Attachment 2 - Attachment 06 - 523A4-20-205 Seed Project Notice of Task Order Request for Proposal - Updated 4-17-25.docx

Attachment 06 Notice of Task Order Request for Proposal VISN 1 Construction MATOC Seed Project 523A4-20-205 - Expand Emergency Department West Roxbury VAMC West Roxbury, MA Solicitation #: 36C77624R0098

Issue Date: Date of MATOC Solicitation Issue

Proposal Due Date/Time: Same due date/time of the MATOC Proposal – See IDIQ MATOC instructions for proposal submission deadline.

Technical Questions (Request for Information): See IDIQ MATOC instructions for submitting Technical Questions.

Project Number: 523A4-20-205

Project Title: Expand Emergency Department

VA Medical Center (VAMC): West Roxbury VAMC, 1400 VFW Parkway, West Roxbury, MA 02132

Project Description: General construction, alterations and renovations of Emergency Department, Department of Veterans Affairs, Boston Healthcare System, West Roxbury, Massachusetts in accordance with the Contract Documents. Work at Building 3 Ground Floor include full renovation of Mental Health Exam Room 8 for ligature resistant design, work above ceilings for tie-in of piping for new air handler, and finish replacement at (15) existing exam rooms. Work at Building 3 Low Roof includes installation of new air handler, tied into existing system, new exhaust fan, roof access stair, and associated roof repairs for install of equipment. Work to be completed within operational. Emergency Department, split into (8) phases to maintain bed count.

Contracting Point of Contact: Contract Specialist jacquelyn.wise@va.gov AND Contracting Officer katherine.gibney@va.gov

General Information

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. Magnitude of Construction: Between $2,000,000 and $5,000,000.

3. NAICS: 236220, current size standard $45M. Each offeror shall meet the small business size standard at the time of award.

4. Site Visit: A site visit for the 523A4-20-205 Expand Emergency Department seed project will be held. See Attachment 06d for more information.

5. Offer Acceptance Period: Offerors providing less than 120 calendar days for Government acceptance will not be considered and will be rejected.

6. Contract Clauses: All provisions and clauses from the VISN 1 Construction MATOC are applicable to this requirement. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the MATOC Contract language takes precedence over the information in the task order.

7. Special Notes Regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

Offerors are hereby notified that under the General Laws of the Commonwealth of Massachusetts G.L. c. 64H, § 6(f), sales of building materials and supplies to be used in the construction, reconstruction, alteration, remodeling or repair of any building structure, public highway, bridge or other public works owned by or held in trust for the Federal government and its agencies and used exclusively for public purposes are exempt from sales tax. Therefore, the contractor’s purchase of such building and construction materials within the Commonwealth of Massachusetts to be used in the construction, reconstruction, alteration, remodeling or repair of any building structure belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from tax on retail sales of certain tangible personal property. To take advantage of the tax exemption, the VA will furnish to the contractor at award Massachusetts Form ST-5C Contractor’s Sales Tax Exempt Purchase Certificate identifying the contract number for the project involved, and the contractor may present this form when purchasing materials for incorporation into such project.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include Massachusetts Sales Tax or Use Tax on sales of materials for use in construction under this contract.

8. Specifications and Drawings: All Applicable specifications and drawings will be provided electronically along with the Request for Task Order Proposal. See Attachments 06a. No hard copies will be made available to proposing contractors.

9. VetCert Verification: Task Orders are 100% set aside for verified Service-Disabled Veteran Owned Small Businesses (SDVOSB’s). The Government will review the Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov and verify SDVOSB status. The award of this requirement shall not be delayed due to the loss of SDVOSB verification.

10. Performance and Payment Bonds for Construction Contracts: In accordance with FAR 52.228-15, contractors are reminded that awards exceeding $150,000 shall require both Payment and Performance Bonds. The penal amounts must equal 100 percent of the original contract price. Performance bonds shall be provided on a Standard Form 25 and payment bonds shall be provided on a Standard Form 25A, the most up-to-date forms can be found on http://www.gsa.gov/portal/forms.

Payment and performance bonds are required. The Contractor shall furnish required performance and payment bonds within 10 calendar days after award of the task order.

11. Bid Bonds/Bid Guarantee: Bid guarantees shall be required whenever a performance bond or a performance and payment bond is required. In accordance with FAR 52.228-1, the amount of the bid guarantee shall be twenty percent of the bid price or $3,000,000, whichever is less. Bid bonds shall be provided on a Standard Form 24, the most up-to-date forms can be found on http://www.gsa.gov/portal/forms.

A bid bond is required for this solicitation. An Offeror must be able to bond for the seed project in order to be considered for award for both the seed project Task Order and an IDIQ on this vehicle.

12. Liquidated Damages: N/A to this task order.

13. Construction Wage Requirements (formerly Davis Bacon): Contractors shall comply with Construction Wage Rate Requirements. The current determination is General Decision MA20250001. The determination that is current at the time of the task order award is the determination that will apply. Current determinations are available at: https://sam.gov/content/wage-determinations.

14. 52.211-10 Commencement, Prosecution, and Completion of Work. The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 480 calendar days. The time stated for completion shall include final cleanup of the premises.

15. Proposal Submission: See MATOC solicitation instructions for information on proposal submission for the bid guarantee and seed project pricing. (See Attachments 06b and 06c)

16. Records Management Language:

· Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

· Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

· Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

· Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

· Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

· The Government Agency owns the rights to all data/records produced as part of this contract.

· The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

· Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e- mail, fax, etc.] or state of completion [draft, final, etc.].

· No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

· Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

17. Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy Training for Personnel Without Access to VA Computer Systems or VA Sensitive Information (TMS 20939). The contractor shall provide to the contracting officer and/or the COR a copy of the training certificate for each applicable employee within 1 week of the initiation of the contract and annually thereafter. Failure to complete the mandatory annual training within the timeframe required is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

Seed Project Attachments:

· Attachment 06a - Drawings 523A4-20-205 - Part1

· Attachment 06a - Drawings 523A4-20-205 - Part2

· Attachment 06a - Specifications 523A4-20-205

· Attachment 06b - Seed Project Price Schedule Sheet

· Attachment 06c - Base Offer Cost Breakdown

· Attachment 06d - Site Visit Instructions - Seed Project VISN 1 MATOC

· Attachment 06e - Pre-Construction Risk Assessment - VISN 1 MATOC Seed Project

· Attachment 06f - Infection Control Risk Assessment - VISN 1 MATOC Seed Project

· Attachment 06g - Wage Det - MA20250001 Rev 2 dated 3-14-25 Rev 5 4-4-25

· Attachment 06h - Brand Name J_A - 523A4-20-205 - Redacted