HSFTIC Pre-Proposal Conference - Posting.pdf

Welcome to the

Johnson Space Center

Human Space Flight Technical Integration

Contract (HSFTIC)

Pre-proposal Conference

November 12, 2019

JSC Gilruth, Destiny Ballroom

9:00 a.m.

Welcoming Remarks

La Toy Jones

HSFTIC, Contracting Officer

Safety and Administrative Information

Restrooms can be found in the hallway outside this ballroom.

Fire exits are the front entrance and side exit doors. In the event of a fire, you must move at least 75 ft away from the building.

Restrooms

Fire Exit

Fire Exit

Fire Exits

Destiny

Office of Procurement Directorate

Agenda

Topic Presenter

Conference Registration 8:30 a.m. – 9:00 a.m.

Welcome and General Information La Toy Jones

Opening Remarks Office of Procurement

Orientation and Procurement Overview La Toy Jones

Organization, Vision, and Objectives Paul Iademarco

SOW, J Attachments, and DRDs Paul Iademarco

Safety and Health Programs Dan Clem

Overview of HSFTIC FRFP 80JSC019R0023 La Toy Jones

Labor Relations Overview Jalisa Sims

10-Minute Break

Volume III – Cost/Price Overview Tyrone Wright

Q&A, Schedule, and Closing Remarks La Toy Jones

Orientation and Procurement

Overview

La Toy J. Jones

Contracting Officer

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

• The purpose of this Pre-proposal Conference is to help industry understand the

HSFTIC Final Request for Proposal (RFP)

• Questions

• Verbal questions will be answered during the Pre-proposal conference

• Verbal responses to verbal questions will not be considered official

• The Government will respond to all verbal questions received from

Industry by posting to the procurement website. All responses posted to the procurement website are considered official responses.

• Questions submitted electronically and in writing will be answered and posted to the procurement website. All responses posted to the procurement website are considered official responses

• If a difference exists between verbal and written responses to questions, the written responses shall govern

The deadline for submitting all questions regarding the RFP or this conference is

November 22, 2019

HSFTIC email address: JSC-HSFTIC@mail.nasa.gov 8

Purpose of Pre-proposal Conference

Source Selection Authority and

Acquisition Team Members

Kirk Shireman, Source Selection Authority

OA/ISS Program Manager

Acquisition Team

Paul Iademarco, Chair

OH/Program Planning & Control Office

La Toy Jones, Contracting Officer

BG/Procurement Office

Suzan Voss, Core Member

OC/Mission Integration and Operations Office

Elizabeth Smith, Core Member

OM/Systems Engineering and Integration Office

Yuri Guinart-Ramirez, Core Member

OZ/Research Integration Office

Points of Contact

• Contracting Officer:

La Toy Jones

JSC-HSFTIC@mail.nasa.gov

• HSFTIC web address:

https://procurement.jsc.nasa.gov/hsftic/

Send questions to the Contracting Officer

Industry Assistance Office

Contact Information

• Main phone number:

(281) 483-4512

• Robert Watts

Small Business Specialist

• Monica Craft

Small Business Specialist

• Richard Slater

Small Business Specialist

• All emails should be sent to: jsc-industry-assistance@mail.nasa.gov

• Location:

Building 1, Suite 453

• Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ”

Current Contract Overview

• Contract Number: NNJ12GA46C

• Prime Contractor: Barrios Technologies Inc.

• Contract Type: Cost Plus Award Fee/Incentive Fee with IDIQ

• Period of Performance: 10/01/12 – 09/30/20

• Skills currently provided on contract include:

The MAPI contract provides products and services to support mission and program integration and necessary infrastructure operations functions for the

International Space Station (ISS) with the potential of supporting other NASA

Programs or Projects via the issuance of a task order. The purpose of the ISS is to conduct physical, engineering, and life sciences research for the benefit of life on Earth and to advance exploration of our solar system and enable commerce in Space.

Johnson Space Center

Orion Program

ISS,

Gateway, and CCP

Programs

White Sands Test Facility (WSTF)

International Space Station

Conference Facility

Organization, Vision, and Objectives

Paul Iademarco

Chair, HSFTIC

• The ISS Program Office resides at the Johnson Space Center with work being performed at multiple NASA Centers, Contractor facilities across the country, and with our International Partners

• The ISS Program continues to utilize and expand its use of Commercial and

International Partners to provide for crew and cargo services

• Program processes are rigorous, yet adaptable and dynamic to accommodate our multitude of external launch service providers, as well as, meeting or exceeding customer expectations for full utilization of ISS

• Given the demanding flight traffic to the ISS, the Program must address and respond quickly to the critical circumstances of launch schedule changes

