ESBD_401277_1748872577160_ATCD32~1.PDF
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- Solicitation number
- TMD25-ANG-WJ-24150004_5_6_B1057_1363_1377
- Issued by
- Harris County, Texas
About this file
This document is an attachment to a contract for materials and equipment management at Ellington Field (EF) in Houston, Texas, involving the U.S. Air Force or related government agency. The attachment provides comprehensive guidelines for transportation, handling, storage, and protection of products, with specific instructions for contractors regarding product options, substitutions, and material management protocols. The document outlines detailed procedures for inspecting shipments, storing materials in various conditions, and managing potential product substitutions during the project.
The attachment includes provisions for material storage compensation, which requires contractors to submit an inventory of stored materials with supplier invoices, with payment limited to the actual cost of materials. The document establishes a structured process for requesting product substitutions, requiring detailed documentation and pre-approval from the Project Manager. Contractors must demonstrate that proposed substitutions meet or exceed specified product quality, provide equivalent warranties, and coordinate installation without additional costs to the owner. The guidelines emphasize maintaining product integrity, preventing damage, and ensuring compliance with manufacturer and contract specifications.
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Text version
ATTACHMENT G.M - ELLINGTON AFB (EF) MATERIAL EQUIPMENT
PART 1 – GENERAL
1. RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions, apply to this Section.
2. SUMMARY
A. This Section includes:
a. Transportation and handling
b. Storage and protection
c. Product options
d. Substitutions
3. TRANSPORTATION AND HANDLING
A. Transport and handle Products in accordance with manufacturer's instructions.
B. Promptly inspect shipments to ensure that Products comply with requirements, quantities are correct, and Products are undamaged.
C. Provide equipment and personnel to handle Products by methods to prevent soiling, disfigurement, or damage.
4. STORAGE AND PROTECTION
A. Store and protect Products in accordance with manufacturers' instructions, with seals and labels intact and legible.
B. Store sensitive Products in weather tight, climate-controlled enclosures.
C. For exterior storage of fabricated Products, place on sloped supports, above ground.
D. Provide bonded off-site storage and protection when site does not permit on-site storage or protection.
E. Cover Products subject to deterioration with impervious sheet covering. Provide ventilation to avoid condensation or potential degradation of Product.
F. Store loose granular materials on solid flat surfaces in a well-drained area. Prevent mixing with foreign matter.
G. Provide equipment and personnel to store Products by methods to prevent soiling, disfigurement, or damage.
H. Arrange storage of Products to permit access for inspection. Periodically inspect to verify Products are undamaged and are maintained in acceptable condition.
I. Payment for materials stored on site will be made only when the request is accompanied by an inventory of stored materials along with copies of the supplier invoices for the stored materials. Only actual cost of the materials stored will be compensated.
5. PRODUCT OPTIONS
A. Products Specified by Reference Standards or by Description Only: Any Product meeting those standards or description.
B. Products Specified by Naming One or More Manufacturers: Products of manufacturers named and meeting specifications, no options or substitutions allowed.
C. Products Specified by Naming One or More Manufacturers with a Provision for
ELLINGTON FIELD, HOUSTON, TX 21 May 2024
Substitutions: Submit a request for substitution for any manufacturer not named in accordance with the following article.
6. SUBSTITUTIONS
A. Project Manager will consider requests for Substitutions during the submittal phase of the project.
B. Substitutions may be considered when a Product becomes unavailable through no fault of the Contractor.
C. Document each request with complete data substantiating compliance of proposed
Substitution with Contract Documents.
D. A request constitutes a representation that the Contractor:
a. Has investigated proposed Product and determined that it meets or exceeds the quality level of the specified Product.
b. Will provide the same warranty for the Substitution as for the specified
Product.
c. Will coordinate installation and make changes to other Work which may be required for the Work to be complete with no additional cost to Owner.
d. Waives claims for additional costs or time extension which may subsequently become apparent.
E. Substitutions will not be considered when they are indicated or implied on shop drawing or product data submittals, without separate written request, or when acceptance will require revision to the Contract Documents.
F. Substitution Submittal Procedure:
a. Submit three copies of request for Substitution for consideration on
Substitution Request Form attached to this section. Limit each Substitution
Request Form to one proposed Substitution.
b. Submit shop drawings, product data, and certified test results attesting to the proposed Product equivalence.
c. The Project Manager will notify Contractor in writing of decision to accept or reject re- quest.
G. If request for substitution is not accepted by the government, Contractor is responsible for sup- plying item as originally specified or an acceptable substitution without additional cost to the Owner.
File details come from the government source that posted it. Updated .