ESBD_401277_1748872104631_TMD25-~1.PDF

TEXAS MILITARY DEPARTMENT OF THE STATE OF TEXAS

SOLICITATION

NIGP Code

910 - 36 Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services 910 - 60 Plumbing Maintenance and Repair Services: Pressure Tapping Services, Pipe Freezes, Toilets, etc.

941-25 Boiler Maintenance and Repair, Steam, Including Testing Services 820-14 Boiler Parts and Accessories (Not Otherwise Classified)

SOLICITATION NO.

TMD25-ANG-WJ-24150004_5_6_B

TYPE OF SOLICITATION

INVITATION FOR BID (IFB)

DATE ISSUED

06/02/2025

INVITATION FOR BIDS (IFB) – HEAT PUMP AND BOILER AND BOILER FLUE REPLACEMENTS

Respondent must submit their responses via email to:

procurement@military.texas.gov no later than 2:00 P.M. CT on 07/08/2025

FOR INFORMATION CONTACT:

Ronald Bullock

Contract Specialist, CTCD, CTCM

Contract Administrator

PHONE: 512-782-6786

EMAIL: Procurement@military.texas.gov

RESPONSE (Respondent must fully complete)

DISCOUNT FOR PROMPT PAYMENT:➔ 10 DAYS

20 DAYS

30 DAYS

___ DAYS

ACKNOWLEDGMENT OF ADDENDA:

Respondent acknowledges receipt of solicitation addenda and related documents numbered and dated:

ADDENDUM NO. DATE ADDENDUM NO. DATE

NAME AND ADDRESS

OF Respondent:➔

RESPONSE DATE

TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, and REMEDIES By signing this document, Bidder represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Failure to sign will disqualify response. TMD may pursue and enforce any available remedies against the Bidder for making false statements, including disqualifying the Bidder’s response, immediately cancelling any Contract awarded to Contractor, or recommending State of Texas debarment.

TERM, PRICING, and FUNDING The initial contract term is effective on the effective date stated in the notice of award (or purchase order if there is no notice of award) and expires one (1) year from that effective date.

TMD will not allow changes after Date of Award to terms or pricing during either the initial term of the Contract. The award of the Contract is subject to the availability of TMD’s funding source for the Contract.

mailto:procurement@military.texas.gov mailto:Procurement@military.texas.gov

ANTICIPATED SCHEDULE OF EVENTS

TMD currently anticipates that the selection of successful Respondent and award of the Contract, if any, will proceed according to the following schedule:

Date Time CT Events

06/02/2025 Solicitation Posted to ESBD

06/11/2025 10:00 A.M.

Last Day to Submit ATTACHMENT G.Y - ELLINGTON AFB (EF) Form 17 - VISITOR CONTRACTOR PASS REQUEST (01OCT23) For Site Visit

06/18/2025 or 06/20/2025

8:00-9:00 A.M.

Mandatory Site Visit

Texas Military Department Ellington Field at 14657 Sneider St., BLDG 1256, Houston, TX 77034-5586

Failure to attend one (1) of the site visits will result in disqualification of the response.

06/25/2025 2:00 PM Last day to submit written questions for clarification to

TMD

07/01/2025 Estimated date for TMD to post Question and Answer (Q&A) document to ESBD

07/08/2025 2:00 PM Deadline for TMD to receive Bids

Intentionally Left Blank

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ANTICIPATED SCHEDULE OF EVENTS

SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.3.1 Billing and Payment B.3.2 Payment Adjustment B.3.3 Late Payment B.3.4 Deductions for Unacceptable Compliance B.3.5 Withholding of Payment B.3.6 Debts and Delinquencies B.3.7 Right to Offset

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.3 BACKGROUND

C.4 EQUIPMENT AND INSTALLATION

C.5 STATEMENT OF WORK

C.6 QUALITY ASSURANCE

C.7 COORDINATION AND MEETINGS

C.8 PROJECT COORDINATION

C.9 SAFETY POLICIES AND PROCEDURES

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF CULTURAL MATERIALS

C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF UNMARKED BURIALS

C.13 OPERATION AND MAINTENANCE DATA

C.14 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

C.15 FINAL ASBESTOS ABATEMENT REPORT TEMPLATE

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C.16 MATERIAL EQUIPMENT

C.17 STARTING OF SYSTEMS

C.18 CONTRACT CLOSEOUT

C.19 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

C.20 SUBSTITUTIONS REQUEST FORM

C.21 POST AWARD SUBMITTALS

C.22 SUSTAINABLE DESIGN REQUIREMENTS

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

C.24 VISITOR CONTRACTOR PASS REQUEST

C.25 ACCEPTANCE CRITERIA

C.26 TMD PERSONNEL

C.26.1 TMD’s Contract Administrator C.26.2 TMD’s Project Manager C.26.3 TMD’s Assistant Project Manager

