS, mainly.

Refer to Section 01 00 00(1.01)(A)(2) of the Attachment H-2, Project Specifications, Revised by Addendum 4.

Effective Date 06/26/2015 Page 4 of 14 Reviewed Date 09/18/2025

14.

Exhibit A - HHS Affirmations and Solicitation Acceptance Form

Two versions were provided: One dated October 2025 and one dated August 2025. Please advise which version of this Exhibit is to be submitted.

Exhibit A, HHS Affirmation and Solicitation Acceptance for State Architectural/Engineering and Construction Projects, Version 2.3, Effective October 2025, must be submitted with Solicitation Response. The previous version has been removed from the solicitation package posted on the ESBD.

15. 3.1.1, 5.1.1, 1.12.1.3

Would like to confirm that you are requiring both: A letter from our surety and a 5% bond?

Confirmed.

16.

Does the local facility have a Fire Alarm & Roofing contractors contact that does most of the work at the facilities?

(Fire Alarm) - Cintas 1-817-640-2223

(Roofing) - Barr Roofing, Hunter Casselberry cell 325- 201-1314-Office 325-672-8417

17.

Will you please provide the facilities AEP (Utility Company) Contact information?

Nickie Plaisance 325-674-7028

Jason Patterson 325-660-0252

18.

Project Specifications Section 26 05 00

Will there be tree protection required at any location?

The tree protection is outside the scope of the Solicitation.

19.

Project Specifications Section 01 50 00

Specifications state the plans show the general location of the contractor’s storage area for the project. Can you please identify this area or area’s?

Facility will provide area for job shack (with utilities) and a separate area for laydown.

Job shack area is located behind B665. Laydown will be located in area north of B681.

Refer to Sheet G-1 in the Attachment H-1, Project Drawings, Revised by Addendum 4, for locations.

Effective Date 06/26/2015 Page 5 of 14 Reviewed Date 09/18/2025

20.

Is there a 1” conduit needed for branch circuits for the heater, battery charger, and annunciator at the generators?

Refer to Detail 9, Sheet E16-01, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

21.

To clarify, existing generators 1, 3, and 11 are not to be salvaged and returned to the Owner? Additionally, none of the existing generators specified as alternates need to be returned to the Owner?

Refer to Section 01 00 00(1.01)(A)(3) of the

Addendum 4, which states that “[a]ll removed generators and ATSs shall be salvaged and returned to the Owner.”

22.

For the salvage and return of the specified equipment to the Owner, can the GC's scope of work be defined?

Is the GC responsible for the storage and associated transport of the existing salvaged equipment? If so, can a location and direction be provided?

Salvaged equipment will be stored in salvage area by B678.

Contractor will transport salvaged equipment to the salvage area with guidance from facility staff.

Refer to Notes by Symbol #9, Sheet G-1, in the Attachment H-1, Project Drawings, Revised by

23.

Is any work needed for the fire alarm scope outside of replacing the annunciator panels as specified?

Generators must tie into E Panels providing power to the fire alarm circuits. Refer to one-line schematic diagrams in drawings.

Fire alarm shall be modified as required to accept the replacement or installation of new generators. Refer to Section 28 46 00(1.01)(C) of the Attachment H-2, Project Specifications, Revised by Addendum 4.

Effective Date 06/26/2015 Page 6 of 14 Reviewed Date 09/18/2025

24.

Page E1.0, Note 8

Can a manufacturer for the existing fire alarm system(s) be provided so the new annunciator panels can match the existing system as specified per Fire Alarm General Note 8 on page E1.0?

The manufacturer of the existing fire alarm system is Siemens.

25.

Page E3.05B, Note 13; Page E4.04B, Note 11

Can information be provided for the wood fence referenced in note 13 on E3.05B and note 11 on E4.04B? It appears only a chain-link fence is located at these locations.

Current fence is chain link with wood picket overlay.

Refer to Notes by Symbol #13, Sheet E3-05 B, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

Current fence is chain link with wood picket overlay.

Refer to Notes by Symbol #11, Sheet E4-04 B, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

Replacement fence will need to match current fence for both

26.

