Contract Att07 - CDRL D001 - ETD - 500DT Install - De-Installation Checklist_05.19.2025.xlsx
XLSX spreadsheet 49 KB Posted
- Solicitation number
- TSA25-04-0506
About this file
This document is a detailed De-Installation / Installation Checklist for the Smiths Detection 500 DT Explosive Trace Detection (ETD) system, specifically designed for the Transportation Security Administration (TSA). The comprehensive checklist covers multiple evaluation criteria including inventory verification, unit condition assessment, functionality testing, visual documentation, cleaning procedures, and packaging requirements. The checklist mandates thorough documentation of the ETD system's condition, including taking photographs of the unit from multiple angles, verifying serial numbers and barcodes, and confirming all components are present.
The checklist is associated with the TSA's Screening Equipment Deployment Services (SEDS) - Checkpoint (CP) opportunity, which is currently in a draft stage. The TSA anticipates releasing the full Request for Proposals (RFP) in Q1 or Q2 of FY26 and has made the draft Statement of Work available for industry feedback. The document provides specific technical guidelines for handling, inspecting, and preparing ETD systems for installation or de-installation, with strict protocols for documenting unit condition, cleaning, and packaging to ensure equipment integrity and traceability.
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Text version
Table 1 De-Installation / Installation Checklist For the Smiths Detection 500 DT
ETD S/N: TSA Bar Code Number:
Airport Code: Location of Unit: Date of Test: Time:
| The comments/concerns section may be used to provide further detail concerning unit quality, quantity, or general notes on unit/part condition | ||||
| Section | Evaluation Criteria | Yes | No | Comments/Concerns |
| Inventory | Ionscan 500DT System? |
(P/N: 4816800-201-A) Power Cord?
(P/N: 15145) 500DT Sampler Kit?
(P/N: 6820512-B) Operators Manual?
(P/N: 6817558TSA)
Maintenance Manual?
(P/N: 6821635) Standard Maintenance Kit?
(P/N: 6817660-D)
| Calibration Data Package? |
| Metal Inlet Gasket Kit? |
(P/N: 1818933-A) Condenser Tube Assembly Kit?
(P/N: 6817658-B) Printer Paper Kit?
(Impact or Thermal)?
500DT Swabs?
(P/N: 6818055-A)
| Unit Hand Wand? | |
| Unit Filter? | |
| Date of Last Radiation Leak Test | Date |
| Current Software Version | Current Version |
| Unit | |
| Condition | Does the unit have any Exterior Damage? |
(i.e. broken pieces, dents, paint chipping, locally added stickers) If external damage is identified during De-installation, stop and notify your PM,(your PM will provide you next steps) & notify local TSA is to open a ILS work order so that contractual repairs can be completed before de-install continues. If damage occurred during shipping notify your PM (your PM will provide your next steps) & notify local TSA.
Does the unit have Interior Damage?
(i.e. broken pieces, dust, locally added stickers)
| Unit Functionality | Does the System turn on? |
| Does the System become "Ready"? | |
| Does the System allow Supervisor-level log on? | |
| Is the System time correct? | |
| Does the System pass the verification check? | |
| Does the System alarm correctly? | |
| Does the System clear alarms correctly? | |
| Does the Printer function correctly? | |
| Visual Verification | Take a photo of the unit while OPERATIONAL and document any |
damage or concerns.
Take a photo of the FRONT of the unit and document any damage or concerns.
Take a photo of the SIDES of the unit and document any damage or concerns.
Take a photo of the BACK of the unit and document any damage or concerns.
Take a photo of the SERIAL NUMBER and BARCODE on the unit and document any damage or concerns.
Cleaning Unit The Contractor shall use a clean, chemical and dust free cloth to wipe down the outside of the IONSCAN 500DT to remove excess dust, dirt, and moisture that may have accumulated. Smiths Detection recommends the use of clean, dry Kimwipes® to remove excess dust, dirt and moisture.
The Contractor shall not use commercial cleaners to clean the IONSCAN 500DT as it is a highly sensitive detection system.
| Unit Packaging | The Contractor shall use a 22-1/2"L x 20-5/16"W x 19-1/2"H, 2.2#, High Density Fiberboard Box with a Triple Wall 80lb Edge Crushed Test (ECT) with a foam insert. The ETD will be placed into a 3MIL CL NON-AS (non-anti-static) , 19” X 18” X 30” bag and secured with a zip tie or similar fastener to ensure the ETD is encased within the bag. | |
| Take photo of ETD to document the serial number, barcode, Front, Back, Sides, Top, Bottom, unit in bag, sealed box, power cord, wand and shipping address. If damaged photo of the damage, notify the local TSA and Program Manager and document incident report. | ake photo of the unit PACKAGED and document any damage or concerns. | |
| Correct package labeling and address validated? |
| Contractor Contact Information and Verification | |||
| Sign and date this De-Installation / Installation Checklist and leave a copy with the unit. | |||
| Performed By: | |||
| Printed Name | Email Address | Phone Number | |
| Company Name | Signature | Date |
| Contractor Section (This section should be filled in by the Contractor ONLY) | |||
| Evaluation Criteria | Yes | No | Comments/Concerns |
| Has all damage been documented? If NO, please specify in the comments section. | |||
| Are there any components missing? If YES, please specify in the comments section. | |||
| Is a Verification Kit being returned with this unit? If YES, please note it in the comments section. |
Contractor Additional Comments
| Contractor Contact Information and Verification | |||
| Sign and date this De-Installation / Installation Checklist and leave a copy with the unit. | |||
| Technician: | |||
| Printed Name | Email Address | Phone Number | |
| Company Name | Signature | Date |
Federal Employee Comments/Concerns
| Federal Employee Verification |
| As a witness, sign and date this De-Installation / Installation Checklist to confirm the document was completed on-site. |
Confirmed By:
Printed Name Above Signature Above Date image1.png
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