Attachment 2 - 36C77624R0098_0001.docx

36C77624R0098

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C77624R0098

X 03-19-2025

Multiple 36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131 Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131 Katherine Gibney 216-447-8300 This solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. Offerors shall be certified in the Veteran Small Business Certification (VetCert) database by the SBA at the time of offer and award.

The Veterans Integrated Service Network (VISN) 1 Construction Multiple Award Task Order Contract (MATOC) is for construction services in support of the VA Medical Centers and any Community Based Outpatient Clinics (CBOCs) located within the VISN 1 New England Healthcare System. The Government intends to award multiple Indefinite-Delivery Indefinite-Quantity (IDIQ) construction contracts. The maximum overall contract value for the life of this IDIQ MATOC is $1,000,000,000. The maximum of $1,000,000,000 applies collectively to all awarded IDIQs, and all IDIQ holders will share in the $1,000,000,000 maximum contract value. The applicable North American Industry Classification System (NAICS) code is 236220 and the Small Business Size Standard is $45M.

The IDIQ five (5) year ordering period will begin on the date of award.

The minimum guarantee to each IDIQ holder is $1,000.00.

The VAAR maximum magnitude of construction for task orders will be $50,000,000.

The Seed Project for this solicitation is Project 523A4-20-205, Expand Emergency Department. See Attachment 06d - Site Visit Instructions.

The magnitude of construction for the seed project is between $2,000,000 and $5,000,000.

A bid guarantee is not required for the overall MATOC. However, a bid guarantee is required for the seed project.

TBD per TO TBD per TO

52.211-10

Per task order (TO) see instructions

5:00PM

EDT

04-30-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Attachments 06b & 06c Offerors shall submit both

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Katherine Gibney Contracting Officer

Table of Contents

IDIQ MATOC ADMINISTRATIVE INFORMATION

1.1 INTRODUCTION:

1. Scope: The Department of Veterans Affairs (VA) New England Healthcare System in VISN 1 has a requirement for on-going facilities construction (including new square footage construction), alterations, and repair of buildings, structures and other real property relating to, but not limited to, civil, mechanical, plumbing, structural, electrical, roofing, site work, heating, ventilation, and air conditioning (HVAC), for the following VISN 1 VA facilities:

· VA Togus, Maine

· VA White River Junction, Vermont

· VA Manchester, New Hampshire

· VA Central Western MA, Northampton, Massachusetts

· Edith Nourse Rogers Veterans Memorial Hospital, Bedford, Massachusetts

· VA Boston Health Care System, Massachusetts, including the Brockton Campus, the Jamaica Plain Campus, and the West Roxbury Campus

· VA Providence, Rhode Island

· VA Connecticut Health Care System, including the West Haven Campus, and the Newington Campus

· Any Community Based Outpatient Clinics located within VISN 1

· Any other VA facility and/or location within the New England Healthcare System.

Other VISN 1 locations may be added via a modification. In the event of any changes to the current VISN geographical footprint or nomenclature (e.g., the VISN number changes, or the VISN combines with another VISN), this MATOC will cover the current facilities listed and any additional VHA facilities within the new geographical footprint regardless of new VISN nomenclature.

2. Work performed under the task orders will fall under NAICS 236220, Commercial and Institutional Building Construction, with a size standard of $45M. The task orders will be design-bid-build. Design-build is not covered in the scope of this vehicle.

1.2 INDEFINITE DELIVERY INDEFINITE QUANTITY ORDERING PROCEDURES:

1. Minimum Guarantee The minimum guarantee is $1,000.00. The minimum guarantee will be satisfied with the award of Task Order 1, which will be awarded simultaneously with the Program Contracting Activity – Central (PCAC) VISN 1 Construction Indefinite Delivery Indefinite Quantity (IDIQ) multiple award task order contract (MATOC). The first task order for all awardees will be a mobilization/kick-off meeting.

2. Maximum Contract Value (Ceiling) The maximum overall contract value for the life of this IDIQ MATOC is $1,000,000,000. The maximum of $1,000,000,000 applies collectively to all awarded IDIQs and all IDIQ holders will share in the $1,000,000,000 maximum contract value.

