Atch_1__IDIQ_SOW.pdf

STATEMENT OF WORK

ENVIRONMENTAL SAMPLING AND REMEDIATION SERVICES IDIQ

1. General

1.1 Indian Affairs (IA) requires contract support to conduct certain environmental sampling and remediation services at IA facilities and properties, including both credentialed and non-credentialed professional services. Sampling records for lead paint, asbestos, radon, mold, and other environmental hazards are often not available or incomplete and have depended on local/regional initiative. Some materials may have been presumed to contain lead, asbestos, or other hazardous materials but have not been confirmed. In cases where exposure potential exists (such as from damaged building materials, continued environmental contamination, or planned renovations) sampling and is needed to understand risk to occupants and promote environmental compliance for proper disposal.

1.2 Beyond sampling, some materials must be remediated/abated to prevent exposure or environmental degradation. This is especially important when materials pose active threats to public health, material condition or environment, such as water-soaked drywall with mold growth, peeling lead paint, crumbling asbestos pipe insulation, contaminated soil or water resources, etc.

2. Project Locations

2.1 The contract requires personnel, supplies, and equipment to respond to environmental service support requests from Indian Affairs (Bureau of Indian Affairs (BIA), Bureau of Indian Education (BIE), and Department of Interior (DOI) agencies in a timely manner.

The contractor must be able to travel to facilities located across the contiguous lower 48 US states and Alaska, often in remote areas where local contractor services are limited. It is anticipated that the majority of the work will be conducted in locations west of the Mississippi River. Facilities and properties may include but are not limited to schools, dormitories, detention centers, housing units, offices, museums, historic buildings, and sites for which BIA/BIE is the responsible party for environmental contamination.

3. Scope of Work:

3.1 The contractor shall have the capability and experience to perform or provide a range of environmental sampling and remediation services. The anticipated list of services is below. Note that the first three services in the list of services below are expected to make up a large portion of task orders. For each topic below, contractor shall be prepared to assess risk, provide recommendations, and perform mitigation/remediation.

3.1.1 Lead paint, dust, and soil risk assessment and mitigation.

3.1.1.1 Sampling bulk materials (such as soil on a school playground), surface dust (such as wipe samples in a home), or airborne particles.

3.1.1.2 Abatement and providing the site with interim controls to minimize risk.

3.1.1.3 When needed in housing units, follow Housing and Urban Development (HUD) and Environmental Protection Agency (EPA) regulations.

3.1.2 Asbestos-containing material risk assessment and mitigation.

3.1.2.1 Sampling bulk materials (such as a homogenous area of floor tile for example) or airborne fibers.

3.1.2.2 Abatement and/or O&M recommendations to maintain material in place.

3.1.2.3 When needed in schools, follow Asbestos Hazard Emergency Response

Act (AHERA) regulations.

3.1.2.4 When needed for materials scheduled for demolition/renovation, also follow the National Emission Standards for Hazardous Air Pollutants (NESHAP) for asbestos.

3.1.3 Mold sampling/testing and remediation.

3.1.3.1 Airborne spore sampling. Indoor air samples should ALWAYS be combined with at least one outdoor air sample for comparison.

3.1.3.2 Surface/tape sampling may be needed on rare occasions.

3.1.3.3 Surface/penetrative moisture readings may also be needed on occasion.

3.1.3.4 Remediation may include cleaning and/or material removal/disposal when cleaning is not viable (e.g., moldy drywall or upholstery).

3.1.3.5 Remediation may include restoring building materials to a state that is not damaged, such as replacing waterlogged drywall or moldy insulation.

3.1.4 General indoor air quality monitoring and investigation.

3.1.4.1 Assessing risk and providing recommendations for occupant concerns of odors, stagnant air, or sick building syndrome effects.

3.1.4.2 Short-term (2-4 weeks but timeframe can be flexible) monitoring for the IAQ parameters of temperature, relative humidity, carbon dioxide, and carbon monoxide. Other parameters may be required at the task order level.

