Attachment III - 718 CES UFGS Division 01 Supplement.pdf

Section 01 01 00-A Page 1 of 36

SECTION 01 01 00-A

18TH WING ADMINISTRATIVE AND POLICY REQUIREMENTS

DESIGN GUIDE

10/21

1.0 GENERAL

1.1. Contractor Requirements

A) Contractors shall comply with the administrative and policy requirements listed in this SECTION in conjunction with execution of construction related contracts on 18 Wing properties. Each policy has been validated with the appropriate organization.

1.2. APPLICABILITY

A) This Section list the administrative procedures and standard policy requirements from various 18 Wing organizations that Contractors must follow in conjunction with the execution of construction contracts.

Compliance with this document is mandatory.

B) Requirements listed in this section may supersede outdated policies that were issued as part of the original contract award. For general policy requirement not defined in this document, following the requirements of the original contract award.

1.3. REFERENCES

A) The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

18th WING, KADENA AIR BASE, UNITED STATES FORCES JAPAN (USFJ)

18WG 01 57 19.01 (Mar 2020) Temporary Environmental Controls, 18

WING

18WG 02 82 00.00 30 (Mar 2020) Asbestos Mitigation, 18 Plan

18WG 02 83 00.00 30 (Feb 2020) Lead Mitigation, 18 Plan

18WG 02 84 16.00 30 (Feb 2020) PCB-Containing Ballasts and Mercury- Containing Lamps, 18 Plan

18WG AMOP (2020) 18 Wing Asbestos Management and Operating Plan

18WG INRMP (2018) 18 Wing Installation Natural Resources Management Plan

18WG IWMP (2019) 18 Wing Integrated Hazardous Waste Management Plan

18WG SPRP (xxxx) 18 Wing Administrative Plan 544, Spill Prevention and Response Plan

18WG SWMP (xxxx) 18 Wing Solid Waste Management Plan

Section 01 01 00-A Page 2 of 36

AMERICAN WATER WORKS ASSOCIATION (AWWA)

AWWA 10084 (2017) Standard Methods for the Examination of Water and Wastewater

FEDERAL ACQUISITION REGULATIONS, U.S. GENERAL SERVICES ADMINISTRATION

FAR 52.236-12 (Apr 1984) Cleaning Up

GOJ MINISTRY OF LAND, INFRASTRUCTURE, TRANSPORT, and TOURISM (MLIT)

ACT NO. 167 (Amended 25 JUN 2014) Law Concerning the Prevention of Radiation Hazards Due to Radioisotopes

KADENA AIR BASE INSTRUCTIONS (KABI)

KABI 32-2001 (4 Mar 2016) Fire Retention and Protection

NATIONAL FIRE PROTECTION AGENCY

NFPA 10 (2018) Standard for Portable Fire Extinguishers

NFPA 241 (2019) Standard for Safeguarding Construction, Alteration, and Demolition Operations

UNITED STATES ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) SAFETY AND HEALTH REQUIREMENTS MANUAL

UNITED STATES AIR FORCES (USAF)

AFI 41-115 (28 Dec 2001) Authorized Health Care and Health Care Benefits in the Military Health Services System (MHSS)

UNITED STATES FORCES JAPAN (USFJ)

JEGS (2020) Japan Environmental Governing Standards, Version 1

USFJINST 15-4001 (1 Mar 2015) Tropical Cyclone Conditions of Readiness (TCCOR)

USFJI 31-205 (22 Jan 2015) Police Services

US ENVIRONMENTAL PROTECTION AGENCY (USEPA)

EPA SM 9223 (2004) Enzyme Substrate Coliform Test

PL 93-523 (1974; A 1999) Safe Drinking Water Act

1.4. DEFINITIONS

A) The following abbreviations, terms, and definitions are used throughout this section:

BCE ...................Base Civil Engineer Squadron. As used in this Section, 718 CES.

CE ....................718 CES and 18 CES

CI ....................Construction Inspector. This refers to the 718 CES CI(s) assigned to inspect the Contractor’s work on this project for the Government. Also referred to as the Government Consultant (GC) in

Section 01 01 00-A Page 3 of 36 asbestos and lead-based paint (LBP) specifications and supplements.

GOJ ...................Government of Japan to include the local prefectural government.

Government ............The United States Government

KAB ...................Kadena Air Base

KO ....................Contracting Officer

KOR ...................Contracting Officer’s Representative

MFH ...................Military Family Housing

O&M ...................Operations & Maintenance. This refers to buildings and facilities where USG personnel conduct military operations, maintenance, administrative, and other Government work.

PM .................... Program Manager

USAF .................. United States Air Force

USMC .................. United States Marine Corps

2.0 LIST OF 18 WING ADMINSTRATIVE POLICIES

2.1. ACCESS REQUIREMENTS

A) Access Entry List (EAL) for KAB Airfield

(1) See Section 01 01 01-B for detailed information concerning access to the KAB airfield.

{OPR:18OSS/ |REF: }

{OCR:718CES/CEN |REF: }

2.2. Access Entry List (EAL) for KAB Munitions Storage Area (MUNS).

A) See Section 01 01 02-C for detailed information concerning access to the KAB Munitions Storage Area (MUNS).

{OPR:718CES/CEN |REF:}

2.3. Base Passes for Entry to KAB and 18 Wing Properties

A) General Information

(1) The 18 SFS/S5B issues base passes (DBIDS Cards) for entry into areas under Kadena Air Base jurisdiction, with the exception of restricted and controlled areas.

(2) The Contractor is responsible to process all paperwork needed to obtain base passes for its personnel and to ensure that sufficient personnel under their control have escort authority on their base pass to sign-in personnel to the base on a day to day basis. A maximum of 20 percent of personnel on a contract will be authorized escort authority, unless approved by the squadron commander. The Contractor's personnel are restricted to the area of construction

Section 01 01 00-A Page 4 of 36 only. Transiting of areas not in the contract is not permitted except as required in the performance of the contract. Current security conditions on KAB are posted at the Main Gates. KAB passes will be issued for the length of the contract, not to exceed three years. A new base pass application is required for reissue.