Page E12.02A, Note

Can clarification be provided if a 4' or 6' gate is needed at building 641 for the emergency generator?

Keynote 12 on page E12.02A calls for a 4' gate and the drawing shows a 6' gate.

Gate height must match fence height – 6ft.

Refer to Notes by Symbol #12, Sheet E12-02 A, in the Attachment H-1, Project Drawings, Revised by

27.

Page E2.00B, Notes 18-12; Page E16.03, Details 5 &

If a concrete pad's thickness is not qualified, such as the concrete pads needed for the ATS's at Buildings 633-636 (Note 18-21 on E2.00B), are we to assume that the 4" housekeeping pads shown in details 5 & 6 on E16.03 will suffice unless noted otherwise?

Correct.

Effective Date 06/26/2015 Page 7 of 14 Reviewed Date 09/18/2025

28.

Page E2.00, Note 1;

E16.02, Detail 3

Would Generator #3 need a new concrete equipment pad, per note 1 on E2.00, similar to what is shown in detail 3 on E16.02? Would this also apply to Generator #'s 4, 5, and 6?

Generator 3 & 6 shall be set on existing concrete pad, refer to Notes by Symbol #1, Sheet E2-00 B and Notes by Symbol #1, on Sheet E5-00 B, in the Attachment H- 1, Project Drawings, Revised by Addendum 4.

Generator 4 & 5 will sit on existing pad, which will require a new pad extension, refer to Notes by Symbol #6, Sheet E3-05 B and Notes by Symbol #5, Sheet E4- 04 B, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

29.

Page E16.03

If boring is not feasible at roadways, and the street must be patch/replaced, would it be safe to assume the asphalt paving detail would suffice for all roadway patching? Without an overall site pavement plan, it is difficult to determine where the concrete and asphalt paving details on E16.03 should be utilized.

This would be acceptable but road patch must be thoroughly packed in place before asphalt is done per details 2 & 5 in sheet E16-03.

30.

Page E7.02, Note 17

Can a spec be provided for the emergency light pole noted on E7.02 note 17?

Contractor shall provide metal light pole and match existing campus emergency lights and light poles. Refer to Notes by Symbol #17, Sheet E7-02 B, in the Attachment H-1, Project Drawings, Revised by

31.

Would existing emergency panel "E" in buildings 669- 676 need to be painted red similar to the emergency panels called out in all of the other building's one-line diagrams?

Yes. Contractor shall paint face red. Refer to Notes by Symbol #9, Sheet E8-06 B, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

Effective Date 06/26/2015 Page 8 of 14 Reviewed Date 09/18/2025

32.

Page E16.03, Details 2 & 3

For Building 547 and 656, is there 6" concrete paving between these two buildings? We assume details 2 & 3 on page E16.03 can be utilized for any pavement replacement needed for the installation of the underground electrical feeders.

Details 2, 3 and 5 on Sheet E16-03, in the Attachment H-1, Project Drawings, Revised by Addendum 4, can be used for concrete or asphalt paving as applicable.

33.

E14.01, Note 7;

E16.03, Detail 3

Can clarification be provided that the replacement pavement needed at the parking lot for building 664 per note 7 on E14.01A would be in line with detail 3 on E16.03? Note 7 references details on E16.03, we assume this would not include the asphalt paving shown in detail 5.

Current parking lot is asphalt. It would need to be patched/repaired to existing. Refer to Notes by Symbol- New Work #7, Sheet E14-01 A and Detail 5, Sheet E16-03, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

34.

E7.01B, Notes 5 &

Can clarification be provided if the emergency feeder circuit/conduit (Note 5) and electrical service feeder (Note 19) on page E7.01B are above or below grade?

Above grade. Refer to Notes by Symbol # 5 and #19, Sheet E7-01 B, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

35.

Page E3.01B & E3.03B

Are the existing ATS in buildings 645 and 658 not being salvaged?

Refer to Section 01 00 00(1.01)(A)(3) of the

Addendum 4, which states that “[a]ll removed generators and ATSs shall be salvaged and returned to the Owner.”

