BPM007303__Attachment_2__Confidential_Information_Designation_r3_03-24.pdf
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- Solicitation number
- BPM007303
- Issued by
- Arizona
About this file
This is a Confidential Information Designation form attachment for Request for Proposal Solicitation No. BPM00007303 issued by the State of Arizona Department of Forestry and Fire Management for All-Inclusive Single Engine Air Tankers (SEATs) and Services. The form establishes the process by which offerors may designate materials submitted in response to the solicitation as confidential or proprietary trade secrets, thereby protecting them from public disclosure under Arizona public records law. Offerors must complete the designation form and return it with their proposal, selecting whether their response does or does not contain trade secret information. If trade secrets are claimed, offerors must provide supporting documentation explaining how the information meets the statutory definition under A.A.C. R2-7-101(51), which requires that the information be a formula, pattern, compilation, program, device, method, technique or process; derive independent economic value from not being generally known; and be subject to reasonable efforts to maintain secrecy.
The State reserves the right to make its own determination regarding confidentiality designations and may share all submitted materials, including those marked confidential, with evaluation committees and technical advisors during the evaluation process. Offerors must indemnify and hold the State harmless from any claims arising from the State's withholding of information based on confidentiality designations. Materials that do not meet the statutory definition of trade secret will become public record in accordance with Arizona administrative code. The agency chief procurement officer will issue written determinations on confidentiality claims, and offerors have the right to request review of unfavorable determinations by the State Procurement Administrator within a specified time period.
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Text version
Request for Proposal
Solicitation No. BPM00007303 All-Inclusive Single Engine Air Tankers (SEATs) and Services
State of Arizona Department of Forestry and Fire
Management Procurement Services
1110 West Washington, Suite 500
Phoenix, Arizona 85007
Solicitation Attachment – Confidential Information Designation | Revision No. 3 | Revised 03-24
Attachment 2 – Confidential Information Designation
All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C. R2-7-101(51).
Complete this form and return it with your Offer along with the appropriate supporting information to assist the State in making its determination as to whether any materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure. Offerors shall create a redacted version of documents containing confidential information upon request from the Procurement Officer.
STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM.
Check one of the following – if neither is checked, State will assume that it is equivalent to “DOES NOT”:
☐ This response DOES NOT contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317; or
☐ This response DOES contain trade secret information because it contains information that:
1. Is a formula, pattern, compilation, program, device, method, technique or process;
2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and
3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.
NOTE: Failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(51) will become public in accordance with A.A.C. R2-7-C317. State may make its own determination on materials in accordance with A.A.C. R2-7-103.
If State agrees with Offeror’s designation of trade secret or confidentiality and the determination is challenged, the Offeror hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.
By submitting this response, Offeror agrees that the entire Offer, including confidential, trade secret, and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Offeror agrees to indemnify and hold State, its agents and employees, harmless from any claims or causes of action relating to State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by State in defending such an action.
Request for Proposal
Solicitation No. BPM00007303 All-Inclusive Single Engine Air Tankers (SEATs) and Services
State of Arizona Department of Forestry and Fire
Management Procurement Services
1110 West Washington, Suite 500
Phoenix, Arizona 85007
Solicitation Attachment – Confidential Information Designation | Revision No. 3 | Revised 03-24
Attachment – Confidential Information Designation (for reference only)
A.A.C. R2-7-103 [Confidential Information] as was current at time of Solicitation issuance
A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential".
Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.
B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.
C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:
1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;
2. The designated information is not confidential; or
3. Additional information is required before a final confidentiality determination can be made.
D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.
E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:
1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or
2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.
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