ISS Program: Current State

Insert Org Charts (ISS, Orion, & Gateway

Orion Program: Current State

• NASA’s Orion spacecraft will serve as the exploration vehicle that will carry crew to deep space, provide emergency abort capability, sustain the crew during space travel, provide safe re-entry, and launch on NASA’s new heavy-lift rocket, the Space Launch

System (SLS)

• The Program has recently been tasked by the Administration to accelerate the return of astronauts to the Moon and land on its surface by 2024

• The Orion Program Office resides at the Johnson Space Center with work being led by and performed at multiple NASA Centers, Contractor facilities across the country and abroad with European counterparts

• The Program’s current state of operations is very fast paced and dynamic with many moving parts across multiple stages of development, integration, and testing each affected by critical deadlines. The Program has completed Ascent Abort Test 2 (AA-2), and continues to concurrently work flights for Exploration Mission-1 (EM-1), and EM-2 while transitioning to a Production and Operations Phase for EM-3 and beyond.

Program processes need to be rigorous, adaptable and efficient to meet the demands of the work being performed in the production and operations of the Orion spacecraft.

Insert Org Charts (ISS, Orion, & Gateway

Gateway Program: Current State

• Gateway

• Will enable the return of astronauts to the surface of the Moon by 2024, as a first step towards crewed missions to Mars

• Will be an outpost in lunar orbit that will enable science activities and partnerships with Commercial and International Partners

• The Gateway Program Office was recently established at the Johnson Space

Center, with work led by and conducted at multiple NASA Centers

• Gateway is currently in the formulation phase and is a tailored, tightly coupled Program per NPR 7120.5, NASA Space Flight Program and Project

Management Requirements

• The Program is charged to operate in a lean, efficient manner and explore new ways of doing business

• The Elements and Modules for the Gateway outpost are in various states of development

Gateway Program Org Chart

Program Manager Deputy Program Manager

International Partner Manager Gateway Production Manager

Administrative Officer Secretary

Gateway and Human Lander

Systems Engineering and Integration Office

Vehicle System Integration Office

Operations Integration Office

Safety and Mission Assurance Office

Program Planning and Control Office

Technical Authorities Engineering

Acting S&MA

HMTA

Utilization Office

MA

MI

Logistics Element

(KSC)

Habitation Element

(MSFC)

Power And Propulsion Element

(GRC)

MV MO MS MP

MU

HSFTIC Performance Objectives

• Continuously Operate Safely

• High Performance Level in a dynamic multi-Program environment

• Effectively and efficiently manage, recommend, influence and execute discrete requirements across multiple Programs

• Flexibility and responsiveness to frequent and changing requirements, including last minute flight schedule changes

• Ability to work well with International Partners/Participants, Commercial Visiting Vehicle providers, Payload Developer Clients, other Program contractors, and NASA

• Continue to maintain focus on contractor led efforts:

• Promotes greater contractor responsibility for the work solutions in collaboration with key stakeholders

• Promotes flexibility to re-define the processes and documentation required to perform the

Statement of Work

• Promotes new and innovative ideas

• Reduce the cost of performing the contract’s scope of work

• Includes performing requirements for multiple Human Space Flight Programs, culminating in the potential for cost avoidances through increased efficiencies

SOW, J Attachments, DRDs

Paul Iademarco

Chair, HSFTIC

Statement of Work (SOW)

The SOW, Section C, is made up of 11 sections:

1.0 Program Management

2.0 Business Management

3.0 Configuration Management and Data Management

4.0 Information Technology

5.0 Systems Engineering and Integration

6.0 Mission Integration

7.0 Operations

8.0 Safety and Mission Assurance/Program Risk

9.0 Program Research and Communication

10.0 Cost Estimating and Assessments

11.0 Indefinite Delivery Indefinite Quantity (IDIQ) Ordering

SOW

• The HSFTIC SOW is an extension of the current MAPI Contract SOW with additional requirements from Gateway, Orion, and Commercial Crew Programs.

• SOW 10.0 Cost Estimating and Assessments is being requested separately as its own section and for pricing in order to meet the Agency’s current phase of the MAP initiative. This work will be assessed for inclusion in HSFTIC annually. After contract year 1 or thereafter, the ISS Program, along with the Agency, may decide to move this work to another contract that has requirements more in line with this work.

• SOW 11.0 Indefinite Delivery Indefinite Quantity (IDIQ) Ordering allows for the inclusion of future requirements that are within scope from other NASA Programs and Projects via IDIQ task orders

• Requirements designated as Human Spaceflight apply to ISS, Orion, and Gateway Programs.

