80ARC025R0001 Amendment 00003_final.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

NASA Ames Research Center M/S 241-1 Moffett Field, CA 94035-0001

ARC-JAC

80ARC025R0001

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment (00003) is to make revisions to the Request for Proposal (RFP).

A summary of changes is provided starting on page 2 of this amendment.

All other aspects of the RFP not covered in this amendment remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Anna M. Foreman, Contract Officer

1 8

80ARC025R0001 00003 Page 2 of 8

Continuation of SF 30, Block 14:

The purpose of this amendment (00003) is to revise the RFP to incorporate the following changes (please note that all changes are identified in red font except for deletions that are not accompanied by revised text):

1. A revision to RFP Section L.1(a)(1) is as follows:

Changed From:

The Offeror’s entire proposal is due by October 14th, 2025. The delivery location is specified in Section L.1(b), PROPOSAL SUBMISSION INSTRUCTIONS. Any proposal submitted after the due date and time will not be accepted or evaluated. The delivery location is specified in L.1(b), Electronic submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box.

Revised To:

The Offeror’s entire proposal is due by October 21st, 2025. The delivery location is specified in Section L.1(b), PROPOSAL SUBMISSION INSTRUCTIONS. Any proposal submitted after the due date and time will not be accepted or evaluated. The delivery location is specified in L.1(b), Electronic submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box.

2. Revisions to The Final Request for Proposal(RFP) Cover Letter are as follows:

The contract will have a total potential period of performance of 5 years, including a 12-month base period, a 12-month option period 1, a 12-month option period 2, a 12-month option period 3, a 12-month option period 4, an option to extend services, not to exceed 6 months, a 12-month option period 5 and an effective ordering period of 5 years from the contract effective date to place task orders against the IDIQ CLINs.

Revised To:

The contract will have a total potential period of performance of 5 years, including a 12-month base period, a 12-month option period 1, a 12-month option period 2, a 12-month option period 3, a 12-month option period 4, an option to extend services not to exceed 6 months, and an effective ordering period of 5 years from the contract effective date to place task orders against the IDIQ CLINs.

Changed From:

Proposals submitted in response to this solicitation shall be due no later than (October 14th, 2025, 1:00PM PT).

Revised To:

Proposals submitted in response to this solicitation shall be due no later than (October 21st, 2025, 1:00PM PT).

3. The following revisions to Section L, Provision 1852.215-81(a) are to change the title of proposal volume I and to permit certain documents to be submitted in either Microsoft word or Adobe PDF:

Proposal Section RFP Location Page Limitations Electronic

Format VOLUME I – Business Proposal Information & Model Contract (Includes all information stated in Section L.2(a))

Cover Letter L.2(a)(1) No Limit MS Word Model Contract L.2(a)(2) No Limit MS Word

80ARC025R0001 00003 Page 3 of 8

Status of Offeror’s Management Systems

L.2(a)(3) No Limit MS Word

Organizational Conflicts of Interest (OCI) Plan

L.2(a)(4) No Limit MS Word

Government Property Management Information Plan

L.2(a)(5) No Limit MS Word

Representation of Limited Rights Data and Restricted Computer Software

L.2(a)(6) No Limit MS Word

VOLUME II – Past Performance Factor Proposal (Includes all information stated in Section L.3(b))

Past Performance Narrative L.3(a)(1) - (4) See Note 1 Below*

MS Word

Past Performance Relevancy Matrix

L.3(a)(5) N/A MS Excel

Past Performance Questionnaire

L.3(a)(6) N/A MS Word

VOLUME III – Cost/Price Factor Proposal (Includes all information stated in Section L.3(c))

Cost/Price Narratives L.3(b) N/A MS Word Cost/Price Workbook Templates

L.3(b) N/A MS Excel

Revised To:

Proposal Section RFP Location Page Limitations Electronic

Format VOLUME I – General Proposal Information and Model Contract (Includes all information stated in Section L.2(a))

Cover Letter L.2(a)(1) No Limit MS Word Model Contract L.2(a)(2) No Limit MS Word/

Adobe Acrobat

PDF

Status of Offeror’s Management Systems

L.2(a)(3) No Limit MS Word

Organizational Conflicts of Interest (OCI) Plan

L.2(a)(4) No Limit MS Word

Government Property Management Information Plan

L.2(a)(5) No Limit MS Word

Representation of Limited Rights Data and Restricted Computer Software

L.2(a)(6) No Limit MS Word

VOLUME II – Past Performance Factor Proposal (Includes all information stated in Section L.3(b))