Effective Date 06/26/2015 Page 9 of 14 Reviewed Date 09/18/2025

36.

Project Specifications Section 01 00 00

Can clarification be provided if we can work in all buildings associated with a single emergency generator at one time? The phasing plan indicates that we can, but specification section 01 00 00-1.03A1 reads as if we can only work in one or two buildings at a time, since the project site is an active facility.

Contractor can work in all buildings with single emergency generator at one time as long as buildings are not without power and generator power is available. Refer to Section 01 00 00(1.01)(A)(4) of the Attachment H-2, Project Specifications, Revised by Addendum 4.

37.

Page E0.01, Note 12

Can clarification be provided on the site security note 12 on page E0.01, is this note needed? Is the temporary fence meant to fully encompass the building/areas the GC is working in? Does the GC need full possession of a building if work is mainly being conducted in a single room?

Refer

Refer to Note #12, Sheet E-1, of the Attachment H-1, Project Drawings, Revised by Addendum 4, that states “Contractor shall be responsible for providing a portable 8’ tall chain link fence around the work area for each building during construction. All gates shall be secured with a lock. A set of keys for Contractor’s locks shall be provided to the Facility in case the Facility has to have access to the buildings when the Contractor is not on site.”

The Contractor does not need to take a full possession of the buildings, only the areas they are working on.

Buildings will be occupied during construction.

Coordinate shutdowns with Owner so occupants can be temporarily relocated as needed.

38.

Specification 26 05 00, Section 1.22D

What type of sod should be priced for replacement in disturbed areas?

Refer to Section 26 05 00(1.22)(D)(3) in the

Addendum 4, which states that “Plant sod in areas of existing sod. Use St. Augustine sod for any replacement.”

Effective Date 06/26/2015 Page 10 of 14 Reviewed Date 09/18/2025

39.

Specification 26 05 00, Section 1.22H

Please provide clarification / spec for the missing Division 9 paint section.

Paint specifications are not required. Reference to Division 9 has been removed. Contractor shall coordinate exact color and finish with Owner. Refer to Section 26 05 00(1.22)(H)(1-3) in the Attachment H-2, Project Specifications, Revised by Addendum 4.

40.

The specs list Generac, Kohler, CAT and Cummins gen sets as acceptable. Will the state consider any of the smaller Gen Set manufacturers from around the country acceptable as long as they meet the requirements?

Yes. Refer to Section 26 32 13.13(2.00)(D) of the

Addendum 4, which states that “[o]ther manufacturers will be considered only if the proposed substitution is submitted & approved. Final approval is subject to Owner’s review & input.”

41. I am writing to see if HiPower generators will be accepted as an approved equal for this project.

Yes, it will be considered. Refer to Section 26 32 13.13(2.00)(D) of the Attachment H-2, Project Specifications, Revised by Addendum 4, which states that “[o]ther manufacturers will be considered only if the proposed substitution is submitted & approved.

Final approval is subject to Owner’s review & input.”

42.

Question(s): Is the proposed phasing plan provided in the special conditions required or is the facility open to other suggestions?

The Owner is open to other suggestions, the phasing plan in Attachment H-2, Project Specifications, Revised by Addendum 4, is a starting point to be used as a reference. Contractor needs to provide its own construction sequence, which will be reviewed by engineer of record and Owner for approval. Refer to Section 01 30 00(1.02)(E), of the Attachment H-2, Project Specifications, Revised by Addendum 4.

Effective Date 06/26/2015 Page 11 of 14 Reviewed Date 09/18/2025

43.

Is there a specific maximum timeframe allowed for emergency power shutdowns?

Refer to Section 01 00 00(1.01)(A)(1) of the

Addendum 4, which states that “[t]emporary emergency generator is provided to back up building in case of utility power outage.”

44.

Page E0.01, Site and Security Note

Can clarification be provided on the site security note 12 on page E0.01? If a secure temporary fence is needed, would standard temporary fence stands suffice, or would the posts need to be driven?