3. General Information

a. The ordering period for the vehicle is five (5) years. The five-year ordering period will be in effect unless the maximum contract value is reached.

b. Contract Administration: The offices having administrative jurisdiction over the IDIQ contracts (VISN 1 Construction MATOC) and subsequently issued task orders shall be:

Department of Veterans Affairs, PCAC Individual task orders will be awarded and administered by Federally appointed Contracting Officers. The IDIQ MATOC will primarily be used by PCAC and Network Contracting Office (NCO) 1 personnel. Additionally, any Federal Contracting Officer supporting the Department of Veterans Affairs that has a construction requirement in VISN 1 may be approved by PCAC to utilize this IDIQ MATOC. However, this MATOC is not a mandatory contract for VHA. As a result, all Federal Contracting Officers may still choose to use or pursue their own Indefinitely Delivery Vehicles (IDVs) or standalone contracts for construction services. Due to the lack of exclusivity, firms will still have the ability to compete for construction related services within the VISN if a Contracting Officer chooses not to utilize the MATOC.

c. For subsequent requirements, the Contracting Officer will issue a task order, and the Contractor shall perform specific work on a task/deliverable-basis as determined by the Government. The Contracting Officer will issue specifications and drawings to the Contractor for each construction requirement.

d. To be considered eligible, Service-Disabled Veteran Owned Small Business (SDVOSB) Contractors must be certified in the Small Business Administration’s (SBA) Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov by the Center for Veterans Enterprises at the time the proposal is submitted and at the time of award. See Off-Ramping IDIQ Holders below for additional information.

e. The Government will obligate funds for each task order after it reviews and approves the Contractor's firm-fixed-price quote/proposal for each task order.

f. All task orders are subject to the terms and conditions of the IDIQ contract. In the event there is a conflict between a task order and the IDIQ contract, the IDIQ contract will govern.

g. The Government reserves the right to issue additional solicitations and award additional contracts within the activities covered by this contract. The Government also reserves the right to incorporate additional clauses, as appropriate, into individual task orders solicitations and awards.

h. The Government reserves the right to withdraw a proposed task order at any time prior to award of the task order at no cost to the Government.

i. This is not a requirements contract.

4. Changes to the IDIQ Contract and Task Order(s)

a. Only the Contracting Officer is authorized to make any changes to this IDIQ contract and subsequent task orders, and the Contracting Officer will authorize such changes only through written modifications to the IDIQ contract or a task order. The Contractor shall bear any and all costs incurred through the actions of the parties other than the Contracting Officer.

b. The Contracting Officer Representative (COR) and any other individual (including VA or other Government agency employees of other contractors) are not authorized to make any changes of a contractually binding nature to the period of performance, funding and/or any other terms and conditions of any award or order resulting from this solicitation. Only the Contracting Officer is authorized to make such changes. Upon award of each task order, the Government will provide the Contractor with a COR Appointment Letter stating their authority and limitations, which must be signed and returned to the Contracting Officer.

c. Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations shall be replaced with “COR”.

5. Liquidated Damages and Project Labor Agreements (PLA) Per Federal Acquisition Regulation (FAR) 36.206, an evaluation of the need for liquidated damages in a construction contract must be made. The Construction IDIQ contract is not affected with the applicability of the Liquidated Damages clause. The Liquidated Damages clauses will be incorporated into the Construction IDIQ contract and the applicability and inclusion of liquidated damages will be determined for each task order requirement. When liquidated damages are incorporated, the issuing Contracting Officer for the task order will insert the specific amount into FAR clause 52.211-12.

In accordance with FAR 22.503, the PLA decision will be made on a task order basis prior to release of the Request for Proposal (RFP)/Request for Quote (RFQ). Projects over $35M will require a PLA in accordance with the FAR unless an exception applies and is approved. For large-scale projects valued between $25M-$35M, the VA will consider if a PLA would be beneficial and in the best interest of the government, and the file documented.

