A23 Attachment 01 Pentagon_Specific Requirements.pdf

ATTACHMENT 1

PENTAGON SPECIFIC REQUIREMENTS

24 January 2020

FOR OFFICIAL USE ONLY

Table of Contents

1.0 ADMINISTRATION

2.0 KEY PERSONNEL

3.0 SITE

4.0 COST-SCHEDULE-INVOICE

5.0 QUALITY CONTROL & SAFETY

6.0 DESIGN & CONSTRUCTION

7.0 COMMISSIONING

8.0 CLOSEOUT

9.0 CHANGES TO THE CONTRACT

10.0 ATTACHMENTS

file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_bookmark0 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_bookmark1 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_bookmark2 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_bookmark3 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_bookmark4 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_TOC_250003 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_TOC_250002 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_TOC_250001 file://///usr.osd.mil/home/WHS/AD/GomezJC/_MyComputer/Desktop/MACC%20SOW%20Review/FSD%20Templates/1-FSD%20Const%20Mngmnt%20Gen%20Reqts%20V8%20(10.04.19).docx%23_TOC_250000

GENERAL REQUIREMENTS

Refer to the Statement of Work (SOW), Section 3.0 Submittal Requirements, for due dates, format, and review periods for Sections 01 through 09.

1.0 ADMINISTRATION

1.1 Project Kick-off Meeting

After contract award, the Contractor must meet with the Government and/or designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning schedule and administering work. All

Contractors’ key personnel must attend this meeting.

1.2 eFIC Kick-Off Meeting

Immediately following the Project Kick-Off Meeting, the Contractor and Design

Team members must meet with the Pentagon's Enterprise Facility Information Center

(eFIC), located in the Remote Delivery Facility (RDF), to review Pentagon standards

(EDS, GIS, and BIM) applicable to the SOW. At a minimum, the Contractor’s PM, the DOR, and the CADD Technician must attend this meeting. The COR may waive this meeting requirement if the Contractor is currently working on, or has recently worked on, an FSD project.

1.3 Coordination with Building Entities

The Contractor must coordinate, through CMD, all work with the following Pentagon organizations, as appropriate, for design and construction:

Engineering and Architecture Division (EAD)

Enterprise Facility Information Center (eFIC)

Pentagon Building Management Office (PBMO)

Heating and Refrigeration Plant (HRP) Leased Facilities Division (LFD) Space Portfolio Management Division (SPMD) Standards and Compliance Division (SCD)

1. Office of the Pentagon Fire Marshal (OPFM)

2. Environmental, Sustainability, and Energy Branch (ESEB)

3. Occupational Safety and health Branch (OSHB)

Pentagon Force Protection Agency (PFPA) Enterprise Information Technology Services Directorate (EITSD) Joint Service Provider (JSP) This list is not all inclusive.

1.4 Weekly Progress Meetings

The Contractor must meet weekly with the Government for the purpose of jointly reviewing the actual progress on the project and discussing any ongoing or upcoming impacts to critical path activities. The meeting will also address the status of Safety, RFI’s, RFP’s, Quality Control and Submittals.

1.4.1 Required attendees from the Contractor include the Project Manager, Designer of Record, and the LEED Professional (as applicable) during Design and

Construction. During construction, the Site Superintendent must also attend these meetings. The Site Safety Officer, the QC Manager, Scheduler, and the

DOR must attend as requested by the Government. The DOR must attend

Pre-Final and Final Project Meetings for certification of design compliance.

1.4.2 The Contractor must submit the following to the Government 24 hours in advance of the progress meeting:

A. The agenda, with notes from the previous week’s meeting.

B. A 2 week look ahead schedule, a 1 week look back schedule and the critical path in PDF format. The Contractor must provide a schedule narrative explaining any activity variances from the accepted baseline schedule and corrective actions that have been introduced.

C. Any supplemental schedules covering work in progress or scheduled to begin within the next 30 days.

D. The up-to-date Pre-Construction or Construction Submittal Register.

E. An RFI Log showing a record of all RFIs, both open and closed.

F. Status Report on all Long Lead (over 30 calendar days from order to delivery) Material Orders.

1.4.3 Weekly Progress Meeting Minutes: The Contractor is responsible for maintaining minutes for these meetings. The minutes must include all pertinent information reviewed, as well as responsible parties and resolution dates on all open items. The minutes must be sent to the COR/GPM for review within two business days of the meeting. The COR/GPM will provide feedback to the Contractor within three calendar days. The Contractor must incorporate comments and transmit these minutes for recording purposes.

1.5 Requests for Information (RFI)

The Contractor must use the Government provided RFI template and fill in all requested information. See SOW Attachment F: Document Control, “RFI Template”.

1.6 Permit Parking Only

Parking on the Pentagon Reservation is by permit only. A maximum of four parking permits are available per project, unless otherwise approved by the Government.

Illegally parked and/or unregistered vehicles may be towed at the owner’s expense.

Parking of construction or privately owned vehicles must be coordinated through and authorized by the Government.