• When ISS Program documentation (e.g. SSP, Data Requirements Documents (DRDs), etc.) is referenced in the Orion and/or Gateway SOW requirements, it is intentional. The use of these documents for Orion and Gateway is expeditious to the implementation of required support activities for these Programs as their respective program development matures.

SOW (cont’d)

• The SOW defines the requirements (tasks) to be performed by the Contractor (or the “what”) and the Contractor is responsible for overall successful performance of the SOW (or the “how”) in order to successfully meet those requirements.

• The SOW is intentionally structured for clarity and consistency to highlight those requirements that are the same in scope and definition. In the actual detailed performance there may be some differences in implementation required due to 3 different Program environments and their different phases of operations. (e.g. Export Control, Meeting Services, etc.) However, how the SOW is executed/performed is the responsibility of the Contractor.

J Attachments

HSFTIC is composed of the following 18 Section J Attachments

• J-1 Data Requirements List and Data Requirements Descriptions (DRDs)

• J-2 Key Terms

• J-3 Acronym List

• J-4 Applicable and Reference Documents List

• J-5 Standard Labor Categories

• J-6 Contract Surveillance Plan

• J-7 Meeting Services

• J-8 Conference Facilities Management

• J-9 Organizational Conflicts of Interest (OCI) Avoidance Plan

• J-10 Total Compensation Plan (TCP)

• J-11 Award Fee and Incentive Fee Evaluation Plan

• J-12 List of Installation Accountable Government Property and Government

Furnished Property

• J-13 List of Government Furnished Data

• J-14 Safety and Health Plan

• J-15 Program Management Plan

• J-16 Contract Phase-In Plan

• J-17 Security Requirements

• J-18 Department of Labor Wage Determination

DRDs

• Significant DRD changes from the current contract include:

• Added DRDs : HSFTIC- PM-12, Data and Records Management

• Modified DRDs, with brief description of modification :

• HSFTIC-PR-02, Re-procurement Package: modified the request for labor and non labor resources data package by including examples and providing a more in-depth description of the request

• HSFTIC-PR-03, Total Compensation Plan: reference slides 61 - 62 for modifications

• HSFTIC-SA-02, Safety and Health Plan: modified to be more inline with a contract performance that is primarily in nonhazardous settings

DRDs (cont’d)

• DRDs with due dates prior to contract start:

• With the proposal : HSFTIC-PR-03 Total Compensation Plan

• Post selection prior to award: HSFTIC-PM-09, Organizational Conflicts of Interest (OCI) Avoidance Plan

• Five days after Phase-In start: HSFTIC-PM-03, Phase-In Plan

• Thirty days after Phase-In start:

• HSFTIC-PM-01, Program Management Plan

• HSFTIC-PM-10, Government Property Management Plan

• HSFTIC-SA-02, Safety and Health Plan

Safety & Health Programs

Guidelines for responding to Safety Requirements in the RFP

Dan Clem

JSC Safety and Mission Assurance Directorate

Safety and Test Operations Division

Overview of NASA Safety Program

• NASA shall comply with all applicable regulations

• NASA Safety & Health requirements (JPR 1700.1)

• Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

• The NASA Safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

• The NASA Safety Policy stresses responsibility of each employee for their own safety and that of their co-worker

• NASA requires every employee report workplace hazards, and ensures that there is no reprisal for doing so

• The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star, JSC has a comprehensive and successful safety and health program, and is below the national average for the industry in injury/illness rates.

What is Expected of Contractors at JSC

• All contractors performing work at JSC shall comply with all applicable safety and health regulations

• Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

• Safety and health approach shall follow OSHA, JSC and VPP guidelines

• Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

Safety and Health Deliverables

• Submit the following safety and health data as part of the proposal

Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence

Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates)

Insurance carrier information - including Experience Modifier Rates

(EMR)

• Submit Safety and Health Plan after contract award

The Safety & Health Plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract

Plan must be approved before contract start

The plan includes several deliverables to be submitted during contract performance

A Successful Safety Program Model

• Plan based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership

Employee Involvement

Safety and Health

Training

Recommendations

• Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs; program self evaluation.

Important to consider for costing.

• Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

• For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

http://jschandbook.jsc.nasa.gov/

Overview of HSFTIC

RFP 80JSC019R0023

La Toy Jones

Contracting Officer

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Total Small Business Set-aside; NAICS Code 541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology); 541715 Exception (C), Guided Missiles and Space Vehicles, Their Propulsion Units and Propulsion Parts; and Size Standard 1,250 employees

• Period of Performance:

• Phase-In Period: 8/02/20 to 9/30/20

• Basic Contract - Year 1: 10/01/20 to 9/30/21

• Basic Contract - Year 2: 10/01/21 to 9/30/22

• Option 1-Year 3: 10/01/22 to 9/30/23

• Option 2-Year 4: 10/01/23 to 9/30/24

• Option 3-Year 5: 10/01/24 to 9/30/25

• Period of Performance for SOW 10.0:

• Basic Contract - Year 1 : 10/01/20 to 9/30/21

• Option 1-Year 2: 10/01/21 to 9/30/22 (If applicable)

• Option 2-Year 3: 10/01/22 to 9/30/23 (If applicable)

• Option 3-Year 4: 10/01/23 to 9/30/24 (If applicable)

• Option 4-Year 5: 10/01/24 to 9/30/25 (If applicable)

Contract Type

• Type of Contract: Cost Plus Award Fee Incentive Fee (CPAF/IF), with

Indefinite Delivery Indefinite Quantity (IDIQ) Task Orders

• IDIQ Task Orders issued will be priced using the established clauses:

• Rates established in B.5 Fully Burdened Rate Table For Pricing Cost

Reimbursable (CR) IDIQ

• B.3 JPI 52.216-90, IDIQ Minimum and Maximum Ordering Limits

• Guaranteed Minimum Quantity of work – Minimum Contract Total -

$100,000, NTE Maximum Contract Total - $100,000,000.

• The Task Order Procedure is described in Clause H.3, NFS 1852.216-

80, Task Ordering Procedure.

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Section J includes documents, exhibits, and other attachments

For example, Wage Determination Data and Data Requirement

Descriptions (DRD)

Beta.SAM.gov

• Beta.SAM.gov is the name of the new, modernized system. Even though it says “Beta”, it is currently authoritative for Assistance Listings and Wage Determinations. In November 2019, it will become authoritative for Contract Opportunities as well. Once the current SAM.gov is migrated, the “Beta” will dropped and just be the new SAM.gov.

• The Beta.SAM.gov website is located at: https://beta.sam.gov/

• (Note: Helpful videos, quick start guides and other helpful information are located on Beta.SAM.gov)

• Offerors are required to create an account in Beta.SAM.gov and verify that information in this database is current.

• Due to the migration of FBO.gov and Beta.SAM.gov, it is recommended that all Offerors refer to Beta.SAM.gov for guidance and helpful tools of the new website.

• Offerors interested in contract opportunities, requesting secure documents or signing up for an Interested Vendor List, will need a login.gov account in beta.SAM.gov.

Subcontractor Arrangement Information

• If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP Section L.16.6 - Volume IV, Responsibility Considerations, so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

Joint Ventures are defined in FAR 19.101(7)(i) and 13 C.F.R. 121.103(h).

All parties to the Joint Venture must sign the Model Contract.

Government Property

• Under Clause G.4, NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office Space, work area space, and utilities.

Office Furniture

Property Listed in Section J, Attachment J-12

Safety and Fire Protection

Installation service facilities (Office Automation Information Technology onsite only, Disposal Services, Pickup and Delivery of Official Mail, Use of JSC Calibration Laboratory)

Medical treatment of a first aid nature

Cafeteria privileges

Building maintenance

Moving and hauling for office moves

Additional Responsibility Requirements

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

• The link is:

https://www.dcaa.mil/Content/Documents/cam/Chapter_08_- _Cost_Accounting_Standards.pdf

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

Have the opportunity to address weaknesses

Be requested to resubmit the SF33 with Final Proposal Revisions (FPR) which will include clearly marked changes.

Proposal Outline

Volume I - Mission Suitability (Factor 1)

• Technical Approach (Sub-factor A)

• Management Approach (Sub-factor B)

• Contractor Phase-In Approach (Sub-factor C)

Volume II - Past Performance (Factor 2)

Volume III - Cost and Price (Factor 3)

Volume IV - Responsibility Considerations

Volume V - Model Contract

• SF33

• Contract Clauses (Fill-ins required Sections B through I)

• Section J - Attachments

• Section K - Representations and Certifications

Of the three evaluation factors, Mission Suitability and Past Performance, when combined, are more important than Cost. Mission Suitability is more important than Past Performance.

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113 Proposal Formatting Instructions.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.16.2.

• Return the entire model contract, not just the pages with the fill-ins.

The model contract becomes the actual contract and so it must be complete and correct.

• Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Past Performance Volume, the Past Performance Information Form (PPIF) is subject to the page limit of 5 pages, however per Section L.16.4.1 (h), the Environmental, Safety and Health Data, Past Performance Questionnaire (PPQ) and Consent Letter are not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Per Section L.16.2.1(a)(6), having non-conforming pages and as well pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b).

