ADOT_Post_Negotiation_Mtg_Submittal_121223.pdf
PDF 609 KB Posted
- Solicitation number
- BPM005719
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a post-negotiation meeting submittal from Preform, LLC to the Arizona Department of Transportation (ADOT) dated December 12, 2023, regarding contract BPM005719 for bulk thermoplastic and thermoplastic preformed pavement markings. The submission follows a negotiation meeting held on December 5, 2023, and includes revised pricing, manufacturing capability documentation, ISO certification, and an explanation of the company's qualifications. Preform, LLC is submitting pricing adjustments on specific bid line items from the Preformed Thermoplastic worksheet (items 19, 20, and 36) and offering a new price for Bid Line Item 5 on the Tools & Primer Sealer worksheet for a 2-part Low VOC Primer Sealer kit at $375 per unit. All pricing is presented on a FOB Destination basis with discount calculations included for each line item.
Preform, LLC demonstrates substantial qualifications through multi-year contracts with state and local agencies, including Indiana DOT (estimated annual value $7.5M), Louisiana DOT ($180-$200K), Colorado DOT ($570K-$600K), Ohio DOT ($115K), and numerous other state DOTs. The company holds approval on thirty-two state DOT qualified products lists with four additional states in field evaluation. Preform operates a high-capacity modern manufacturing facility and is expanding to a state-of-the-art campus projected for completion in Q1 2024, with ISO 9001:2015 certification obtained in 2023. The company maintains a state-certified testing laboratory and membership in ASTM, ATSSA, and TMMA, with technical expertise spanning 200 combined years of road marking material manufacturing experience.
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Text version
Preform LLC 3845 Deerpark Blvd., Elkton, FL 32033 888-826-5161
December 12, 2023
(Sent via email only to: sahmed@azdot.gov) Attn: Shaimaa Ahmed Procurement Officer Arizona Department of Transportation 1655 W. Jackson St., MD 100P Phoenix, AZ 85007
RE: Response to Summary of Negotiations for BPM005719 Bulk Thermoplastic and Thermoplastic
Preformed Pavement Markings
Dear Ms. Ahmed, As a follow up to the Negotiations meeting held on Tuesday, December 5, 2023 at 12:00pm Arizona Standard Time, we present the following:
1. Explanation of Preform, LLC Qualifications
a. Manufacturing Capability Statement – Attached
b. Explanation of Qualifications – Attached
c. ISO Certification - Attached
2. Pricing – Revised ADOT Price Sheet Attached
a. We have reviewed our previously submitted pricing and have made favorable adjustments to the following bid line items: Preformed Thermoplastic worksheet – Bid Line Items 19, 20, and 36. (The new price is bolded and highlighted yellow on the worksheet.)
b. As per our meeting, we have elected to offer a price for Bid Line Item 5 on the Tools & Primer Sealer worksheet. As noted on the pricing worksheet, the price quoted is for a 2-part Low VOC Primer Sealer and includes a 5-gallon bucket of both Part A & Part B as a kit for $375. (The price is bolded and highlighted yellow on the worksheet.)
c. As requested, we have entered the discount we applied to arrive at the prices offered to ADOT, for each individual line item on the Revised Price Sheet. All prices shown are FOB – Destination.
We appreciate the opportunity to submit pricing and qualifications to the Arizona Department of Transportation and look forward to the opportunity to supply our products to ADOT.
Should you have any questions or need additional information, please do not hesitate to contact me via telephone at 512-736-5282 or via email at rox@preform.us.
Sincerely, Roxanne Brown QPL and Government Sales Specialist
Attachments mailto:sahmed@azdot.gov mailto:rox@preform.us
Preform, LLC 3845 Deerpark Blvd., Elkton, FL 32033 888-826-5161
PREFORM_MFRING_CAPABILITY_STMT_V5.120723
MANUFACTURING CAPABILITY STATEMENT
Preform, LLC’s managers have been engaged in the business of manufacturing road marking materials for decades and have a combined experience of 200 years; this experience includes manufacturing granular thermoplastic and preformed thermoplastic. The company’s Technical Team have extensive experience in the installation of pavement marking materials with an emphasis on assisting government agencies in writing specifications and training agency and contractor personnel in the correct application methodology of preformed thermoplastic pavement markings.
Preform operates in a high-capacity modern plant producing several million square feet of specification compliant preformed thermoplastic pavement markings annually. Due to customer demand for our products, Preform’s management Team solidified their commitment to the industry with an expansion to a state-of-the-art manufacturing, administration, and warehousing campus. Our new state-of-the-art facility is projected to be completed during the first quarter of 2024, which will significantly increase our manufacturing capability.
The new campus will encompass unique production lines making it the most modern, energy-efficient, and environmentally responsible designed facility to produce preformed thermoplastic pavement marking materials in North America.
Preform provides high quality products, services, and solutions to the traffic safety industry.