Temporary fence stands are acceptable, to be anchored per UGCs requirements. Refer to Section 7.7.1, Construction Site Fencing, of the Attachment B, Texas Uniform General Conditions for Construction Contracts with HHSC Supplementary General Conditions, v. 2.2, which sets forth the minimum fencing requirements.

Effective Date 06/26/2015 Page 12 of 14 Reviewed Date 09/18/2025

45.

Page 1.22D, Specification Section 26 05 00

Is there existing irrigation onsite? If so, should GC carry costs to repair/replace irrigation?

There are no active irrigation systems.

Refer to Section 3.3.14.5, Damages to Owner’s or Third Parties’ Property Caused by Contractor and/or Subcontractors, of the Attachment B, Texas Uniform General Conditions for Construction Contracts with HHSC Supplementary General Conditions, v. 2.2, which states that “[t]he Contractor shall, at Contractor’s sole cost and at no expense to the Owner or any third parties, repair and/or replace Owner’s property and adjacent property, buildings and equipment owned by third parties, damaged by the Contractor and/or the Subcontractors. Contractor shall return the damaged property, buildings and equipment to the same or better quality type or condition that existed prior to the damage. This contractual duty to repair damages shall survive any termination of Contractor under this Contract or any subsequent contract and, thereafter, become the obligation of the Surety.”

46.

Can the phasing plan be evaluated and discussed post award for the project? Long lead-times on the generators will interfere with the provided phasing plan.

Yes.

47.

Drawings

E4.02B, E9.01B, E11.02B

Are new annunciator panels for buildings 651, 547, 656, and 664 not needed?

Yes, buildings 547, 651, 656, and 664 shall be provided with an annunciator panel. Refer to Sheets E4-02-B, E9-01-A, E11-02-A, and E14-01 A, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

Effective Date 06/26/2015 Page 13 of 14 Reviewed Date 09/18/2025

48.

Drawing

E5.06 B underground feeders from EDP-6 and EDP-6A, can both feeders be in same trench to ATS or require separate trench

Both feeders can be in the same trench.

49.

• E 10-02A

1000a DSW 1000a is this Nema 1 or Nema 3r

Nema 3R. Refer to Notes by Symbol #4, Sheet E10- 03A, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

50.

• E 10-02A

Equipment next to 1000a DSW no refence as to listed equipment

There is no equipment between ATS and 1000 disconnect switch. Refer to Sheet E10-03 A, in the Attachment H-1, Project Drawings, Revised by

51.

All Docking Stations, designate if 3W or 4W from generator

Four (4) wires. Refer to Detail 9, Sheet E16-01, in the

52.

All generators with multiple building and annunciators, provide detail install all conduits from (1) generator to multiple annunciators

For BoD Generators, annunciators have to be wired via RS485 to generator controller. Annunciators can be daisy chained between them for instances where the run is shorter than wiring back to the generator. RS485 to ATSs cannot be daisy chained to connect to annunciators. Refer to Detail 8, sheet E16-01, in the

Effective Date 06/26/2015 Page 14 of 14 Reviewed Date 09/18/2025

53.

Generator Control Panel, can this be powered from EDP for Gen 1,3,4,5,6,7,9,11 and alternates Gen 10,12,14,16,17

Generator control panel is fed from generator’s battery, for BoD generator. Battery charger is fed from panel GP inside generator’s housing. Refer to Detail 8, Sheet E16-01, in the Attachment H-1, Project Drawings, Revised by Addendum 4.

54. On E11- 02A Note 3

On E11- 02A Note 3 – it shows the new underground primary electrical service running from the transformer to the disconnect (in notes 4)

Drawing revised to show underground primary electrical connecting directly to ATS, and not to disconnect switch.

55. E11-03 A Note 7

On E11-03 A Note 7 it shows what seems to be the same lines but a) tying into the ATS (seems correct) and that this line is being installed, conduit and all, by AEP. Please confirm that A) the line ties into the ATS B) this is being completed by AEP

1) Primary underground electrical does tie to ATS.

This is correct.

2) Yes, conduit and conductor are being installed by utility company, contractor is responsible for coordinating with AEP and notifying Owner of scheduled shutdown ahead of time.