Attachment 06a - Specifications 523A4-20-205.pdf

U.S. Department of Veterans Affairs Boston Healthcare System – West Roxbury

523A4-20-205 VAMC West Roxbury Expand Emergency Department

Construction Documents January 31, 2024

Specifications

U.S. Department of Veterans Affairs Boston Healthcare System – West Roxbury

523A4-20-205 VAMC West Roxbury Expand Emergency Department

Construction Documents January 31, 2024

Specifications

Expand Emergency Department 01-31-2024

Department of Veterans Affairs Construction Documents

Boston Healthcare System - West Roxbury

VA Project No. 523A4-20-205

00 01 10-1

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 01-21

01 32 16.15 Project Schedules 05-24

01 33 23 Shop Drawings, Product Data, and Samples 05-17

01 35 26 Safety Requirements 07-20

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 01-21

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 10-15

01 99 99 Project Closeout

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 00 Miscellaneous Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

No Sections included in this Division

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

05 51 00 Metal Stairs 01-21

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50 Modifications to Existing Roofing

07 60 00 Flashing and Sheet Metal 01-21

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 10-17

00 01 10-2

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21

08 14 00 Interior Wood Doors 01-21

08 31 13 Access Doors and Frames 01-21

08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21

09 06 00 Schedule for Finishes 01-21

09 29 00 Gypsum Board 04-20

09 51 00 Acoustical Ceilings 12-18

09 65 13 Resilient Base and Accessories 01-21

09 65 16 Resilient Sheet Flooring 05-18

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 26 00 Wall and Door Protection 01-21

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components

01-14

DIVISION 14– CONVEYING EQUIPEMENT

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 02-20

23 05 12 General Motor Requirements for HVAC and Steam

Generation Equipment

02-20

23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment

02-20

00 01 10-3

23 05 93 Testing, Adjusting, and Balancing for HVAC 02-20

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 08 00 Commissioning of HVAC Systems 02-20

23 09 23 Direct-Digital Control System for HVAC 09-11

23 21 13 Hydronic Piping 02-20 23 22 13 Steam and Condensate Heating Piping 02-20

23 31 00 HVAC Ducts and Casings 02-20

23 34 00 HVAC Fans 02-20

23 37 00 Air Outlets and Inlets 02-20

23 40 00 HVAC Air Cleaning Devices 03-20

23 74 13 Packaged, Outdoor, Central-Station Air-Handling Units 03-20

23 81 00 Decentralized Unitary HVAC Equipment 03-20

23 82 16 Air Coils 03-20

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

26 05 73 Overcurrent Protective Device Coordination Study 01-18

26 24 16 Panelboards 01-18

26 27 26 Wiring Devices 01-18

26 29 21 Enclosed Switches and Circuit Breakers 01-17

26 43 13 Surge Protective Devices 01-17

26 51 00 Interior Lighting 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 10 00 Control, Communication and Signal Wiring 06-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work results for Electronic Safety and Security 08-22

28 05 13 Conductors and Cables for Electronic Safety and

Security

08-22

28 05 26 Grounding and Bonding for Electronic Safety and

Security

08-22

28 05 28.33 Conduits for Backboxes for Electronic Safety and

Security

08-22

28 31 00 Fire Detection and Alarm 08-22

DIVISION 31 – EARTHWORK

00 01 10-4

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 31 13 Chain Link Fences and Gates 06-18