L.16.1.1 Overview of Proposal Volumes, Page

Limitations and Due Dates

Section L Provisions Page Limits Electronic

Format

Due Dates

Volume I, Mission Suitability Factor

Technical Approach 15 pages MS Word 12/11/19

Management Approach

Key Personnel Approach

Total Compensation Plan (DRD HSFTIC-PR-03) (page limit is defined in DRD & excluded from 25 page count)

25 pages MS Word 12/11/19

Contract Phase-in Approach

Volume II, Past Performance Factor*

Past Performance Information Forms 3 references per team member (each reference is limited to 5 pages)

MS Word

11/25/19*

Letters of Consent 1 page each MS Word 11/25/19*

Past Performance Questionnaires Not Limited MS Word 11/25/19*

Performance Data Attachments Not Limited MS Word 11/25/19*

Key Personnel Resumes 2 pages each MS Word 11/25/19*

Letters of Commitment 1 page each MS Word 11/25/19*

Volume III, Cost and Price Factor Not Limited MS Word & Excel

12/11/19

Volume IV, Responsibility Considerations

Adequacy Determination FAR 9.104-1 General Standards Not Limited MS Word 12/11/19

Organizational Conflict of Interest (OCI) Information Not Limited MS Word 12/11/19

Organizational Conflict of Interest (OCI) Avoidance Plan, DRD (HSFTIC-PM- 09)

Not Limited MS Word Post selection, prior to Contract Award

Taxpayer Identification Number Not Limited MS Word 12/11/19

Subcontractor Arrangement Information Not Limited MS Word 12/11/19

Program Management Plan, DRD (HSFTIC-PM-01) Not Limited MS Word 30 days after Phase-In start

Phase-In Plan, DRD (HSFTIC-PM-03) Not Limited MS Word 5 days after

Phase-In start

Government Property Management Plan, DRD (HSFTIC-PM-10) Not Limited MS Word 30 days after Phase-In start

Safety and Health Plan, DRD (HSFTIC-SA-02) Not Limited MS Word 30 days after Phase-In start

Volume V, Model Contract** Not Limited MS Word 12/11/19

* Proposal Volume II, Past Performance is requested early, but not officially due until 12/11/19.

** All Offerors are required to submit the entire Model Contract inclusive of every Section A through J, also to include all requested fill-ins. Offerors shall also submit Section K, Representations and Certifications, with all fill-ins completed. The Model

Contract must be signed by an authorized Offeror representative.

L.16.7 - VOLUME V, MODEL CONTRACT

Contract

Section Areas of Model Contract Offerors are Required to Complete

Section A Complete blocks 12 through 18, provide an original signature on each copy, and date the SF

Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of 365 days.

However, in accordance with paragraph (d) of FAR provision 52.215-1, “Instructions to

Offerors--Competitive Acquisitions,” a different validity period may be proposed by the

Offeror.

Section B B.2 - Fill-in Firm-Fixed Price Phase-In, Estimated Cost and Fee Arrangement, B.5 - Complete the table of Fully Burdened Labor Rates for Cost Reimbursable TOs

Section C None

Section D None

Section E None

Section F F.3 – Option To Extend Period of Performance

F.3.A – Option To Extend Period of Performance for Cost Estimating and Assessments –

SOW 10.0

Section G None

Section H H.4 – NFS 1852.225-70, Export Licenses

H.5 – fill in the Key Personnel and Facilities

Section I None

Section J Offerors shall submit the required documents.

Section K Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with provision K.2, Annual Representations and Certifications

(FAR 52.204-8).

Responsibility Considerations

• To be determined responsible, a prospective Offeror must be in accordance with

FAR 9.104.

The contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an Offeror is determined not to be responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the

Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

• The items listed above are important Responsibility Considerations; however, these items may not constitute all Responsibility Considerations that will be addressed by the SEB pursuant to FAR 9.104.

Model Contract

• The Model Contract consists of Sections A-K or SF-1449 Section 4 of the RFP.

The Section K, Reps and Certs; Section L, Instructions; and Section M, Evaluation Criteria are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract therefore, it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the

Offeror.

All pages must be returned – not only the pages with the fill-ins.

The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made.

• As per Section M.3.5, errors or inconsistencies in the Model Contract, which cannot be resolved, may result in an Offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure rates in the Cost/Price Volume are reflected in Section B of the Model

Contract.

