Appendix G Cost Reimbursement Budget Template RFP-SSA-FY26-0522 Community Living Connection_1.xlsx

This file is a Cost Reimbursement Budget Template (Appendix G) for RFP-SSA-FY26-0522 Community Living Connection, issued by the Santa Clara County Social Services Agency (SSA) Department of Aging and Adult Services (DAAS). The RFP seeks qualified vendors to provide case management and supportive services to high-risk older and disabled adults, enabling them to maintain independent living within Santa Clara County. The contract period runs from July 1, 2026, through June 30, 2027, with an initial one-year term and the County's option to renew for up to four additional years. The template is designed for organizations to submit detailed cost reimbursement proposals for the Community Living Connection program.

The budget template requires vendors to itemize all direct costs, including personnel costs (salaries, payroll taxes, and employee benefits) and operating expenses (audit fees, communication, contract services, equipment maintenance, insurance, office supplies, professional services, rent, travel, utilities, and other specified costs). Indirect costs are capped at 15 percent of the total budget or the federally approved indirect rate, whichever is lower, and must be documented under administrative overhead. Vendors must identify funding sources and commit to their availability using commitment codes ranging from firm commitments to pre-applications. The template requires a detailed budget narrative explaining the calculation methodology for each line item, ensuring transparency in how all expenses align with the proposed scope of services for serving the target population.