2.0 KEY PERSONNEL

The Contractor must provide separate and distinct individuals to fulfill the Key Personnel roles. Any deviations must be approved by the Government. Prior to making assignment changes, the Contractor must notify the Government, in writing, 30 calendar days prior to the proposed change, for Government acceptance. Any replacements must possess equivalent or better qualifications.

A. The Contractor may utilize the Quality Control Manager (QCM) as a dual role position for the Site Safety and Health Officer (SSHO), contingent upon submission of justification and demonstrating compliance with the minimum qualification requirements listed under the SSHO description.

B. All Contractor key personnel, with the exception of the Designer of Record

(DOR) and Scheduler, must be direct employees of the prime Contractor. If the

DOR and/or Scheduler are sub-contractors, they must be directly contracted to the prime Contractor.

The Contractor must submit resumes of all key personnel to the Government that documents the following Qualification Requirements:

Position Minimum Qualification Requirements Project Manager (PM) - 10 years design-build construction management experience, BS degree in construction management or engineering related field, and at least one of the following certifications or registrations:

- Active Certified Construction Manager (CCM) certified by the Construction Manager Certification Institute.

OR

- Active Project Management Professional (PMP) certification issued by the Project Management Institute

OR

- Active Certified Professional Constructor (CPC) certified by the American Institute of Constructors &

Constructor Certification Commission

OR

- Active Designated Design-Build Professional certification administered by the DBIA

OR

-Active Licensed Professional Registration in Virginia, Maryland, District of Columbia, or Pennsylvania.

If no Certification or License, then Project

Manager must have 20 years of Construction

Management experience.

Designer of Record (DOR) - BS degree in an engineering or architectural discipline.

- 10 years of design experience.

- Active Licensed Professional Registration in Virginia, Maryland, District of Columbia, or Pennsylvania.

Qualified Fire Protection

Engineer (QFPE)

- Registered professional engineer (P.E.).

- Has passed the fire protection engineering examination administered by NCEES.

- Has 5 years of fire protection engineering experience.

Site Safety and Health Officer

(SSHO)

- 5 years of continuous construction industry safety experience in supervising/managing general construction or three years if they possess a Certified Safety

Professional (CSP) or safety and health degree.

- Must have completed the 30-hour OSHA Construction

Safety Class or, as an equivalent, 30 hours of formal construction safety and health training covering the subjects of the OSHA 30-hour course (see EM385-1-1, Appendix A, paragraph 3.d.3) applicable to the work to be performed and given by qualified instructors.

Quality Control Manager (QCM) - Refer to SOW Attachment G: Quality Control.

Site Superintendent - 10 years of experience as Construction Site

Superintendent

- Completion of OSHA training

Contractor’s Scheduler - See Attachment K: Schedule Requirements for Qualification Requirements

LEED Professional (Required for projects that are pursuing LEED certification)

- Active LEED AP certification

- Experience certifying at least 3 LEED projects

2.1 Project Manager

The Contractor must designate a Project Manager (PM) that has overall responsibility for the contract. The PM must be responsible for the execution and coordination of all administration, design (if applicable), quality control, safety, and construction of the contract. The PM must ensure that the controls and procedures in place are followed, in order to eliminate conflicts, errors and omissions, and to ensure that all technical requirements are met and standards are adhered to. This individual will serve as the single Point of Contact (POC) and liaison between the Government and the Contractor. The PM must have proven experience in the management of design/build construction contracts. All Submittals under Section 3.0 Site, 4.0 Cost-

Schedule-Invoice, and 5.0 Quality Control and Safety requires the PM’s signature of review upon submission to the Government.

2.2 Designer of Record

The Contractor must assemble and manage a full service team of licensed professionals, as required, to carry out all applicable disciplines and phases of the project. This design team must either be the Prime Contractor or a first-tier sub-contractor to the Prime Contractor. They must also obtain the services of a designated Registered Architect/Professional Engineer, as defined in the UFC, to serve as the Designer of Record (DOR). The DOR must have an active license in the

State or District in which the work is being performed. The DOR must have proven experience in design, installation, and commissioning, if applicable, in similar projects and is the design certifying authority throughout the project. The DOR must ensure that staff designers possess the required expertise in AutoCAD 2013 (.dwg) or later version for the production of the Construction Documents for this Contract. The

DOR must be involved in every step of the project and is responsible for the execution and coordination of all architecture-engineering elements, applicable disciplines, phases, and compliance with Electronic Data Standards. The DOR must review and sign a statement certifying compliance with contract requirements on each design submission PRIOR to submitting it to the Government, or the Government will not review the submission. The DOR must attend project site visits to review quality of workmanship, verify design compliance and submit to the Government a monthly report, with photos indicating such compliance. The DOR is responsible to provide a

Design Quality Control Plan. All Submittals under Section 3.0: Site, Section 6.0:

Design & Construction, and Section 8.0: Closeout, requires the DOR’s stamp/signature of approval upon submission to the Government.

