Attachment 27 - 544 329 Brand Name J and A.pdf

544-329 Construct Eye Clinic Center, Minor Construction, Columbia, SC VAHCS- AP 36C77623AP1839

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for

Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, 36C776-23-AP-1839, is for the 544 329 Construct Eye Clinic Center construction project at the Wm. Jennings Bryan Dorn, Columbia, SC, VA Medical Center (VAMC). The project is listed on the FY 2024 Minor Construction Operating Plan. Funding has been approved and budgeted for the FY 2024, and a 2237 will be provided at award.

2. Nature and/or Description of the Action Being Processed:

This justification is to support 544 329 Construct Eye Clinic Center construction project at Wm. Jennings Bryan Dorn VAMC that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Fire Alarm Annunciation Equipment

i. Notifier by Honeywell Fire Alarm Monitoring Panel, Model NFS2-640

ii. Notifier by Honeywell Photoelectric Smoke Detector, Model FSP-951, base B300-6

iii. Notifier by Honeywell Fire Alarm Graphic Annunciator Panel, Model FIRSTVISION-LCD, backbox FIRSTVISION-ENC

b. Security System (PACS)

i. Software House C-Cure 9000, version 2.90

ii. Software House Istar Pro, Istar Ultras and Istar Edge control panels

iii. HID PIV Readers are PIV class RP40 and RPK40

c. Security Cameras Video Management System

i. American Dynamics, Victor v5.6

d. Building Automation and HVAC Control System

i. Siemens Apogee Building Automation System

e. Door Hardware Cylinders

i. MEDECO Classic Cliq

f. Nurse Call

i. Ronco Rauland Responder 5000

g. Fire Extinguisher Monitors

i. Keltron Corporation electronic monitoring devices

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Construct Eye Clinic Center construction project at the Wm. Jennings Bryan Dorn VAMC. The scope includes everything necessary to construct a new 15,000 SQFT Optometry and Ophthalmology clinic that meets the requirements of the Department of Veterans Affairs. There are seven brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR construction magnitude for the entire project is between $10,000,000 and $20,000,000.

a. Fire Alarm Annunciation Equipment

i. Notifier by Honeywell Fire Alarm Monitoring Panel, Photoelectric Smoke Detector, and Fire Alarm Graphic Annunciator Panel

ii. ROM Value:

iii. Unique Qualifications: Notifier by Honeywell is the sole supplier of service and support for the Notifier Series installed at the Wm. Jennings Bryan Dorn VA Medical Center campus.

Notifier is the sole source for system service, parts and software, licensing, and programming. Their fire alarm system software is protected by licensure that only allows authorized agents to access, acquire, and utilize the Notifier software. The individual proprietary devices will only connect and talk to compatible Notifier devices. To ensure that the Life Safety System(s) and the associated fiber optic network is operating at optimum levels for Joint Commission and NFPA Standards, it is strongly recommended that only identified Notifier systems and model numbers are utilized and programmed to communicate to an already installed campus-wide system.

b. Security System (PACS)

i. Software House C-Cure 9000, version 2.90, Software House Istar Pro, Istar Ultras and Istar

Edge control panels, PIV Readers are HID PIV class RP40 and RPK40

ii. Value:

iii. Unique Qualifications: Software House C-Cure 9000, version 2.41 is the only product that allows for a single security control system for the Wm. Jennings Bryan Dorn VAMC campus.

Software House C-Cure 9000 is the campus-wide building security control system. The equipment to be installed will be monitored and controlled by WJB Dorn VAMC Police Department on an existing Software House C-Cure 9000 system. The Software House Istar Pro, Istar Ultras and Istar Edge control panels are installed throughout the campus and will tie seamlessly into the existing system, to be monitored and controlled by WJB Dorn VAMC Police Department. The PIV readers must meet PIV class RP40 and/or RPK40 to tie into the system and to meet FIPS regulations.

c. Security Cameras Video Management System

i. American Dynamics, Victor v5.6

ii. Value:

iii. Unique Qualifications: The American Dynamics Victor v5.6 is the only product used at the

Wm. Jennings Bryan Dorn VAMC campus. The equipment to be installed will be monitored and controlled by WJB Dorn VAMC Police Department on the existing American Dynamics Victor v5.6 system. The cameras will need to be compatible and capable for interaction with the existing American Dynamics, Victor software system to ensure seamless monitoring by WJB Dorn VAMC Police Department.