C.27 INSURANCE REQUIRED UNDER THE CONTRACT

C.28 REFERENCES

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

E.1 RESPONSE PREPARATION INSTRUCTIONS

E.2 AMENDMENTS TO THE SOLICITATION

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

E.4 SIGNATURES ON RESPONSE SUBMITTED

E.5 RESPONSE ACCEPTANCE PERIOD

E.6 CONTRACT AWARD

E.7 TMD’s RIGHTS

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information E.8.2 Volume Two – Information Section E.8.3 Volume Three – Cost and Pricing Response

E.9 DISCUSSION AND CORRESPONDENCE

E.10 SUBMISSIONS SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT

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E.11 AGENCY POSTING OF CONTRACTS

E.12 ANTICIPATED SCHEDULE OF EVENTS

E.13 MANDATORY SITE VISIT

SECTION F—EVALUATION CRITERIA

SECTION G—LIST OF ATTACHMENTS

BY NUMBER AND TITLE

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SECTION A—DEFINITIONS

The following terms and acronyms used in this solicitation have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Bidder’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Bidder” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with TMD.

“Business Days” means Monday through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means 8:00 a.m. to 5:00 p.m. Central Time.

“CT” means Central Time.

“CFMO” means Construction and Facilities Management Office.

“Contract” means this formal, written, and legally enforceable agreement between TMD and Contractor.

“Contractor” means the individual, business or other entity awarded the Contract. In the context of submitting a response, “Contractor” also means “Bidder” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“TMD” means the Texas Military Department of the State of Texas, a state agency in the executive branch created under Texas Government Code Chapter 437.

“Fiscal Year” means any of the one (1) year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Parties” means Contractor and TMD.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

“OSHA” means Occupational Safety and Health Administration.

“UL” means Underwriters Laboratories.

“FMRC” means Factory Mutual Research Corporation.

“NEMA” means National Electrical Manufacturers Association.

“ProjectMates Management System” is for reporting and communications to the TMD’s Project Manager.

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

Pricing Instructions

A. TMD seeks, and Contractor will provide the commodities and services described in Section C, Specifications on a no minimum, as needed, as requested basis. Pricing is firm fixed price for the commodities and services requested and authorized by TMD as provided under the Contract. Bidder must price the response on this basis.

B. Contractor must deliver and provide the commodities and services in compliance with all requirements of the Contract with such payment to be processed by TMD after TMD’s receipt, testing and acceptance of the commodities and services.

C. Bidder must submit a response that include all costs, fees, licenses, and expenses for

Contractor’s delivery of the commodities and services and performance under the Contract and will represent Contractor’s sole compensation under the Contract. No minimum compensation is guaranteed under the Contract. No payments may be approved or made prior to TMD’s acceptance as provided in the Contract.

D. TMD reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any other combination that will serve the best interest of TMD and to reject any and all items bid at the sole discretion of TMD. TMD also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of TMD.

E. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code § 2155.067. If a Bidder believes it can satisfy these specifications, it should bid its goods or services and explain how the specifications will be adequately met.

F. If bidding on specifications other than those stated within this solicitation, bid should show manufacturer, brand, or trade name, and other description of product offered. If other than brand(s) specified is offered, specifications, illustrations, and complete descriptions of product offered must be included with bid. Failure to take exception to specifications or reference data will require Bidder to furnish specified brand names, model numbers, etc.

G. Unless otherwise specified, all items bid must be new and unused and of current production.

Consistent and continued tie bidding may cause rejection of bids by TMD and investigation for anti-trust violations.

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B.2 INVOICE REQUIREMENTS

Invoices are Contractor’s billing for goods or services rendered. TMD will pay Contractor on the basis of itemized invoices submitted to and approved by TMD. The invoices must show the actual deliverables provided and the attendant charge. Itemized invoices must clearly identify the project phase or title, deliverables delivered, the number of hours that each allocated employee worked if applicable, and the date range of work performance for this associated charge.

A. Contractor’s invoice must include the following:

1. the Contract number or Purchase Order number;

2. remittance address; and

3. any prompt payment discount offered.

B. Contractor must send an email with the invoice copy to Payables@military.texas.gov and to the Contract Monitor (if applicable).

An original, hard-copy invoice, if required, will be submitted to the office designated below:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not mail the invoice to the appropriate addresses identified in this section.

B.3 PAYMENTS

A. TMD recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (Attachment G.1 Direct Deposit Authorization Form 74-176 (Rev.9-2121)).

B. Regardless as to whether Direct Deposit is chosen, Respondent must submit a completed Texas Application for Payee Identification Number (Attachment G.2 Application for Texas Identification Number #_AP_152) to the following address:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

Reference: Contractor Set-up for Solicitation TMD24-ANG-WJ-24150004_5_6_B

Notes: Contact Ronald Bullock when completed 512-782-6786 or Procurement@military.texas.gov mailto:Payables@military.texas.gov

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C. If Contractor has previously submitted a completed Contractor Direct Deposit Authorization Form to TMD for another separate contract, another form is not required to be submitted.

