BPM007303__Exhibit_4__Transportation_Worksheet.pdf
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- Solicitation number
- BPM007303
- Issued by
- Arizona
About this file
This is an Exhibit 4 Transportation Worksheet for the All-Inclusive Single Engine Air Tankers (SEATs) and Services contract with the State of Arizona. The worksheet establishes the procedures and documentation requirements for reimbursing contractors for actual, necessary, and reasonable transportation costs incurred when personnel are assigned to alternate bases. The form accommodates various relief and maintenance scenarios, including pilot, fuel servicing vehicle driver, and mechanic personnel, and requires contractors to notify the Government's on-site representative of anticipated costs prior to mobilizing relief personnel.
The worksheet itemizes allowable transportation expenses including airline transportation, charter aircraft (requiring CO authorization and invoices specifying aircraft make/model, flight time, hourly rate, passengers, and departure/destination details), rental cars, rental car fuel, personally-owned vehicles (POVs) at the Federal Travel Regulation (FTR) rate, and POV aircraft measured in statute miles at the FTR rate. All claims must be supported by itemized invoices or receipts, and contractors must confirm in writing that the on-site Government representative or Contracting Officer's Representative (COR) was notified of anticipated costs prior to personnel mobilization. The worksheet provides space for documentation of the date, alternate base location, relief exchange details, scheduled maintenance information, and a detailed cost itemization with a total actual cost calculation.
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Text version
EXHIBIT 4 : TRANSPORTATION WORKSHEET
When assigned to an alternate base, the Contractor will be paid for actual necessary and reasonable costs associated with transporting authorized personnel. The Contractor is responsible for advising the on-site Government representative(s) of the anticipated cost associated with transporting relief (and/or maintenance) personnel to the alternate base prior to the relief exchange. Claims must be supported by itemized invoices.
See contract clause “Transportation Costs Associated with Operating Away From the Designated Base” for detailed information
DATE ALTERNATE BASE LOCATION
Relief Exchange – Involved Crew Member(s) o Pilot Name o Fuel Servicing Vehicle Driver Name o Mechanic (If required by contract) Name
Scheduled Maintenance o Mechanic Name o Other Name
Maintenance Accomplished Reason for providing additional personnel
ITEMIZATION OF COSTS – Invoices and/or receipts are attached (copies are acceptable)
Airline Transportation
Name $
Airline Transportation
Name $
Charter Aircraft Invoice to include aircraft make/model, flight time, hourly rate, passengers, and departure/destination location, date and time (Authorized by CO only) $
Rental Car $
Rental Car Fuel $
POV Auto At the FTR rate (http://www.gsa.gov/portal/content/100715)
From To Total Miles Rate
POV Aircraft: Measured in statue miles at the FTR rate (http://www.gsa.gov/portal/content/100715)
From To Total Miles Rate
Other (explain) $
Total ACTUAL Cost $ Yes, the COR or On-site Government Representative was notified of the anticipated cost for this alternate base transportation expense prior to mobilization of the relief personnel.
Date
BPM007303, All-Inclusive Single Engine Air Tankers (SEATs) and Services
File details come from the government source that posted it. Updated .