(3) Applying for KAB Base Passes

(4) Visit the website below for instructions and required documents:

https://www.kadena.af.mil/Agencies/Pass-and-Registration/

(5) Hours are Monday through Friday from 0730 until 1500. Closed for all Federal Holidays.

(6) Submit the required documents below to:

18SFS.S5B.PassRegPermanent@us.af.mil

(7) Base pass applications must be signed by delegated authority and the letter must be on file with Pass & Registration Office.

USFJ Form 196bEJ Personal History Statement

Family Register. Koseki Shohon/Koseki Tohon

Valid ID. Japanese citizens: official GoJ government-issued photo ID (e.g. JID card, Japanese

Driver License, Japan Passport, My Number card). Non-Japanese citizens: Residence Card and

Passport with Landing Permit

Individual information sheet

(8) Pass requests will be processed and the requesting agent will receive an email from Pass & Registration with instructions for receiving the DBIDS Card.

(9) Appointments can be scheduled in person at the Gate 1 Visitor Center, using the Kadena Connect App, or online at:

https://www.kadena.af.mil/Agencies/Pass-and-Registration/

(10) The Pass and Registration office will assist you to file all of the paperwork necessary to receive a base pass for each worker.

(11) Base passes normally take from between 14 to 60 work days until the being issued, so file the request as soon as possible after contract award.

{OPR: 18SFS/S5B | REF:NONE PROVIDED}

2.4. Applying for USMC Base Passes

A) Some contracts managed by CE may require access to USMC installations, particularly, those for work in MFH areas. KAB base passes are not valid for entry at USMC installations.

B) The USMC issues base passes for access to Ie Shima, Camp Gonsalves, Camp Schwab, Camp Hansen, Camp Courtney, Camp Lester, Camp Foster, Camp Buckner, MCAS Futenma, Camp Kinser, Camp Shields, and White Beach.

Section 01 01 00-A Page 5 of 36

C) Entry onto USMC installations requires the Contractor to coordinate directly with the Camp Foster Pass Office located next to the entrance to Gate 6, commonly called the Legion Gate.

D) First, visit the Base Pass Office forms section located at:

https://www.mcbbutler.marines.mil/Base-Information/Pass-Office/

E) Click on the red “Pass Office District Menu” button to download the necessary documents.

F) In order to set an appointment to drop-off your Base Pass Application forms, you will need the Case Number. Schedule an appointment through the Online Appointment Website located at:

https://v2waitwhile.com/book/passidoffice

G) Contractors shall deliver all documents listing private information to the Pass Office in-person during your appointment. Do not send these items via email.

H) All Contractors must adhere to Marine Corps policy and meet policy requirements.

I) For any questions in regards to this please contact the Camp Foster Pass Office at:

DSN: 645-7519

Email: PASSOFFICE.MCBB.FCT@USMC.MIL

J) Coordinate with the 718 CES PM for additional information.

{OPR:MCIPACK-MCB Butler/PMO DBIDS Team | REF: MCIPAC-MCBBO 11240.0}

2.5. Other Installations

A) Request additional information from your 718 CES PM if your contract has work on other installations.

B) Work in Secure, Controlled, and Restricted Areas

C) The Contractor must comply with all security regulations for access to and work in secure, controlled, or restricted areas.

D) Refer to Section 01 01 01-A and 01 01 02-A for additional requirements for working in these areas.

{OPR:718CES/CEN |REF: }

2.6. BARRICADES AND WARNING SIGNS

A) Erect and maintain temporary barricades to limit public access to hazardous areas. Whenever safe public access to paved areas such as roads, parking areas or sidewalks is prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic barricades will be required. Securely place barricades in clearly visible locations with adequate

Section 01 01 00-A Page 6 of 36 illumination to provide sufficient visual warning of the hazard during both day and night.

B) When requested by the Government, provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site and submit the Temporary Protection Plan to the Government.

Minimize the inconvenience and avoid any danger to the Government personnel and workers.

C) Provide bilingual warning signs in construction areas and remove only after the affected areas have been inspected and accepted by the KO.

2.7. CLEANING, HOUSEKEEPING, and HEALTH PROVISIONS

A) Maintain all work and storage areas neat and clean free from accumulations of waste. Before completing the work, remove all rubbish, tools, scaffolding, equipment, and materials that are not Government property.

B) Upon completing the work, leave the work area in a clean, neat, and orderly condition satisfactory to the KO.

{OPR: REF: MIGHT BE A FAR }

2.8. CONFINED SPACES

A) Contractors shall establish a Confined Space program that meets or exceeds the requirements of 29 CFR 1910.146, AFI 91-203, EM 385-1-1, and applicable Japan regulations. Before entering a designated permit-required confined space, accomplish the following:

B) Appoint a qualified Safety Supervisor or Confined Space Competent Person (CSCP) and certified Operations Chief of Hazardous Work in Oxygen-Deficient Air. Submit a Confined Space Entry Plan and attach copies of the qualification certificates of the CSCP or entry supervisor.

C) Government will brief Contractors on the contents of confined spaces and hazards that make the space permit required and the precautions and procedures that have been implemented by the organization to protect Air Force workers. 18 CES/CEF shall review the Contractor’s emergency rescue procedures.

D) Vent potentially harmful vapors and dust from all areas designated as non-permit required confined spaces. Maintain proper ventilation at all times when using materials that produce unpleasant vapors in occupied facilities. Seal and test all supply and return air systems to ensure no vapors enter unaffected areas. Post warning signs indicating the generation of potentially harmful vapors. Tape over all electrical receptacles to reduce explosion hazards.