B.3.1 Billing and Payment

A. TMD will not make any payments of any amount to Contractor until an accurate invoice is received that complies with Section B.2 above. TMD will notify Contractor if invoice is deemed to be inaccurate within 20 days of receipt.

B. Texas Government Code Chapter 2251 (the Prompt Payment Act) will govern payment and accrual of interest on any overdue payments.

C. If TMD, for any reason, including lack of supporting documentation, disputes any items in any invoices submitted by Contractor, TMD will place a hold on the disputed items and may pay the remaining amount of the invoice. TMD will timely notify Contractor of the dispute and request clarification or remedial action.

D. If the dispute is resolved in Contractor’s favor, TMD will pay the remaining portion of the original invoice in accordance with the Prompt Payment Act. If the dispute is resolved in TMD’s favor, Contractor must resubmit an invoice reflecting all corrections.

B.3.2 Payment Adjustment

A. TMD may elect to deduct from Contractor payment as specified in this section or any amount specified, or any money determined to be due as specified in the Contract.

B. If it is determined that the remaining amount of Contractor payment is not adequate to cover the money determined to be due to TMD, then all remaining Contractor payments will be withheld and an invoice issued to Contractor for the remaining amount due.

C. Contractor must pay the invoiced amount within 30 days of receipt unless Contractor and TMD mutually agree on an alternative payment method.

B.3.3 Late Payment

Any amount owed to Contractor more than one (1) day beyond the date such amount is due as described in this section will accrue interest each day that such amount is not paid at the rate specified by Texas Government Code § 2251.025, provided; however, that this provision will not excuse failure by TMD to make payment in strict accordance with the Contract.

B.3.4 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms of the Contract, TMD may withhold Contractor’s payment. If non-compliance results in TMD purchasing goods or services from another entity to remedy the non-compliance, TMD will deduct those costs from Contractor’s payment.

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B.3.5 Withholding of Payment

A. TMD will have the right to withhold Contractor’s payment until the failures described below have been corrected.

1. Failure to submit reports or other documentation required in Section D—Contract Compliance Reports and Data required from Contractor;

2. Failure to comply with background check or security requirements;

3. Failure to respond to audit reports; and

4. Failure to correct identified areas of non-compliance to the satisfaction of TMD within ten days upon receipt of written notification.

B. TMD will not pay interest to Contractor for monies so withheld.

C. Contractor’s withheld payment will be released upon TMD’s satisfaction that compliance has been achieved for 30 consecutive days.

D. In the event that money is due to TMD for Contractor’s failure to provide adequate maintenance or replacement of the property as required in the Contract, the amount required for TMD to correct deficiencies and replace property will be withheld from the final payment.

E. With the exception of disputed issues, such withholding of final payment by TMD will not exceed 120 days from date of the Contract’s termination.

B.3.6 Debts and Delinquencies

TMD is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State of Texas. Contractor agrees and understands that, to the extent Contractor owes any debt or delinquent taxes to the State of Texas, TMD will apply any payments or other amounts Contractor is otherwise owed under the Contract toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. Contractor must comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas.

B.3.7 Right to Offset

In the event TMD determines that Contractor owes money to TMD under any contract or purchase order, TMD, upon providing Contractor with written notice of its intent to offset, will have the right to withhold monies due to Contractor with respect to the Contract or with respect to any other contract or purchase order with TMD and apply such monies to the money due to TMD.

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

The Respondent must submit its bid price within the Pricing Table located in Attachment G.4, replicating, as necessary, in its exact format.

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Bid price must be submitted on the Mandatory Pricing Schedule. Respondents shall price per unit shown. Unit prices will govern in the event of extension errors. If a price quotation is submitted as part of Bid, the quotation must be referenced in the response and signed by Respondent to establish formal linkage to the Bid.

Prices bid are firm throughout the term of the Contract. “Discount from List” bid pricing is not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

The Texas Military Department is seeking a Contractor to provide all labor, parts, material, equipment, and any miscellaneous material needed to remove and replace a 15-Ton Condenser for building 1363; to remove and replace a 1,559 Thousands (M) of British Thermal Unit (BTU)'s per Hour (mbH) gas boiler for building 1377; and to remove and replace all single and double wall flue pipe at the boiler and hot water heater for building 1057. All replacements will be new and of equal or better capabilities.

This job will be at the Texas Military Department Ellington Field at 14657 Sneider Street, Houston, TX 77034-5586.

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.2.1 Major codes and standards, which are applicable to all Air National Guard (ANG) projects, are indicated below. This listing is not intended to be all-inclusive, and it is the Contractor’s responsibility to adhere to all applicable codes and standards. Where there is a conflict between the SOW and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply. Applicable codes and standards can be found in The Whole Building Design Guide website by the National Institute of Building Sciences (https://www.wbdg.org/).