2.3 Qualified Fire Protection Engineer

The Contractor must designate a Qualified Fire Protection Engineer (QFPE) that has overall responsibility for every aspect of fire protection and life safety design, construction, and testing/commissioning, throughout all phases of Major Projects as defined by UFC 3-600-01. The QFPE must be either the DOR or a first-tier sub-contractor to the DOR, and must meet the qualifications listed above. The QFPE is responsible, at a minimum, for providing all Fire Protection Engineering Services identified in UFC 3-600-01, Section 1-7.

2.4 Site Safety Health Officer

The Contractor must designate a Site Safety Health Officer (SSHO) that has overall responsibility for safety and must submit the resume for the designated SSHO identified in the APP to the project for review and acceptance by the Government.

The individual’s credentials will only be reviewed per the requirements listed in EM-

385-1-1. Upon acceptance, the SSHO will be placed on a 6-month probationary period and may be removed from the project at the discretion of the Government for unsatisfactory performance. The SSHO is responsible for managing, implementing and enforcing the Contractor’s Safety and Health Program in accordance with the accepted APP. The SSHO must be on site whenever work is being performed. An alternate SSHO must be named to perform these duties in the primary SSHO’s absence. The Site Superintendent or the PM may not be the SSHO.

2.5 Quality Control Manager

The Contractor must designate a Quality Control Manager (QCM), who is responsible for ensuring the project is constructed in accordance with the established standards.

The QCM role includes direct oversight and review of the entire documentation and physical inspection phase of the construction process, as well as working with other key personnel (e.g.: Project Managers, Superintendents, etc.) to produce and document a quality product. The QCM must report to an officer of the firm and must not be subordinate to the Project Superintendent or the PM. The designated QCM must be present on the site at all times to oversee all construction or demolition activities. An alternate QCM must be named to perform these duties in the primary

QCM’s absence. Refer to SOW Attachment G: Quality Control, “UFGS 01 45 00.00

10”. All Submittals under Sections 6.0: Design and Construction and 8.0: Closeout requires the QCM’s signature of approval and stamped upon submission to the

Government.

2.6 Site Superintendent

The Contractor must designate a Site Superintendent that has overall responsibility for the day to day construction functions required for this contract. The Site

Superintendent must have proven experience in the management/coordination of a construction project.

2.7 Contractor’s Scheduler

See Attachment K: Schedule Requirements for Qualification Requirements

2.8 LEED Professional

For projects that are pursuing LEED certification, the Contractor must designate a

LEED Professional. This individual must be an active LEED Accredited Professional

(AP), with certification from the U.S. Green Building Council (USGBC) and experience in certifying at least three LEED projects. The LEED Professional is responsible for leading and coordinating the certification process. The LEED

Professional must submit the proposed LEED scorecard to the Government, with all design submissions, beginning with the BOD. Once the complete design is approved by the Government (acceptance of IFC documents), this individual must submit the design credits to the Government for review and approval, prior to submitting them to

USGBC for design review. This will ensure the project is on track to meet LEED certification, prior to the final LEED submission, which also must be reviewed and approved by the Government, before submission to USGBC. This individual must periodically report to the Government on the status of the construction credits. The

LEED Professional must meet regularly with the Government to provide updates on the status of LEED documentation collection, and must provide updated LEED scorecards prior to each meeting.

3.0 SITE

3.1 Project Coordination Plan

The Project Coordination Plan (PCP) is the Contractor’s detailed plan to accomplish the project. The PCP includes all project phases, anticipated permits, staging, outages, work stoppages (due to weather and/or special events), risks associated with work stoppages, and facility/reservation areas the Contractor requires access to in order to execute the project.

The Contractor must provide a PCP for review and acceptance by the Government.

The PCP must include the following sections:

3.1.1 Phasing Plan: The Contractor must present a written planned approach to complete the project and communicate phasing objectives that are planned for project execution. Phasing should be determined by clearly defined design factors, building restrictions (i.e. permit restrictions, required outages, building closures, etc.), and/or other logistical considerations. All determinants for phasing must be delineated and their impact and timeline identified. Each phase requires an overall summary, explanation, and justification for all work encompassed in a phase (diagrams and charts are acceptable as submissions).

A. Include diagram/graphic limits of work, dimensions of space, proposed laydown area, dumpster location, requested permit dates, and materials/equipment to be stored within the area (see Section 3.1.4).

B. Address any anticipated modifications or closures of existing egress routes or public spaces/corridors.

C. Address any anticipated impact to tenants, e.g.: noise, public space modifications/closures, no parking areas, etc.

3.1.2 Permit Plan: The PCP must include a permit plan that outlines all anticipated permits. The permit plan must include permitting lead times, locations, and length of time the Contractor is responsible for obtaining and maintaining any necessary licenses and permits, as well as complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work in accordance with Federal Acquisition Regulation (FAR). There are various permit requirements at the Pentagon and it is recommended that the permits, along with required supporting documents, are submitted early in the pre-construction stage. Refer to the WHS Building Code for a comprehensive list and descriptions of all permits governed by WHS. The most commonly used WHS permits for construction projects are:

A. Building Code Permit - Any construction, alteration, modification, or change in occupancy being completed on property under the jurisdiction of the WHSBC. Submit concurrently with first Design Submission.