3.1.5 Drinking water system sampling and consultation

3.1.5.1 Full sampling contaminants listed in the National Primary and Secondary Drinking Water Standards. All sampling shall be in accordance with EPA methods.

3.1.5.2 Also include capacity for Legionella testing per ASHRAE 188

3.1.5.3 Creation/modification of water management plans to prevent or respond to legionella concerns or other building water distribution concerns.

3.1.5.4 Sampling per- and poly-fluoroalkyl substances (PFAS) per EPA methods.

3.1.5.5 Perform sampling and consultation for special situations such as verifying efficacy of a new treatment system or addressing a concern of contamination.

3.1.5.6 Recommendations for treatment/mitigation to address any contaminants elevated above action levels or maximum contaminant levels.

3.1.5.7 Consultation for fulfilling other water system requirements, such as service line inventories, lead/copper investigations, treatment options, corrosion control, etc.

3.1.6 Radon monitoring and mitigation

3.1.6.1 Both short-term and long-term monitoring in schools, housing units, and workplaces.

3.1.6.2 Installation of mitigation systems, such as nonpermeable barriers and exhaust ventilation. In addition, contractor shall be able to assess risk and offer interim controls.

3.1.6.3 Shall follow ANSI/AARST Standards

3.1.7 Polychlorinated biphenyls (PCBs) sampling, cleanup, and disposal

3.1.8 Contaminated soil and groundwater sampling and remediation.

3.1.8.1 Contamination may be from mine waste, industrial pollution, pesticides or herbicides, radiological material, or other potential threats to human health

3.1.8.2 Includes installation of temporary monitoring wells

3.1.8.3 Assessment of risk, scope the problem and recommend and pursue mitigation options (e.g., excavation, liners, treatment).

3.1.8.4 Disposal recommendations for removal of contaminated groundwater

(e.g., stored onsite in tanks)

3.1.9 Wastewater and stormwater sampling and treatment

3.1.9.1 Sampling and analysis per EPA guidance and regulations.

3.1.9.2 Assess risk to the environment, scope the problem and recommend treatment/disposal options.

3.1.9.3 Installation/repair/modification of treatment systems (e.g., lagoon re-lining)

3.1.9.4 Erosion, sewer, and storm water controls for the purpose of compliance and/or pollution prevention

3.1.10 Hazardous material storage tank removal and disposal

3.1.11 Illicit drug residue sampling, cleaning, and remediation

3.1.11.1 Assess risk to human health and recommend interim controls, as well as complete remediation, if needed.

3.1.11.2 Per EPA Guidance, which is available for fentanyl and methamphetamine, and following state standards, where applicable

3.1.11.3 For example, a housing unit where the previous owner was suspected of making and using illicit drugs needs evaluation before new occupancy.

3.1.12 Hazardous waste sampling, characterization and cleanup/disposal

3.1.12.1 Intended for episodic or unexpected waste quantities, rather than routine hazardous waste disposal.

3.1.12.2 Cleanup and material disposal for materials/spaces affected by pest infestation (e.g., rodent feces)

3.1.12.3 Examples include hazardous material storage tank removal and disposal, or spent refrigerant recovery and disposal.

3.1.12.4 Capability shall include toxicity characteristic leaching procedure (TCLP) and other waste characterization to assess risk and pursue disposal options.

3.1.12.5 Per EPA regulations such as Resource Conservation and Recovery Act

(RCRA)

3.1.13 Contouring land and revegetation

3.1.14 Other hazardous material abatement

3.2 Abatement/remediation may include restoration to a state that is not damaged (e.g., replacing damaged drywall)

3.3 Services will generally require a work plan before any work is begun and a final report after work is completed. See the Task List section below for details. The contractor is responsible for securing ancillary services required to accomplish the required support, including certified laboratory analysis, engineering evaluations, vulnerability surveys, progress reports, and other activities as needed.

