BPM005633 Topete Stonefield Exceptions Determination 12.04.23 with Offeror's Response.docx

This document is an Exceptions Determination from a state procurement for Foreign Language Interpretation and Translation Services under Solicitation #BPM005633. The offeror, Topete Stonefield (TSI), submitted exceptions to specific contract terms and conditions outlined in the Request for Proposal (RFP). The contract involves foreign language interpretation and translation services to be delivered remotely, with TSI's team working from individual home offices rather than on-site at state facilities. The determination was issued on December 4, 2023, and documents the state's responses to TSI's proposed alternative language for two contract requirements.

Regarding the exceptions, the State accepted TSI's alternative language exempting Sexual Abuse and Molestation (SAM) insurance coverage given that no in-person services would be provided, with the provision that if in-person services are offered in the future, the required insurance must be submitted. However, the State denied TSI's exception to Addendum B requirement 1-3.5.22, which addresses network security compliance. TSI cited their lack of access to the State's network and the prohibitive cost of compliance as justification for the exemption request. The State required TSI to work with Homeland Security after contract award to confirm whether these security requirements are not applicable to their remote service delivery model. TSI accepted the denial of this exception and agreed to coordinate with Homeland Security to resolve the matter post-award.