Attachment P. Prime Contractor List of ALL Subcontractors.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- DBM Billing and COBRA Administration System
- Solicitation number
- BPM057552
- Issued by
- Maryland
About this file
This file is an instruction document and template for Attachment P, a subcontractor reporting requirement issued by the State of Maryland for prime contractors bidding on state contracts that include Minority Business Enterprise (MBE) and/or Veteran Small Business Enterprise (VSBE) participation goals. The attachment requires prime contractors to identify all anticipated subcontractors at the time of bid submission and then track all actual subcontractors used throughout the contract term. The document applies to the Billing and Consolidated Omnibus Budget Reconciliation Act (COBRA) Administration System contract (BPM057552) and specifies that prime contractors must complete two separate spreadsheet tabs: one for anticipated subcontractors submitted with the initial bid proposal, and another for actual subcontractors to be submitted during contract performance and at contract closeout. For each subcontractor, contractors must provide the company name, Maryland certification numbers (if applicable for MBE, VSBE, or Certified Small Business status), a description of work to be performed, and the individual percentage of the overall goal being fulfilled.
The template requires prime contractors to attest by signature that they have listed all known anticipated subcontractors and will make good faith efforts to utilize certified Maryland small businesses in the same scope, amount, and quality used in preparing the bid. At contract closeout, prime contractors must report the total dollar amount paid to each subcontractor. The State of Maryland implemented this requirement effective Fiscal Year 2023 to collect comprehensive data on all subcontractors used during contract performance, regardless of socioeconomic certification status. Any MBE or VSBE subcontractor listed on Attachment P must also be listed on the corresponding MBE Forms (Attachment D) or VSBE Forms (Attachment E) to be counted toward meeting participation goals. Prime contractors are permitted to substitute subcontractors during contract performance if circumstances warrant changes, with modifications documented through contract amendments.
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Instructions
| Attachment P. 3 Prime Contractor List of ALL Subcontractors Anticipated/Used During Contract | February 2026 |
| Effective beginning for Fiscal Year (FY) 2023, the State of Maryland is required to collect the names and total payments of all subcontractors used during the life of the contract with no regard to socioeconomic program status or certifications. Provide a State of Maryland certification number for firms that do hold MBE, VSBE, and/or SBR certifications, regardless of whether they are fulfilling subcontracting program goals. It should be noted in the appropriate column if the firm is fulfilling a specific subcontracting goal. | |
| Attachment P is required to be submitted with the bidder/offeror's bid/proposal whenever there is a MBE and/or VSBE participation goal(s) included in the solicitation. | |
| Attachment P will be used during the life of the contract to track Subcontractors working for the Prime with a final report of all subcontractors and payments made to the subs regardless of their socioeconomic program status. |
| Instructions on How to Complete Attachment P | ||
| 1. | There are two spreadsheets/tabs in Attachment P - "Anticipated Subcontractors" and "Actual Subcontractors". | |
| 2. | The first tab - "Anticipated Subcontractors" is to be completed and submitted with the bid/proposal. | |
| 3. | The following information must be filled out at the top of the first spreadsheet prior to submitting the attachment with the bid/proposal: | |
| A. | Bidder/Offeror Name: (Bidder/Offeror's Company Name responding to the solicitation) | |
| B. | Agency and Program Name: (State Agency/Program that published the solicitation named on both the cover page and the Key Information Summary Sheet) | |
| C. | Solicitation Name / Number: (Solicitation Name and Number found on the cover page of the solicitation and the Key Information Summary Sheet) | |
| D. | Overall MBE % Goal for Contract: (The total MBE participation goal for the contract identified on the Key Information Summary Sheet) | |