6. Ordering Procedures Of Competitive Task Orders

a. Requests for Quotations/Proposals

i. Task orders will be issued utilizing Fair Opportunity under FAR 16.505(b)(1) and (2). Task orders will vary in size and will be in accordance with the Ordering clause limitations.

ii. When the Government requires work under the MATOC, an RFQ or RFP will be issued, as appropriate, normally in the form of an email “NOTICE OF TASK ORDER REQUEST FOR QUOTATION/PROPOSAL”. The email will include a link to the System for Award Management (SAM) posting on SAM.gov with the associated RFQ/RFP. Projects will be of varying size and complexity.

iii. Contractors shall be provided a task order solicitation package on the Standard Form 1442 (SF 1442), or other authorized VA form where appropriate, which may include proposal requirements, Statement of Work (SOW) (if applicable), price schedule sheet, price breakdown sheet, and wage determination. All other items such as plans and specifications, pertinent supplemental specifications, construction drawings (if any), and any other requirements will be attached as needed for adequate proposal submission. When complete plans and specifications are not provided the VA Master Specifications which can be found at https://www.cfm.va.gov/til/spec.asp will apply for elements of work not addressed by a project specific specification. The Government may provide these items as electronic media, such as via a web based file sharing site or email. All further reproduction of the SOW, specifications, and drawings shall be solely at the Contractor's expense.

iv. Applicable Construction Wage Rate Requirements (formerly Davis-Bacon) will be identified for all task orders issued under this contract current at the time of award of the task order. Wage Determinations may be found at: https://sam.gov/content/wage-determinations.

v. When necessary, option line items will be included in the task order RFQ/RFP. Evaluation of options will be decided on a task order basis. Evaluation of options will not obligate the Government to exercise the option(s). The Government may elect to make certain tasks option items. In this case, the Government may increase the quantity of work awarded on individual task orders by unilaterally exercising Option Item(s) within the period specified in the task order. In the event the option is not exercised within the time period specified in the task order award, the parties may agree (Bilateral Agreement) to the option(s).

b. Response to “NOTICE OF TASK ORDER REQUEST FOR QUOTATION/PROPOSAL”

i. Upon receipt of the notification, the IDIQ MATOC holders (Contractors) shall be provided an opportunity to attend a pre-proposal site visit. The pre-proposal site visit will be held as soon as practicable after issuance of the “NOTICE OF TASK ORDER REQUEST FOR PROPOSAL”.

ii. Notification will normally be by email from the Contract Specialist or Contracting Officer and include a link to the RFQ/RFP at https://sam.gov/. Contractors shall keep an up-to-date SAM registration.

iii. Contractors are expected to submit offers for task order RFP/RFQ’s to the maximum extent practicable. In the event a Contractor is unable to submit an offer in response to a “NOTICE OF TASK ORDER REQUEST FOR PROPOSAL”, the Contractor shall notify the Contract Specialist and Contracting Officer via email.

iv. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, or other pre-task order costs.

v. Amendments to the RFQ/RFP will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. The Government reserves the right to reject any proposal for being incomplete or noncompliant, which includes any proposal that fails to acknowledge an amendment.

c. Site Visits

i. Offeror’s attendance at site visits is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. Therefore, it is highly recommended that potential offerors attend all site visits for task order solicitations. Site visit information will be stated in the RFQ/RFP. Failure to attend a site visit may not be used as an excuse for omission or miscalculation in offers.

d. Task Order Proposal Contents

i. The basis of award of each task order will be listed in the RFQ/RFP. Each individual task order RFQ/RFP will describe the criteria (low price, lowest price technically acceptable, or tradeoff) the Contracting Officer shall utilize for evaluation of proposals. Ordering procedures set forth in FAR 16.505(b) will be utilized for the award of future task orders.

ii. Contractors shall respond within the number of calendar days stated in the RFQ/RFP by submitting a proposal to the Contracting Officer in accordance with requirements stated in the RFQ/RFP.

iii. Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual task orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The Contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

e. Task Order Award Decision

i. To the maximum extent practicable, award of task orders shall be made without discussions based upon the evaluation method and procedures selected in the task order RFQ/RFP.

ii. The award will be a firm fixed-priced task order with a specific performance period. When Options are included in the Schedule, and the Option(s) is/are not exercised at time of award, the task order will specify the number of days after the notice to proceed for exercising the Options.

