8-04-PW Digital Release Form.docx
DOCX document 121 KB Posted
- Attached to
- Student Union/Student Success Center FFE
- Solicitation number
- UTD20260128-TB
- Issued by
- Dallas County, Texas
About this file
This is an Electronic File Transfer Agreement executed by Perkins and Will, the design firm for the UT Dallas Student Union/Student Success Center (SSC/SU) project, and the University of Texas at Dallas, for the release of AutoCAD drawing files related to the facility's design. The agreement permits the University to receive electronic copies of design drawings prepared by Perkins and Will for the project, with the understanding that these files are provided solely for the convenience of the recipient and do not constitute a contractual deliverable or professional services engagement. The Drawing Files are intended for use exclusively in connection with the UT Dallas JSOM III project and are explicitly not to be modified, reproduced, or distributed to third parties without removing all identifying information related to Perkins and Will and its subconsultants. Execution of this agreement, signed on October 3, 2025, is required before transmission of the electronic files via courier, email, or the project file transfer protocol site.
The agreement establishes that Perkins and Will makes no representations regarding the fitness, accuracy, completeness, or suitability of the Drawing Files for any particular purpose, including zoning analysis, quantity take-offs, pricing, clash detection, or construction sequencing. The recipient assumes all risk associated with use of the electronic files and agrees to indemnify and hold harmless Perkins and Will from any claims, liabilities, losses, damages, and costs arising from the provision or use of the Drawing Files. The recipient further agrees to reimburse Perkins and Will for all enforcement costs, including attorney's fees, should any breach of the agreement occur. The signed agreement was executed by Leah Dailey, FF&E Specialist, on behalf of the third-party recipient entity authorized to bind the organization to the terms outlined herein.
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Text version
Electronic File Transfer Agreement (Contractor, Subcontractor or Other Third Party Recipient) Name:
| Date: |
| January 8, 2026 |
| Dealer/MFG: |
| Project Name: |
| UT Dallas – SSC/SU |
| Description of Data: |
| AutoCAD File Release |
| Project Number: |
| 144081.000 |
The undersigned is not a party to an agreement for professional services provided by Perkins and Will, by itself or through its employees and officers, to NAME in relation to UT Dallas JSOM III (hereinafter the “Project”). The undersigned hereby requests that Perkins and Will provide electronic files prepared by Perkins and Will for the Project using “AutoCAD®” software in the form of electronic drawings (the “Drawing Files”). The undersigned acknowledges and agrees that Perkins and Will have no contractual obligation to provide the Drawing Files to the undersigned. Perkins and Will agree to provide the Drawing Files, however, in consideration for the undertakings of the undersigned herein.
The undersigned understands and agrees that the design deliverables contractually obligated to be delivered are hardcopy plans, or “AutoCAD®” files which are electronic copies of the hardcopy plans (the “Deliverables”).
The undersigned agrees that the request to provide the Drawing Files is purely for the convenience of the undersigned and does not constitute the rendering of professional services. The undersigned acknowledges that Perkins and Will have not reviewed and will not be reviewing the Drawing Files that are provided to determine if the Drawing Files are accurate or complete, or if the Drawing Files identify or contain any defect or anomaly with reference to the Project.
The undersigned will not use, modify, reproduce, or further distribute to others any of the Drawing Files without first removing any identifying information of Perkins and Will and its sub-consultants, if any, on the files, or incorporated in or into the files.
The undersigned confirms that it will only use the Drawing Files with reference to the Project and shall not, and shall not permit, the files to be otherwise copied or distributed.
The undersigned agrees and understands that the Drawing Files are not fit for any particular purpose and are intended solely as graphic exemplars and representations.
The undersigned further acknowledges that Perkins and Will has made no representations to the undersigned that the Drawing Files are suitable for any purpose, including but not limited to zoning or planning analysis or recommendations as to any particular property or present or intended us associated therewith, for quantity take-offs, pricing, clash detection, construction sequencing, or the manufacture of any building component or system, or will be usable by the undersigned’s systems, infrastructure, or software. The undersigned also understands and agrees that the Drawing Files may be subject to anomalies, errors, viruses, malware, or other unintended defects, and that Perkins and Will has not reviewed or determined whether or not any such defects may be present in any electronic files. Use of these electronic files is solely at the risk of the undersigned.
The undersigned agrees to release any and all claims that they may have at any time against Perkins and Will arising out of the use of the Drawing Files by the undersigned or any other individual or entity who obtains the Drawing Files from the undersigned. The undersigned agrees to hold harmless, defend and indemnify Perkins and Will from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with the provision of the Drawing Files by Perkins and Will or the use, modification, misinterpretation, misuse, or reuse by others of the Drawing Files provided to the undersigned by Perkins and Will.
Upon return receipt of this signed agreement the Drawing Files will be transmitted to the undersigned via courier, electronic mail or posted on the Perkins and Will file transfer protocol site or project web site.
This agreement may be executed in counterpart, and the parties agree that the individual counterparts, taken together, shall constitute a binding agreement.
The undersigned agrees that any violation of this agreement by the undersigned or such entity, or any of the agents, representatives, officers, or employees of either will result in irreparable harm to Perkins and Will which cannot be entirely compensated by money damages. Therefore, the undersigned agrees that Perkins and Will may seek any and all equitable remedies that may be available to Perkins and Will, including, but not limited to a temporary or permanent injunction, in the event of any breach or threatened breach of the terms of this agreement.
The undersigned shall reimburse Perkins and Will for any cost or expense, including attorney’s fees, labor, and expenses (including those of in-house counsel) related to the enforcement of the terms of this agreement.
The undersigned agrees that they are authorized to bind the company indicated below to the obligations of this agreement and understands that Perkins and Will is relying upon this representation in agreeing to enter into this agreement.
Perkins and Will
Third Party Entity
Signature
Signature of Recipient
Name Leah Dailey
Name
Title FF&E Specialist
Company
Date 10/03/2025
Title image1.jpg
File details come from the government source that posted it. Updated .