3.4 Environmental sampling and remediation services must be performed by individuals with the appropriate licensure or certifications. Examples include CIH, AHERA, CSP, PE, Lead Inspector, Radon Measurement Technician, Environmental Professional (ASTM E1527), Professional Geologist, Professional Hydrologist, etc.

3.5 Environmental sample analyses must be performed by laboratories with appropriate current accreditations and certifications for analytical methods used.

4. Anticipated Task List for Projects

Task order request for proposals may be issued by BIA, BIE, or DOI agencies, either for one-specific site location or for multiple sites within a geographic region. Task orders will establish their own timeframes for when deliverables are due (e.g., work plan within 15 days of award and site visit within 30 days). The following tasks are anticipated to be required for the majority of task orders. This list is not exhaustive and other tasks may be included on individual task orders.

4.1 Task 1 – Work Plan Development

4.1.1 Information Collection: review relevant data, records, reports (e.g., prior sampling results), and site information obtained through knowledgeable DOI and site personnel. Identify data gaps with substantive impact on the work, including information you will need from DOI and site personnel.

4.1.2 Contractor’s summary of the work to be accomplished.

4.1.3 Work implementation methods, including sampling procedures, remediation procedures, relevant standards, personnel required, equipment required, site visits and days on-site, coordination with site personnel, access issues, and other special considerations.

4.1.4 Communication Plan identifying key points of contact (POCs) for the contractor, facility, and other stakeholders. This shall include a designated project manager who will be the primary POC for coordination of the project.

4.1.5 Permits, licenses, and certificates as necessary to accomplish the required work.

This includes documentation of laboratory accreditation/certification for sample analysis.

4.1.6 Hazardous material/waste management procedures, including generation of manifests, shipping papers, chain-of-custody forms, laboratory analysis, sample storage and transportation, and other compliance products as needed.

4.1.7 Logs, reports, progress updates, and record-keeping procedures.

4.1.8 Site-specific assumptions and clarifications.

4.1.9 Site control measures, including interaction with site personnel and compliance with security requirements for schools, detention centers, and other sensitive environments.

4.2 Task 2 – Health and Safety Plan Development

4.2.1 This plan shall document how contractor and subcontractors, if applicable, will comply with federal, state, local and tribal regulations concerning the protection of workers. This includes plans for protecting employees working for the project and the DOI or tribal employees working or living on-site. Contractor shall include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract.

4.3 Task 3 – Schedule Development

4.3.1 Each individual task order shall have an associated schedule developed by the contractor, showing the proposed sequence of work and schedule of deliverables. Start and end dates shall be included, along with any significant milestones expected (e.g., completion of site sampling or post-remediation clearance testing). Where applicable, the contractor shall establish and prepare a payment milestone schedule for each individual Task Order. This milestone schedule shall be approved by the government Project Manager/COR.

4.4 Task 4 – Meetings

4.4.1 The Contractor shall be responsible for taking notes and preparing reports of all conferences/meetings. Meeting notes shall be sent to the Government within seven workdays after date of meeting) for concurrence. Notes shall include a roster of attendees, decisions made, action items, and other key take-aways affecting the project. The government shall review notes and provide corrections within five days. If any corrections were made, the Contractor shall send a final set of notes within three days of receipt of the corrections.

4.5 Task 5 – Quality Control Plan

4.5.1 The Contractor is required to prepare a QCP for each Task Order, specific to the work required under that Task Order. Operations will begin only after Government acceptance of the QCP or acceptance of an interim plan applicable to the feature of work to be started. The QCP shall identify the personnel, plans, procedures, and organization for the work to be completed to demonstrate how the Contractor will ensure quality deliverables. QCP shall also include procedures to validate sampling results, such as field blanks, media blanks, instrumentation calibration, etc.

