Attachment 18 - Draft Solicitation Questions and Answers.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- W91ZLK-25-R-0002
About this file
This is a Questions and Answers document containing 81 written questions and 38 site visit questions related to solicitation W91ZLK-24-R-0024 for Facilities Infrastructure and Logistics Operations Support Services (FI&LOSS) at Aberdeen Proving Ground. The questions primarily seek clarification on technical requirements, staffing plans, equipment lists, service/work orders, clearance requirements, key personnel qualifications, escorts, snow removal, custodial services, reporting requirements, and pricing structure.
The document indicates this is a Lowest Price Technically Acceptable (LPTA) procurement, with multiple contractors requesting a change to Best Value evaluation criteria. Key requirements include facility maintenance, logistics support, equipment management, escort services (approximately 25 annual visitors), fire prevention monitoring, snow removal, and janitorial services. The contract will support multiple buildings at Aberdeen Proving Ground's Aberdeen and Edgewood Areas. Questions reveal this is a fixed-price contract with service order and work order components, requiring Secret facility clearance, and includes a 30-day transition period with an April 2025 effective date. Government responses frequently direct questioners to review specific PWS sections and attachments for detailed answers.
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Questions by Category
| FI&LOSS - B01 Draft Solicitation W91ZLK-24-R-0024 | |||||
| General Questions that were submitted by 1000 on 7/31/2024 by contractors: QTY (84) | |||||
| Category | Question # | Q/R | Questions and Responses | Notes: | |
| Type of Contract | |||||
| (12 questions) | 1 | Q: | Given the number of capable 8a businesses who attended the industry day/tour, please confirm whether this opportunity is 8a set aside or SB set aside, there has been conflicting information released | ||
| R: | SEE: corrected SAM.gov Notice ID: W91ZLK-24-R-0024 dated 7/18/24 and maintained throughout all future updates. |
SEE: corrected Solicitation W91ZLK-24-R-0024 v3 box 10.
| 2 | Q: | Would the Government consider a direct 8(a) award? Benefits include the opportunity to directly determine the level of effort and staff seniority levels to be used on the contract, providing significant benefit to the Government. SKFS can provide details of how the FARs support this and the benefits available to the Government in this approach. |
| R: | SEE: corrected SAM.gov Notice ID: W91ZLK-24-R-0024 dated 7/18/24 and maintained throughout all future updates. |
SEE: corrected Solicitation W91ZLK-24-R-0024 v3 box 10.
| 3 | Q: | Would the government consider modifying the pricing evaluation criteria from Lowest Price Technically Acceptable to Best Value? This would still provide for a competitive and cost-effective proposal response, while also providing the highest quality work performance. |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 4 | Q: | Basis for Award: Given the complexities of the requirements, and the need to provide consistent and high quality support over the life of the contract, will the Government consider adopting a Best Value approach instead of the Lowest Price Technically Acceptable (LPTA) evaluation method? This will allow the Government flexibility to award to offerors who provide the highest level of support to the Government that may not be the lowest priced offeror. |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 5 | Q: | In lieu of above, Technically Acceptable / Lowest Price may not ensure the Government achieves the desired level of performance. Would the Government consider a Best Value w/ Trade Offs as the basis of the award? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 6 | Q: | LPTA nature of award is complex, especially given the unique nature of this requirement, especially with the degrees and drivers’ licenses. Would the government consider a best value approach? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 7 | Q: | Basis of award is stated as “Technically acceptable, and lowest price” this basis of award may limit the government from making the award to the most capable awardee and could also reward a lack of understanding in size and complexity of the requirements from a bidder who mistakenly omits or underestimates the actual performance requirements. Will the government consider utilizing “Best value” as the basis of award? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 8 | Q: | General Acquisition Methodology: Given the complexity of the FI&LOSS requirement, the specific limitations of DFARS 215.101-2-70, and the dynamic nature of the G4’s support mission, will the government modify its acquisition process to use a "best value" evaluation rather than a "low price technically acceptable (LPTA)" evaluation? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
| 9 | Q: | Bidder Instructions: If the government elects to use a best value acquisition methodology, will a price narrative be included? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Basis for Award" for acquistion strategy. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within Description section titled "Basis for Award" for acquistion strategy.
SEE: Attachment 12 - Price List Sample Task Order
| Formatting | ||||
| (5 questions) | 10 | Q: | L. 2. a. Single space Text, L. 2. b. Double Space Paragraphs – Does this mean that within paragraphs spacing is single space but a full line must separate paragraphs? | |
| R: | Yes | |||
| 11 | Q: | L. 2. e. Margins: All Margins 1 inch., L. 2. g. Header and Footer 1.5 – These requirements contradict each other, please confirm if all margins are 1 inch, or side margins are 1 in and top and bottom margins are 1.5 inches? | ||
| R: | SEE: Page Setup: Under Margins all margins are 1 inch. Under Layout Headers and Footers both should be 1.5. These are two different settings. | |||
| 12 | Q: | Bidder Instructions: Question: The draft solicitation lists a 5-page technical volume and a price volume. Will the final solicitation include a technical volume of greater than 5 pages? | ||
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Submission Procedures for Proposal" for revised page count. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within section titled "Submission Procedures for Proposal" for revised page count.
