B-29409 JPMC HDE Direct Solicitation MEMO.docx

I L L I N O I S J.B. Pritzker, Governor

DEPARTMENT OF CENTRAL MANAGEMENT SERVICES

Janel L. Forde, Director

CMS

MEMORANDUM

JPMC Heavy Duty Equipment

The Illinois Department of Central Management Services has issued an open invitation for authorized manufacturers/dealers to provide heavy duty equipment such as loaders, backhoes, excavators, and motor graders, along with accessories and repair parts to governmental units and qualified not-for-profit agencies throughout the State of Illinois. This solicitation is an Invitation for Bid (IFB). This IFB can be viewed by visiting the Illinois BidBuy site https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml The BidBuy website is where contracting opportunities are published.

Registration and/or logging into BidBuy is not required to view this solicitation.

At the top of the BidBuy homepage, type in the bid number “29409” in the Search field; ensure that the words Bid Solicitation appear on the right side of the Search field for the drop-down box, then click on the magnifying glass. The system should open a new window and present the bid number on the left-hand side. Click on the bid number to open the solicitation. The solicitation will list the bid documents that are pertinent for bidders to read.

The Illinois Administrative Code allows that in addition to giving notice in Illinois BidBuy, CMS may directly contact prospective vendors by providing copies of solicitations or other procurement information, provided that vendors shall receive the same information as in BidBuy and not prior to the date the notice first appears in BidBuy.

We encourage participation in the Pre-Bid Conference – please see the file attachment in BidBuy titled “Pre-Bid Conference Information” for details about the web ex.

Please take a few minutes to familiarize yourself with the documents required for submitting a responsive bid/quote.

1. Business & Directory Information

2. Illinois Department of Human Rights Public Contracts Number: if your company employs fifteen or more full time employees, the IDHR number

· must be registered as the vendor name, not the parent company: and

· must be current or

· show proof of application prior to the bid opening date or

· show proof of a renewal application prior to the bid opening date https://www2.illinois.gov/dhr/PublicContracts/Pages/IDHR_Number.aspx

3. Authorized to do Business in Illinois: the vendor (not parent company) submitting a bid/quote must be a legal entity and authorized to transact business in the State of Illinois by the Secretary of State and certified in good standing.

(http://cyberdriveillinois.com/departments/business_services/home.html)

4. Standard Certifications: acknowledge and/or verify each item noted

5. State Board of Elections: the Illinois Procurement Code prohibits political contributions of certain vendors, bidders, and offerors. Vendors submitting a bid/quote must have an active registration with the State Board of Elections under their name, not a parent company.

https://www.elections.il.gov/#News The Business Registration tab has information on how to register, search for a business and frequently asked questions.

6. Disclosure of Business Operations in Iran: confirm whether the company has any business operations to identify as per the law.

7. Financial Disclosures and Conflicts of Interest:

· the vendor submitting a bid/quote must complete all nine steps for their company

· all parent companies must each have a separate set of disclosures and conflicts of interest.

8. Taxpayer Identification Number: to be completed by the bidder submitting the bid/quote.

Bidders interested in submitting a bid/quote will need to complete these forms using Forms A or Forms B, which are attached to the solicitation within BidBuy.

Forms B are for those bidders who have a valid registration and expiration date with the State of Illinois on the Illinois Procurement Gateway (IPG). Bidders are encouraged to register on the IPG and upload these forms electronically on an annual basis.

Forms A: must be completed by all bidders who are not actively registered on the IPG.

It is imperative that you read the solicitation carefully and submit all completed documents as requested.

1000 E. Converse St., Springfield, IL 62702 Printed on Recycled Paper