80ARC025R0001 00003 Page 4 of 8

Past Performance Narrative L.3(a)(1) - (4) See Note 1 Below*

MS Word

Past Performance Relevancy Matrix

L.3(a)(5) N/A MS Excel

Past Performance Questionnaire

L.3(a)(6) N/A MS Word/ Adobe Acrobat

PDF

VOLUME III – Cost/Price Factor Proposal (Includes all information stated in Section L.3(c))

Cost/Price Narratives L.3(b) N/A MS Word Cost/Price Workbook Templates

L.3(b) N/A MS Excel

4. A revision to RFP Section L.1(a)(6), is as follows:

Changed From: Volume I, Business Proposal Information & Model Contract

Revised To: Volume I, General Proposal Information and Model Contract

5. A revision to the last paragraph in RFP Section L.2(a)(3)i., is as follows:

Changed From: If approval of any of these business systems is not available, provide a statement of such and a brief rationale as to why these systems have not been approved, including the status of any current reviews. Describe any unapproved systems in detail.

Revised To: If approval of any of these business systems is not available, provide a statement of such and a brief rationale as to why these systems have not been approved, including the status of any current reviews. Describe any unapproved systems in detail. Small business prime contractors and major subcontractors that are small businesses are not required to have the above-mentioned business systems. If a small business prime contractor or a major subcontractor that is a small business does not have one or more of the above-mentioned business systems, identify in it's proposal which business system(s) it does not have, and the reason why it does not have the system(s).

6. A revision to the last paragraph in RFP Sections L.3(b)(1)iii.F.2, is as follows:

Changed From: Offerors shall also complete exhibit “1-4a O&M ODCs-Materials.” The Other Direct Costs (ODCs) and direct material costs are provided to the offeror in exhibit “1-4a O&M ODCs- Materials”. This represents the Government’s best estimate of ODC and direct material costs necessary to meet the solicitation’s requirements. Offerors shall not adjust the Government’s best estimate for ODC and direct material cost provided in exhibit “1-4a O&M ODCs-Materials”. Offerors shall propose their indirect rates and award fee for ODCs and materials. The indirect rates, exclusive of fee, shall match those proposed in exhibit “1-10 Summary of Indirect Rates”. Offerors may add additional indirect rates columns if more are needed. Note: Offerors shall propose the same award fee percentage for all CPAF CLINs.

Revised To: Offerors shall also complete exhibit “1-4a O&M ODCs-Materials.” The Other Direct Costs (ODCs) and direct material costs are provided to the offeror in exhibit “1-4a O&M ODCs- Materials”. This represents the Government’s best estimate of ODC and direct material costs necessary to meet the solicitation’s requirements. Offerors shall not adjust the Government’s best estimate for ODC and direct material cost provided in exhibit “1-4a O&M ODCs-Materials”. The Prime Offeror shall include the total Government provided best estimate of ODC and direct material costs identified in tab 1-4a of the Cost/Price Template Workbook, in the Prime Offeror's cost price proposal only and not allocate any portion of those costs to it's subcontractors. Offerors

80ARC025R0001 00003 Page 5 of 8 shall propose their indirect rates and award fee for ODCs and materials. The indirect rates, exclusive of fee, shall match those proposed in exhibit “1-10 Summary of Indirect Rates”. Offerors may add additional indirect rates columns if more are needed. Note: Offerors shall propose the same award fee percentage for all CPAF CLINs.

7. A revision to the last paragraph in RFP Sections L.3(b)(1)iii.F.3, is as follows:

Offerors shall also complete exhibit “1-5a ODCs-Materials.” The Other Direct Costs (ODCs) and direct material costs are provided to the offeror in exhibit “1-5a Reactive Maintenance ODCs- Materials”. This represents the Government’s best estimate of ODC and direct material costs necessary to meet the solicitation’s requirements. Offerors shall not adjust the Government’s best estimate for ODC and direct material cost provided in exhibit “1-5a ODCs-Materials”. Offerors shall propose their indirect rates and award fee for ODCs and materials. The indirect rates, exclusive of fee, shall match those proposed in exhibit “1-10 Summary of Indirect Rates”. Offerors may add additional indirect rates columns if more are needed. Note: Offerors shall propose the same award fee percentage for all CPAF CLINs.