| 13 | Q: | It was noted that the page limits for the proposal were ‘placeholders’ during the industry day/tour, does the Government intend on updating the target pages / response criterial (sections L and M) prior to the final RFP release? This would assist industry in preparation for responses. |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Submission Procedures for Proposal" for revised page count. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within section titled "Submission Procedures for Proposal" for revised page count.
| 14 | Q: | Technical Volume reads 5 pages. Is this correct? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Submission Procedures for Proposal" for revised page count. |
SEE: Solicitation W91ZLK-24-R-0024 Section L - Instructions, Conditions and Notices to Bidders within section titled "Submission Procedures for Proposal" for revised page count.
| 15 | Q: | Bidder Instructions: Will the final solicitation include a past performance volume? If so, how many past performance examples (minimum and maximum) will be included? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Submission Procedures for Proposal" for categories and document requirements for volumes. |
SEE: Solicitation W91ZLK-24-R-0024 Section M - Evaluation Factors within section titled "Submission Procedures for Proposal" for categories and document requirements for volumes.
| 16 | Q: | Bidder Instructions: Will the final solicitation include an administrative documents volume? If so, what documents will be required? |
| R: | SEE: SAM.gov Notice ID: W91ZLK-24-R-0024 within Description section titled "Submission Procedures for Proposal" for categories and document requirements for volumes. |
SEE: Solicitation W91ZLK-24-R-0024 Section M - Evaluation Factors within section titled "Submission Procedures for Proposal" for categories and document requirements for volumes.
| 17 | Q: | Draft IDIQ Performance Work Statement – C.3.2.2 Service Orders; C.3.2.3 Work Orders |
| R: | Not a question - just references a paragraph |
| Contractor provided Equipment | ||||
| (2 questions) | 18 | Q: | What equipment will the contractor need to provide to support the contract? | |
| R: | SEE: PWS IDIQ para. C.3 and C.3.1.4 for revision. |
SEE: PWS IDIQ para. C.3.4.3.
SEE: PWS TO para. 3.4.3 GFP/GFE and Contractor Acquired Property (CAP)
| 19 | Q: | PWS C.3.2 Facilities & Infrastructure: It is unclear in the overall section whether the Contractor provides all materials and supplies for service orders, work orders, minor general repair, and general maintenance services as part of the FFP. Is there a threshold (# of labor hours and/or material cost limit) that would constitute a separately funded task order to the Contractor? |
| R: | SEE: PWS IDIQ para. C.3.1.4, C.3.2, C.3.2.2 for revisions. |
SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions.
SEE: Attachment 3 – GFP & GFE List
| Key Personnel | ||||
| (5 questions) | 20 | Q: | The expected requirement for seven (7) Key Personnel will potentially make the procurement less competitive, and is advantageous to the incumbent. Therefore, would the government consider lowering the number of the Key Personnel? | |
| R: | SEE: PWS IDIQ para. C3.4.5, C3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications for revisions. |
SEE: PWS TO v13 para. 3.4.5, 3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications.
| 21 | Q: | Technical Exhibit A Key Personnel Question: The PWS lists key personnel positions in Technical exhibit A. For all bidders, it will be advantageous for the government to map the position qualifications and descriptions to comparable positions described under the service contract act (SCA). This will ensure that bidders are clear about key personnel requirements and can perform their labor pricing correctly to recruit and hire in the local market. Will the government perform this review and, if position qualifications and job descriptions do not match the SCA, amend the requirements? |
| R: | SEE: PWS IDIQ para. C3.4.5, C3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications for revisions. |
SEE: PWS TO v13 para. 3.4.5, 3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications.
| 22 | Q: | Technical Exhibit A Key Personnel Question: Question: The qualifications for the Lead Logistics Operations Manager require 6 years of US military supervisory experience in a logistics MOS. Will the government accept demonstrated equivalent military logistics experience of military civilian employees and contractors? |
| R: | SEE: PWS IDIQ para. C3.4.5, C3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications for revisions. |
SEE: PWS TO v13 para. 3.4.5, 3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications.
| 23 | Q: | Technical Exhibit A Key Personnel Question: Question: The qualifications for the Facility Coordinator position includes Minimum of (6) Years of Facility Management Experience and Bachelor’s Degree in related field or 10 years of experience for individuals with an FMP but without a bachelor’s degree. Ten years of experience is overly restictive, while a smaller number of years of relevant experience and an FMP would enable the contractor to bring in new talent and mentor them in the specifics of this position. Will the government consider reducing the years of experience needed for initial hire of individuals that have an FMP to 3 or more years of highly relevant experience? |
| R: | SEE: PWS IDIQ para. C3.4.5, C3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications for revisions. |
SEE: PWS TO v13 para. 3.4.5, 3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications.