4.6 Task 6 – Progress Updates

4.6.1 The contractor will update status and results of scheduled activities in Progress Updates provided to the Government. The frequency of progress reports will be specified in the Task Order(s) but shall not be less than monthly. The Progress Report, at a minimum, shall discuss target and actual completion dates for each element of activity, including project completion, and identify any challenges/barriers encountered during the course of the work. It shall also provide an explanation of any deviation from the milestones in the work plan schedule.

4.7 Task 7 – Corrective Actions/Proposals (if needed)

4.7.1 Some task orders may be exploratory in nature and will involve recommendations for follow-up work. For example, an initial asbestos survey may identify asbestos-containing materials needing removal once funding allows. The task order will dictate if a contractor proposal is desired, with the possibility of accomplishing follow-on work under this same vehicle. There may be occasions where the task order instead asks for rough order of magnitude (ROM) cost estimates and draft work order language for all corrective actions. This is the critical first step to pursuing work intended to protect health and environment but that may be outside the scope of this vehicle.

4.8 Task 8 – Final Report

4.8.1 Every project shall include a report that covers what was done, what standards were used, sampling or monitoring results (if applicable), clearance thresholds and verification of completion, pictures (before and after is ideal for remediation), additional recommendations, and next steps if it was part of a larger project. Some task orders will include a need for the government to review a draft report, which will be up to each task order request. All final reports shall have an easily digestible Executive Summary (1-2 pages) targeted at site/regional leadership. Final reports should also include copies of actual lab results for any sampling performed. The COR or Government Project Manager may provide template/example reports upon request.

5. Contract Administration

5.1 Submittal Procedures:

Submittals are classified as follows:

5.1.1 Government Approved. Government approval is required for changes in methods, extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Drawings and Specifications that impact the project shall be submitted to the Government in enough time (no less than 30 days or as defined in the Task Order) to secure approval prior to beginning the related work or delivering the related materials. Government approval of submittals shall not be construed as a complete check, but will indicate the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the CQC requirements of this contract is responsible for design, execution, and verification of work.

5.1.2 Information Only. All submittals not requiring Government approval will be for information only. Information only submittals do not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government (through the Contracting Officer) from requiring replacement of nonconforming items or material incorporated in the work; and does not relieve the Contractor of being subject to inspection by the Government as needed to confirm quality work.

5.2 Organizational Conflict of Interest

5.2.1 Contractor and subcontractor personnel performing work under this contract may receive or have access to proprietary or source selection information (e.g., cost information, specifications or work statements) or perform evaluation services which may create a subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5.

5.2.2 Under this contract, the contractor is required to notify the CO immediately if it becomes aware that access or participation in aspects of the project may result in actual or potential OCI and shall promptly submit a plan to the CO to mitigate any such OCI. The CO will determine acceptability of mitigation plan and may require other remedies as she or he deems necessary, to include prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.3 Standards and Specifications:

5.3.1 Specific task orders will define the relevant environmental and safety regulations for the sampling or remediation project. In general, work shall be performed per federal, state and tribal regulations surrounding health, environment, and safety – most notably, but not exclusively, guidance and standards from the Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA).

5.3.2 Projects may have the potential to impact cultural/environmental resources or endangered species (e.g., via excavation of contaminated soil). National Environmental Policy Act (NEPA) compliance and cultural/historic preservation checks are a collective responsibility for all parties involved in the work. Contractor shall coordinate with the COR from BIA/BIE to ensure appropriate clearances and permits are completed before any work occurs.

Information from the contractor proposal may inform the clearance processes.

5.3.3 Where not explicitly stated in the task order, the contractor shall propose a relevant consensus standard or regulation for the work to be performed as part of Task 1.1, information gathering.