E) Notify the 18 CES/CEF Emergency Communication Center prior to entry into any confined space by calling (DSN) 634-6011 or (Cell) 098-9691- 6011.

Section 01 01 00-A Page 7 of 36

{OPR:718CES/CENMD |REF: EM 385-1-1? }

{OPR:718CES/CEF |REF: EM 385-1-1 }

{OCR:18OMRS/SGXB |REF: EM 385-1-1? }

{OCR:18WG/SEG |REF: EM 385-1-1? }

2.9. CONSTRUCTION PROJECT SIGN

A) Provide bilingual construction project signs at entry control point(s) to all project sites from the contract start date and maintain until contract completion. Submit requests to install a sign to Contractor Officer and the Project Manager.

B) Signs shall, at a minimum, include the Contract Number, Contract Name, affected building number of associated facilities identification, the contractor’s name, and the name and telephone number of the English speaking company POC who is available 24 hours a day, 7 days a week (in the event of an emergency).

{OPR:718CES/CEN |REF: }

2.10. ENGLISH CORRESPONDENCE & REPRESENTATION

A) The Contractor shall:

(1) Correspond with the Government through serialized letters or emails beginning with the number S-0001 and shall be continuous without a break in numbering. Include the contract title and number, date, subject, and shall be signed by an authorized representative of the Contractor. Additionally:

(2) Ensure an English-speaking supervisor is present at the work site during normal working hours.

(3) Provide English language translations of all Japanese language documents submitted to the Government.

(4) Provide a competent bilingual interpreter capable of speaking, reading, and writing Japanese and English sufficiently to interpret discussions at meetings with the Government. The interpreter shall be versed in both construction and contract-related terms in order to provide accurate technical translations between the Government and Contractor. The interpreter shall attend all government meetings, take notes of both party’s comments, and submit an English language meeting minutes document to the KO.

{OPR:718CES/CEN |REF: JES SPECS ?}

{OPR:18CONS/PKX |REF: FAR 252.225-7041}

2.11. ENVIRONMENTAL REQUIREMENTS AND PROHIBITIONS

A) Asbestos-Containing Materials (ACM) and Lead-Based Paint (LBP)

(1) All asbestos related work, including surveys, shall comply with

Section 02 82 00, ASBESTOS MITIGATION, and Section 02 82 00.00 30, ASBESTOS MITIGATION – 18 WING.

Section 01 01 00-A Page 8 of 36

(2) All lead and LBP related work, including surveys, shall comply with Section 02 83 00, ASBESTOS MITIGATION, and Section 02 83 00.00 30, LEAD MITIGATION – 18 WING.

B) Environmental Protection Plan (EPP)

(1) For all construction execution projects, draft and submit an EPP in accordance with Section 01 57 19.01 TEMPORARY ENVIRONMENT CONTROLS – 18 WING, for review and approval by the Government prior to any on-site work.

C) Fluorescent Lighting Ballasts

(1) Return all removed fluorescent lighting ballasts to the Government per Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY.

D) Fluorescent Lamp Disposal

(1) Recycle lamps at GOJ-permitted facilities authorized to accept fluorescent lamps per Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY.

E) Prohibition on New Hazardous Building Materials

(1) Certain building materials containing asbestos, lead, polychlorinated Biphenyls (PCB), mercury, or other hazardous materials are forbidden or restricted from use on Government contracts. See Section 01 57 19.01, TEMPORARY ENVIRONMENTAL CONTROLS–18 WING, for details.

(2) The JEGS forbids the use of new equipment containing any detectable PCBs. Refer to the current JEGS for detailed information.

(3) Return all removed equipment or materials that historically contained PCBs to the Government. This includes power distribution transformers, switchgear, oil-filled rectifiers, PCB-contaminated paper-insulated lead cables (PILC), and others. Refer to Section 01 57 19.01, TEMPORARY ENVIRONMENTAL CONTROLS, 18 WING and Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY for additional details.

F) Waste Disposal and Salvageable Equipment

(1) Unless otherwise specified in the Statement of Work (SOW), dispose of all non-hazardous and hazardous wastes generated by this contract at GOJ-permitted commercial waste disposal companies holding Industrial Waste Disposal Permits currently valid for each specific waste. The only exceptions are:

(a) Industrial-use/High CFM HVAC chillers, condensers, and Air Handling Units (AHU): Deliver these items to the fenced-in storage yard at Bldg 1465, Kadena Air Base, for salvage by the Government.

(b) PCB-containing items: References listed above.

(c) Munitions wastes, such as bullet debris. Follow the special instructions referenced in the SOW.

Section 01 01 00-A Page 9 of 36

(d) Components from aircraft or other military-unique equipment:

Follow the instructions in the SOW.

(e) Any other specific item(s) or materials identified to be returned to the Government in the SOW or other contract documents.

{OPR: 718CES/CEIE Toxics PM; Solid Waste PM; QRP PM}

{REF: 01 57 19.01; 02 84 16.00 30}

2.12. EXCAVATION WORK

A) Prior to all excavation work, submit an AF Form 103, Work Clearance Permit, Environmental Protection Plan (EPP), and Excavation Plan.

Include the names of the Competent Person and Qualified Person per 29 CFR 1926 Subpart P. Do not begin site work until the Government has reviewed and approved all required plans.

B) Shore, slope, or bench all excavations in excess of 5 feet (1.5 meters). Appoint a Competent Person (CP) for excavation. Submit a Confined Space Entry Plans together with rescue procedures for review by the Government per EM 385-1-1.

{OCR: 18CES/CEF |REF: EM 385-1-1}

C) Barricade and protect all excavations to prevent soil erosion, red soil runoff, and sedimentation drainage onto the grade or into storm drains. Grade all surface drainage from cuts and fills within the construction limits to control erosion.