24 Q: Technical Exhibit A Key Personnel Question: Question: The qualifications for the General Maintenance Worker cites only carpentry as a requirement, yet the SCA description states that this position requires “…practical skill and knowledge (but not proficiency) in such trades as painting, carpentry, plumbing, masonry, and electrical work.” The PWS indicates a need for skilled plumbing, masonry, and electrical work, indicating either a need for specific trades at the journeyman level or a requirement for a higher level of experience and skill—and corresponding wages—in this position. Will the government review the SCA requirement against the PWS need?
R: SEE: PWS IDIQ para. C3.4.5, C3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications for revisions.
SEE: PWS TO v13 para. 3.4.5, 3.4.5.1, Technical Exhibit A - Key Personnel Job Descriptions and Qualifications, and Technical Exhibit A1 - Support Personnel Job Descriptions and Qualifications.
| Clearances | ||||
| (2 questions) | 25 | Q: | PWS C.1.3 Objective: Section states: “Individual task orders may be classified up to the SECRET level in administrative, laboratory, warehouse, mixed-use, and headquarters space”. Is there a facilities clearance requirement or applicable DD-254? | |
| R: | SEE: PWS para. C.1.3 Objective for revision. |
SEE: Attachment 12 – DD Form 254 DoD Contract Security Classification Specification.
| 26 | Q: | What is the clearance requirement? Secret? |
| R: | SEE: PWS para. C.1.3 Objective for revision. |
SEE: Attachment 12 – DD Form 254 DoD Contract Security Classification Specification.
Service and Work Orders/ Construction
Costs/Labor/ list of Equipment
| (16 questions) | 27 | Q: | 3.2.2 and 3.2.3 DRAFT TO : PWS: For proposal purposes, the Government highlights an average of 100 service orders per month and 50 work orders per month. Will the Government provide average costs per service order/work order if these are included in the FFP? As an example, this work can range from replacing a nut/washer to replacing an entire water heater. | |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 28 | Q: | Draft IDIQ Performance Work Statement – C.3.2.2 Service Orders; C.3.2.3 Work Orders: Will the Government please provide all available data on the average hours and materials required to complete the service and work orders mentioned in the draft solicitation? |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order 29 Q: Basis for Award: Considering this is a Lowest Price Technically Acceptable (LPTA) solicitation, will the Government please include specific cost thresholds, plug numbers, not to exceeds, or benchmarks for the service and work orders, including materials?
Without this information, the incumbent contractor holds a significant competitive advantage over all other offerors in an LPTA competition, as there are no tradeoffs between technical approach advantages and price.
R: SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions.
SEE: Attachment 16 – Price List Sample Task Order 30 Q: Attachment_ 1_-_DEVCOM_CBC Matrix.pdf:Pages 1,2, 3 Table A: Please provide a complete and verified list of services for each building. Current note on Page 2 indicates that the list is in progress.
| R: | Reference: Attachment 1 – DEVCOM-CBC Facilities Matrix | |
| 31 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.2 & C.3.2.3: Please confirm that the winning contractor will NOT be responsible for any service order or work order to be executed, that they will be responsible for only maintaining, updating and tracking Service Orders and Work Orders and providing support to prepare and organize the Work Orders with the 5-year plan. |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 32 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.4 C.3.2.4 Facilities & Infrastructure - Minor General Repair and Minor General Construction Services: Please confirm that all labor, material, equipment rental and other costs associated with each of the Minor Repairs project and Construction project Task Orders will be reimbursable. Please confirm that the contractor will have the ability to bid out portions of work to external qualified sub-contractors as needed to complete said repair or construction task. Please confirm that the contractor has the ability to add our time and expense and a % profit for managing each Task Order. |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 33 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.4 Facilities & Infrastructure - Minor General Repair and Minor General Construction Services: Please provide an annual list of Repair TOs and Construction TOs from the past 2 years in the RFP to capture, frequency, complexity and scale of the TOs in our bid. |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 34 | Q: | What is the maximum value of repair/task order the contractor will be responsible for under the fixed price requirement? |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 35 | Q: | Please provide historical workload data re number and value of repair/task orders contractor should anticipate under the FFP requirement. |
| R: | SEE: PWS TO para 3.1.4, 3.2, 3.2.2, including Notes, for revisions. |
SEE: Attachment 16 – Price List Sample Task Order
| 36 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.4 Facilities & Infrastructure - Minor General Repair and Minor General Construction Services: Please provide the most recent Asset Inventory (with make, model, capacity at a minimum) with the condition assessment of each asset for each building as part of the final RFP. Please provide the current General Maintenance and Preventative Maintenance schedules for these assets. Please include general and specific operation procedures for the major systems assets. |
| R: | SEE: PWS IDIQ para. C.3.2.5.1 and PWS TO para. 3.2.5.1, including Notes, for revisions. |
SEE: Attachment 3 – GFP & GFE List
| 37 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.4 Facilities & Infrastructure - Minor General Repair and Minor General Construction Services:Please provide a complete list of systems and disciplines to be maintained by the contractor and included in the contract. The list included in the current paragraph has general references to, for example, electrical, lighting, window, etc. and is not complete nor clear in scope. |
| R: | SEE: PWS IDIQ para. C.3.2 Facilities and Infrastructure Operations and Services and PWS TO para. 3.2 for revisions. |
SEE: PWS IDIQ para. C.3.2.5 Facilities & Infrastructure – General Maintenance Worker Services and PWS TO para. 3.2.5 Facilities & Infrastructure – General Maintenance Workers Services for revisions.
SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix SEE: Attachment 3 - GFP & GFE List, Attachment 4 - GFE Serially Managed Items (Pictures), and Attachment 5 - GFE Non-serially Managed Items (Picture).
| 38 | Q: | Please provide a list of building systems requiring preventative, predictive, and corrective maintenance. |
| R: | SEE: PWS IDIQ para. C.3.2 Facilities and Infrastructure Operations and Services and PWS TO para. 3.2 for revisions. |
SEE: PWS IDIQ para. C.3.2.5 Facilities & Infrastructure – General Maintenance Worker Services and PWS TO para. 3.2.5 Facilities & Infrastructure – General Maintenance Workers Services for revisions.
SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix SEE: Attachment 3 - GFP & GFE List, Attachment 4 - GFE Serially Managed Items (Pictures), and Attachment 5 - GFE Non-serially Managed Items (Picture).
| 39 | Q: | Can a list of building systems requiring preventative, predictive, and corrective maintenance please be provided? |
| R: | SEE: PWS IDIQ para. C.3.2 Facilities and Infrastructure Operations and Services and PWS TO para. 3.2 for revisions. |
SEE: PWS IDIQ para. C.3.2.5 Facilities & Infrastructure – General Maintenance Worker Services and PWS TO para. 3.2.5 Facilities & Infrastructure – General Maintenance Workers Services for revisions.
SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix SEE: Attachment 3 - GFP & GFE List, Attachment 4 - GFE Serially Managed Items (Pictures), and Attachment 5 - GFE Non-serially Managed Items (Picture).
| 40 | Q: | Facilities Inspection: Question: Will the contractor be responsible for including cost for replacement of Life, health, and safety equipment into the submission? If so will the government provide an equipment/life cycle list ? Will the contractor simply document deficiencies and submit to the government for funding/reimbursement? |
| R: | SEE: PWS TO para. 3.2.1.4.1 for revisions. | |
| 41 | Q: | Safety Inspections: Question: Will the government be responsible for the replacement cost of any noted equipment deficiencies or parts that are needed? |
| R: | SEE: PWS TO para. 3.2.1.4.1 for revisions. | |
| 42 | Q: | Paint Maintenance: Question: What is the proposed frequency and sq. footage that is expected to be completed within a contract year? |
| R: | SEE: PWS IDIQ para. C.3.2.7 Paint Maintenance and PWS TO para. 3.2.7 Paint Maintenance for revisions. |
| Escorts | ||||
| (3 questions) | 43 | Q: | Draft IDIQ Performance Work Statement – C.3.2.10.2 Escorts: Will the Government please provide historical data that supports the visit duration of each of the approximately 25 annual visitors referenced? | |
| R: | SEE: PWS IDIQ para. C.3.2.10.2 and PWS TO para. 3.2.10.2, including Note, for revisions. | |||
| 44 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 7/18 C.3.2.10 Facilities Security Monitoring: Please include approximate number of expected annual escort requests and average number of escorts per building needed for each request based on recent historic data. This is to understand and price an order of magnitude of this scope. | ||
| R: | SEE: PWS IDIQ para. C.3.2.10.2 and PWS TO para. 3.2.10.2, including Note, for revisions. | |||
| 45 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 7/18 C.3.2.10 Facilities Security Monitoring: Please provide a complete list of Access points to the site and each building under contract that will require Security Monitoring and Visitor Control. Please include approximate number of expected annual visitors at these access points, based on recent historic data. This is to understand and price an order of magnitude of this scope. | ||
| R: | SEE: PWS IDIQ para. C.3.2.10.2 and PWS TO para. 3.2.10.2, including Note, for revisions. | |||
| 46 | Q: | Escorting Responsibilities: Question: What is the typical duration of each visit? Will multiple escorts be required for a larger project? Will the government identify the annual number of hours for this requirement? | ||
| R: | SEE: PWS IDIQ para. C.3.2.10.2 and PWS TO para. 3.2.10.2, including Note, for revisions. | |||
| 48 | ||||
| Site Map | ||||
| (1 question) | 47 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf 1 C.1.2: Please supply a scalable and annotated site map of |
APG-AA and APG-AG areas with all building identifiers under this contract, road names and other pertinent land and infrastructure features. Please delineate the site boundary either specific to each building or overall for APG-AA and APG -AG respectively that will be included under this contract.