5.4 Security, Site Restrictions and Liability:

5.4.1 Each task order will identify the required procedures for site access and coordination. For Accessing School Sites: All contractors requiring access to Bureau-Operated Schools (BOS) who do not have a favorably adjudicated final background investigation completed must be always escorted and remain in line of sight by a BIE employee that has been cleared by Personnel Security. It is the responsibility of BIE School and Office leadership to ensure this occurs.

5.5 Work Schedule:

Contractor shall coordinate all work with the COR and local points of contact. All meetings with IA and with site personnel are to be coordinated in advance and take place during normal business hours. Normal business hours are defined as the hours of operation for each facility. Contractor must develop and maintain a Project Schedule for each task order project.

5.6 Contractor Furnished Equipment and Services:

Contractor shall provide all supplies, equipment, and labor necessary for the performance of the work under this SOW. Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and in compliance with all applicable laws and regulations.

5.7 Government Furnished Property and Services:

Each task order will identify government-furnished equipment, utilities or facilities, if any, for the contractor’s use in executing the task order. If unsure, consult the COR. Contractor shall provide protection to Government property to prevent damage during any period of time such property is under the control of in possession of Contractor.

5.8 Safety and Environmental Controls:

Contractor shall be knowledgeable of and comply with all applicable Federal, State, tribal and local laws, regulations, and requirements regarding safety, health and environmental protection. In the event safety or environmental laws/regulations change during the term of this contract, Contractor is required to comply as such laws come into effect.

5.9 Notification of Injury or Incident

If Contractor employees damage government property or cause injury to government employees through their contracted work, they shall report the incident immediately to the COR (and to local emergency services, if warranted). Contractor and subcontractors are responsible for meeting safety and health notification requirements for their own personnel and property. Contractor shall inform COR and CO of any injuries or incidents involving their employees, federal employees, or government property.

5.10 Notification of Environmental Spills.

If Contractor spills or releases any substance contained in 40 CFR 302 into the environment, Contractor or its agent shall immediately report the incident to local emergency services and COR. Liability for release of such substances rests solely with Contractor and its agent. In accordance with Council on Environmental Quality Memorandum for Agency Chief Sustainability Officers dated April 7, 2021, and consistent with Sections 211 and 219 of Executive Order 14008, Tackling the Climate Crisis at Home and Abroad, Contractor is required to provide the Government with any information needed to comply with Section 313 of Emergency Planning and Community Right-to-Know Act (EPCRA), as applicable.

5.11 Use and Non-Disclosure:

The nature of some information and data encountered or generated by the Contractor in the performance of this SOW may be considered sensitive in nature. Contractor will not disclose data or information generated under the performance of this SOW to any parties outside of the POCs identified in this SOW or in post-award notifications without the written consent of the COR, nor will the Contractor use data or information generated under the performance of the SOW to support performance on another contract outside of the contracting agency, IA, without the written consent of the COR.

5.12 Points of Contact:

Each of the following Government personnel will be identified by name, title, and contact information at the time of contract award, unless otherwise specified:

5.12.1 The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract.

The CO is the only personnel authorized to make any changes in the prices, terms, or other conditions of the contract.

5.12.2 The Contract Specialist (CS) represents the CO in day-to-day communications with COR and Contractor. They are not warranted to make contract changes without CO approval.

5.12.3 The Contracting Officer Representative (COR) is responsible for giving the

Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract. The COR will be appointed on a task order basis.

5.12.4 The Designated Technical Point(s) of Contact (TPOC) is responsible for giving

COR any special technical information necessary to ensure contract execution.

The TPOC has no authority to alter contract terms. The TPOC may be specific to each task order.

5.12.5 The COR is responsible for coordinating site access for visits deemed necessary by the Contractor to accomplish task orders. Site personnel have no authority to alter contract terms and will be identified after task order award.

5.13 Contractor Personnel:

5.13.1 Contractor shall have a representative authorized to act on behalf of Contractor, available to the CO, CS or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English and shall provide a phone number and email address to the CO, CS, and COR within 10 calendar days of award where the representative can be contacted at all times.