D) Provide and maintain temporary control measures defined in its EPP until permanent drainage facilities are completed and operative.

During construction, minimize the area of bare soil exposed at any one time by construction activities.

E) The Contractor may spread the spoils from excavation evenly around the work area.

{OPR: 718CES/CENMD |REF: ?}

{OPR: 18CES/CEOHP (Horizontal) |REF: }

{OCR: 718CES/CEIE (Water Quality/Spills |REF: }

F) Excavation work may require consultation with the Environmental Office for historical/cultural records prior to the work. Excavation in previously undisturbed area may require Natural/Cultural survey and/or test digs to be performed prior to excavation work. Refer to Section 01 57 19.01 for more information.

{OPR:718CES/CEIE (Natural/Cultural PM |REF: JEGS }

G) As soon as practicable, but not later than 15 days after the date established for commencement of work, furnish and erect temporary project safety and storage area fencing to control access by unauthorized people. Fencing shall comply with EM 385-1-1 paragraph 04.A.04.

{OPR:OPR:718CES/CENMD |REF: EM 385-1-1(2014) para.04.A.04}

{REF: JES SECTION 01 50 00 para 3.5.3]

Section 01 01 00-A Page 10 of 36

2.13. FEDERAL HOLIDAYS

NOTE: For holidays falling on the weekend, the date in parenthesis () is the day the holiday is expected to be observed. However, 18 Wing Policy may dictate a different date in advance of the scheduled date. Confirm days of observance with the CE Project Manager in advance.

A) 2021 Federal Holidays:

Jan 1 New Year’s Day

Jan 18 Birthday of Martin Luther King, Jr.

Jan 20 Inauguration Day

Feb 15 Washington’s Birthday (Presidents’ Day)

May 31 Memorial Day

*June 18 Juneteenth National Independence Day

Jul 4 (5) Independence Day

Sep 6 Labor Day

Oct 11 Columbus Day

Nov 11 Veterans Day

Nov 25 Thanksgiving Day

Dec 25 (24) Christmas Day

B) 2022 Federal Holidays:

Jan 1 (31 Dec 21) New Year’s Day

Jan 17 Birthday of Martin Luther King, Jr.

Feb 20 (21) Washington’s Birthday (Presidents’ Day)

May 30 Memorial Day

*Jun 19 Juneteenth National Independence Day

Jul 4 Independence Day

Sep 5 Labor Day

Oct 10 Columbus Day

Nov 11 Veterans Day

Nov 24 Thanksgiving Day

Dec 25 (26) Christmas Day

Note: President Biden signed the Juneteenth National Independence Day Act (S. 475) into law on 17 Jun 2021. However, as of the publication date of this document, the US Office of Personnel Management has not yet revised its schedules beyond 2021. Prior to observing this day as a US federal holiday, confirm its official status and the day it is expected to be observed at:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Section 01 01 00-A Page 11 of 36

{OPR: OPM.GOV |REF: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022 }

{OCR: 18CONS/PKx |REF: }

{OCR: 18WG/SJA |REF: }

2.14. FIELD OFFICE AND MATERIAL STORAGE AREA

A) Field Office

(1) A minimum of 45 days in advance of the NTP for on-site work, submit drawings showing the areas and layout of the Contractor's field office, storage areas, latrines, and other details. The Contracting Officer must approve all requests.

(2) Consult with the CE Project Manager in advance of drafting the proposal for advice on details of the site layout and the size of the area allowed for the contract scope and length.

{OPR:718CES/CENPL | OCR:718CES/CENMx PM }

2.15. FIRE PREVENTION AND REPORTING

A) General

(1) Comply with all pertinent requirements and regulations as determined by Fire Department, to include UFC 3-600-01 and NFPA 241, and ensure compliance by all subcontractors. Provide temporary wiring in accordance with NFPA 241 and NFPA 70. Include frequent inspection of all equipment and apparatus. All temporary wiring shall be installed with ground fault protection.

(2) The Contractor and its employees shall comply with KABI 32- 2001,”Fire Prevention and Protection”, available from:

https://static.e-publishing.af.mil/production/1/kadenaab/publication/kadenaabi32- 2001/kadenaabi32-2001.pdf

{OPR:18CES/CEFP, 634-4500}

2.16. Fire Reporting Poster

A) The fire poster shall be posted in conspicuous locations and at telephones in construction shacks, and the every contractor employee shall be familiar with methods for notifying the Fire Department.

{OPR:18CES/CEF}

2.17. Fire Dispatch Reporting Numbers

ON ALL BASES: 911

COMMERCIAL, USAF, and US Army Only: 098-934-5911

KAB, Camp Shields, Okuma Rec Facility, Torii Station

COMMERICAL, USMC Bases Only: 098-911-1911 o Camp Courtney, Camp Foster, Camp Hansen, Camp Kinser, Camp Lester, Camp McTureous, Camp Schwab, MCAS Futenma

Section 01 01 00-A Page 12 of 36

{OPR:18CES/CEF}

2.18. Fire Extinguishers

A) Provide, as a minimum, the number, size, and type of fire extinguisher required in accordance with the latest NFPA 10. The Contractor shall comply with the Fire Department’s policies if more stringent than NFPA

10. Fire extinguishers shall remain the property of the Contractor and shall be removed upon completion of the project.

{OPR:18CES/CEF}

2.19. Fire Detection, Alarm, and/or Suppression Systems Outages

A) Provide at least 21 calendar days advance notice of plans to disable any fire systems. Outages and reactivation requires the coordination with the 18 CES/CEF.

B) The following are procedures for Fire Alarm Systems work on all task orders issued on KAB. The Contractor will follow these procedures and accomplish all notifications and coordination’s required.

C) Contact the applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems.

Contractors will provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational.