Revised To:

Offerors shall also complete exhibit “1-5a ODCs-Materials.” The Other Direct Costs (ODCs) and direct material costs are provided to the offeror in exhibit “1-5a Reactive Maintenance ODCs- Materials”. This represents the Government’s best estimate of ODC and direct material costs necessary to meet the solicitation’s requirements. Offerors shall not adjust the Government’s best estimate for ODC and direct material cost provided in exhibit “1-5a ODCs-Materials”. The Prime Offeror shall include the total Government provided best estimate of ODC and direct material costs identified in tabs 1-5a of the Cost/Price Template Workbook, in the Prime Offeror's cost price proposal only and not allocate any portion of those costs to it's subcontractors. Offerors shall propose their indirect rates and award fee for ODCs and materials. The indirect rates, exclusive of fee, shall match those proposed in exhibit “1-10 Summary of Indirect Rates”. Offerors may add additional indirect rates columns if more are needed. Note: Offerors shall propose the same award fee percentage for all CPAF CLINs.

8. A revision to RFP Section M.2(a)(1), Proposal Submission Instructions is as follows:

Status of Offeror’s Management Systems L.2(a)(3) – The Offeror’s accounting, billing (internal controls), estimating, budget and financial control, purchasing, and quality assurance systems will be evaluated for acceptability as part of the Responsibility Determination under FAR 9.1.

Revised To:

Status of Offeror’s Management Systems L.2(a)(3) – The Offeror’s accounting, billing (internal controls), estimating, budget and financial control, and purchasing, will be evaluated for acceptability as part of the Responsibility Determination under FAR 9.1.

9. A revision to RFP Section L.3(b)(1)iii.F.6.c. is as follows:

Escalation Supporting Information: The escalation proposed for direct labor rates must be stated in the Cost/Price proposal narrative along with the actual escalation experienced in the last three years. Provide the rationale for the proposed escalation rates including the source that was used for the proposed escalation. If escalation is not proposed, explain why. In addition, discuss the rationale for any escalation proposed for the other cost elements. Additionally, include the company's escalation history for each other cost element experienced in the past three years.

Provide supporting documentation for each escalation rate proposed, which may include, but is not limited to, escalation indices, Forward Pricing Rate Agreements, negotiated union contracts, etc. Failure to provide supporting documentation for proposed escalation factors may result in a

80ARC025R0001 00003 Page 6 of 8 probable cost adjustment to the proposed direct labor rate by taking the higher of the proposed escalation and readily available escalation data.

Revised To:

Escalation Supporting Information: The escalation proposed for direct labor rates must be stated in the Cost/Price proposal narrative along with the actual escalation experienced in the last three years. Offerors are only permitted to propose one escalation rate for each year of the contract in the provided cells in tab 1-9. Proposed escalation rates may differ in each year of the contract.

Provide the rationale for the proposed escalation rates including the source that was used for the proposed escalation. If escalation is not proposed, explain why. In addition, discuss the rationale for any escalation proposed for the other cost elements. Additionally, include the company's escalation history for each other cost element experienced in the past three years. Provide supporting documentation for each escalation rate proposed, which may include, but is not limited to, escalation indices, Forward Pricing Rate Agreements, negotiated union contracts, etc. Failure to provide supporting documentation for proposed escalation factors may result in a probable cost adjustment to the proposed direct labor rate by taking the higher of the proposed escalation and readily available escalation data.

10. Section J.1(b) Attachment 2 has been deleted and replaced with a new version to correct the union position designation for specific labor categories in the IDIQ PD’s and O&M PD’s tabs.

11. Section J.1(a) Attachment 6 and Section J.1(a) Attachment 7 have been deleted and replaced with new versions to add the appropriate Automotive Industries Welfare Fund Subscriber Agreement.

12. RFP Section I has been revised to add clause 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) by reference.

13. A revision to the last paragraph of RFP Section L.3(b)(1)iii.F.7. is as follows:

Provide the basis and supporting documentation for all indirect rates. Offerors are required to provide their current Forward Pricing Rate Agreement (FPRA) with DCMA/DCAA (if applicable). If an Offeror does not have a current FPRA, it shall provide its current Forward Pricing Rate Submission/Proposal submitted to DCMA/DCAA (if applicable) and the past three years of historical actual indirect rates. As stated in Provisional Billing Rate approval letters, they are not to be used for proposal purposes. If an offer has a Forward Pricing Rate Submission/Proposal and does not utilize those rates in their proposal, rationale and supporting documentation shall be provided to support the rate deviation. Offerors shall also provide rationale/calculations for the proposed indirect rates that are not included in the Offeror’s Forward Pricing Rate Agreement, or Forward Pricing Rate Submission/Proposal. If the Offeror is using historical data as the basis of its indirect rates, then it shall provide rationale/calculations on how the proposed indirect rates were calculated from the actuals and an explanation in support of any significant changes in either expenses or base of application that exist from one year to the next.