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Sheet Number

Sheet Name

GENERAL INFORMATION

GI000 COVER

GI002 SHEET LIST, GENERAL NOTES, ABBREVIATIONS, & GRAPHIC STANDARDS

GI103 LIFE SAFETY PLAN

GI120 PHASING OVERVIEW

STRUCTURAL

S100 EXTERIOR STAIR REINFORCED CONRETE LANDING PAD

ARCHITECTURAL

AS401

PHASE 1 - EXAM 11 (GA-187) & EXAM 16 (GA-146) - DEMOLITION & NEW

DRAWINGS

AS401B PHASE 1 - ROOF PLAN

AS402

PHASE 2 - EXAMS 12 (GA-186) & EXAM 13 (GA-184) - DEMOLITION & NEW

DRAWINGS

AS403

PHASE 3 - EXAM 1 (GA-169), EXAM 2 (GA-170), & CORRIDOR - DEMOLITION &

NEW DRAWINGS

AS404

PHASE 4 - EXAM 3 (GA-171) & EXAM 4 (GA-172) - DEMOLITION & NEW

DRAWINGS

AS405

PHASE 5 - EXAM 5 (GA-173) & EXAM 6 (GA178) - DEMOLITION & NEW

DRAWINGS

AS406

PHASE 6 - EXAM 7 (GA-179), EXAM 8 (GA-180) & CORRIDOR - DEMOLITION &

NEW DRAWINGS

AS407

PHASE 7 - EXAM 9 (GA-180) & EXAM 10 (GA-182) - DEMOLITION & NEW

DRAWINGS

AS408

PHASE 8 - EXAM 14 (GA-147) & EXAM 15 (GA145) - DEMOLITION & NEW

DRAWINGS

AS501 PARTITION DETAILS, DOOR SCHEDULE & DETAILS, INTERIOR DETAILS

AS701 EXTERIOR STAIR ENLARGED PLAN AND SECTIONS

AS702 EXTERIOR STAIR DETAILS

AS801 ROOF DETAILS

FIRE PROTECTION

FX001 GENERAL FIRE PROTECTION NOTES

FX100 GROUND FLOOR FIRE PROTECTION PLANS

FX500 GENERAL FIRE PROTECTION DETAILS

MECHANICAL

MG001 HVAC GENERAL NOTES, ABBREVIATIONS, AND SYMBOLS

MG002 HVAC GENERAL NOTES, ABBREVIATIONS, AND SYMBOLS

MD002 LOW ROOF - DEMOLITION

MH001 GROUND LEVEL - NEW WORK - DUCTWORK

00 01 15 - 2

MH002 LOW ROOF - NEW WORK

MP001 GROUND LEVEL - NEW WORK - PIPING

MI100 HVAC DETAILS

MI101 HVAC DETAILS

MI102 HVAC DETAILS

MI200 HVAC SCHEDULE

MI300 HVAC CONTROLS

ELECTRICAL

E001 ELECTRICAL SYMBOLS & NOTES

E002 ELECTRICAL ABBREVIATIONS

ED100 BUILDING 3 EXISTING CONDITIONS / DEMOLITION ELECTRICAL PLAN

ED101

BUILDING 3 EXISTING CONDITIONS / DEMOLITION ELECTRICAL REFLECTED

CEILING PLAN

ED102 BUILDING 3 ROOF EXISTING CONDITIONS / DEMOLITION ELECTRICAL PLAN

E100 BUILDING 3 GROUND FLOOR NEW WORK ELECTRICAL PLAN

E101 BLDG 3 ONE-LINE DIAGRAM & ROOM GC-100 ELECTRICAL NEW WORK PLAN

E102 BUILDING 3 GROUND FLOOR NEW WORK LIGHTING PLAN

E103 BUILDING 3 ROOF NEW WORK ELECTRICAL PLANS

E104 BUILDING 3 GROUND FLOOR SPECIAL SYSTEMS PLAN

E500 ELECTRICAL DETAILS

- - - E N D - - -

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

B. Select Work under this contract to be performed in a Behavioral

Health Facility. All work areas, and adjacent involved areas shall be maintained, under the strictest of controls, as safe environments for the patients and staff. Work areas shall be separated by suitable barriers to prevent entry by patients into those areas. No tools, equipment, debris, ropes, wires, cables, or other such materials shall be left where patients can come into contact with them. Openings shall be properly secured to prevent accidental or intentional entry by patients or unauthorized staff.

C. Contractor shall submit to VA manufacturer’s proof that all finish products and systems are suitable for Mental Health application as per level of risk that are not expressly identified as suitable in the current New York State Office of

Mental Health Patient Safety Standards. Materials and System

Guidelines and or the current Department of Veterans Affairs

Design Guide for Metal Health Facilities.”

1. In the event of duplication, conflict or discrepancy between the New York State Office of Mental Health Patient Safety

Standards and Department of Veterans Affairs Design Guide for

Metal Health Facilities, the more stringent requirement as directed by the COR shall prevail.

D. All fasteners accessible to patients (patient safety risk level

II or greater) shall be tamper resistant of the hexalobular (6-lobed), pin reject, internal drive system, meeting ISO standard

10664.

1.2 GENERAL INTENTION

01 00 00 - 2

A. The contractor shall provide all the necessary supervision, labor, equipment, material, transportation, testing and infrastructure required to complete work for project #523A4-20-

205 Expand Emergency Department, at the Boston Healthcare System

Veterans Affairs Medical Center, West Roxbury, Massachusetts in accordance with the Contract Documents, Scope of Work, Drawings, Specifications, Wage Determination, and Technical Requirements per all Federal, State & Local codes.