iii. The Government reserves the right to make a responsibility determination at the task order level. At a minimum, registration in SAM without exclusions and certification in SBA VetCert will be assessed for task order award. This determination could include Past Performance on earlier orders under the contract, including quality, timeliness, cost control, safety record, and any other source the Government deems appropriate in accordance with FAR Part 9.

f. Task Order Issuance

i. Task orders will be issued on a SF 1442. Orders will be placed through email. The appropriate issuing, administration, and payment offices will be cited on each task order.

ii. Plans and Specifications. The Contractor will be provided an electronic copy of the SOW (if applicable) with pertinent supplemental specifications and construction drawings as applicable upon issue of each task order. All further reproduction shall be at the Contractor's expense. The Government may provide these as electronic media, such as vendor portal web postings, or e-mail, at its option.

iii. Notice to Proceed (NTP) will be issued separately after receipt of acceptable performance and payment bonds or alternative payment protections (reference FAR 28.102) as specified in the “NOTICE OF TASK ORDER REQUEST FOR PROPOSAL”.

7. Order Procedures For Sole Source Orders

a. Exceptions to the fair opportunity process (reference FAR 16.505(b)(2)(i)) will be utilized in the event it becomes necessary to negotiate with one firm on a sole-source basis.

b. Requirement for Cost and Pricing Data (10 U.S.C. 2306a and 41 U.S.C 254b) (Sole Source Task Orders): Unless an exception applies, or a waiver has been granted, cost or pricing data is required at the threshold contained in FAR 15.403-4. When required the Contractor shall submit to the contracting officer the following in support of any proposal:

i. Cost or pricing data in the format designated by the Contracting Officer.

ii. Require any subcontractor or prospective subcontractor to submit to the prime contractor or appropriate subcontractor tier cost or pricing data in the format designated by the Contracting Officer.

iii. A certificate of current cost or pricing data is required when certified cost or pricing data is required and shall be in the format specified in FAR 15.406-2.

8. Contractor Performance Assessment Reporting System (CPARS) for Task Orders Throughout the life of the IDIQ MATOC, the Government will evaluate task order awardee performance evaluations for task orders completed or in progress. As prescribed in FAR Part 42.1502(e), the VA evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to each report closing.

9. Protests and VA Ombudsman In accordance with FAR 16.505(a)(10), no protest under subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a task-order contract or delivery-order contract unless an exception applies.

If the Contractor believes it was not fairly considered for a particular task order, the Contractor may present the matter to the Contracting Officer. The Contractor may appeal the explanation or decision of the Contracting Officer to the Ombudsman. The Ombudsman must review and resolve complaints from contractors concerning all task and delivery order actions. If any corrective action is needed after reviewing complaints from contractors, the VA Ombudsman must provide a written determination of such action to the contracting officer. Contracting officers must be notified of any complaints submitted to the VA Ombudsman.

10. Invoices, Invoicing, and Payment

a. Contractors are required to adhere to task order terms and conditions for all payment and invoicing requirements, including progress payments.

b. Prompt Payment: The Government will make progress payments under the terms and conditions specified in FAR 52.232-27; “Prompt Payment for Construction Contracts”. The due date for making progress payments shall be 14 days after receipt of an appropriate payment request to the VA Fiscal office in Austin, Texas.

c. Retainage: The Contracting Officer may retain funds under the terms and conditions specified in FAR 52.232-5; “Payments under fixed-price construction contracts”, where performance under the contract has been determined to be deficient or the Contractor has performed in an unsatisfactory manner in the past; or as the contract nears completion, to ensure that deficiencies will be corrected, and that completion is timely. Any level of retention shall not exceed ten percent (10%) where there is determined to be unsatisfactory performance, or when the retainage is to ensure satisfactory completion.