Inform fire department personnel if task order requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co-located activities and entire work force that the Fire Alarm system or Fire Suppression System is not operational and brief all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

D) Prior to start of construction; attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to KO for Technical Representative’s review, within three calendar days of site visit.

E) Ensure fire alarm system status is returned to the Government in the same condition as recorded during the pre-construction meeting. Record of meeting minutes submitted to the KO will provide the basis for the fire alarm system inspection criteria during the project final inspection.

F) All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

G) Contractor will correct all deficiencies (i.e., alarm, trouble conditions not annotated on the preconstruction inspection) noted during the post-acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

{OPR:18 CES/CEF}

Section 01 01 00-A Page 13 of 36

2.20. Gasoline Handling

A) Gasoline shall be stored in safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled away from of the building area.

2.21. Notification of Fire

(1) Be familiar with methods for notifying the Installation Fire

Department. The Installation's fire poster shall be posted in conspicuous locations and at telephones in construction shacks.

B) Welding, Braising, and Soldering “Hot Work” Permit

(1) The Contractor must obtain a AF Form 592, Air Force Welding, Cutting and Brazing Permit, also called a “Hot Work” permit, from the 18 CES/CEFP (Fire Prevention Office, Bldg 739, prior to conducting any welding, brazing, soldering, the use of grinders on metal, or any other work that creates an ignition source. This AF Form 592 is valid for 24-Hours only.

(2) Contractors with extensive long-term “hot work” requirements shall schedule personnel to attend the Personal Authorized Individual training class (PAI Training). After completing the PAI training class a permit valid for 180 calendar days will be issued. The PAI training class is conducted only twice a month. Contact the 18 CES/CEFP at 634-4500 to schedule personnel for PAI Training.

(3) Contractor’s shall post an approved and currently valid permit at all work sites where hot work is perform performed.

(4) The Contractor and its employees shall comply with ABI 32-2001,”Fire Prevention and Protection”, available from:

https://static.e-publishing.af.mil/production/1/kadenaab/publication/kadenaabi32- 2001/kadenaabi32-2001.pdf

2.22. FORCE PROTECTION CONDITION (FPCON)

A) The FPCON describe security measures that are implemented at military installations in response to various levels of terrorist threats.

Current FPCON levels are posted at the entry gates and may change from NORMAL (the lowest), ALPHA, BRAVO, CHARLIE, and DELTA (the highest).

B) As the FPTCON level increases, the level of security checks at the gates may increase, which increases the amount of time needed to enter the installation.

C) Since these conditions are subject to change at any time, Contractors shall plan and scheduled work-starting times to ensure their workers arrive at the gates in adequate time to perform work under the Standard workdays and hours for the contract period.

2.23. GOVERNMENT PROPERTY (FAR 52.245-1)

A) Government Furnished Materials

Section 01 01 00-A Page 14 of 36

(1) All GFM on this project, if any, will be listed in Section 01 01

00.00 30, Statement of Work.

B) Production Scrap

(1) The Contractor shall deliver the following production scrap removed in conjunction with this contract to the storage yard located at Bldg 1465, Kadena Air Base.

C) HVAC Air Handling Units (AHU), HVAC Chillers, HVACE Condensers.

(1) Coordinate with the 18 CES Electric Shop at 634-2728 to gain access to the fenced-in/locked storage yard.

{OPR:718CES/CEIE, QRP PM |REF:}

D) Property Requiring Demilitarization

(1) The Contractor shall demilitarize storage tanks greater than 250-gallons that are removed on this contract by cutting a 500mm x 500mm hole in the tank preventing reuse prior to disposal as scrap metal.

(2) All other property removed on this contracting requiring demilitarization shall be returned to the government.

{OPR:? | I think this is from an FAR }

2.24. HAZARDOUS MATERIAL STORAGE

A) Do not store more than a single day’s supply of hazardous materials on-base.

B) Refer to Section 01 57 19.01 for detailed requirements.

{OPR:718CES/CEIE (Hazmat PM) |REF:JEGS Vol X }

2.25. LATRINE USAGE

A) The Contractor shall provide chemical latrines for its personnel. See Section 01 57 19.01 for details. Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project.

{OPR:718CES/CEIE |REF: JEGS }

2.26. MATERIAL STORAGE AREAS

A) If a storage area is approved by the KO, the Contractor is responsible for all aspects of material storage in order to prevent against damage due to weather, or loss due to a lack of proper security.

B) All areas granted for the Contractor’s exclusive use must be maintained and secured at all times and signs with POC name and phone number posted.

C) The Contractor shall, at no cost to the Government, replace any materials damaged or lost while being stored on-base.

Section 01 01 00-A Page 15 of 36

D) At the end of each workday, and while not in use, the Contractor shall secure all Government facilities, offices, housing units, or any other structure listed on the task order to prevent access by unauthorized personnel. The Contractor shall also secure its own field office, storage yard, or other areas.

E) Additional measures may be needed to secure Government and Contractor facilities during extreme weather events, as described in this Section.

F) Request for renewal or extension beyond the dates shall be submitted not later than 4 weeks prior to the expiration of the current term.

{OPR:718CES/CENPL |REF: }

{OCR:718CES/CENMx PM}

2.27. Delivery and Handling of Materials and Equipment

A) Conduct deliveries and the handling of materials in a manner that minimizes interference to Government operations and personnel.

{OPR: ? |REF: ?}

2.28. NO SMOKING POLICY

A) Smoking is prohibited on installations except in designated smoking areas. This applies to existing buildings, buildings under construction, and buildings under renovation. Discarding tobacco materials into receptacles other than designated tobacco receptacles is a fire hazard subject to fines. The KO shall identify designated smoking areas.

B) "No Smoking" signs are needed only for areas posted for fire, explosives, or other safety hazards. All other areas are assumed to be "NO SMOKING" areas.