Work includes, but is not limited to, general construction, renovations, safety, infection control measures, environmental protection, testing laboratory services, quality control, construction waste management, carpentry, door opening and hardware, finishes, wall and door protection, roof access stairs and enclosure, modifications to existing roofing, HVAC including commissioning, direct digital controls, electrical systems including commissioning,. See drawings and specifications for more information.

B. The VA Contracting Officer will schedule an organized site visit during the solicitation process

C. Offices of William Pevear, Architects, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Contractor, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

01 00 00 - 3

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF OFFER ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID VAMC West Roxbury

Emergency Department: Work includes general construction, alterations and renovations f Emergency Department, Department of

Veterans Affairs, Boston Healthcare System, West Roxbury, Massachusetts in accordance with the Contract Documents. Work at

Building 3 Ground Floor include full renovation of Mental Health

Exam Room 8 for ligature resistant design, work above ceilings for tie-in of piping for new air handler, and finish replacement at (15) existing exam rooms. Work at Building 3 Low Roof includes installation of new air handler, tied into existing system, new exhaust fan, roof access stair, and associated roof repairs for install of equipment. Work to be completed within operational

Emergency Department, split into (8) phases to maintain bed count.

B. Alternates: None.

C. PHASING: The Contractor shall develop and present to, VHA BHS

Engineering, for review and approval, a written Construction

Phasing Plan (CPP) that identifies all required information to accomplish the intended work of the construction sequencing within the existing emergency department. The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the

Government. Only after all submittals are approved may the

Contractor then submit an official written request to start construction activities at a minimum of 90 days in advance of the

01 00 00 - 4 requested start date, to allow the Government time to move staff, furniture and equipment if the ward is occupied. Refer to drawings GI120 Phasing Overview, and phase-by-phase AS400 series plans.

1. The Work is to be constructed in multiple phases as outlined on the Drawings to allow the continued operation of the

Emergency Department.

2. Work in each phase shall not commence until after receipt of a

Notice to Proceed has been issued by the COR.

3. Each phase shall be substantially complete and ready of occupancy by the VA, prior to issuance of a Notice to Proceed and commencement of work in subsequent phases.

D. BEHAVIORAL HEALTH FACILITY REQUIREMENTS: Work under this contract to be performed in a Behavioral Health Facility. All work areas, and adjacent involved areas shall be maintained, under the strictest of controls, as safe environments for the patients and staff. Work areas shall be separated by suitable barriers to prevent entry by patients into those areas. No tools or materials of any kind, equipment, debris, ropes, wires, cables, or other such materials shall be left where patients can encounter them.

Openings shall be properly secured to prevent accidental or intentional entry by patients or unauthorized staff. Contractor shall submit to VA manufacturer’s proof that all finish products and systems are suitable for Mental Health application as per level of risk that are not expressly identified as suitable in the current New York State Office of Mental Health Patient Safety

Standards, Materials and System Guidelines and or the current

Department of Veterans Affairs Design Guide for Metal Health

Facilities.

E. PERIOD OF PERFORMANCE: The entire scope of work, including but not limited to the required approval of submittals before construction commences, submission of written phasing request durations, testing and inspections, commissioning, final

01 00 00 - 5 inspection and acceptance, final cleanup, and submission of close out documents, shall be completed for the base offer not later than 480 calendar (60 days per phase, average) days after contractor receipt of Notice to Proceed from the Contracting

Officer.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Contractor shall bear the cost of providing, as necessary, complete sets of specifications and drawings to the Contractor and his/her subcontractors by downloading electronic versions furnished by the Contracting Officer.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

a. In accordance with VA Directive 0735 Personal Identity

Verification of Federal Employees and Contractors, all contractors on VA premises are require to obtain proper identification cards. The following information describes the criteria for each type of identification card:

1) PIV CARD is required for all unsupervised, full time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in one year period. In this description unsupervised is to mean unescorted by VA personnel into areas off public corridors that would

01 00 00 - 6 require the possession of a key or being granted access control privileges to enter through a secured door. Time onsite is determined by the Period of Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a PIV Card requires two forms of acceptable identification, a favorable SAC adjudication and an initiated National Agency Check with Written Inquiries

(NACI).

2) Non-PIV CARD is required for all unsupervised, full time, logical and/or physical access for less than 6 months OR less than 180 aggregate days in one year period. In this description unsupervised is to mean unescorted by VA personnel into areas off public corridors that would require the possession of a key or being granted access control privileges to enter through a secured door. Time onsite is determined by the Period of Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a PIV Card requires two forms of acceptable identification and a favorable SAC adjudication.