C.2.2 The Contractor must abide by all the applicable regulations, publications, manuals, and local policies and procedures:

• Unified Facilities Criteria (UFC): https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc and https://www.wbdg.org/fc/ang

• Unified Facilities Guide Specifications (UFGS):

• http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

• UFC 1-200-01 DoD Building Code

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-101-01 Architecture

• UFC 3-110-03 Roofing

• UFC 3-120-10 Interior Design

• UFC 3-190-06 Protective Coatings and Paints

• UFC 3-201-01 Civil Engineering

• UFC 3-250-01 Pavement Design for Roads and Parking Areas

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-520-01 Interior Electrical Systems

• UFC 3-530-01 Interior and Exterior Lighting Systems

• UFC 3-550-01 Exterior Electrical Power Distribution

• UFC 3-570-01 Cathodic Protection

• UFC 3-575-01 Lightning and Static Electricity Protection Systems

• UFC 3-580-01 Telecommunications Interior Infrastructure Planning and Design

• UFC 3-600-01 Fire Protection Engineering for Facilities

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings https://www.wbdg.org/ https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc https://www.wbdg.org/fc/ang http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

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• UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

• UFC 4-020-01 DoD Security Engineering Facilities Planning Manual

• UFC 4-215-01 Armories and Arms Rooms

• UFC 4-211-01 Aircraft Maintenance Hangars

• Air National Guard Handbook 32-1084 Facility Space Standards

• ANGETL 10-03 Air National Guard Design Objectives and Procedures (Tab C)

• ANGETL 12-05 Design and Construction Handbook

• ANGETL 12-06 Design Meetings and Presentations

• ANGETL 12-07 Preparation of Project Documentation Package

• ANGETL 15-01 Air National Guard Design Policy

• ANGETL 15-01-01 Sustainable Design, Development and Resource Conservation

• ANGETL 15-01-02 SKIF & ATFP Guidance

• ANGETL 15-01-03 Fire Protection Design Guidance

• ANGETL 15-01-04 Mechanical Engineering

• ANGETL 15-01-05 Electrical & Communication Engineering

• ANGETL 15-01-06 Roof Design Guidance

• DODI 6055.06 DoD Fire and Emergency Services (F&Es) Program

• DAFI 32-2001 Fire Emergency Services Program

• AFMAN 32-1062 Electrical Systems, Power Plants and Generators

• DESR 6055.09_AFMAN 91-201 Explosive Safety Standards

• DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards

• TO 1-1-3 Inspection and Repair of Aircraft Integral Tanks and Fuel Cells

• TO 00-25-172 Ground Servicing of Aircraft and Static Grounding/Bonding

• Architectural Barriers Act (ABA)

• American Concrete Institute (ACI)

• American National Standards Institute Standards (ANSI)

• American Society of Civil Engineers (ASCE)

• ANSI/ASCE Minimum Design Loads for Buildings and Other Structures

• ACI 318 Building Code Requirements for Reinforced Concrete

• ACI 530 Building Code Requirements for Masonry Structures

• AISC Manual of Steel Construction

• American Society for Heating, Refrigeration and Air-Conditioning Engineers

• (ASHRAE)

• American Society for Testing and Materials (ASTM)

• Building Officials and Code Administrators (BOCA)

• ICD 705 v1.5

• Electronic Industries Association (EIA)

• Ellington Field Division 1 Specifications

• Engineering Technical Letters (ETL)

• International Building Code (IBC)

• Institute of Electrical and Electronics Engineers (IEE)

• Illuminating Engineering Society Lighting Handbook (IES)

• International Fire Code (IFC)

• International Mechanical Code (IMC)

• International Plumbing Code (IPC)

• National Fire Protection Association (NFPA)

• NFPA 70: National Electric Code (NEC)

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• NFPA 72 International Fire Alarm Code

• NFPA 101 Life Safety Code

• NFPA 780 Standard for the Installation of Lightning Protection Systems

• National Roofing Contractors Association (NRCA)

• National Electrical Code (NEC)

• National Electrical Manufacturer's Association (NEMA)

• National Electrical Safety Code (NESC)

• Occupational Safety and Health Administration (OSHA)

• Sheet metal & Air Conditioning Contractors National Association (SMACNA)

• Technical Instructions (TIs)

• Technical manuals (TMs)

• Underwriter's Laboratories (UL)

C.3 BACKGROUND

The current HVAC systems in building 1363, building 1377, and building 1057 are no longer functioning properly. Due to the age of the system, replacement is required to ensure proper system functioning.

GOVERNMENT FURNISHED ITEMS

A. After award, the TMD’s Project Manager will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested for reference only.

B. After award, TMD’s Project Manager will arrange for the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. As required, provide escorts for Contractor’s personnel working in secured areas.

NOTIFICATION OF PROBLEMS

The Contractor shall submit a written report to TMD’s Project Manager any evidence of potential problems at the time the condition is first noticed.