Permitting office issues approval based on design compliance with codes.

B. Confined Space Permit - For any work that requires an individual to enter a confined space, supervise an entry, or approve an entry. (Submit Daily)

C. Excavation Permit - For any work on the Pentagon Reservation that may disrupt underground communication or utility lines, or above ground rights of ways. (May take up to 20 working days for approval)

D. Hot Work Permit - Any operation involving open flames or producing heat and/or sparks, hot slag, or dross. Hot work includes, but is not limited to, brazing, cutting, grinding, soldering, arc welding, work on a pipe that would conduct heat through a wall or in contact with a wall, or torch-applied roofing. (Submit Daily)

E. Photo Permit - Whenever photography is required to complete a project/scope of work on WHS property. (May take up to 30 calendar days for approval)

F. Use of Space on the Reservation Permit (to include land) - Whenever events, installations, projects, etc. require use of PBMO controlled or public spaces on WHS property. Use of equipment such as barbeque grills and open flames must be included in the Space Use Permit. (May take up to 30 calendar days for approval)

3.1.3 Environmental Requirements, to include Federal, State, or Local Permits, may be required for contract-related activities that have a potential environmental impact. Include the following permits and state which permits are not required in the PCP. Regulations that govern activities of concern, and may have permitting requirements, include, but are not limited to:

A. Clean Water Act (applies to activities such as stormwater and other discharges, pollution control, erosion and sediment control, and wetlands protection).

B. Arlington County Land Disturbing Activity (LDA) Permit: The

Contractor must ensure that any project that disturbs greater than 2,500 SF of land meets Arlington County stormwater and erosion and sediment control requirements. The Contractor must create and submit all documents required to obtain an Arlington County LDA Permit per the

Environmental, Sustainability, and Energy Branch’s (ESEB) “Guidance

Document for Land Disturbing Activity Permits” (see SOW Attachment

A14). The Contractor must submit appropriate documentation to the

Arlington County Department of Environmental Services (DES) to obtain an LDA Permit. Copies of all available supporting calculations and submitted documentation (e.g., permit applications, stormwater management plan, calculations, and design narratives) must be reviewed and accepted by the Government prior to submission to Arlington County.

C. Virginia Construction General Permit: For any project that disturbs more than one acre (43,560 SF) of land, the Contractor must prepare and submit the required documents to obtain a Virginia Construction General Permit through Arlington County. Copies of all available supporting calculations and submitted documentation (e.g., permit applications, stormwater management plan, calculations, and design narratives) must be reviewed and accepted by the Government prior to submission to Arlington County.

D. Clean Air Act (applies to activities such as asbestos removal, natural gas/diesel fuel fired equipment installation/operation, incineration, and other air emissions).

E. Solid Waste Disposal Act (applies to activities such as construction debris and hazardous waste disposal).

3.1.4 Staging Plan: The Contractor must present a detailed plan to show how the site will operate during construction. This staging plan must be presented in a written report and can include photographs, drawings, and diagrams. The staging plan should indicate the square footage of total land disturbance, including laydown areas. The plan must identify and address:

A. Site Protection: The Contractor is responsible for all damages to persons or property that occurs as a result of the Contractor’s negligence. The

Contractor must protect building drains, equipment, and materials at all times during construction. The Contractor must take all necessary precautions to ensure that all elements, both natural and man-made components, affected by this work are not negatively impacted. The

Contractor is fully responsible to restore all property on the Pentagon

Reservation damaged during the execution of this contract to its original condition or better at no additional cost to Government.

B. Project Limits: This plan must define the perimeter of work to be completed. Work outside of the project limits must be coordinated with the Government as needed. All access to the space prior to Construction

Mobilization must be coordinated through the Government.

C. Laydown Areas: Work must include the use of just-in-time delivery construction practices to the fullest extent. When long lead items must be ordered with contingency time, the Contractor must provide storage facilities off-site until the item is required. Staging and storage areas for this contract may be limited to the workspace and designated staging and laydown areas. These areas must be approved by the Government prior to demolition/construction start via the Use of Space Permit.

D. Construction Egress Plan: The Contractor must provide a detailed plan for safe egress routes during construction by submitting a Construction Egress

Plan for Government review and acceptance prior to mobilization. Egress routes in the plan must comply with NFPA 101, Life Safety Code and

Occupational Safety and Health Administration (OSHA).

3.1.5 System Outage Schedule: The Contractor must provide an initial schedule of anticipated major utility outages and tie-ins for the project, and must accompany the Government to outage coordination meetings. The Contractor must not impede, hinder, disrupt or cause a discontinuation in any manner or period to the utilities, infrastructure or facilities functions that may impact the occupancy, access, security, life safety, mission or activities of the Pentagon or other DoD facilities in performance of work under this contract.