3) Flash Badge is required for common access ONLY for less than 6 months or less than 180 aggregate days in one year period. Time onsite is determined by the Period of

Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a Flash Badge requires one form of acceptable identification.

b. Contractors are required to submit to the Contracting

Officer a list of personnel to be mobilized for the work

01 00 00 - 7 associated with the contract/task order scope of work to be completed under this specification to the CO and COR. The list is to include current status of SAC background investigation, i.e. – SAC + NACI, date completed; SAC, date completed; None.

c. Determination of the level of identification required will be determined by the COR based on the contract/task order scope of work and level of access required.

d. Contractors are to contact the COR regarding credentialing requirements.

e. COR will facilitate contractor submission of information through the CO, PIV Sponsor and PIV Office at the Medical

Center to obtain proper credentials for each contractor personnel to be on campus to complete the contract/task order scope of work to be completed under this specification.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

5. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of

01 00 00 - 8 project including tool boxes and parked machines and take any emergency action.

6. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See

Section 08 71 00, DOOR HARDWARE and coordinate.

C. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

01 00 00 - 9

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. General Contractor, their employees, subcontractors, vendors, manufacturer representatives, etc. shall park in the designated contractor parking lot near Building 2 or as directed by COR.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

01 00 00 - 10

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times. Work shall be accomplished during normal work hours, Monday through Friday, 7:00am to 4:30pm

(unless approved by the VA) excluding Federal holidays, as to cause the least interferences possible with the normal activities of the facility and the surrounding areas.

1. After Hours Work: It is expected that utility tie-in and similar disruptive activies will be required to be performed between the hours of 11:00 pm and 6:00 am.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical

01 00 00 - 11 personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days or as approved in advance by the

COR. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

All such actions shall be coordinated with the COR or Utility

Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be

01 00 00 - 12 used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows:

Refer to drawings GI120 Phasing Overview, and phase-by-phase

AS400 series plans

J. All buildings will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

01 00 00 - 13

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

K. Construction Fence: Before construction operations on the exterior of the building begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

L. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut

01 00 00 - 14 and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, 01 00 00 - 15 electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified inSection, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, Contractor and COR, to the Contracting Officer. This report shall list by rooms and spaces:

01 00 00 - 16

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly.

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

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D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery. Note: for all roof work, Garland Roofing Company shall be notified to provide inspections of work as required to ensure existing roof warranty is not voided. All cost for Garland Roofing

Company inspections, reports and other work required by them shall be born by Construction Contractor. See section 07 05

01 MODIFICATIONS TO EXISTING ROOFING for additional information.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

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3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. The Contractor is prohibited from using VA dumpsters. The

Contractor shall furnish and pay for all dumpsters required to legally remove construction debris from the VA Medical Center.

The Contractor shall request placement of a dumpster onto VA property through a written request to the VA COR identifying on a site plan approximate proposed location of dumpster(s).

Dumpster shall not impact roadways, parking lots, ramps, entrance/exits, access to exterior equipment, hydrants, Siamese fire pipe connections/PIV, underground utilities, manholes, etc.

5. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental Protection Agency (EPA) and the Department of Transportation (DOT) as outlined in Code of Federal Regulation (CFR), Titled 40 and 49 respectively.

The EPA's Toxic Substance Control Act (TSCA) Compliance

Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the

"originator" copy of the Uniform Hazardous Waste Manifest (EPA

Form 8700-22), along with the Uniform Hazardous Waste Manifest

Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the Medical Center's Chief.

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a) Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261 ...... Identification and Listing of Hazardous

Waste

40 CFR 262 ...... Standards Applicable to Generators of

Hazardous Waste

40 CFR 263 ...... Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761 ...... PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions

49 CFR 172 ...... Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173 ...... Shippers - General Requirements for

Shipments and Packaging

49 CRR 173 ...... Subpart A General

49 CFR 173 ...... Subpart B Preparation of Hazardous Material for Transportation

49 CFR 173 ...... Subpart J Other Regulated Material;

Definitions and Preparation

TSCA ............ Compliance Program Policy Nos. 6-PCB-6 and

6-PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim

01 00 00 - 20 those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an

"operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office.

The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

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2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials;

and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

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D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price.

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. General Warranty: Manufacturer’s warranty specified in this section shall not deprive Government of other rights Government may have under other provisions of Contract Documents and shall be in addition to, and run concurrent with, other warranties made by Contractor under requirements of Contract Documents.

B. Warranty Management Plan: Develop a warranty management plan at least 30 days before the planned pre-warranty conference, submit two sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due

01 00 00 - 23 date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

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g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

C. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the

01 00 00 - 25 contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

D. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with…