PROJECT MANAGEMENT COORDINATION

The Contractor shall use ProjectMates Management System for reporting and communications to the TMD’s Project Manager. The monthly fee is $125/project and set up fee of $750. This will be coordinated with the TMD’s Project Manager at project start up.

C.4 EQUIPMENT AND INSTALLATION

A. Any reference to a particular make and model is being used for example only.

B. The equivalent brand name or approved equal will be accepted for all items under this contract.

C. All new equipment shall be approved by the TMD Project Managers during the submittal process.

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D. Equipment and materials shall be installed in an approved manner and in accordance with the equipment manufacturer’s installation requirements.

C.5 STATEMENT OF WORK

The contractor shall furnish labor, supervision, insurance, tools, equipment, and materials to mobilize to the job site, and perform all the statement of work below:

General Requirements

A. Contractor must perform a pre-work walk-through of entire job site with the TMD Project

Manager to verify current conditions before any work begins.

B. Photographs during the pre-work walk-through will only be permitted from the TMD Project

Manager.

C. Contractor must provide the number of calendar days to perform the work from notice of award to Substantial Completion at the bid time with their proposal (Attachment G.4 Mandatory Pricing Schedule).

D. Contractor must coordinate access to the site with the TMD Project Manager.

E. Contractor must provide a site-specific safety plan for review by the TMD Project Manager before beginning work to the TMD Project Manager in writing prior to any work beginning.

F. Contractor must provide full-time, on-site, supervision whenever work is performed.

G. Contractor must provide the name of the full-time, on-site, supervisor, to the TMD Project

Manager.

H. Contractor provided supervisor must be a direct employee of the awarded Contractor.

I. Contractor must provide a qualified superintendent with five years of experience as a general contractor, Quality Check (QC) qualified, OSHA 30 hours to be onsite during all phases of work. Proof of qualifications must be submitted in writing to the TMD’s Project Manager prior to starting any work.

NOTE: THE SUPERINTENDENT/QC MUST NOT PERFORM MANUAL LABOR NOR BE A PARTS

RUNNER.

J. Contractor must coordinate with the TMD Project Manager for approval prior to assigning a new superintendent that was not previously listed in the bid submission. Certificate of qualifications must be provided in writing.

K. Contractor must ensure any potentially sensitive documentation, military equipment, or ordinances discovered during the contract period is immediately reported to the TMD Project Manager for consultation on proper disposal or recovery procedures & methods.

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L. Contractor must ensure that all items, and debris, that require disposal are removed from the site and are disposed of in accordance with all Federal, State, and local laws, rules, and regulations.

M. Contractor must provide daily cleanup.

N. Contractor must clean up and dispose of all debris related to, but not necessarily identified, upon completion of all work covered in the SOW.

O. Contractor must keep a clean and safe work area at all times.

P. Contractor must provide tracking logs and manifests for all hazardous materials, trash, and recycling materials.

Q. Contractor must mitigate/isolate dust in work area at all times.

R. Contractor must ensure all rules, laws, and regulations are followed when transporting and disposing of any items generated from the statement of work.

S. Contractor must always enforce Personal Protective Equipment (PPE) requirements.

T. Contractor must provide daily written progress reports to TMD Project manager through

ProjectMates.

U. Contractor must provide weekly safety meetings.

V. Contractor must conduct pre-construction meeting with TMD Project manager prior to any work beginning.

W. Contractor must provide protection to existing assets.

X. Contractor must protect all existing improvements, road surfaces, curbs, sidewalks, trees, shrubbery, sprinkler systems, drainage structures, and other like items to prevent damage.

Y. Contractor must repair any damage caused by any work provided in the performance of this scope of work at the expense of Contractor.

Z. Contractor must provide a written notification of any interruption of services to adjacent buildings to the Program Manager within 72-hours of discovery.

AA. Contractor must coordinate with the TMD Project Manager for written approval locations to place Contractor provided porta-potties.

BB. Contractor must provide porta-potties for Contractor’s workers and provide numbers and locations to the TMD Project Manager.

CC. Contractor must ensure any damage caused in the completion of this SOW to other areas is returned to its previous condition.

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DD. Contractor must ensure any subcontracted trades, such as plumbing or electrical contractors, provide license copies in writing, or by email, to the TMD Project Manager before they perform any work.

EE. Contractor must provide a bar chart schedule by email, to TMD’s Project Manager for approval before any beginning.

FF. Contractor must provide written notification to TMD’s Project manager when the work is complete and provide a preferred date that the Contractor must be prepared for a Pre-Final Inspection.

GG. TMD’s Project Manager will inspect the work and provide the contractor with a list of deficiencies (Punch List) that the contractor must remedy within 21 days.

HH. Contractor must notify TMD’s Project Manager, in writing, when the Contractor is ready for a

Final Inspection.