{OPR:18CONS/? |REF: KADENAABI32-2001 (4 MAR 2016) para 3.9.2}

C) Ashtrays. Ashtrays used for the disposal of smoking materials shall be used exclusively for smoking materials and shall be emptied daily.

Provide metal containers with self-closing lids, stenciled "SMOKING MATERIALS ONLY," in designated smoking areas. When containers become half filled, soak the contents thoroughly for no less than 15 minutes, place in a sealed bag and discarded outside in a trash can or dumpster. These containers must not be present in non-designated smoking areas. If such containers are found in non-designated smoking areas. Unapproved containers not meeting the above requirements will be immediately confiscated by the fire prevention office.

{OPR:718CES/CEMND |REF: JES 01 11 00.00 10 para 1.12.2}

{OCR:18CES/CEFP |REF: KADENAABI32-2001 (4 MAR 2016) para 3.9.3}

2.29. RADIOACTIVE MATERIALS AND EQUIPMENT

A) For all contracts where radioactive materials or equipment will be used, such as earthwork using a nuclear densometer, paint testing with

Section 01 01 00-A Page 16 of 36 an XRF, etc., Contractors must obtain approval from the Base Radiation Safety Officer (RSO) at least 30 calendar days before bringing the materials onto KAB.

B) Submit the following items to the 18th Medical Group’s 18 OMRS/SGXB Bioenvironmental Engineer (634-4752) located at Bldg 428. Draft a notification that includes the following:

C) A brief description of the planned activities.

D) A copy of the part of the AF contract describing work to be done at KAB and the inclusive dates of the work. Identify the trained operator(s) and the location(s) where the equipment will be used.

E) Identify of the equipment by maker, model, and serial number.

F) A copy of a valid U.S. Nuclear Regulatory Commission License/Permit of similar approval to possess and use radioactive materials from the Government, a US State Agency, or comparable document from the GOJ.

G) The name, local address, and telephone number of the responsible local representative and the name, address, and telephone number of the RSO named on their license/permit.

H) An acknowledgment that the Government RSO can make periodic checks to ensure that contractor personnel follow radiation safety practices to prevent exposures to AF personnel and avoid contamination of Government property.

I) Japanese Contractors shall also comply with GOJ regulation: The Law Concerning Prevention of Radiation Hazards Due to Radio-Isotopes, etc., Law No. 167, June 10, 1957 and subsequent revisions.

J) Contractor operations believed to be unsafe due to radiation hazards can be grounds for suspension of work.

{OPR:18OMRS/SGXB |REF: }

2.30. ROAD MAINTENANCE, CLOSURE, OR DETOURS

A) KAB and MUNS

(1) Prior to beginning road or other work that will close a road, narrow the number of lanes, or require a detour, submit the justification, e.g., contract text, along with the proposed dates and times of the work.

(2) Specify if the work will require the reduction in the number of lanes (on multi-lane roads, complete road closure, and the proposed detour routes needed.

(3) Include a diagram of the affected area, location of the work, location where caution cones, road signs, and or other equipment or items related to the work will be placed.

(4) Submit the items above to the KO a minimum of 60-calendar days prior to the scheduled start date. The Government will review, and approve

Section 01 01 00-A Page 17 of 36

{OPR:18CES/HORIZONTAL | SOURCE?}

{OPR:18 SFS/SXX (Traffic Safety?) | SOURCE?}

B) USMC Installations

(1) For road cuts on Marine Corps installations, Contractors shall coordinate with the Construction Contract Section, Facilities Maintenance Facility Engineers, located in Bldg. T-350 on Marine Corps Base, Camp Smedley D. Butler, 45 calendar days prior to the scheduled activity.

{OPR:? |REF:?}

C) The Contractor is responsible for disseminating the initial notification and completion notification of all affected facilities and housing occupants.

D) Keep the number of interruptions to a minimum.

E) The Contractor shall temporarily repair road cuts with cold patch asphalt to provide a level driving surface until a final patch is completed.

F) For all final patching, the Contractor shall complete final grading and hot patch finishing within 5 work days after completion of related excavation work.

{OPR:18CES/HORIZONTAL |REF:?}

{OPR:18 SFS/SXX |REF:?}

{REF: USACE POJ JES }

2.31. SAFETY AND EMERGENCY REPORTING

A) Ambulance Service and Emergency Medical Treatment

B) The 18 MDG/SGOME will provide emergency medical treatment to Contractor employees for injuries incurred while working on Kadena.

KAB Ambulance Service

From on-base phone: 911

Commercial: 098-934-5911

US Marine Corps Camps:

Commercial: 098-911-1911

C) The Contractor will be required to reimburse the Government for treatment provided at the current reimbursement rate for non-beneficiaries IAW AFI 41-115, Authorized Health Care and Health Care Benefits in the Military Health Services System (MHSS), 28 December 2001.

D) The Contractor will also provide the 18 MDG/SGOME, the name of a local physician and/or hospital to which injured personnel will be transferred to for further medical treatment.

Section 01 01 00-A Page 18 of 36

{OPR:18 MDG/SGOME |REF:JES 01 11 00.00 10 para 1.12.2}

E) Construction Safety Requirements

(1) Perform all work on this contract in accordance with EM 385-1-1, Safety and Health Requirements Manual, 30 November 2014, and all applicable US Federal, GOJ National, and local prefectural Occupational Safety and Health Regulations.

(2) The contractor shall provide and use safety devices such as rubber gloves, protective barriers, and danger signs to protect and warn personnel in the test vicinity. The contractor shall replace any devices or equipment, which are damaged due to improper test procedures or handling. The KO and Technical Representative reserve the right to inspect any on-site equipment and reject such equipment if considered unsafe, in poor operating condition, or inappropriate for work. The accident prevention provision of the contract will require compliance with the Army Corps of Engineer Manual, EM 385-1- 1, dated 15 September 2008, entitled “Safety and Health Requirements Manual.”