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Jalisa Sims

JSC Contractor Industrial Labor Relations Officer

Labor Relations

Guidelines for Responding to Labor Relations

Requirements in the Request for Proposal (RFP)

• Department of Labor (DOL) Wage Determination

• Data Requirements Descriptions (DRDs)

Total Compensation Plan (HSFTIC-PR-03)

• Points of Contact

• References

DOL Wage Determination (WD)

• The following Service WD is applicable to the to the RFP:

WD 15-5233, Revision 13

• The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, vacation/holiday leave and sick leave for these categories

• Based upon your company’s unique staffing approach, please ensure you are mapping all non-exempt labor categories to the appropriate WD Labor Category

ODD-Numbered WD

• Per employee fixed cost fringe benefit requirement computed on the basis of “all hours paid for” by service employees on the contract

The Health and Welfare benefit is currently $4.22 an hour

• The term “all hours paid for” includes up to 40 hours per workweek and 2,080 hours per year for each employee includes paid leave hours, such as for vacations, holidays, or sick leave

What is a “bona fide” fringe benefit?

The primary purpose of the plan must be to provide systematically for the payment of benefits to employees on account of death, disability, advanced age, retirement, illness, medical expenses, hospitalization, supplemental unemployment benefits, and the like

29 C.F.R. § 4.171 (a)

What is Not a Bona Fide Fringe Benefit?

Unemployment compensation

Social

Security

Relocation

Expenses

Any benefit required by federal, state, or local law

Workers’

Compensation

Travel and

Transportation

Recruitment

Bonuses &

Paid Coffee

Breaks

Incentive or

Suggestion

Awards

Social

Functions or

Parties for

Birthdays, Anniversaries, etc.

FAR 52.222-62, “Paid Sick Leave Under

Executive Order 13706”

• This clause, dated January 2017 must be read in depth.

• This clause to all individuals performing work under the contract subject to FAR 52.222-41 or the Fair Labor Standards Act, i.e. non-exempt employees.

• The Contractor shall permit each exempt and non-exempt employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked, up to 56 hours of paid leave each year.

• The paid sick leave required by this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute, i.e. Health and Welfare benefit, vacation and holiday leave.

WD Responsibilities

• Offeror responsibilities include the following:

Proposing exempt and non-exempt labor categories, based upon their own unique staffing approach

29 CFR 541 defines exempt and non-exempt employees

For service non-exempt employees:

Mapping the non-exempt labor categories to an appropriate category in the WD

The SCA Directory of Occupations includes a detailed listing of each labor category listed in the wage determination

Proposing at least the minimum labor rates for the mapped categories as stated in the WD

Proposing at least the minimum health and welfare, vacation, sick leave, and holiday benefits that are stated in the WD

Total Compensation Plan (TCP)

• The TCP (HSFTIC-PR-03) is due with the proposal

• TCPs identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and all major subcontractors

The compensation subcontract threshold can be found in NFS 1852.231-71(d)

The SLPT is required to evaluate TCPs per FAR 52.222-46, “Evaluation Of Compensation for Professional Employees”

• Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof

• Submit Incumbency Fringe Benefits Analysis of Compensation Plan Templates Retention and Pay & in your Cost/Price volume

• Tip: Be specific when describing employee fringe benefits

Is the benefit employer versus employee paid, or a combination?

What is the specific benefit and cost to the employee?

When are employees eligible for this benefit? 68

Recent Updates to the TCP DRD

• Block 6 - References: The title to FAR 52.222-41 was changed from Service Contract Act to Service Contract Labor Standards.

• Block 8 – Scope: “The Total Compensation Plan and Incumbent Retention and Pay (IRAP) and Fringe Benefits Analysis of Compensation Plan shall be required for both the prime team members and all subcontractors that meet the criteria in NFS 1852.231-71(d).”

The threshold requirement for subcontractor TCPs is tied to the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

The subcontractor threshold for TCPs is different than the thresholds used for pricing or past performance evaluations.

• Block 8 – Scope: “The Total Compensation Templates shall be provided as part of the Cost/Price Volume of the proposal, and will be evaluated as part of both the Total Compensation Plan and the Cost/Price Volume.”

All team members that submit a TCP are required to submit the Compensation Templates.

Recent Updates to the TCP DRD (Cont’d)

• Item 1: “State the company name(s) of the prime offeror (or joint venture team members) and subcontractor(s), using the subcontractor definition found at NFS 1852.231-71(d).”

The team structure must be defined in the TCP even if the structure is defined elsewhere in the proposal.

• Item 8: “Discuss the contractor’s company’s fringe benefit policies and practices.”

Each item must be addressed. Offerors may add fringe benefit categories to the table, but cannot delete benefit categories. The table may be modified to convey the information.