Revised To:

Provide the basis and supporting documentation for all indirect rates. Offerors are required to provide their current Forward Pricing Rate Agreement (FPRA) with DCMA/DCAA (if applicable). If an Offeror does not have a current FPRA, it shall provide its current Forward Pricing Rate Submission/Proposal submitted to DCMA/DCAA (if applicable) and the past three years of historical actual indirect rates. As stated in Provisional Billing Rate approval letters, they are not to be used for proposal purposes. If an offer has a Forward Pricing Rate Submission/Proposal and does not utilize those rates in their proposal, rationale and supporting documentation shall be provided to support the rate deviation. Offerors shall also provide rationale/calculations for the proposed indirect rates that are not included in the Offeror’s Forward Pricing Rate Agreement, or

80ARC025R0001 00003 Page 7 of 8

Forward Pricing Rate Submission/Proposal. If the Offeror does not have a FPRA or Forward Pricing Rate Submission/Proposal, it shall use historical data as the basis of its proposed indirect rates. The Offeror shall provide three years of historical actual rate information, rationale/calculations on how the proposed indirect rates were calculated from the actuals and an explanation in support of any significant changes in either expenses or base of application that exist from one year to the next. If an Offeror does not have any historical actual rates information for any of the last three years, then it shall provide a detailed narrative explaining the basis used to calculate the proposed indirect rates, an explanation of why that basis was used, and an explanation of how the proposed indirect rates were calculated.

14. A revision to the second to last sentence of RFP Section L.3(a), is as follows:

Changed From:

If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a Major Subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror.

Revised To:

If applicable, Offerors may provide the past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a Major Subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror.

15. A revision to the first paragraph of RFP Section L.3(b)(1)iii.F.10., is as follows:

If a Major Subcontractor is proposed to perform under a cost-plus type subcontract with the Prime Offeror then the subcontractor shall provide a cost/price proposal with the same level of detail as the prime offeror. For Major Subcontractors proposed to perform under a FFP or T&M type subcontract, the offeror shall provide a copy of the subcontractors proposal/quote so the Government can verify the proposed subcontractors rates to the Offerors pricing matrix. These Major Subcontractor cost/price proposals shall be submitted with the Prime Offerors proposal.

Revised To:

If a Major Subcontractor is proposed to perform under a cost type subcontract with the Prime Offeror then the subcontractor shall provide a cost/price proposal with the same level of detail as the prime offeror. For Major Subcontractors proposed to perform under a FFP or T&M type subcontract, the offeror shall provide a copy of the subcontractors proposal/quote so the Government can verify the proposed subcontractors rates to the Offerors pricing matrix. These Major Subcontractor cost/price proposals shall be submitted with the Prime Offerors proposal.

16. Tab 1-1 Instructions in J.1(b) Attachment 1 AFSS II Cost/Price Template Workbook has been updated to remove the term “Trouble Call” and replace it with “Reactive Maintenance”.

Attachment J.1(b) Attachment 1 has been deleted and replaced with a new version that incorporates this change.

17. Attachment J.1(a) Attachment 2 has been deleted and replaced with a new version that revises Block 11, Item 10, under the Contents section, in DRD 012 Organizational Conflicts of Interest (OCI) Plan as follows:

80ARC025R0001 00003 Page 8 of 8

Include an assertion from the Contractor that to the best of their knowledge no OCIs exist currently, if applicable. Provide a list of all the prime’s and subcontractor’s NASA contracts and subcontracts, which would provide the CO a better understanding of other NASA work performed by the Offeror that may give rise to an actual or potential conflict.

Revised To:

Include an assertion from the Contractor that to the best of their knowledge no OCIs exist currently, if applicable. Provide a list of all contracts and subcontracts the prime and its subcontractors currently have with NASA. This will assist the CO in gaining a better understanding of other NASA work performed by the Offeror that may give rise to an actual or potential conflict.

End of Amendment 00003