3.1.6 Anticipated Areas for Access Request (core key/swipe): The Contractor must list the room numbers that they will need access to for the purpose of surveying, construction, commissioning, etc. Contractor must specify whether the access requested will be needed for the duration of the project or just pre/post construction. Contractor must refer to Section 3.12 for more information on Access Requests.

3.1.7 Traffic Control Plan: The Contractor must provide the complete details of the proposed traffic control plan for the maintenance of traffic and access through the contract work area with the PCP. Contractor must refer to SOW

Attachment J, Safety Requirements “EM-385: Safety and Health

Requirements” for Traffic Control requirements.

3.2 Existing Conditions Report

All record documents provided to the Contractor are for the Contractor’s reference only. The Contractor must provide to the Government an Existing Conditions Report based on existing conditions surveys and tests. The Contractor must identify all system and aesthetic deficiencies to notify the Government of the defects/flaws and the potential impact to the project and the end user. Failure to identify deficiencies indicates the Contractor’s concurrence that such systems and the work site are in good working condition.

3.2.1 Existing Conditions Survey: The Contractor must conduct a detailed and comprehensive existing site survey to understand, confirm, and document the existing conditions of the project site described in this statement of work and in any Government provided existing condition documents. The Contractor must notify the Government immediately of any potential hazardous conditions.

3.2.2 Existing Conditions Tests: The Contractor is responsible for performing any tests necessary to confirm that existing conditions are adequate for the full execution of all planned work (e.g. soil characteristics, moisture content of floors, floor level to receive finishes). If the Contractor proceeds with the work before testing and confirmation have been completed, any rework due to issues with unsuitable existing conditions must be at the cost of the

Contractor. This includes implementation of manufacturer’s recommendations, recommended tests, and validation of product’s installation requirements. If testing electrical or mechanical systems, the Contractor may need to submit an outage request per Section 3.11.

3.3 Construction Air Quality Management Plan

The Contractor must develop and implement a construction Indoor Air Quality (IAQ) management plan that complies with the following:

ASHRAE Standard 189.1 Section 10.3.1.5 (Moisture Control) ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction Management) for new construction and renovation of unoccupied existing buildings

SMACNA IAQ Guidelines for Occupied Buildings under Construction

Second Edition 2007 for renovation of occupied existing buildings

3.3.1 Planning and Design

Occupied Areas: The Contractor must submit a plan to isolate work areas from occupied areas. Where demolition or construction work will occur adjacent to occupied space, the Contractor must erect appropriate barriers

(e.g., noise, dust, and odor) and take necessary steps to minimize interference with the occupants. This includes maintaining acceptable temperature, humidity, and ventilation in the occupied areas. The Contractor must establish dedicated pathways (i.e., hallways, stairs, and elevators) for worker and material movement, if feasible.

3.3.2 During Construction

A. HVAC Protection: The Contractor must protect all HVAC equipment, including HVAC returns, from dust and other contaminants of concern that can settle in the system and be released back into the air. The

Contractor must deliver and store all HVAC materials properly (e.g., keep ends of stored duct work sealed in 6-mil plastic sheeting to prevent contamination and store in clean protected areas shielded from rain and other sources of moisture). If possible, the Contractor must avoid using permanent HVAC equipment serving construction areas, de-energize the supply/return fans, and seal the return/supply grills. In new construction and unoccupied existing buildings, permanent HVAC systems must not be used during construction, except for system startup, testing, balancing, and commissioning. The Contractor must provide temporary exhaust during construction operations. Construction and demolition waste materials must not be stored in mechanical rooms with return-side equipment.

B. Ventilation: During construction in occupied buildings, the Contractor must maintain a negative pressure relative to adjacent spaces to prevent contaminants from entering occupied spaces.

Where HVAC equipment must be relocated within the renovated space, the Contractor must ensure that the equipment in the renovated space is placed to maintain and optimize IEQ and meet associated requirements, including ASHRAE Standard 55-2017 and ASHRAE Standard 62.1-2016, or latest versions.

For renovations in occupied existing buildings, the permanent HVAC system may be used during construction only if all of the following conditions are met:

1. A complete air filtration system with minimum efficiency reporting value (MERV) 8 filters at each return air grill, installed and properly maintained (The filter MERV rating must be determined by ASHRAE

Standard 52.2-2017).

2. Filter media is inspected on a weekly basis and replaced if excessive loading or filter damage is noted.

3. No permanent diffusers are used.

4. No plenum type return air system is employed.

5. The HVAC duct system is adequately sealed to prevent the spread of airborne particulate and other contaminants.

C. Emissions and Moisture: The Contractor must perform regular visual inspections of materials before and immediately after installation for signs of moisture or mold growth. All materials with signs of mold growth must be discarded by the Contractor. The Contractor must discard furniture, carpet, or similar porous materials with persistent, musty odors or that have been wet for more than 24 hours. Contractor must verify that vapor barriers, without punctures and/or damage, are installed and sealed completely.

D. The Contractor must establish a schedule for interior finishes and install porous and absorptive materials (e.g., carpet, wood, furniture) after activities such as drywall and painting (sources of contaminants) are complete.