II. TMD is not responsible for any additional work the contractor completes that has not been approved in writing by the Contract Administrator in the form of a change order.

Building 1363 (Reference Attachment G.7 B1363 System)

A. Exterior Scope:

1. The Contractor must remove the existing 15-Ton Condenser and coordinate with TMD’s Project Manager to keep unit.

2. Contractor must install a new condenser with a heat pump in the existing location or equal or better quality.

3. Contractor must connect the condenser to existing copper tubing and electrical, to include controls.

4. Contractor must ensure that the replacement condenser is to be 208-230 Volts (V)/60 Hertz (Hz)/3 Phase (PH) or equivalent that will work with already existing systems.

5. Contractor must replace existing Power control box as well due to weathering on current.

B. Interior Scope:

1. The Contractor must remove and replace the existing 15-ton air Handler with a handler that includes a heat kit of equal or better quality.

2. Contractor must install the Heat kit into the existing wiring and disconnect.

3. Contractor must reconnect to existing copper refrigerant piping, electrical and plumbing drain. The existing primary is a copper piping whereas the secondary is a Polyvinyl Chloride (PVC) that sits plum.

4. Contractor must ensure new unit will work with existing automation controls and electrical as the system is already programmed to work with an air handler equipped with a heat pump.

5. Contractor must install a new drain pan with a safety float.

Building 1377 (Reference Attachment G.8 B1377 System)

A. Contractor must remove and replace the existing 1,559 mbH gas boiler with a unit of equal or better capabilities.

Page 18 of 36 Approved 10/16/2021

B. Contractor must ensure the boiler is tied into the existing building system.

C. Contractor must reconnect to existing piping, electrical and plumbing.

D. Contractor must ensure unit will work with existing automation controls and electrical as the system is already programmed to work with Direct Digital Control (DDC) system.

Note: New unit is to be a Boiler that utilizes same BTU capacity as current, is at or above a 94% thermal efficiency, has a 5:1 turndown ratio, and has an applicable steel water tube heat exchanger.

E. Contractor must ensure that the new flue system is brought up to current Federal, State, and Local code during installation.

F. Contractor must provide specification and manuals to TMD Project Managers upon completion.

Building 1057 (Reference Attachment G.6 B1057 System)

A. Contractor must remove all single and double wall flue pipe at the boiler and hot water heater.

B. Contractor must install new double wall flue pipe where removed.

C. Contractor must demo the existing roof curb cap and replace with a new roof curb cab with exhaust hood.

D. Contractor must ensure that the hot water heater and the boiler flue are tied together and tie in the existing roof into the curb cap.

E. Contractor must ensure unit works with existing system.

C.6 QUALITY ASSURANCE

A. The Contractor must employ certified personnel and/or sub-contractors with appropriate licenses and will provide their credentials in writing, or via email, prior to award.

B. Contractor must comply with all OSHA requirements and have barriers and safety measures in place at all times.

C. Contractor shall ensure the project will be regulatory compliant with all environmental laws for Federal, State, and Local criteria and follow local environmental specifications as noted in the:

1. Reference ATTACHMENT G.A - Ellington AFB General Requirements

2. Reference ATTACHMENT G.G - Ellington AFB (EF) Quality Control

3. Reference ATTACHMENT G.H - Ellington AFB (EF) EMS Environmental Protection

D. The Contractor must receive approval for layout and/or final site preparation and prepared surfaces by the Project Manager prior to construction.

Page 19 of 36 Approved 10/16/2021

C.7 COORDINATION AND MEETINGS

Coordinate scheduling, submittals, and work of the various sections of the project manual to assure efficient and orderly sequence of installation of interdependent construction elements, [with provisions for accommodating items installed later]: (Reference Attachment G.B Ellington Field (EF) Coordination And Meetings)

C.8 PROJECT COORDINATION

General: (Reference Attachment G.C Ellington Field (EF) Project Coordination) A. Project Engineer: Schedule physical arrangements for meetings throughout progress of work, prepare meeting agenda with appropriate government, TMD’s Project Manager and Contractor input, and distribute with written notice (email acceptable) of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within three (3) days after each meeting to participants and parties affected by meeting decisions.

B. Representatives from the Project Engineer’s Office, Project Manager, Base, Contractor, and Subcontractors shall attend meetings, as needed.

