Addendum 6 RFP TI-24-388 .pdf
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- Attached to
- Managed Print Services
- Solicitation number
- TI-24-388
- Issued by
- California
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Addendum No. 6 to RFP No. TI-24-388
This is an addendum issued by the City of Long Beach Department of Financial Management regarding Managed Print Services. The addendum serves as a clarification and timeline modification to the original RFP for the procurement of managed print services, including support for existing owned printers and multifunctional devices (MFDs) on a cost-per-page basis. The proposal submission deadline has been moved to 11:00 AM on September 24, 2024. Proposers are required to acknowledge receipt of this addendum by signing and submitting it with their proposals; failure to do so may result in disqualification.
The addendum provides three key clarifications regarding the RFP scope. First, it confirms that Categories 5 and 6 descriptions are not reversed and clarifies that the City is providing an updated Appendix B listing all printer models in the current fleet. Second, it addresses confusion about existing owned printers, clarifying that desktop-style printers not listed in the Appendix are to be serviced as non-managed MFPs and may be added at a later date or as needed; vendors should indicate in their proposals which brands of MFDs and printers they support. Third, the City specifies that it currently operates 12 coin-operated machines with at least one located in every library branch. The addendum emphasizes that all communications outside the official communication process must be confirmed in writing by the City Contact to be binding.
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Department of Financial Management 411 West Ocean Boulevard, 6th Floor
Long Beach, CA 90802
(562) 570-6425
September 9, 2024
NOTICE TO PROPOSERS
ADDENDUM NO. 6: Additional Clarification and Proposal Due Date Change
RFP No. TI-24-388 Managed Print Services
This addendum changes and supersedes the language in the original RFP. Please acknowledge receipt of this addendum by signing and submitting with your proposal. Any proposer who fails to submit this addendum may be disqualified.
The City would like to remind Proposers that pursuant to Section 5.2.25 of the RFP, the City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.
The City would like to provide the following timeline changes:
• Proposal Due Date is moved to 11:00AM, September 24, 2024.
The City would like to provide the following clarifications:
1. Q: Are the descriptions in Cat 5 and 6 reversed? Asking due to ppm and Addendum changes.
A: No, Categories 5 and 6 are not reversed. The City is providing an updated Appendix B for vendors to see all of the printer models that are part of the current fleet to help with transparency and avoid further confusion.
2. Q: Regarding the existing owned printers that you would like service and toner on, RFP states 'may become part of the resulting contract'. Confusion is if vendors are to respond with formal details and pricing or if we just provide a list of brands we support. Basing this per Per page 5 Optionally take over service, support, and supplies for existing MFDs and printers on a cost-per-page basis. The contractor shall indicate as part of its proposal which brands of MFDs and printers the
Contractor has the ability to support. Then on Addendum 2, #65: 'Non-managed
MFPs will be outside the scope of this RFP.'
Addendum No. 6 RFP TI-24-388
A: There are desktop-style printers that are not in the Appendix and are to be serviced as part of the non-managed MFPs; however, devices may be added at a later date or as needed.
3. Q: How many "Coin Ops" do you currently have?
A: There are a total of 12 machines with at least one in every library branch.
PREPARED BY: Anthony Delgado, Assistant Administrative Analyst II
ACKNOWLEDGED BY: ________________________________________________
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