E. Carpet: The Contractor must sequence the installation of carpet so that materials that are high emitters of volatile organic compounds (VOCs) are installed and allowed to cure before installing finish carpet materials.

F. Storage: The Contractor must protect all carpet, tile, wall material, doors, furniture, and other materials stored and installed onsite from dust, dirt, and moisture damage by storing the materials off the floor on pallets or via other methods in the original packaging, covered, or sealed.

G. Housekeeping: The Contractor must institute cleaning procedures to regularly control dust, debris, and contaminants in building spaces during construction and prior to occupancy, including, but not limited to, the following:

1. Maintain clean and orderly worksites by using materials and methods that reduce or control dust and debris, such as vacuum assisted drywall sanding equipment and sticky walk-off mats.

2. Avoid dry sweeping; if necessary, use a dust suppressant.

3. Consider using wet methods (e.g., damp rags, wet mops, and wet scrubbers) and vacuums with high-efficiency particulate air (HEPA) filters to improve dust collection efficiency.

4. Remove spills or excess applications of solvent-containing products as soon as possible.

5. Increase cleaning frequency in adjacent occupied areas based on visible inspections.

6. Maintain clean surfaces, including on top of ledges, behind furniture and inside mechanical equipment.

3.3.3 After Construction

A. IAQ Testing or Flush-out: After construction ends, the building has been completely cleaned, all interior finishes and movable furnishings have been installed, and major VOC punch list items have been completed, the

Contractor must conduct IAQ testing or a flush-out in accordance with

ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction

Management).

B. HVAC Cleaning and Testing: Contractor must clean all ductwork used to move supply or return air during construction with HEPA vacuums. Air in the ductwork must be tested to demonstrate cleanliness, in accordance with the National Air Duct Cleaners Association (NADCA) specifications.

Cleaning, testing, and demonstration must be completed after the building flush-out/testing period and immediately prior to occupancy to avoid contamination from construction dust and other airborne particulates.

C. Contractor must provide and install new MERV 13 (or better) air filtration media after flush- out/testing and before occupancy. Consult with PBMO about filter purchase and ensure PBMO logs the date of the filter installation at each location where a new filter was installed.

D. Contractor must coordinate with PBMO to conduct HVAC system testing, adjusting, and balancing after HVAC system alterations to ensure system is operating according to design specifications and confirm uniform and adequate delivery of forced air to maintain design temperature, building pressure, and ventilation.

3.3.4 Air Quality: The Contractor must not use materials containing VOCs when available. Where not available, the Contractor must use low-VOC materials that meet ASHRAE Standard 189.1 Section 8.4.2 (Materials). If any sealant and adhesive products are used, they must not contain formaldehyde or heavy metals (heavy metals are any of several hazardous metallic elements with high atomic weights, including mercury, chromium, cadmium, arsenic, and lead).

3.3.5 Dust Mitigation Plan: Prior to any demolition/construction work, the

Contractor must provide a dust analysis and dust mitigation plan for review and acceptance by the Government. Dust must not cause any adverse effects to building occupants. This plan must identify work activities that have the potential to produce dust levels greater than 15mg/m3 limits during normal working hours.

3.4 Stormwater Management

Through coverage under a Phase II Municipal Separate Storm Sewer System (MS4)

Permit, WHS is required to reduce the total maximum daily load (TMDL) of nitrogen, phosphorus, and sediment in the Pentagon’s stormwater runoff. The

Contractor must implement low impact development (LID) technologies for all land disturbing activities greater than 2,500 SF in accordance with the Arlington County

Stormwater Management Ordinance. The Contractor must consult the WHS LID

Manual before designing these practices. The Contractor must ensure that proposed

LID technologies are appropriately sized and are selected to minimize maintenance burden. Proposed LID technologies must be coordinated with the Pentagon Building

Management Office (PBMO), the project COR/GPM, and ESEB. For all LID practices and/or technologies installed, the Contractor must provide detailed operations and maintenance procedures and training, if necessary.

3.4.1 The Contractor must ensure that any projects that create more than 5,000 SF of new impervious surface and/or include the construction or expansion of one or more buildings as part of their primary scope, must maintain pre-development hydrology per the Energy Independence and Security Act

(EISA) Section 438. Contractor must provide documentation in accordance with UFC 3-210-10 (July 2015), Section 2-3 Documentation (including calculations and narratives justifying compliance) to the Government prior to the delivery of final design documents. EISA Section 438 compliance may be achieved by either retaining the 95th percentile rain event on the site or implementing stormwater management practices to replicate pre-development hydrology, which is proved by performing a site-specific hydrologic analysis comparing pre- and post-development conditions. Both compliance options are outlined in EPA’s Technical Guidance on Implementing the Stormwater

Runoff Requirements for Federal Projects under Section 438 of the Energy

Independence and Security Act. Refer to the following website:

https://www.epa.gov/sites/production/files/2015-

08/documents/epa_swm_guidance.pdf.