| E. | Overall VSBE % Goal for the Contract: (The total VSBE participation goal for the contract identified on the Key Information Summary Sheet) | |
| F. | Contract Duration: (Contract duration identified in the Key Information Summary Sheet) | |
| G. | Bidder/Offeror Signature: (The Bidder/Offeror's representative with the power to sign a State of Maryland contract and affirm the statement below:) | |
| "By my signature above, I attest and affirm that the list below contains all currently known anticipated subcontractors that will be used to fulfill the contact requirements, and good faith efforts will be made to utilize the Maryland Certified Small Business(es) (CSBs) engaged in preparing the bid or proposal to acquire articles, equipment, supplies, services, or materials, or obtain the performance of work from in the same or greater scope, amount, and quality used in preparing and submitting this bid or proposal." | ||
| 4. | The following information must be filled out in the body of the first spreadsheet for all known subcontractors prior to submitting the attachment with the bid/proposal: | |
| A. | Subcontractor Name (The Subcontractor Company's Name that has an agreement with the Prime to work on the contract) | |
| B. | MBE/VSBE/CSB - State of Maryland Certification # or NA (If the Subcontractor is a MBE, VSBE, or CSB list their Maryland certification number found on their eMMA profile or DoSEM MBE Directory. If the Subcontractor has no Maryland certifications, enter "NA") * | |
| C. | Brief Description of Work to be Performed (For MBEs and VSBEs, ensure the work being identified is work they are certified to perform) * | |
| D. | Individual MBE/VSBE % Goal or NA (If you are utilizing more than one MBE or VSBE to meet the overall goals identified at the top of the spreadsheet, enter the percentage that this particular MBE or VSBE will fulfill of the overall goal, for example the overall MBE goal is 30% and you have two MBEs each doing half, the percentage would be listed as 15% for each. If the Subcontractor is not a MBE or VSBE, enter "NA") * |
| * NOTE: Any MBE or VSBE named and listed on this spreadsheet must also be listed on the MBE Forms - Attachment D or VSBE Forms - Attachment E required to be submitted with the Bid/Proposal in order to be counted towards meeting the participation goal(s). | ||
| The State is aware that circumstances change during the course of a contract that requires subsitutions among subcontractors. Thus, this second tab of the form is to capture all subcontractors actually utilized during the life of the contract. For example, if you modified the contract to add or change a MBE or VSBE from the original named MBE(s) or VSBE(s), or added any subcontractors, including MBE, VSBE, and Certified Small Businesses (CSBs) that were not fulfilling a subcontracting goal. | ||
| 5. | The second tab - "Actual Subcontractors" is to be completed and submitted as required by the procurement officer and/or contract monitor/project manager during the contract performance period with the final completed list of all subcontractors and payments to be submitted as part of the contract close out. | |
| 6. | The following information must be filled out at the top of the second spreadsheet prior to submitting the attachment when requested and at contract close out: | |
| A. | Prime Contractor Name: (Bidder/Offeror Awarded the Contract that performed as the Prime Contractor) | |
| B. | Agency and Program Name: (Copied from the first spreadsheet) | |
| C. | Contract Name / Number: (Copied from the first spreadsheet) | |
| D. | Overall MBE % Goal for Contract: (Copied from the first spreadsheet) | |
| E. | Overall VSBE % Goal for the Contract: (Copied from the first spreadsheet) | |
| F. | Contract Term (Start Date - End Date): (The actual start and end dates of the Contract) | |
| G. | Total Amount Invoiced to/Paid by the State to the Prime Contractor: (Total amount paid to the Prime Contractor by the State) | |
| H. | Prime Contractor Signature: (The Contractor's representative with the power to sign a State of Maryland contract and affirm the statement below:) | |
| "By my signature above, I affirm that the list below contains all subcontractors that were used to fulfill the contact requirements and the total amount paid to each subcontractor to close out the contract." | ||