R: SEE: Attachment 14 – APG Aberdeen Area Site Map SEE: Attachment 15 – APG Edgewood Area Site Map
| 50 |
| CBC Real |
Property Inventory (2 questions) 48 Q: Attachment_1_-_DEVCOM_CBC_Task_Matrix.pdf Table A: Table includes ‘All CBC Buildings’ (column 3) as part of the scope of this contract along with 23 other buildings. Last note on Page 3 says: "All CBC Bldgs. Includes those listed on this sheet along with all other buildings in the entire CBC inventory.” There is no other information here or in the PWS that elaborates on these ‘CBC Buildings’. Please list all the CBC Buildings separately and clarify scope of services in this table. Pricing is critically dependent on complete information.
| R: | SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix for revisons. | |
| 49 | Q: | Attachment_1_-_DEVCOM_CBC_Task_Matrix.pdf: Please provide a complete and verified list for each |
building that includes, at a minimum, Gross Square Feet SF, Rentable SF, year of construction, number of floors, type of construction for superstructure, foundations, roofs and other primary building elements, sprinklered or non- sprinklered and general usage.
R: SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix for revisons.
Attachment 1 - CBC list of facilities for CBC entire real property porfolio (assigned buildings & structures)
System of Record (Databases) and Computers
| (3 questions) | 50 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 5/18 C.3.2.2 & C.3.2.3: To maintain, track and report on Service Orders and Work Orders, a CMMS system or database is typically used that links service and work orders to existing cataloged asset inventory. Please provide the specific preferred system in use already i.e. Maximo, Builder or Archibus. | |
| R: | SEE: PWS IDIQ para. C.3.2.2 Service Orders and C.3.2.3 Work Orders and PWS TO para. 3.2.2 Service Orders and 3.2.3 Work Orders for revisions. |
SEE: PWS IDIQ para. C.3.2.4 Service Orders and C.3.2.5 Work Orders and PWS TO para. 3.2.4 Service Orders and 3.2.5 Work Orders for revisions.
| 51 | Q: | Draft_Solicitation_W91ZLK-24-R-0024_V2, 3.2.4.1, pg37: Will the Government provide version, release, or other specifications of the required CostWorks RSMeans software? |
| R: | SEE: PWS IDIQ para. C.3.2.4 and PWS TO para. 3.2.4.1. | |
| 52 | Q: | Draft_Solicitation_W91ZLK-24-R-0024_V2, C.3.2.4, pg19: "The Contractor shall purchase the required software/license(s) and stand-alone laptop(s) for Contractor use (the application software shall not be connected to the Government’s network)," Please confirm the described laptops and software will not become/be considered GFE. |
| R: | SEE: PWS IDIQ para. C.3.2.4 and PWS TO para. 3.2.4.1. laptops and software will not become/be considered GFE. |
Ground Maintenance
| (1 question) | 53 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf all: Is Grounds Maintenance NOT included in the contract? | |
| R: | No. CBC Grounds Maintenance will be executed under a different/separate contract vehicle. |
Fire Prevention Monitors
| (2 questions) | 54 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 7/18 C.3.2.11 Fire Prevention Monitor: Please include approximate number of expected annual fire monitor requests per building needed for each request based on recent historic data. This is to understand and price an order of magnitude of this scope. | |
| R: | SEE: PWS IDIQ para. 3.2.11.1 Fire Prevention Monitor and PWS TO para. 3.2.11.1 Fire Prevention Monitor for revisions. |
SEE : Attachment 1 – DEVCOM-CBC Facilities Matrix.
| 55 | Q: | FI&LOSS Reports: The Task Matrix (Attachment 1) indicates Fire Prevention reports are semi-annual; the referenced section requires monthly Fire Extinguisher/Fire Deficiencies Reporting. Does the government contemplate a monthly report for all extinguishers and fire safety systems for all DEVCOM-CBC buildings every month? | |
| R: | SEE: PWS IDIQ para. C.3.4.1.1 Progress Reports and Meetings, PWS TO para. 3.4.1.1 Progress Reports and Meetings Fire Prevention, PWS IDIQ para. C.3.4.7 Deliverables, PWS TO para. 3.4.7.1 Summary of FI&LOSS Reports, and Attachment 1 – DEVCOM-CBC Facilities Matrix. | ||
| SEE: updated: Attachment 1 – DEVCOM-CBC Facilities Matrix | |||
| Vehicle |
Fleet Management
| (2 questions) | 56 | Q: | Draft_Solicitation_IDIQ_PWS_v14.pdf Page 10/18 C.3.3.6.3 Vehicle Fleet Management: Please include types and quantities of each vehicle currently owned and operated by the base and its tenants and condition assessment This is to understand and price an order of magnitude of this scope. | |
| R: | SEE: Attachment 3 – GFP & GFE List | |||
| 57 | Q: | During the site visit it was stated that the contractor would be allowed to schedule and use the existing government fleet in the performance of this procurement. There was some equipment being utilized in the current performance (box trucks) that appeared to belong to the incumbent. Can a list of required vehicles and equipment not furnished by the government be provided? | ||
| R: | SEE: Attachment 3 – GFP & GFE List |
Custodial/ Janitorial Services
| (3 questions) | 58 | Q: | Please provide current cleaning schedule and requirements per facility including square footage and tenants per each. | |
| R: | SEE: PWS TO para. 3.2.9 Janitorial & Custodial Services and Attachment 1 – DEVCOM-CBC Facilities Matrix. | |||
