B-29409 JPMC Heavy Duty Equipment Q and A 220622.pdf

Illinois Department of Central Management Services JPMC Heavy Duty Equipment

23-416CMS-BOSS4-B-29409

Questions and Answers #1

6/22/22

Q1 In the previous spec for Exhibit D the requirement was as follows “The loader shall be powered by a current production, liquid cooled, turbo-charged, 4-cylinder, diesel engine with an SAE J1349 net horsepower minimum of 82hp and minimum displacement of 195 cu. in. Minimum Interim Tier 4 Emissions.” Has there been a change in the application of the machine to cause the change in requirement, or is there an opportunity to revert to the old spec requirement?

A1 This is an updated specification.

Q2 Exhibit D is labeled Compact Wheeled Loader. Is there a distinction between the compact wheeled loader and a traditional skid steer loader or are they synonymous?

A2 We are reissuing Exhibit D. Specifications calls for skid steer loader.

Q3 On Exhibit F, this crawler loader is asking for front sweeps, rear screen, a/c guard and an 80,000 lbs.

winch. We have never put any of these options on a crawler loader. Also, its calling for a slope meter. I just wanted to make sure that these items really are needed on this machine.

A3 Bidders must bid per the specifications with all requested equipment.

Q4 Exhibit E is for a rubber tracked compact track loader. We can meet all the specs aside from engine horse power. Our Hydraulic horse power is higher than our competitors because of our specialized pump. So, we can perform on par with a 90 horse power machine while only burning the fuel of a 74.9 HP. If we bid a 74.9 horse power machine, will it be immediately thrown out?

A4 Bidders must bid per the specifications with all requested equipment. Bids which do not meet the minimum specifications for the line item will be considered non-responsive.

Q5 On Exhibit G, the spec calls for an 80,000 lbs. winch. The standard for winches is double the weight of the dozer. Our winch will be 40,000 lbs. unless there is a specific reason needed for an 80,000 lbs. winch.

A5 Bidders must bid per the specifications with all requested equipment.

23-416CMS-BOSS4-B-29409

Questions and Answers #1

Q6 Exhibit A and B is calling for Ballistic Polycarbonate glass. We have never done this for a wheel loader. Was the spec a misprint? Will our bid be thrown out if we don’t bid that?

A6 Bidders must bid per the specifications with all requested equipment. This is an operational safety requirement when a forestry attachment is purchased with the unit.

Q7 Is this correct for entering the modification discount and repair parts discount. We should enter this default $ amount highlighted? Even though this has nothing to do with our pricing?

A7 Bidders are asked to enter the specific dollar amount in the Unit Cost field on some line items in BidBuy for bid evaluation purposes. All bidders enter the same dollar amount which is applied to the % discount entered by the bidders when the buyer evaluates the bids.

Q8 How will changes in model numbers for awarded machines be handled during the period of performance?

A8 Please reference revised State of Illinois IFB, Contract: Description of Supplies and Services, Section

1.2.1.

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Questions and Answers #1

• Unless otherwise stated all equipment shall be new (unused), manufacturer's current models in production at the time of the contract or time of order.

• In the event a current model year is unavailable for ordering, the ordering entity will have the option to purchase a previous model year which must approved by the authorized purchaser personnel prior to shipment. Equipment will be new with full manufacturer’s warranty.

Please reference revised State of Illinois IFB, Contract: Description of Supplies and Services, Section 2.5.3.4.

• In the event the vendor's quoted price for the vehicles covered by this contract should increase due to manufacturer's mandated changes in standard equipment on the vehicle from model year to model year, the contract price(s) may, upon submission of written proof of such increase, and approval by the State of Illinois, be adjusted by an amount sufficient to compensate the vendor for such increase.

Please reference revised State of Illinois IFB, Contract: Description of Supplies and Services, Section

2.5.3.8 and 2.5.3.9.

• In all cases, the vendor must file a claim for such adjustment at the beginning of the new model year before delivery of vehicles to ordering entities. The increase shall be equal to or less than the manufacturer's published dealer cost.

• Claims for economic adjustment will not apply to release orders executed prior to the date the Bureau of Strategic Sourcing approved the requested increase.

Please reference revised State of Illinois IFB, Contract: Description of Supplies and Services, Section 2.5.3.12.

• In the event the price should decrease due to manufacturer's mandated changes in standard equipment on the vehicle from model year to model year, during the contract period, the Vendor shall adjust the price downward to completely and precisely account for such decrease.

Such decreases shall become effective upon the effective date of the manufacturer's mandated change. It is the responsibility of the vendor to notify the Illinois Department of Central Management Services of any such decrease.

Q9 If an awarded machine is discontinued, will the manufacturer be able to replace the machine on the contract?

A9 Please reference revised State of Illinois IFB, Contract: Pricing, Section 1.2.1.

• In the event that equipment is discontinued and to ensure the availability of necessary equipment to governmental units and qualified not-for-profit agencies, the Vendor may provide an alternate or substitute piece of like equipment.

• Sufficient advance notification (as mutually agreed but preferably 48 hours prior to shipping) must be provided of substitutions to give the purchase adequate opportunity to change items if required.

• Substitutions must be of a like item or equal or greater value, meeting or exceeding outlined specifications and charged to the purchase at the contracted price. If an item is provided as a substitution, it must be a like item of comparable size and quality.

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Vendor will provide Central Management Services (CMS) with specifications for any alternate or substitute equipment to document like item has met or exceeded the original specifications.

Q10 May pricing include Inspection, assembly, and freight charges?

A10 Please reference revised State of Illinois IFB, Contract: Description of Supplies and Services, Section

1.5.2.

• Delivery will be made F.O.B. Destination to any location within the State of Illinois.

Q11 May pricing include surcharges?

A11 Pricing is determined and submitted by each bidder and must include all relevant charges.