ESBD_379399_1732062432525_HHS0014749_CIMS Exhibits Pt2.zip

This appears to be an exhibit file (CIMS Exhibits Pt2.zip) related to a Request for Offers (RFO) No. HHS0014749 issued by the Texas Health and Human Services Commission (HHSC) for a Critical Incident Management System (CIMS). The project seeks a cloud-based Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) solution for Medicaid waiver providers to enable comprehensive reporting of critical incidents. Vendors must demonstrate five years of experience in CIMS operations, solution development, and cloud-based hosting support. The RFO was released on November 19, 2024, with a pre-proposal conference held on November 25, 2024, questions due by November 27, 2024, and proposals due by December 19, 2024. The contract is anticipated to start in July 2025 with system go-live required by November 29, 2025. The initial contract term is four years with two optional one-year renewals.

Historical compensation for similar contracts has been approximately $950,000 per state fiscal year, with funding coming from both state and federal sources. The project will be awarded based on best value determination considering qualifications and experience (25%), project work plan (15%), technical proposal (30%), and cost/price reasonableness (30%). An incumbent vendor currently operates the existing CIMS system. Contractors must obtain TX-RAMP Level 2 certification prior to award, provide Power BI reporting capabilities at no additional cost, and submit a completed Historically Underutilized Business (HUB) Subcontracting Plan. There are no specific set-aside designations for this procurement.