(3) For all workplace accidents, immediately call 911 for emergency medical assistance (emergency dial from cellphone at 098-034-5911) and report the incident to the KO. The contractor shall provide and submit a site specific safety plan prior to start work for approval from the USG. The contractor shall be responsible to obtain the approval in timely manner considering the USG's review time and the contractor's review time.

(4) Delivery of outdoor air should precede occupancy to purge the air of contaminants that built up during construction or prior to occupancy in accordance with ASHRAE Standard 62-2001, Section 6.1.3.4.

(5) The contractor shall not commence work at the job site until all contract-required plans and permits have been submitted for review and approved by the contracting Officer. This may include items such as an Accident Prevention Plan, Job Hazard Analysis, Environmental Protection Plan (EPP), AF 103 Work Clearance Permit.

{OPR:18WG/SEG |REF: FAR & ?}

F) Barricades and Warning Signs

(1) Erect and maintain temporary barricades to limit public access to hazardous areas, and whenever paved areas such as roads, parking areas or sidewalks are blocked by construction activities. Ensure the safety of both pedestrian and vehicular traffic. Barricades shall be clearly visible with adequate illumination to provide sufficient visual warning of the hazard during both day and night.

(2) When requested by the Government, provide additional temporary protection such as nets, safety access roads or walkways etc., to protect Government personnel and workers. Submit a Temporary Protection Plan to the KOR prior the commencement of site work. The Contractor shall be responsible for minimizing the inconvenience and avoiding any danger to the Government personnel and workers.

(3) Provide bilingual warning signs when appropriate. Warning signs shall be removed only after the affected areas has been inspected and accepted as directed by the KO.

Section 01 01 00-A Page 19 of 36

2.32. TRAFFIC RULES & REGULATIONS (ON-BASE)

A) General

(1) Contractors shall follow all standard Japan traffic laws and regulations while driving on-base. The only exception is item 1.25 B) 9), Left Turn on Red Light, as described below.

B) On-Base Driving Requirements

(1) 4-Way Stop Signs: Contractors shall yield right-of-way to the first vehicle stopped. If several vehicles are waiting, each driver shall keep track of their number in the queue. If it is unclear as to which vehicle stopped first, the vehicle to the left has the right of way. However, you may be courteous and use prudent judgment to motion the other driver to proceed. If you follow this course, it is imperative you ensure all vehicle operators acknowledge the hand signal to proceed prior to moving.

(2) Backing of Construction Vehicles: Do not back any vehicle with restricted rear vision, without a spotter. If a spotter is not available, the operator must dismount the vehicle to ensure there are no obstructions to the rear before backing by conducting a 360-degree walk around of their vehicle and honk the horn before backing.

(3) Busses: Do not pass buses when red or yellow lights are flashing.

This includes all passenger and school buses when loading or off-loading. Vehicles approaching any bus under these circumstances from any direction must come to a complete stop no closer than 20 feet from the bus and not proceed until the lights have been turned off or the driver signals for vehicles to move.

(4) Drivers’ Licenses: All Contractors driving on 18 SFS jurisdiction properties must posses a valid Japan drivers license for the type of motor vehicle being operated. International Driver’s Permits recognized by Japan are valid for operating POVs and rent-a-cars only, not commercial vehicles.

(5) Flagmen: Post road construction signs and flagmen for all road construction or other work that may interfere with the normal flow of traffic. Coordinate through the CE PM prior to blocking any on-base roads. Inoperative Traffic Lights: Contractors shall treat intersections with inoperative traffic lights the same as 4-way stop intersections. Operators must yield to vehicles.

(6) Haul Routes: The Contractor's haul routes to and from the gates, work site, and storage yard will be determined during the pre-construction meeting. For contracts with site work within controlled areas, the Contractor shall coordinate with Airfield Management and Security Forces through the CE PM.

(7) Headlights: Vehicle operators shall turn-on their headlights when its raining and other times of poor visibility.

(8) Implied Consent to Blood, Breath, or Urine Tests: Drivers give consent to evidential tests for alcohol or other drug content of their blood, breath and/or urine as a condition of accepting driving privileges. This consent applies when lawfully stopped, detained, apprehended or cited for any offense committed while driving or in

Section 01 01 00-A Page 20 of 36 physical control of a motor vehicle in Japan or when stopped for any other lawful reason, e.g., entry to an installation or pursuant to an installation checkpoint, etc.

(9) Left Turn at Red Light: After a complete and full stop at a red light, the driver may turn left on red if the oncoming traffic is clear and there is no sign prohibiting a turn on red.

(10) Required Vehicle Documents: All vehicles driven onto 18 Wing jurisdiction properties must have the following documents in the vehicle:

(a) Valid GOJ vehicle registration certificate

(b) Current Japan Compulsory Insurance (JCI)

(c) Current Property Damage Insurance (PDI)

(d) Current Road Tax payment receipt

(e) Rental/Lease Agreement (for rented/leased vehicles)

(11) Yielding the Right-of-Way: Yield right-of-way to vehicles traveling on a primary or main roadway, or a clearly larger roadway, when entering from an unmarked intersection, road, alley, or driveway.

Contractors shall yield to:

(a) all yield signs when other traffic has the right-of-way.

(b) all emergency vehicles responding to an emergency. Pull immediately to the left side of the roadway, safely out of the way and if necessary come to a complete stop in a position not to interfere or block responding vehicles.

(c) all pedestrian traffic crossing a roadway at a marked crosswalk.

(d) all troop movements and military convoys or vehicles engaged in road construction that display appropriate warning signs or flashing lights.