11. Regulations

a. The Contractor shall comply with all applicable Federal, State, local and Department of Veterans Affairs regulations pertaining to safety, environment protections, traffic control, and fire prevention. The Contractors are responsible for obtaining any construction or environmental permits related to the task order unless otherwise specified in the task order.

b. FACILITY REGULATIONS: The Contractor, his employees, and subcontractors shall become familiar with and obey the regulations of the facilities, including fire, environmental, traffic, safety and security regulations while on the facility grounds. Those driving motor vehicles shall observe and obey all speed limits posted throughout the grounds. Personnel should not enter restricted areas unless required to do so and only upon prior approval. All Contractor employees and subcontractors shall carry proper personal identification with them at all times.

c. Contractor’s equipment shall be conspicuously marked for identification and parked or placed within approved areas only, out of the way of driveways, emergency access roads, and traffic.

12. Vets4212 Report Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award of a task order cannot be made unless the awardee has filed the report for that fiscal year. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding each task order.

13. Background Investigations and Special Agreement Checks Background investigations will be determined per task order. All Contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the task order solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the Contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements. If the site requires an investigation, the Contractor shall follow VA Directive 0710.

14. Miscellaneous Contractor Requirements

a. The Contractor shall comply with the VAAR Limitations on Subcontracting as required per task order. The VA may request a self-performance calculation to be provided with task orders.

b. Contractor Staff and Employees

i. Supervision. The Government shall not exercise any supervision or control over the Contractor employees performing services under this contract; such employees shall be accountable not to the Government, but solely to the Contractor, who in turn is responsible to the Government.

ii. Contractor’s Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contractor shall employ and utilize only experienced (or certified apprentice), responsible, and capable persons in the performance of work under this contract. All employees must be citizens of the United States or authorized aliens and shall be able to furnish proof of citizenship if asked to do so by the Contracting Officer. Only authorized Contractor personnel shall be admitted to the worksite at all times. The Contracting Officer may, in writing, require the Contractor to remove from the job site, any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

iii. Superintendence. The Contractor shall give his personal superintendence to the work or have a competent foreman or superintendent from his/her own staff, satisfactory to the Contracting Officer, at the work site while work is in progress, with authority to act on behalf of the Contractor. The Contractor’s superintendent is responsible for maintaining and conducting the inspection system required by the contract.

iv. Removal of Personnel. The Contracting Officer may require the Contractor to remove from the job those employees who endanger persons or property; those who manufacture, distribute, dispense, possess, or use controlled substances at the worksite (52.226-7, Drug-Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of VA security. Contractor personnel may also be removed for actions deemed as objectionable by the Contracting Officer.

c. Liability. The Contractor hereby agrees to release the Government (to include its officer, enlisted personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the Contractor or his employees during the performance of this contract. The Contractor also agrees to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the Contractor or his personnel while performing this contract.

d. Parking of Contractor vehicles shall be restricted to the Contractor’s designated on-site area or other designated location. The company name shall be prominently displayed on all construction vehicles parked on the job site.

e. Security of material storage areas on the job site shall be the responsibility of the Contractor. The area shall be kept neat and orderly and free of debris.

15. Additional Task Order Security Requirements

a. The Contractor shall comply with all security regulations imposed by the Installation Director, VA Police and/or agency occupying the space where work is to be performed. Any necessary security clearances shall be obtained prior to commencement of work.

b. It is expected that new security requirements to satisfy contractor personal identification requirements in Homeland Security Presidential Directive (HSPD-12), ''Policy for a Common Identification Standard for Federal Employees and Contractors,'' and Federal Information Processing Standards Publication (FIPS PUB) Number 201, ''Personal Identity Verification (PIV) of Federal Employees and Contractors” will be enacted during the life of this contract. The Contractor shall comply with all requirements, at no additional cost to the Government.

c. The Contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

d. If there is a project that requires a Security Accreditation Package in accordance with VA Handbook 6500.6 Appendix, it will be addressed at the task order level.

e. The following PIV of Contractors is applicable to this contract for prime contractor employees as well as all subcontractor employees:

i. Unsupervised, full-time, logical and/or physical access for more than six months– PIV Card. ID Requirements for a PIV: Two IDs compliant with PIV Guidelines. Background Investigation (BI) Requirements: Favorable Special Agreement Check (SAC) adjudication and an initiated National Agency Check with Written Inquiries (NACI). If a contract is less than 6 months a Special Agreement Check (SAC) only can be used in lieu of Tier 1. If over 6 months a Tier 1 or higher is required. If a T1 or higher is being conducted it must be in scheduled status with DCSA (Formerly OPM) before a PIV can be issued.