| 7. | The following information must be filled out in the body of the second spreadsheet for all subcontractors that worked on the contract during the time period requested and at contract close out: | |
| A. | Subcontractor Name (The Subcontractor Company's Name that has an agreement with the Prime to work on the contract) | |
| B. | MBE/VSBE/SBR - State of Maryland Certification # or NA (If the Subcontractor is a MBE, VSBE, or SBR list their Maryland certification number found on their eMMA profile or MDOT MBE Directory. If the Subcontractor has no Maryland certifications, enter "NA") * | |
| C. | Brief Description of Work to be Performed (For MBEs and VSBEs, ensure the work being identified is work they are certified to perform) * | |
| D. | Individual MBE/VSBE % Goal or NA (If you are utilizing more than one MBE or VSBE to meet the overall goals identified at the top of the spreadsheet, enter the percentage that this particular MBE or VSBE will fulfill of the overall goal, for example the overall MBE goal is 30% and you have two MBEs each doing half, the percentage would be listed as 15% for each. If the Subcontractor is not a MBE or VSBE, enter "NA") * | |
| E. | Total $$ Paid to Subcontractor (Total amount invoiced by the Subcontractor and paid by the Prime to the Subcontractor during the life of the contract with the State of Maryland) ** |
| ** NOTE: Any MBE or VSBE named and listed on this spreadsheet must also be listed on the MBE Forms - Attachment D or VSBE Forms - Attachment E submitted with the bid/proposal or by modification during the contract in order to be counted towards meeting the participation goal(s). The "Paid/Unpaid Invoice Reports" (Attachments D-4A or D-4B and D-5 for MBEs and E-4 and E-5 for VSBEs) must be submitted monthly to the procurement officer and/or contract monitor/project manager/compliance monitor as required by the agency. | |
| 8. | These spreadsheets are not protected, so you many modify the forms to enter the information required and add rows as needed for additional subcontractors. |
Anticipated Subcontractors
| Prime Contractor List of Subcontractors Anticipated to Use During Contract |
| (MBE and VSBE subcontractors are contractually obligated by the prime contractor from the bid/proposal submission and contract award.) |
| Bidder/Offeror Name: | |
| Agency and Program Name: | |
| Solicitation Name / Number: | Billing and Consolidated Omnibus Budget Reconciliation Act (COBRA) Administration System/BPM057552 |
| Overall MBE % Goal for Contract: | |
| Overall VSBE % Goal for the Contract: | |
| Contract Duration: | |
| Bidder/Offeror Signature: | |
| By my signature above, I attest and affirm that the list below contains all currently known anticipated subcontractors that will be used to fulfill the contract requirements, and good faith efforts will be made to utilize the Maryland Certified Small Business(es) (CSBs) engaged in preparing the bid or proposal to acquire articles, equipment, supplies, services, or materials, or obtain the performance of work in the same or greater scope, amount, and quality used in preparing and submitting this bid or proposal. |
| Subcontractor Name | MBE/VSBE/CSB | |
| State of Maryland Certification # or NA | Brief Description of Work to be Performed | Individual MBE/VSBE % Goal or NA |
Actual Subcontractors
| Prime Contractor List of Actual Subcontractors Used During Contract |
| (MBE and VSBE subcontractors are contractually obligated by the prime contractor from the bid/proposal submission and contract award.) |
| Prime Contractor Name: | |
| Agency and Program Name: | |
| Contract Name / Number: | Billing and Consolidated Omnibus Budget Reconciliation Act (COBRA) Administration System/BPM057552 |
| Overall MBE % Goal for Contract: | |
| Overall VSBE % Goal for the Contract: | |
| Contract Term (Start Date - End Date): | |
| Total Amount Invoiced to/Paid by the State to the Prime Contractor: | |
| Prime Contractor Signature: | |
| By my signature above, I attest and affirm that the list below contains all subcontractors that were used to fulfill the contact requirements and the total amount paid to each subcontractor to close out the contract. |
| Subcontractor Name | MBE/VSBE/CSB | ||
| State of Maryland Certification # or NA | Brief Description of Work to be Performed | Individual MBE/VSBE % Goal or NA | Total $$ Paid to Subcontractor |
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