d. Building Automation and HVAC Control System

i. Siemens Apogee system

ii. Value:

iii. Unique Qualifications: The Siemens Apogee Building Automation and HVAC Control System is an existing standard ASHRAE Standard 135, BACnet/IP Control System supported by a preselected controls service company for the Wm. Jennings Bryan Dorn VAMC campus. A new panel and necessary controllers will be installed and tied into the existing system. The equipment to be installed will be monitored and controlled by the control system integrator (CSI), or Control Management and Sandlapper Controls who are the exclusive distributors of the Siemens Apogee products. The CSI is responsible for WJB Dorn VAMC Engineering Control Center’s (ECC) system graphics and expansion. The CSI also prescribes control system-specific commissioning/verification procedures to the selected general contractor.

Lastly, the CSI provides limited assistance to the selected general contractor in its commissioning/verification work.

e. Door Hardware Cylinders

i. MEDECO Classic Cliq

ii. Value:

iii. Unique Qualifications: The MEDECO Classic Cliq mortise cylinders are facility standards at the Wm. Jennings Bryan Dorn VAMC. It would be extremely cumbersome and expensive for the government to maintain multiple, separate locking systems.

f. Nurse Call Devices

i. Ronco Rauland Responder 5000

ii. Value:

iii. Unique Qualifications: Ronco is the sole supplier of service, equipment and support for the

Rauland Responder nurse call devices installed at the Wm. Jennings Bryan Dorn VA Medical Center campus. Rauland is the sole source for system service, parts and software, licensing, and programming for the Rauland Responder nurse call system. Their Rauland Responder software is protected by licensure that only allows authorized agents to access, acquire, and utilize the Rauland Responder software. The individual proprietary devices will only connect and talk to compatible Rauland Responder devices.

g. Fire Extinguisher Monitors

i. Keltron Corporation electronic monitoring devices

ii. Value:

iii. Unique Qualifications: Keltron Corporation is the sole supplier of service, equipment, and support for the Keltron electronic monitoring technology for fire extinguishers installed at the Wm. Jennings Bryan Dorn VA Medical Center campus. Keltron Corp. is the sole source for system service, parts and software, licensing, and programming for the Keltron fire extinguisher monitors. The Keltron fire extinguisher monitoring devices are to be hardwired and connected to the fire alarm system throughout the WJB Dorn VA Medical Center campus. The individual proprietary devices will only connect and talk to the compatible Keltron software.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 U.S.C. § 3304(a)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Wm. Jennings Bryan Dorn VAMC campus. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Fire Alarm Annunciation Equipment

i. Notifier by Honeywell

ii. Impact: The fire alarm system will activate alarms within the building to alert occupants that assistance may be required. Installation of a system that interfaces properly with the existing system will ensure patient safety is maintained at the highest level. Additionally, installation of components that match the existing fire alarm system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing fire protection system. It is necessary to match the existing system to ensure there are no interface problems and that system operation and maintenance is maintained to ensure patient and worker safety.

b. Security System (PACS)

i. Software House C-Cure 9000, version 2.90, Software House Istar Pro, Istar Ultras and Istar

Edge control panels, PIV Readers are HID PIV class RP40 and RPK40

ii. Impact: The security system is active throughout the Wm. Jennings Bryan Dorn VAMC campus, working 24x7, allowing for entry to space pending the credentials on the PIV card.

Installation of a system that interfaces properly with the existing system will ensure patient safety and security to mitigate security threats inside facilities and outside on hospital grounds and parking lots, exterior entry doors, room entry areas, including visitor and staff Access Control Systems, Panic Alarm Systems and more. Software House C-Cure 9000 is the current campus-wide product installed for a single security control system for the WJB Dorn VAMC campus. The equipment to be installed will be monitored and controlled by WJB Dorn VAMC Police on an existing Software House C-Cure 9000 system. An incompatible system may require installation of new “front-end” and remote workstations as well as new software and programming. Additionally, installation of components that match the existing PACS security system minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems or impacts to patient safety and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have multiple security systems on the WJB Dorn VAMC campus.