ii. Unsupervised, logical and/or physical access for less than six months– PIV-1 Card. ID Requirements for Non-PIV card: Two IDs compliant with PIV Guidelines. BI Requirement: Favorable SAC adjudication.

iii. Common physical access ONLY for less than six months–comply with local station requirements.

f. The Contracting Officer has determined that all three of the above requirements will be required for this contract at different intervals depending on task order awards.

g. Background Investigations and Special Agreement Checks (Tailored) –The level of background investigation commensurate with the level of access needed to perform the statement of work is a NACI for PIV Card requirements and a SAC for PIV-I Card requirements. These requirements also apply to all subcontractor personnel working under the contract. Level of investigation for Contractors should be determined by using the Position Designation Tool (PDT). Additionally, members can still have logical and physical access to facilities with a PIV-I badge.

h. The Contractor shall bear the expense of obtaining the BIs. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the Contractor shall reimburse the VA within 30 days.

1.3 ON-RAMPING ADDITIONAL IDIQ HOLDERS:

On-ramp procedures may be used at any time by the Government, at its sole discretion, and will be incorporated in this IDIQ contract.

The Government reserves the right to re-open competition at any time during the term of the contract. The Contracting Officer intends to periodically review the need for additional contractors during the contract period of performance. If it is determined to be in the Government's best interest to add contractors, an on-ramp may be executed. When an on-ramp is used, the Government will advertise the re-opening of competition on the SAM.gov Contracting Opportunities website. All new awardees shall meet the criteria established in the initial solicitation. The evaluation and selection of awardees for any on-ramp will be the same as the evaluation and award criteria used for the initial contract award. The approximate number of anticipated awards will be announced in the reopening announcement posted to SAM.gov.

Contractors that obtain an IDIQ contract through on-ramping procedures will compete with existing IDIQ holders for all task orders. The Government will not consider unsolicited requests for additional Contractors.

NOTE: Any Contractor that received an IDIQ award previously for this requirement shall not re-compete in the re-opening of competition.

1.4 OFF-RAMPING IDIQ HOLDERS:

Off-ramping procedures are limited to removing IDIQ holders that are no longer eligible for task order awards. Scenarios may include SDVOSBs that are no longer registered in SBA’s VetCert database, Joint Ventures that have expired agreements, changes to the business entity on contract, etc. The business status of each IDIQ holder will be evaluated at least annually to determine if off-ramping procedures are applicable.

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 REQUEST FOR PROPOSAL OVERVIEW

1. The VA, Veterans Health Administration (VHA), PCAC is issuing this RFP to solicit offerors for the purpose of entering into an IDIQ MATOC. This acquisition is being conducted in accordance with the procedures in FAR Parts 15, 16, and 36. This will be an award for a base IDIQ contract and the first task order (Seed Project 523A4-20-205 Expand Emergency Room). The RFP is a 100% SDVOSB set-aside. As a result of this solicitation, the Government intends to award multiple IDIQ contracts.

2. This competitive acquisition will be conducted using the best value source selection procedures conducted in accordance with FAR Part 15.3. This source selection will be a Past Performance tradeoff. The Past Performance factor is significantly more important than price.

The Government reserves the right to award an IDIQ contract to other than the lowest price offerors, if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make a best value award decision using the Past Performance Confidence Rating and Price.

The Government reserves the right to award without discussions based upon the initial evaluation of the proposals, but reserves the right to open discussions if determined to be necessary. All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the criteria provided in the solicitation. An initial proposal screening will be conducted by the Contracting Officer to ensure completeness and compliance with the RFP requirements.

3. Proposal Expenses and Pre-contract costs: This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

4. Proposal Acceptability: Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Incomplete proposals will not be evaluated or considered for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1, Instructions to Offerors. The Government reserves the right to reject any proposal for being incomplete or noncompliant, which includes any proposals that fails to acknowledge an amendment.