| 59 | Q: | Can the current cleaning schedule and requirements with a list of facilities and corresponding SQ/Footage please be provided? | ||
| R: | SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix. | |||
| 60 | Q: | Janitorial & Custodial Services: Question: The janitorial requirements mirror the same requirements in the Base PWS. However, the facilities matrix (Attachment 1) does not cover all of the identified requirements in the task order PWS. Will the government require the tasks in the PWS or the tasks in the Attachment 1 Task Matrix? If the larger task set in the PWS is required, will the government issue a new Attachment 1 Task Matrix to reflect all of the required janitorial tasks and frequencies? | ||
| R: | SEE: PWS TO para. 3.2.9.1 Janitorial & Custodial Services and Attachment 1 – DEVCOM-CBC Facilities Matrix for revisions. |
Snow Removal
| (3 questions) | 61 | Q: | Please provide the current snow removal plan. | |
| R: | SEE: Technical Exhibit H – Snow and Ice Removal Map (Table A – Snow Removal Activities) | |||
| 62 | Q: | Can the current snow removal plan please be provided? | ||
| R: | SEE: Technical Exhibit H – Snow and Ice Removal Map (Table A – Snow Removal Activities) | |||
| 63 | Q: | Snow & Ice Removal Services: Question: Priority 2 Areas need to be cleared before the contractor can access Priority 1 areas. Since clearing Priority 2 areas are not in scope, will we reach out to the COR for approval to complete the task by clearing the Priority 2 areas on a T&M basis if access to Priority 1 areas is obstructed? Or will clearing Priority 1 areas wait until the DPW contractor arrives? | ||
| R: | SEE: PWS IDIQ para. C.3.1.6. |
Degree Requirements
| (1 question) | 64 | Q: | Bachelors Degree requirements. Can years of experience meet the BA requirement? | |
| R: | No |
License Requirements
| (1 question) | 65 | Q: | Class C Maryland Drivers License requirement. Would the government consider a Class C from nearby states, such as VA, DE, or PA? | |
| R: | SEE: PWS IDIQ para. C.3.4.3.10 and PWS TO para. 3.4.3.10. |
Labor Categories/ Staffing Plan/ Core Hours
| (5 questions) | 66 | Q: | To ensure equitable evaluation of price as this is LPTA, can the government provide the list of Labor Categories, corresponding hours for vendors to plug in labor rates? And then provide a NTE price for service orders and Work orders? This approach ensures a leveled and transparent price approach. | |
| R: | SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions. |
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 16 – Price List Sample Task Order.
| 67 | Q: | Is the current staffing plan/org chart available? |
| R: | No |
SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions.
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 16 – Price List Sample Task Order.
| 68 | Q: | Can a current staffing plan be provided by job title to assist in estimating staffing requirements? |
| R: | SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions. |
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 16 – Price List Sample Task Order.
69 Q: Access Control: Question: The access control hours deviate from the core hours of operation? Please clarity if the hours should reflect the requirement in 3.1.1.
| R: | SEE: PWS IDIQ para. C.3.1.1.3 and C.3.1.1.7, and PWS TO para. 3.1.1.3.1. | |
| 70 | Q: | Consumable Warehouse Storage: Question: Does the government envision this requirement staffed by an FTE? Given the scope and size of the service order requirement the inventory, level of supply, variable customer use, and requirement to keep the facility open 0700-0500, staffing will require a minimum of 1.5 FTE. |
| R: | SEE: PWS IDIQ para. C.3.1.1.3 and C.3.1.1.7, PWS TO para. 3.1.1.3.1, and PWS IDIQ para. C.3.3.2.3 and PWS TO para. 3.3.2.3. |
SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions.
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 14 – Price List Sample Task Order.
| 71 | Q: | Equipment Management Programs: How many FTEs does the government anticipate are needed to manage this requirement? |
| R: | SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions. |
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 14 – Price List Sample Task Order.
Lighting Protection System (1 question) 72 Q: Lightning Protection System (LPS) Maintenance: Can the government provide a comprehensive list of buildings that require this service? Also, are the current service records available for review?
R: SEE: PWS IDIQ para. C.3.2.6 and PWS TO para. 3.2.6 for revisions.
Mold Remediation
| (2 questions) | 73 | Q: | Mold Remediation: Generally, mold affected spaces require evaluation by a specialist. Often it is not advisable to shampoo carpets affected by mold; the common action is to remove affected carpeting. Will the government allow assessment by qualified vendors to determine the appropriate course of action for remediation of mold affected surfaces and areas? | |
| R: | SEE: PWS IDIQ para. C.3.2.9.1.2 Mold Remediation and PWS TO para. 3.2.9.1.2 Mold Remediation. | |||
| 74 | Q: | Mold Remediation: The IDIQ PWS states a 500 sq. ft. requirement while the Base PWS states a 1,000 sq. ft. requirement; Which is correct? Please confirm the coverage area for support. |
Question: Who provides consumables and equipment to complete this task? Will the government consider this task a reimbursable cost since its not possible to anticipate the cost for minor and major spill/clean up efforts?