3.4.2 All LID practices must be designed per the Virginia Stormwater Best

Management Practices (BMP) Clearinghouse specifications unless written permission is granted by the Government to meet different design criteria.

The Contractor must provide documentation with each design submittal describing the specifications of all LID features installed, and the assumptions and calculations used to determine the amount of stormwater treated or mitigated on site. Information provided should include the type(s) of technology used, area treated, volume of stormwater treated, and estimated pollutant (nitrogen, phosphorous, and total suspended solids) reductions due to implementation of the technology, per the Virginia Stormwater BMP

Clearinghouse Pollutant Removal Efficiencies for the installed LID practice.

3.4.3 The Contractor must perform and provide to the Government a post-construction analysis to validate the effectiveness of as-built stormwater features per UFC 3-210-10. The Contractor must provide documentation to validate that the as-built LID best management practices meet the design requirements and analyses. This documentation must be submitted to the

Government POC, including ESEB, at WHS.environmental@mail.mil, as a part of the as-built documents.

The Contractor must meet or exceed goals and objectives stated in E.O.

13508, “Strategy for Protecting and Restoring the Chesapeake Bay

Watershed”, as applicable.

http://www.epa.gov/sites/production/files/2015-08/documents/epa_swm_guidance.pdf.

http://www.epa.gov/sites/production/files/2015-08/documents/epa_swm_guidance.pdf.

mailto:WHS.environmental@mail.mil

3.5 Debris Removal / Waste Management Plan / Waste Recycling Reports

3.5.1 The Contractor must provide Construction Debris Carts and transport debris to the Remote Delivery Facility (RDF) or to Contractor provided dumpsters as required by the nature of the project. The Contractor must submit Debris

Removal documentation to the Government monthly during construction and at substantial completion.

A. Debris must be transported in corridors and public areas during Off Hours only.

B. The carts must be clearly labeled/stenciled with the Contracting Company name and phone number. Space in the Pentagon is limited for debris carts.

Only rubberized wheel carts may be used in the Pentagon corridors to protect existing finishes.

C. The Contractor must designate a location for these carts to be on site for the duration of the project. The Contractor must ensure that all access routes are cleaned daily and any fallen debris during transportation is collected. Carts are not to be loaded to obstruct the vision of the operator and may not be parked in corridors unattended.

3.5.2 The Contractor must prepare and submit a Construction and Demolition

(C&D) Waste Management Plan (WMP) to be approved by the Government prior to site disturbance. The Contractor must prepare and submit to the

Government and appropriate agencies all submittals and permit applications relevant to the Waste Management Plan.

A. WPM General: The WMP must include design and implementation procedures for a controlled disassembly process that preserves the integrity of construction materials to facilitate reuse and recycling, as applicable. The Contractor must give priority to reusing materials when possible and appropriate to avoid purchase and installation of new materials, Contractor must ensure that materials identified for reuse are removed during demolition, saved, and reinstalled in the renovated space, or saved for use in space to be renovated in the future.

B. WMP Recycling: The WMP must establish methods to maximize recycling of waste materials associated with the work to be performed.

The primary intent of the WMP is to maximize the diversion of C&D waste from landfills to the extent possible (through reuse, recycling, and composting) and to reduce project cost through the sale or reuse of recycled materials. The WMP provided and implemented on site by the

Contractor must achieve a recycling/waste diversion rate of 60 percent by weight and include a goal of diverting 100 percent of all non-hazardous

C&D waste from landfills. The recycling/waste diversion total must not include land clearing debris or material used as alternative daily cover.

C. Waste Recycling Reports: The WMP must include a provision for reporting on the amount (weight) of C&D debris disposed of, or recycled/reused, during the life cycle of this project. The Contractor must track and report the total weight of all C&D waste generated, as well as the total weight of waste that is recycled. Reports should be submitted to the COR/GPM and ESEB on a monthly basis to document cumulative waste totals, with a final report submitted at substantial completion and before final submittals. Weights of material disposed of in a sanitary landfill must be based on the weight tickets. Material disposed of in other types of landfills, which do not have weight scales, as well as the weight of materials recycled, may be estimated as accurately as possible.

D. Identification of Recycling Firms: The WMP must identify markets, firms, or other available locations to transport recyclable materials. The

Contractor must provide documentation of means for the transporting and delivery of recyclable materials to the recycling destination.

E. Management, Monitoring, and Reporting: The WMP must provide instruction to workers in the identification, separation and handling of recyclable materials, and management of the process for the duration of the contract.

F. Hazardous Waste: The Contractor must handle and remove hazardous and universal waste in accordance with federal, state, local, and other applicable regulations. Hazardous and universal waste encountered during demolition or construction may include lead, asbestos, polychlorinated biphenyls (e.g., fluorescent lamp ballasts), or other harmful substances.

Contractor must also ensure that new and used fluorescent lamps are stored properly in labeled containers that will prevent them from breaking and releasing mercury.