C.9 SAFETY POLICIES AND PROCEDURES

A. SECTION INCLUDES: (Reference Attachment G.E Ellington Field (EF) Safety Policies And Procedures)

1. Contractor required health and safety plan.

2. Contractor required construction hazard plan.

3. Contractor required temporary utility plan.

B. RELATED DOCUMENTS

1. Drawings and general provisions of the Contract apply to this section.

2. The publication listed below is a part of this specification to the extent referenced. The publication is referred to in text by the basic designation only. OSHA 1926 R.E.G. – 29 CFR, OSHA, 1926 https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best- Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=2 0512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adw ords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_ Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

A key element to the Pollution Prevention program at Ellington Field is the control of Hazardous Material (HM). To control HM use, a Hazardous Materials Pharmacy (HAZMART) program has been fully implemented within Ellington Field. The HAZMART focuses on source reduction as the preferred method of pollution prevention. Control of HM includes reducing the number of types and amounts of HM used, and controlling its proper distribution, storage, use, and disposal. The Contractor shall comply with all Federal, state, and local Environmental Management System (EMS) environmental standards: (Reference Attachment G.F Ellington Field (EF) EMS Hazardous Material Procedures).

https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE

Page 20 of 36 Approved 10/16/2021

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF CULTURAL

MATERIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil

(Reference Attachment G.I Ellington Field, Houston, Texas Standard Operating Procedure (Sop) For Inadvertent Discovery Of Cultural Materials).

C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF

UNMARKED BURIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil

(Reference Attachment G.V Ellington Field (EF) Houston, Texas Standard Operating Procedure (Sop) For Inadvertent Discovery Of Unmarked Burials)

C.13 OPERATION AND MAINTENANCE DATA

Maintenance Operation: As used in the Maintenance Summary Form is defined to mean any routine operation required to ensure satisfactory performance and longevity of equipment.

Examples of typical maintenance operations are lubrication, belt tensioning, adjustment of pump packing glands, and routine adjustments: Reference (Attachment G.J Ellington Field (EF) Operation And Maintenance Data)

C.14 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

The following is a list of standards which may be referenced in this section: (Reference Attachment G.K Ellington Field (EF) Construction Facilities And Temporary Controls)

A. American Association of Nurserymen: American Standards for Nursery Stock.

B. U.S. Weather Bureau, “Rainfall-Frequency Atlas of the U.S. for Durations from 30 Minutes to 24

Hours and Return Periods from 1 to 100 Years.”

C. U.S. Department of Agriculture, “Urban Hydrology for Small Watersheds”

D. Federal Emergency Management Agency

E. NFPA, National Fire Prevention Standard for Safeguarding Building Construction Operations.

C.15 FINAL ASBESTOS ABATEMENT REPORT TEMPLATE

This report represents a summary of the asbestos abatement, project duration, and air monitoring results for the abatement projects conducted if applicable: (Reference Attachment G.L Ellington Field (EF) Final Asbestos Abatement Report Template) mailto:Mark.Garcia.16@us.af.mil mailto:Mark.Garcia.16@us.af.mil

Page 21 of 36 Approved 10/16/2021

C.16 MATERIAL EQUIPMENT

Drawings and general provisions of the Contract, including General and Supplementary Conditions, apply to this Section (Reference Attachment G.M Ellington Field (EF) Material Equipment)

C.17 STARTING OF SYSTEMS

This Section includes: Reference (Attachment G.O Ellington Field (EF) Starting Of Systems)

A. Starting systems.

B. Demonstration and instructions.

C. Testing, adjusting, and balancing.

D. Third party testing, adjusting, and balancing.

C.18 CONTRACT CLOSEOUT

This Section includes: (Reference Attachment G.P Ellington Field (EF) Contract Closeout)

A. Procedures for final acceptance of the Project.

B. Closeout procedures.

C. Final cleaning.

D. Adjusting.

E. Project record documents.

F. Operation and maintenance data.

G. Warranties.

H. Spare parts and maintenance materials.

C.19 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

Section includes administrative and procedural requirements for the following: (Reference Attachment G.R Ellington Field (EF) EMS Construction Waste Management And Disposal Part 1 - General)

A. Salvaging nonhazardous demolition and construction waste.

B. Recycling nonhazardous demolition and construction waste.

C. Disposing of nonhazardous demolition and construction waste.

Page 22 of 36 Approved 10/16/2021

C.20 SUBSTITUTIONS REQUEST FORM

This form is used when a substitution action or item is being requested after award of contract.

(Reference Attachment G.S Ellington Field (EF) Substitutions Request Form)

C.21 POST AWARD SUBMITTALS

A. Contractor shall direct all inquiries directly to the Project Manager regarding procedure, purpose, or extent of Submittal.

B. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors. (Attachment G.T Ellington Field (EF) Post Award Submittals)

C. Contractor will submit product manufacturer’s data on systems installed:

1. Heat Pump System – B1363

2. Boiler and Flue Pipe – B1377

3. Flue Pipe – B1057

4. Roof Curb Cap

C.22 SUSTAINABLE DESIGN REQUIREMENTS

Drawings and general provisions of the Contract apply to this Section. (Reference Attachment G.U Ellington Field (EF) Sustainable Design Requirements)

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

This form is used to coordinate the required work with key base activities and keep customer inconvenience to a minimum: (Reference Attachment G.W Ellington Field (EF) AF103_REV)

C.24 VISITOR CONTRACTOR PASS REQUEST

Contractor must email Attachment G.Y Ellington Field (EF) Form 17 - Visitor Contractor Pass Request (01OCT23) to the Project Manager no later than 5 days prior to arriving at Ellington Field so that a visitor pass can be generated.