R: SEE: PWS IDIQ para. C.3.2.9.1.2 Mold Remediation for revisions.
SEE: PWS TO para. 3.2.9.1.2 Mold Remediation for revisions.
Pest Control
| (1 question) | 75 | Q: | Pest Control: Question: The Facilities Matrix (Attachment 1) does not include pest control tasks. Will the government revise the matrix to include pest control tasks? The PWS does not provide specific locations where pest removal services may be required. Will the government provide a clear list of buildings and building areas where these services may be required? Some pest problems are indicative of a larger issue than can be addressed with simple, over the counter products and personnel not trained as pest control technicians. Are specialized pest control services a contract requirement? | |
| R: | SEE: PWS IDIQ para. C.3.2 and C3.2.9.1.3, PWS TO 3.2 and 3.2.9.1.3 Pest Control, and Attachment 1 – DEVCOM-CBC Facilities Matrix |
Personnel Work Location
| (1 question) | 76 | Q: | Staff Co-location: If the building has mold or other unhealthful conditions, will the government provide other work locations? Will the government consider waiving the collocation requirement for health reasons or similar reasons? | |
| R: | SEE: PWS IDIQ para. C.3.1.2 and PWS TO para. 3.1.2. |
Travel/ Moving Services
| (1 question) | 77 | Q: | Moving Services: Will the government specify which nearby states may be included in moves? Does the government have a radius in miles for movements outside the state? | |
| R: | SEE: PWS IDIQ C.3.3.4 and C.3.3.4.1 for revisions. |
SEE: PWS TO para. 3.3.4 Moving and Transportation Services Note for revisions.
| POL | ||||
| (1 question) | 78 | Q: | POL Removal and Disposal: Is the government requiring our personnel to remove and manage waste POL products? Are there any other hazardous materials that the government intends for the contractor to remove and manage? | |
| R: | SEE: PWS IDIQ para. C.3.3.5.1 and C.3.3.5.2 and PWS TO para. 3.3.5.1 and para 3.3.5.2. |
Key Control (1 question) 79 Q: Key Control: This is not mentioned on the Attachment 1 Task matrix. Will the government provide a list of buildings/areas for which the contractor is responsible to manage keys/key cards?
R: SEE: PWS IDIQ para. C.3.4.4.13 and PWS TO para. 3.4.4.13 Key Control for revisions.
SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix and Attachment 3 – GFP & GFE List.
| Reporting | |||
| (1 question) | 80 | Q: | Reporting: The Task Matrix (3.8 & 3.9) indicates quarterly facility inspections. The CDRL lists bi-annual inspections for non-surety facilities facilities and monthly inspections for surety facilities. Will the government clarify |
the requirement?
R: SEE: Attachment 1 – DEVCOM-CBC Facilities Matrix for revisions.
Price List Sample Task Order (Attachment 12) for
PWS TO
| (2 questions) | 81 | Q: | Draft Solicitation Task Order PWS/Attachment 12 - Price List Sample Task Order, 3.4.5, pg23: "The Contractor shall propose coverage based on all technical specialties and capabilities as need to meet the requirements IAW the PWS." Question: Will the Government provide LCATS to be priced in the Price List Sample Task Order? | |
| R: | SEE: Technical Exhibit A – Key Personnel Job Descriptions and Qualifications for revisions. |
SEE: Technical Exhibit A1 – Support Personnel Job Descriptions and Qualifications and Attachment 12 16 – Price List Sample Task Order.