In our focus to continually improve quality, we are committed to complying with all relevant statutes, regulations, and laws through a commitment to business excellence, integrity, and ethics. Our focus on continual improvement led us to request evaluation and review by QFS Management Systems LLP in 2023 and we are proud to share that Preform’s Quality Management System has been ISO 9001:2015 certified.
Preform maintains a significant level of raw materials in addition to finished goods inventory. We maintain consistent contact with our government agency, contractor, and distributor customer base to ensure we understand the volume of preformed thermoplastic pavement markings on their upcoming projects and their anticipated delivery requirements. Procurement and Production Teams then schedule accordingly so that we are able to meet and/or exceed our customer requirements and expectations.
The Preform Team is honored to represent the pavement marking industry, domestically and internationally, providing pavement marking products that have been proven to be lifesaving across all spectrums of society and modes of commuters: pedestrians, bicyclists, and vehicular.
Our mission statement “To manufacture preformed thermoplastic pavement marking materials that meet and exceed customer expectations and deliver products that provide a uniform experience.”
NAICS Code- 325211, UNSPSC code- 13102000- thermoplastic plastics
Visit our website- https://www.preform.us https://www.preform.us/
Preform, LLC 3845 Deerpark Blvd., Elkton, FL 32033 888-826-5161
Explanation of Qualification for Arizona DOT
As requested during our negotiations meeting held on Tuesday, December 5, 2023, at 12:00 PM Arizona Standard Time, we would like to submit the following as an explanation of our qualifications.
Preform, LLC Manufacturing Capability Statement (copy attached)
ISO Certification (copy attached)
Multi-year Contracts Awarded:
Pinellas County, FL – Estimated Annual Value $60-$75K Indiana DOT – Estimated Annual Value $7.5M Louisiana DOT – Estimated Annual Value $180-$200K Colorado DOT – Estimated Annual Value $570K-$600K Ohio DOT – Estimated Annual Value $115K Montana DOT – Estimated Annual Value $50K City of Baltimore, MD – Estimated Annual Value $100K
Preform, LLC has obtained approval by thirty-two (32) State DOTs across the nation to their qualified products list (QPL)/approved products list for preformed thermoplastic pavement markings, with four (4) remaining states where we have field evaluations in place. We anticipate approvals of the four(4) pending field installation states in 2024. Based on the information we have received from the remaining DOTs they do not maintain a QPL/APL on preformed thermoplastic pavement markings in their states.
In addition to State DOTs having prequalification/approval processes, there are also larger city/counties that have their own approval process. New York City DOT (NYC DOT) and City of Overland Park, KS are two that we are proud to have completed their field evaluation and obtained approval.
Preform, LLC supplies application contractors, nationally and internationally, for DOT and city/county contracts.
We supply a significant volume of preformed thermoplastic pavement markings to contractors fulfilling NYC DOT contracts. Additional states with high volume, state contracts where our preformed thermoplastic has been supplied and installed to date would be Texas, Florida, Georgia, and California. We anticipate this list to greatly expand in 2024, due to expanding our regional representation in both Arizona and Colorado, which are both high user states.
Preform’s Technical Dept. has a state certified testing lab to perform the required ASTM and state preformed thermoplastic certification testing, and also contracts with independent testing laboratories to ensure the quality and performance of our products.
Preform, LLC maintains membership in good standing with ASTM, ATSSA, and TMMA.
https://www.preform.us https://www.preform.us/
Certificate of Registration
ISO 9001:2015
QFS MANAGEMENT SYSTEMS LLP
This is to Certify that the Quality Management System of
This certificate is valid for the following product or service range
(Quality Management System)
Has been found to be of the Quality Management System Standard
The validity of certificate is subject to regular surveillance audit on or before above mentioned dates and its only valid after successful surveillance with continuation letter issued by QFS. It is issued subject to the continued availability of access at any time and without notice to the above named organization's premises for the purpose of assessment and surveillance regarding the standard named above and QFS terms and conditions.
QFS MANAGEMENT SYSTEMS LLP
A-27/H, Sector-16, Noida-201301, U.P., India www.qfscerts.com email: admin@qfscerts.com
Accredited by Standards Council of Canada
55 METCALFE STREET, SUITE 600, OTTAWA, ON K1P 6L5 CANADA
PREFORM, LLC
3845 DEERPARK BLVD., ELKTON, FL 32033
MANUFACTURING OF THERMOPLASTIC PAVEMENT MARKINGS.
Certificate Number:
Initial Date of Certification:
Date of Certificate:
Date of Expiry:
SCC/INT/2306PL/1642
22.06.2023
22.06.2023
21.06.2024
Director: Date: 22.06.2023
Surv. Audit on or Before: 21.05.2024
Re-certification Due on: .06.2026 21
| ADOT_Letter_Post_Negotiation_Mtg_121223 |
| PREFORM_MFRING_CAPABILITY_STMT_V5.120723 |
| Expanding_On_Qualifications_for_ADOT_v1.121223_Final |
| 1642-PreformLLC_ISO-Certified_6-22-23 |
File details come from the government source that posted it. Updated .