Labor Relations Points of Contact

Name Title Point of Contact Information

Jalisa Sims JSC Contractor

Industrial Relations

Officer

Jalisa.C.Sims@nasa.gov

Diana DeNardo JSC Contractor

Industrial Relations

Officer diana.denardo-1@nasa.gov

Department of Labor Wage and Hour Division, Clear Lake District Office

1-866-467-9243 (Phone)

References

Reference Location

FAR Part 22, Application of Labor Laws to

Government Acquisitions https://www.acquisition.gov/?q=/brow se/far/22

NASA FAR Supplement Part 22, Application of Labor Laws to Government

Acquisitions https://www.hq.nasa.gov/office/procur ement/regs/NFS.pdf

FAR 52.222-17, Nondisplacement of

Qualified Workers https://www.acquisition.gov/?q=/brow se/far/52

FAR 52.222-41, Service Contract Labor

Standards https://www.acquisition.gov/?q=/brow se/far/52

Department of Labor, Wage and Hour

Division, Prevailing Wage Resource Book http://www.dol.gov/whd/recovery/pwrb

/toc.htm

Department of Labor Directory of

Occupations https://www.dol.gov/whd/regs/complia nce/wage/SCADirV5/SCADirectVers5

.pdf (Scroll down the page to see the

Directory) 72 https://www.acquisition.gov/?q=/browse/far/22 https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/?q=/browse/far/52 http://www.dol.gov/whd/recovery/pwrb/toc.htm https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

10-Minute Break

Volume III - Cost/Price Overview

Tyrone Wright

Cost/Price Analyst

Office of Procurement, Policy & Analysis Office

• SEB Pricing Process

• Government Resource Estimate

• Core Process Flowchart

• Core Workbook Templates Overview

• IDIQ Process Flowchart

• IDIQ Workbook Templates Overview

• Specified Resources Overview

• Other Workbook Templates

• Common Cost/Price Volume Errors

SEB Pricing Process

What does the Source Evaluation Board (SEB) do with your Cost/Price proposal?

• Read all narrative portions of the Cost/Price Volume

• BOEs will also be used to assist with the evaluation of Volume I – Mission Suitability

• Validate all Offerors’ Excel pricing templates

• Integrate pricing models of Prime and Major Subcontractors

• Test integrated pricing models

• Make probable cost/cost realism adjustments (only if necessary)

• Error Corrections/Reconciliations

• Direct Labor and Indirect Rates adjustments based on analysis

• Staffing adjustments as a result of SEB findings (WYEs and skill mix)

• Non-Labor Resources (NLR) adjustments

• DCAA/NASA Auditor or DCMA input, as applicable

SEB Pricing Process (cont’d)

Examples of probable cost adjustments

• Direct Labor Rates Adjustment

Use current labor market surveys and indices

• Indirect Rates Adjustment

DCAA/Auditor Input (Incurred Cost Rates, Provisional Billing Rates, etc.)

DCMA Forward Pricing Rates Agreement (FPRA) or Forward Pricing Rates Recommendation (FPRR)

• Technical Evaluation (WYE and NLR Adjustments)

Based on all technical weaknesses related to resources (WYEs/Skill Mix or NLRs)

SEB Pricing Process (cont’d)

Examples of probable cost adjustments

• Error Corrections/Reconciliations

Mathematical Corrections

Formula Error Corrections

Linking Error Corrections

After evaluation, the Source Selection Authority (SSA) will be briefed on the results

Proposed Cost vs. Probable Cost & Delta

Rationale for Probable Cost Adjustments

Government Resource Estimate (GRE)

What is a GRE?

• Government’s best estimate of resources (WYE’s and Skill Mix) and NLRs

• Assists with assessing the general overall scope of the Statement of Work

(SOW)

The GRE is provided in Table L-3, Table L-4, and Table L-5 of the RFP

• Table L-3 represents WYE estimates by SOW section for Contract Year 1

• Table L-4 represents WYE estimates by Standard Labor Category (SLC) for Contract Year 1

• Table L-5 represents NLR estimates for Contract Year 1

Government Resource Estimate (GRE)

The GRE is not intended to influence the Offeror’s proposed estimates

Offerors shall develop their own estimates that are:

• Consistent with their own Management Approach

• Consistent with their own Technical Approach

Core Process Flowchart

TECHNICAL

RESOURCES

SUMMARY

TEMPLATE

WYEs

DIRECT

LABOR

DIRECT

LABOR

DIRECT

LABOR

RATES

RATES

RATES

PRIME

LPT & OPT

SUB 1

LPT & OPT

SUB 2

LPT & OPT

O/H

O/H

O/H

G&A

G&A

G&A

PRIME

PCST

SUB 1

MSCST

SUB 2

MSCST

T O T A L S U B C O N T R A C T

TOTAL CORE COST

WYEs

WYEs

TECHNICAL

RESOURCES

TEMPLATE

CORE PRICING FLOWCHART

Core Workbook Templates Overview

EPM Workbook Templates for Core work

• Technical Resources Template (TRT) – Prime only

• Technical Resources Summary Template (TRST) – Prime only

• Labor Pricing Template (LPT) – Prime and Major Subs

• Major Subcontractor Cost Summary Template (MSCST) – Major Subs only

• Prime Cost Summary Template (PCST) – Prime only

Core Workbook Templates Overview (Cont’d)

Cost Estimating and Assessments Workbook Templates

• Technical Resources Template (TRT) – Prime only

• Technical Resources Summary Template (TRST) – Prime only

• Labor Pricing Template (LPT) – Prime and Major Subs

• Major Subcontractor Cost Summary Template (MSCST) – Major Subs only

• Prime Cost Summary Template (PCST) – Prime only

IDIQ Process Flowchart

FULLY

BURDENED

RATES

TEMPLATE (FBR)

(Major

Subcontractor)

FULLY

BURDENED

RATES

TEMPLATE (FBR)

(Prime)

TASK ORDER PRICING

TEMPLATE – SPECIFIED

RESOURCES (TOPT-SR)

CONTRACT GRAND

TOTAL

FBR from

MINOR

SUBCONTRACT

TEMPLATE

(MST)

PRIME COST

SUMMARY

TEMPLATE

(PCST) (CORE)

PRIME COST

SUMMARY

TEMPLATE

(PCST) (COST

ESTIMATING)

IDIQ Workbook Templates Overview

EPM IDIQ Workbook Templates for IDIQ work

• Task Order Pricing Template – Specified Resources (TOPT-SR) – Prime only

• Fully Burdened Rates Template (FBR) – Prime and Major subs

Specified Resources Overview

What are Specified Resources?

• Specified Resources (Direct Labor Hours and NLRs) are provided in Table

L-6 and Table L-7 of the RFP

• Do not reflect actual estimates of IDIQ Task Orders

• Offerors shall not make any adjustments to the Specified Resources for each SLC per Contract Year

Specified Resources Overview (Cont’d)

For the Government’s use in the evaluation of proposed rates for Specified

Resources:

• Fully Burdened Rates (FBRs) per SLC per Contract Year

Note: Offerors shall propose FBRs for all SLCs contained in Section B of the

Model Contract, and the TOPT-SR. These rates shall match. If they do not, probable cost adjustments will be made to the rates that are more substantiated through cost and pricing data contained in the Offeror’s Cost/Price proposal.

Other Workbook Templates

• Minor Subcontractor Template (MST) – Prime only

• Overhead Template (OHT) – Prime and Major Subs

• G&A Template (GAT) – Prime and Major Subs

• Incumbent Retention and Pay Template (IRAP) – Prime, Major Subs, and

Minor Subs over the threshold defined in NFS 1852.231-71(d)

• Fringe Benefits Analysis of Compensation Plan (FBAC) – Prime, Major

Subs, and Minor Subs over the threshold defined in NFS 1852.231-71(d)

• Incumbency Assumptions Template (IA) – Prime, Major Subs, and Minor

Subs over the threshold defined in NFS 1852.231-71(d

• Cognizant Federal Agency and Audit Office Template (CFAOT) – Prime and

Major Subs

Common Cost/Price Volume Errors

• Proposals with Omissions

• Lack of narrative showing rationale

• Detailed description of Overhead, G&A, and other Indirect Rates for future years not provided in the proposal narrative, and missing data for prior three years

• Logic Issues

• Inconsistent content within the proposal

• Failure to follow template directions

• FBRs in the IDIQ templates do not match the proposed rates in Section B of the Model Contract (very common)

• Fully Burdened Rates used where Straight-Time Rates are required

• Placing hard numbers instead of formulas/links where appropriate

Common Cost/Price Volume Errors (Cont’d)

• Narrative basis of proposed Cost/Price estimate is not:

• Specific

• Clear

• Detailed

• Lack of reconciliation between different areas of the proposal

• Technical Approach

• Management Approach

• Cost

• In the IRAP Template, escalation should be expressed as a percentage, not as a number

Cost/Price Volume

Questions

Conclusion

Thank you for attending the

Johnson Space Center

Pre-proposal Conference for the Human Space Flight Technical Integration Contract (HSFTIC)