c. Security Cameras Video Management System

i. American Dynamics, Victor v5.6

ii. Impact: The American Dynamics Victor v5.6 is active throughout the Wm. Jennings Bryan Dorn VAMC campus, working 24x7, allowing the WJB Dorn campus Police the ability to provide greater situation awareness and security. Installation of a system that interfaces properly with the existing system will ensure patient safety, and security to mitigate security threats inside facilities and outside on hospital grounds and parking lots, exterior entry doors, room entry areas, medications security, OI&T communications rooms security, and security for both visitors and staff. An incompatible system will require the use of multiple security camera monitoring systems for Police Dispatch to monitor. This type of setup would prove cumbersome and not allow for a seamless platform the WJB Dorn VAMC police can utilize to visualize and possibly prevent more events before they occur. Additionally, installation of components that match the existing video management system minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have multiple video management systems on the WJB Dorn campus.

d. Building Automation and HVAC Control System

i. Siemens Apogee system Building Automation and HVAC Control System

ii. Impact: The Siemens Apogee Building Automation and HVAC Control System, is the only product that allows for a single HVAC control system for the Wm. Jennings Bryan Dorn Campus. Siemens Apogee control system is the campus-wide building and HVAC control system. An incompatible system may require installation of new “front-end” and remote workstations as well as new software and programming. Additionally, installation of components that match the existing building automation system minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have multiple HVAC control systems on the WJB Dorn VAMC campus.

e. Door Hardware Cylinders

i. MEDECO Classic Cliq

ii. Impact: The MEDECO Classic Cliq cylinders are the facility standard door hardware cylinder locking mechanism. It would be extremely cumbersome and expensive to maintain multiple, separate locking systems. Having one key system also provides This is the only way to ensure complete compatibility and ensure that the campus will not have multiple door cylinders and key types on the WJB Dorn VAMC campus.

f. Fire Extinguisher Monitors

i. Keltron Corporation

ii. Impact: The Keltron fire extinguisher monitoring technology system, is the only product that allows for a single fire extinguisher monitoring system for the Wm. Jennings Bryan Dorn Campus. The Keltron fire extinguisher monitoring system is the campus-wide fire extinguisher monitoring system. An incompatible system may require installation of new “front-end” and remote workstations as well as new software and programming.

Additionally, installation of components that match the existing fire extinguisher monitoring system minimizes maintenance costs and bench stock requirements. The Keltron fire extinguisher monitors only connect to one type of fire extinguisher. Keeping multiple fire extinguishers on stock and servicing multiple fire extinguishers is cumbersome for the VAMC Safety Department and is more expensive for the government. It is necessary to match the existing system to ensure there are no impacts to patient, staff and visitor safety, and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have multiple fire extinguisher monitoring systems on the WJB Dorn VAMC campus.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared and provided by the Contracting Officer’s Representative (COR).

The anticipated price to the Government for the items requested to be brand name is approximately (ROM)

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The COR provided an estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the Wm. Jennings Bryan Dorn VAMC campus, as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software.

At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Wm. Jennings Bryan Dorn VAMC campus.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive bid for the project.

12. Requirements Certification: I certify that the requirements outlined in this justification are Bona Fide needs of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. The undersigned VA Project Engineer, having wide and varied knowledge and experience in design, construction, and estimating techniques, provides the above cost estimates with the following understanding by all recipients:

a. VA Project Engineers are NOT Certified Professional Estimators as recognized by the American Society of Professional Estimators

b. This cost estimate is provided for project application use only and may vary from actual proposal costs due to variations of interpretation for type of services requested, scope of work required, and/or means and methods of work performance.

Cavanna Murphy Date Healthcare Engineer/Project Engineer/COR Columbia VA Healthcare System, Columbia, SC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

11/02/2023

CAVANNA

MURPHY

Digitally signed by CAVANNA

MURPHY

Date: 2023.11.02 10:53:08 -04'00'

Kathrine Gibney Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

b. Once Level above Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Megan Dohm Date Supervisory Contracting Officer

PCAC

Katherine D. Gibney 1632400 Digitally signed by Katherine D. Gibney 1632400 Date: 2023.10.25 09:15:54 -04'00'

Megan A. Dohm 1683809

Digitally signed by Megan A. Dohm 1683809 Date: 2023.10.30 08:46:43 -04'00'