Total Questions: 81
Site Visit Questions
| B01 Draft Solicitation W91ZLK-24-R-0024 Site Visit Date: 7-23-2024 | Responses by: CBC G4 | Responses by: ACC | |||
| Question # | Q/R | Questions and Responses | |||
| General Questions that were ask during Solication Site Visit on 7/23/2024: (38) Total Questions | |||||
| Building E5179 | |||||
| 1 | Q: | Do all contractors sign out the tools? | |||
| R: | GMW's sign out the tools/equipment and it goes on their property. It stays on their property until they turn it back in. | X | |||
| 2 | Q: | Is snow removal equipment for checkout? | |||
| R: | Snow removal equipment is for the contractor on the contract. | ||||
| R: | ACC: It is government owned equipment | X | |||
| 3 | Q: | Is snow removal equipment for checkout? | |||
| R: | Snow removal equipment is for the contractor on the contract. | ||||
| Building E5654 | |||||
| 4 | Q: | What are the requirements for the contract? It will be hard to bid. | |||
| R: | ACC: All the details are in the PWS. Be sure that the words on the paper and the visual match. | X | |||
| 5 | Q: | When are the question due? | |||
| R: | July 31st at 10am | X | |||
| 6 | Q: | Is this just storage? Extension of storage? | |||
| R: | Yes, this is an extension of E5179. Larger equipment is stored here, a giant fork lift/pallet jack used to support mission. | ||||
| 7 | Q: | What building number is this? | |||
| R: | E5654 | X | |||
| 8 | Q: | What is the number of pieces of equipment do we process? | |||
| R: | It's in the PWS | X | |||
| 9 | Q: | Are we getting rid of this building? | |||
| R: | No | X | |||
| CBC G4 Motor Pool | |||||
| 10 | Q: | How many tractor trailers are there? | |||
| R: | 10 tractor trailers, Army owned. | X | |||
| 11 | Q: | Why is there so much equipment in the lot (LRC motorpool for large equipment turn-in) | |||
| R: | There are a lot of moving parts, a lot of cutomers, and multiple stepsin the turn-in process. | X | |||
| 12 | Q: | Are there two components to this contract? | |||
| R: | Yes, both facilities and logistics - emphasis waying heavily on the logistics side. It’s all in the PWS. | X | |||
| 13 | Q: | What about the facilities side? We talked about the equipment but you have not mentioned anything about the facilities. What exactly will we be looking at? When looking at the buildings? Will we be doing paperwork, working equipment? | |||
| R: | Yes, you will be doing paperwork for equipment turn and movement. Facilities will be maintained for lifecycle management. | X | |||
| 14 | Q: | What is the largest building on post? | |||
| R: | Building E4301. | X | |||
| Building E4301 | |||||
| 15 | Q: | What about office space for contractor personnel in this building? | |||
| R: | Yes, office cubicle rooms, like the one we walked by | X | |||
| 16 | Q: | What is the anticipated time for the move? (referencing move of some of the warehoue functions from E5179 to E4301 bay) | |||
| R: | Within 6 months. Give or take. | X | |||
| 17 | Q: | Is the Machine shop contractor operated? | |||
| R: | Both government and contractor but the contractors are not part of this contract. | X | |||
| 18 | Q: | With the move, will access be a problem? | |||
| R: | No | X | |||
| Building E3330 | |||||
| 19 | Q: | Will contract personnel/management staff have a place in this building? | |||
| R: | Yes, you will see as walk thru | X | |||
| 20 | Q: | Does the contractor augment DPW? How is the organization of classification? (reference service/job orders) | |||
| R: | G4 has an upfront clearing house in order to provide customer service | X | |||
| 21 | Q: | I didn't see any CMS shop. How is this dealt with? | |||
| R: | Heavy equipment is serviced by private contractor | X | |||
| 22 | Q: | Who maintains the HVAC? | |||
| R: | DPW-Garrision. We have unique places here at the center. We are a tenant. Some areas are secret and require an | ||||
| escort. There is a balance with DPWaround these areas, we cannot take on a risk. | X | ||||
| 23 | Q: | Is therd a workload on what the contractor does? | |||
| R: | ACC will get back with you on that | ? | |||
| R: | ACC: will respond during Q-A session | ? | |||
| 24 | Q: | When you say lab? Do you mean equipment or bio? | |||
| R: | Biological | X | |||
| 25 | Q: | How much telework? | |||
| R: | A lot of the center still does two days a week. | X | |||
| 26 | Q: | How many SCIFS are in this building? | |||
| R: | 3, but will verify and get back to you | ? | |||
| 27 | Q: | Is a secret clearance required? | |||
| R: | No | X | |||
| 28 | Q: | Are the DPW workers contractor or government? | |||
| R: | Government Wage Grade employees | X | |||
| 29 | Q: | If your contractor can't fix it? Is it DPW? | |||
| R: | No, it is contracted out. It may be under warranty. | X | |||
| 30 | Q: | Would your maintenance personnel check it out first? | |||
| R: | We (G4) have a clearing house process. | X | |||
| Building E3150 | |||||
| 31 | Q: | Is there a transition period? | |||
| R: | 30 days. | X | |||
| 32 | Q: | ACC: What is the effective date? | |||
| A: | ACC: April 2025 | X | |||
| 33 | Q: | What is the shift for the contract? | |||
| R: | Regular shift, but here are other outside hours, such as snow removal. | X | |||
| 34 | Q: | What would a typical response (contractor/facility) be for a contractor? | |||
| R: | Small maintenance jobs such as painting. DPW may not be able to get to it when we need them to, so contractors will be | ||||
| escorted. | X | ||||
| 35 | Q: | How many vetted escorts are needed/required? | |||
| R: | ACC: based on the contract (notes section) Information of requirements. | X | |||
| 36 | Q: | Is the contractor incrementally funded for services? | |||
| R: | Service and Repair is part of the contract. Service orders come from a pool of money. GMW's (General Maintenance Workers) | ||||
| take care of service tickets utilizing the work flow process which goes through the COR | X | ||||
| 37 | Q: | Is there a place where we can see the fixed price? Is there a ceiling before it goes to another level? | |||
| R: | We will discuss this later | ? | |||
| 38 | Q: | Does the contractor see all the work that is in the system? How will we know which is ours to work? | |||
| GMW will let you know which items are yours so you can invoice them. | X |
File details come from the government source that posted it. Updated .