C) Speed Limits

(1) Follow the posted speed limit signs. When not posted, the following speed limits apply on KAB:

5 KPH ...... All roadways unless otherwise posted.

5 KPH ...... While backing within 10 feet of a building.

10 KPH ..... While backing up or in reverse 15 KPH ..... All parking lots or locations not designated as roadways 15 KPH ..... Recreational areas (campgrounds, parks, etc.)

15 KPH ..... MFH Court Entrances (All housing area courts and rads leading into courts due to the number of children present in these areas.)

25 KPH ..... In all school zones, during school hours, when yellow lights are flashing, regardless of children are present or not.

25 KPH ..... Near road construction or whenever traffic cones, construction barricades, workers, or flagmen are present.

25 KPH ..... Designated physical training areas, marked with signs and runners are present.

25 KPH ..... When passing troop movements, when passing troops in congested areas (e.g., troop formation is on the

Section 01 01 00-A Page 21 of 36 roadway.) The troop Commander will use hand or verbal signals before motorists may overtake or pass the formation. Vehicle operators are responsible for getting the troop Commanders attention when having to go outside their respective lane of traffic. Exercise caution when approaching, passing, or overtaking troop formations.

30 KPH ..... When towing vehicles, trailers, and other authorized cargo (must be towed using approved towing vehicles and equipment).

40 KPH ..... In all residential or housing areas, except when posted otherwise.

40 KPH ..... On all roadways, except when posted otherwise.

2.33. Traffic Accident Reporting

A) If the Contractor's personnel are involved in an accident on Kadena Air Base, call the 18 SFS BDOC at 634-2475 (098-961-2475 from a cellphone) and request assistance from the AF Security Police and the Japanese Police. The Japanese Police may not respond if busy on higher priority calls.

B) To receive copies of the English language accident report written by USAF personnel, Japanese Insurance Companies must make a request to the 18 SFS in accordance with USFJI 31-205.

2.34. Traffic Control

A) Whenever construction activities will interfere with vehicular traffic, the Contractor shall always provide an open lane for vehicular traffic. The Contractor shall provide a flagman when two-way lane is reduced to one lane traffic.

B) A minimum of 14 calendar in advance of any planned disruptions to normal vehicular traffic, coordinate with the following offices: 18 SFS/SFO (Operations), 18 CES/CEOFE (Electrical Shop), and Technical Representative.

C) The Contractor shall provide, erect, and maintain adequate barriers, warning signs, rubber cones, lights, traffic control guards for night warning signals, and any other essential safety devices for the protection of the general public, at all closures, excavations, detours, and points of danger at all times.

D) The Contractor is liable for all incurred costs if the Government is required to provide the required traffic and safety measures due to the Contractor’s failure to do so.

2.35. Traffic Safety and Road Laws

A) The following Japanese Road Laws, Article Number 43 and 43-2, will be strictly complied with by the Contractor on U.S. Military installations, Okinawa, Japan:

B) Article 43 - The Road Law Japan (Prohibitive Acts): No person shall commit the following described acts:

Section 01 01 00-A Page 22 of 36

C) Damage to roads, cause roads to be littered with debris, pollute the roads with debris fallen from motor vehicles or otherwise defacing roads unreasonably or without due cause.

D) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out.)

E) Contractors are responsible for removing items, wastes, and debris falling onto the roadway from their vehicles.

F) When there is reasonable cause to believe that cargo being transported may fall, damage, pollute or otherwise deface the road hindering or obstructing traffic, road management agencies may stop vehicles and order the operator properly load and secure the cargo to prevent such occurrences.

{OPR:18SFS/S3P |REF: KADENAABI31-218 (6 JAN 2021)}

2.36. UNEXPLODED ORDINANCE(UXO), MUNITIONS AND EXPLOSIVES OF CONCERN (MEC)

A) Munitions and Explosives of Concern (MEC): Unexploded Ordnance (UXO), Material Presenting a Potential Explosive Hazard (MPPEH), Chemical Agents (CA), or Discarded Military Munitions (DMM) on jobsites shall be treated as extremely dangerous and must be reported immediately.

Follow the 3Rs: RECOGNIZE, RETREAT, and REPORT.

{OCR:18CS/CEFP |REF: JES 01 11 00.00 10 para 1.12.3}

B) In the event MEC are discovered or uncovered, immediately stop work in that area and immediately inform the KOR. Contractor shall provide dispatch and KOR with specific location of the item. Contractor personnel shall stop work in the immediate vicinity of the discovery and maintain a minimum distance of 300 meters from the item.

Contractor shall maintain flexibility in redirecting personnel and work effort in the event that items possessing an explosive hazard are discovered and construction personnel are excluded from areas during the destruction/removal process.

{OPR:18CES/SEW (Weapons Safety) |REF:? }

{OPR:18WG/SEW (Weapons Safety) |REF:? }

2.37. General, Information, Precautions, and Responsibilities

A) For general facility repair and renovation contracts on Kadena Air Base proper and MFH (not including the Munitions Storage Area (MUNS)), assessments show that the possibility of discovering suspected UXOs is relatively low.

B) Excavation, trenching, and work that disturbs the soil increases the possibility of encountering UXOs, and such work in undisturbed areas increases the possibility even further. Excavation work in the MUNS and O&M areas of Chibana poses a high possibility of encountering UXOs.

C) Ensure all excavation and trenching work is clearly defined in the AF IMT 103, Work Clearance Permit.

Section 01 01 00-A Page 23 of 36

D) Appoint a Competent Person (CP) for excavation in accordance with EM 385-1-1. Exercise extreme caution and rely upon the CP to determine the level caution needed in circumstances where excavation or other construction activities related to earth work will be performed.

E) Contractors assume full responsibility for assessments to determine whether UXO surveys using Ground Penetrating Radar (GPR) or other methods are needed to safely proceed with the work.

F) If suspected UXOs are discovered, the construction team shall:

G) Cease all…