5. A seed project, 523A4-20-205 Expand Emergency Room at West Roxbury VA Medical Center in Boston, MA, will be utilized for price evaluation and is expected to be awarded as a Task Order in FY25. Information regarding the seed project can be found in the seed project Task Order Request for Proposal (see Attachment 06 523A4-20-205 Seed Project Notice of Task Order Request for Proposal). To be considered for an IDIQ award on this MATOC, all offerors shall submit a price proposal and bid guarantee on the seed project. The specifications and drawings are attached to this solicitation.

6. The offeror to whom the seed project task order award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the form SF 25A and a Performance Bond to be executed on the proper form SF 25, each in the penal sum as noted in the General Conditions of the Specification. Offerors are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library at https://www.gsa.gov/forms.

7. Inquiries and all correspondence concerning this solicitation document must be submitted in writing to the Contract Specialist jacquelyn.wise@va.gov and Contracting Officer katherine.gibney@va.gov. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACT SPECIALIST AND CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD. CONTACTING ANY OTHER VA PERSONNEL REGARDING THE SOLICITATION IS IMPROPER.

2.2 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.3 AMENDMENTS TO IDIQ SOLICITATION:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. The Government reserves the right to reject any proposal for being incomplete or noncompliant, which includes any proposals that fails to acknowledge an amendment.

2.4 SYSTEM FOR AWARD MANAGEMENT

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted and at award in order to comply with the annual representations and certifications requirements (see FAR 52.204-7). Failure to be registered in SAM.gov at the time of offer and at award will result in removal from the competition. The initial screening of proposals includes reviewing SAM.gov for compliance with this section.

2.5 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSBs will not be considered. All SDVOSBs must be listed as “certified” in the SBA’s VetCert database (Veteran Small Business Certification (sba.gov)) at the time of proposal submission and at the time of award. Failure to be certified from the time of proposal submission and at the time of award will result in the offeror’s proposal being rejected. The initial screening of proposals includes reviewing VetCert for compliance with this section.

2.6 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding an IDIQ or the seed project. Failure to comply with this section will result in removal from award consideration.

2.7 SEED PROJECT PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for the seed project. This will be the only opportunity for potential bidders to visit the site. See Attachment 06d - Site Visit Instructions for further information.

All potential bidders, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.8 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted on Attachment 01, Technical Question Form – VISN 1 MATOC, by prospective offerors via e-mail to: Contract Specialist jacquelyn.wise@va.gov and Contracting Officer katherine.gibney@va.gov. The subject line of each e-mail must read: VISN 1 MATOC - Technical Questions.

Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS April 9, 2025 by 5PM EST. To ensure that your questions are received and answered, we strongly recommend that you send your questions to BOTH the Contracting Specialist and Contracting Officer.

2.9 SUBMISSION OF OFFERS:

1. Offers shall be received on or before the date and time specified in Block 13 of the SF-1442. Offers received after the due date and time will not be evaluated and will be removed from award consideration.

2. Offerors must submit their proposals via e-mail to BOTH the Contract Specialist jacquelyn.wise@va.gov and Contracting Officer katherine.gibney@va.gov. Proposals must be based on solicitation documents issued for RFP number 36C77624R0098. Proposals must be in the format set forth in this document. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted. Proposals must not exceed 5MB total.

3. WARNING: Please do not wait until the last minute to submit your offer. Late proposals will not be accepted for evaluation. To avoid submission of late proposals, we recommend the transmission of your proposal files 24 hours prior to the required due date and time. Please be advised that timeliness is determined by the date and time an offeror’s proposal is received on the Government’s server; not when an offeror attempted transmission. Undeliverable emails due to an offeror’s proposal size, incorrect email address, or for any other reason, is not the responsibility of the government. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission to successfully send electronic submissions, and to verify receipt of the proposal by the government.

4. Submitted proposals should contain the offeror’s best terms. The offeror may only submit one proposal per registered SDVOSB. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

5. Period of Acceptance of Offers/Quotations: The offeror agrees to hold the prices in its offer/quotation firm for no less than 120 calendar days from the date specified for receipt of offers/quotations.

2.10 PROPOSAL VOLUMES AND FORMAT

These instructions prescribe the format of proposals and the development and presentation of the proposal data.