3.6 Pre-Construction Submittal Register

The Contractor must provide a pre-construction submittal register, documenting all submittals that are required for all pre-construction activities. Each submittal on the register must identify their respective SOW Section requirement fulfilled. All submittals under Section 3.0 Site, 4.0 Cost-Schedule-Invoice, 5.0 Quality Control &

Safety, and 6.0 Design & Construction must be included in this register.

3.7 Contractor Badging

The Contractor’s on-site staff will be required to obtain a DOD issued badge to access the Pentagon Reservation and must be a U.S. person.

3.7.1 Badging: The Contractor, Sub-Contractors, and representatives, must not begin construction work on Government property without first obtaining an appropriate badge. All Government-issued badges are the property of the

Government. The Contractor is accountable for all badges issued to

Contractor employees, Sub-Contractors, and representatives, from the time of issue until each badge is returned.

3.7.2 Escort Requirements: The Contractor is responsible for prompt submission of complete and accurate badge application packages, as required by SOW

Attachment A1: “FSD Construction Management General Requirements” and

PBMO Access and Outage SOP (included in Project Kick-Off Meeting documents).

3.7.3 HRP Access: Following government approval of Building Pass or PFAC, Contractors, Sub- Contractors, and representatives, must submit an HRP

Swipe Access Request Form for all staff requesting access through the HRP turnstile. All individuals who are working at HRP with a red escort required badge must be escorted at all times by a badged individual from their company who has escort privileges. Individuals with a red escort required badge are not permitted to walk around inside or outside of the facility without being escorted. Individuals and companies found violating this rule will be held accountable. No individuals are allowed to be at this facility unless they have badged HRP workers/visitors who have been submitted for roster access or have been approved to come in through the RDF.

3.8 Site Access and Maintenance

3.8.1 Security Entry and Control: The Contractor must provide and maintain a physical barrier around the perimeter of the worksite at all times for the duration of the construction project. During all activities, the Contractor must protect finished work from damage along access routes into and out of the construction zone. The Contractor must keep access routes clean daily and repair any damage immediately. The Contractor is responsible to keep all project spaces secure from the unauthorized entry or removal of furnishings, materials, etc.

3.8.2 Upkeep: The Contractor must be responsible for maintenance and upkeep, from mobilization until the project is turned over to the Government.

3.9 Delivery Screening of Equipment, Materials, Tools, and Supplies

The Contractor is responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. All equipment, materials, tools and supplies delivered to the Pentagon Reservation are required to be screened through the RDF. RDF hours of operation are Monday through Friday, 0500 – 1700;

the RDF is closed on weekends and Federal Holidays. Any weekend and after-hour deliveries need to be requested through the Government at least 72 hours in advance. .

3.9.1 Clearance of Drivers: All requests for clearance of badge-holding drivers must be submitted to the Government. For clearance of drivers without a badge, requests must be submitted. Once onsite, all deliveries must be unloaded immediately and the truck, vehicle, or equipment used for delivery and unloading must exit the Pentagon Reservation immediately, unless approved otherwise by the Government. All drivers must register vehicles for clearance; registered vehicles must be driven by their registered drivers. The

Government reserves the right to deny access to the site as deemed appropriate.

3.9.2 Equipment and Material Deliveries: All equipment and material deliveries must be included within the baseline schedule as an external dependency to all construction activities. Contractor is responsible for allowing appropriate time to gain access to a secure facility through a secure inspection checkpoint and maintain said access for the duration of the project.

3.9.3 Long Lead Items: It is the Contractor’s responsibility to plan for long-lead items. Equipment and materials with long-lead times must be included within the baseline schedule as an external dependency to all construction activities.

These items must also be tied to the submission and approval of the respective construction submittal. All Government review times must be included. A late submittal does not constitute a Government delay.

3.10 Construction Signage

The Contractor must provide and maintain appropriate signage at all times. All proper signage must be in place prior to the start of any work on-site, and must be maintained at all times. Signage must include, but is not limited to: Egress, Construction Zones, Danger Areas, Closed Areas, Construction Waste Collection

Areas, etc.

3.11 Outage Requests

Outage Requests must be submitted to the Government 30 calendar days in advance of the outage activity.

3.11.1 Outage Work Plan: All outages must be accompanied with a complete and detailed work plan (Method of Procedure [MOP]) with a timeline of outage events and outage specific drawings at the time the outages are requested.

The MOP must include: tools used, machines used, material used, and start to end installation timeline. Contractor must assume that all outages will occur on weekends or Off Hours, unless otherwise requested by Contractor and authorized by the Government. Outage requests will be reviewed during the weekly (Tuesday) PBMO Access and Outage Meeting, and must be submitted by the Thursday prior to the meeting in order to be considered for review.

3.11.2 Facility Coordination: In the event where an outage is needed for specific facilities, coordination and scheduling of outages must include the facility representative.

3.11.3 Temporary Work: All items used for temporary work must be removed in their entirety immediately at the conclusion of the work, in accordance with the acceptance/direction of the Government.

3.11.4 Reporting Damage to Government Property: In the event of an outage or damage to a utility system, equipment or component of a system, caused by the construction activity of the Contractor, the Contractor's first response must be to report the…