NOTICE: While on this Installation, all personnel and property are subject to search.

Controlled radioactive or explosive materials being brought onto Ellington Field JRB must first be approved by the 147 ATKW Safety Office. (Reference Attachment G.Y Ellington Field (EF) Form 17 - Visitor Contractor Pass Request (01OCT23))

C.25 ACCEPTANCE CRITERIA

In determining the best value, TMD shall consider the following best value factors:

A. Price of the item, to include total cost of ownership, such as, but not limited to, installation costs, life cycle costs, and warranty provisions.

Page 23 of 36 Approved 10/16/2021

B. Compliance with the stated specifications coupled with the quality and reliability of the goods and services, such as, but not limited to, fitness for use that meets or exceeds Customers expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs.

C. Delivery timeframe from receipt of purchase order, after receipt of order (ARO).

D. Indicators of probable performance under the Contract to include, but not limited to past vendor performance; financial resources; ability, capacity, and skill to perform the Contract or provide the serviced required; experience or demonstrated capability and responsibility;

references; and the vendor’s ability to provide reliable maintenance agreements and support.

E. Other relevant factors, such as, but not limited to, the vendor’s ability to comply with laws relating to the goods or services, the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

C.26 TMD PERSONNEL

C.26.1 TMD’s Contract Administrator

A. The Contract Administrator for the Contract is Ronald Bullock.

B. The telephone number for the Contract Administrator is 512-782-6786.

C. The email address is Procurement@military.texas.gov

The Contract Administrator is responsible for the general administration of the Contract, negotiation of any changes, and issuance of written amendments to the Contract.

C.26.2 TMD’s Project Manager

A. The Project Manager for this Contract is Maj White, Alyson.

B. The telephone number for the Project Manager is 281-929-2638 or 281-750-2508.

C. The email address is Alyson.White@us.af.mil

C.26.3 TMD’s Assistant Project Manager

D. The Project Manager for this Contract is Cory Vincent.

E. The telephone number for the Project Manager is 281-929-2769 or 225-276-8891.

F. The email address is Cory.Vincent@us.af.mil

TMD’s Project Manager for the Contract is responsible for the overall management and coordination of the Contract and will act as the central point of contact for TMD. The Project Managers have full authority to act for TMD in the performance of any project mailto:Procurement@military.texas.gov mailto:Alyson.White@us.af.mil mailto:Cory.Vincent@us.af.mil

Page 24 of 36 Approved 10/16/2021 connected to the Contract. The Project Manager or a designated representative will meet with Contractor’s Project Manager to discuss problems as they occur.

C.27 INSURANCE REQUIRED UNDER THE CONTRACT

In its response, Respondent must provide a statement of its intent to obtain and maintain for the term of the Contract (and any renewal periods or additional extensions) the minimum insurance coverage specified. Respondent should also describe other insurance coverage maintained by Respondent in the ordinary course of business and provide proof of same in its response. Proof of insurance and bond coverage may be provided in the form of current certificates of insurance. TMD and the State of Texas do not accept “self-insurance” coverage.

The awarded Contractor is required, within five (5) business days of Notice of Award or Purchase Order, to provide TMD with current certificates of insurance or other proof acceptable to TMD.

Failure to submit acceptable proof of insurance within such time period may result in TMD’s revocation of the award. Contractor must maintain the required insurance during the initial term and any optional renewal period exercised. Contractor is responsible for ensuring its subcontractors’ compliance with all insurance requirements.

Minimum Required Amounts of Insurance Coverage

Type of Insurance Each Occurrence/Aggregate

Workers’ Compensation Statutory Limits for the State of Texas or for any state Contractor’s employee resides in

Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$1,000,000 Each Accident $1,000,000 Each Employee $1,000,000 Policy Limit

Commercial General Liability (occurrence based)

Bodily Injury and Property Damage $1,000,000 Each Occurrence Limit $2,000,000 Aggregate Limit $2,000,000 Products/Completed Operations Aggregate Limit $1,000,000 Personal Injury and Advertising Liability $50,000 Damage to Premises Rented $5,000 Medical Payments

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit (for each accident)

Umbrella/Excess Liability $1,000,000 Per Occurrence

Commercial Crime $50,000 Each Occurrence

All required insurance coverage must be issued from a company or companies with a Financial Strength Rating of “A” or better from A.M. Best Company, Inc.

All insurance policies for required coverage must be issued by companies authorized to do business under the laws of the State of Texas and in a form satisfactory to TMD. All required insurance contracts must:

Page 25 of 36 Approved 10/16/2021

(1) be written on a primary and non-contributory basis with any other insurance coverages Respondent currently has in place; and

(2) include a Waiver of Subrogation Clause.

All certificates of insurance for required coverage other than workers’ compensation and…