USCG Siuslaw RFP Specs_Final 2024.04.16.pdf

UNITED STATES COAST GUARD

REQUEST FOR PROPOSAL

RFP GUIDE SPECIFICATIONS

FOR

CORRECT SHORELINE EROSION

PN 13-5067032

at

USCG STATION SIUSLAW RIVER

FLORENCE, OR

Date: 16 APRIL 2024

DEPARTMENT OF HOMELAND SECURITY

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Seattle

915 Second Avenue, Room 2664

SEATTLE, WA 98174-1011

FROM: Facilities Design Construction Center (Seattle)

BENEFITING UNIT: USCG STATION SIUSLAW RIVER

Florence OR

POINTS OF CONTACT:

ORGANIZATION FUNCTION EMAIL PHONE

FDCC DESIGN PM

SIGNATURES:

Design PM Date

Technical Director Date

FDCC Supervisor Date

Project Execution Branch Chief Date

Correct Shoreline Erosion

USCG Station Siuslaw River

5067032

PROJECT TABLE OF CONTENTS Page 1

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 00 CONSTRUCTION SCHEDULE/SCHEDULE OF VALUES

01 33 00 SUBMITTAL PROCEDURES

01 35 29 SAFETY AND OCCUPANTIONAL HEALTH REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 QUALITY CONTROL

01 50 00 TEMPORARY FACILITIES

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATIONS AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION AND DECONSTRUCTION

DIVISION 03 - CONCRETE

03 30 00 CAST-IN-PLACE CONCRETE

DIVISION 05 - METALS

05 05 23.16 STRUCTURAL WELDING

05 12 00 STRUCTURAL STEEL

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 09 - FINISHES

09 97 13.27 HIGH PERFORMANCE COATING FOR STEEL STRUCTURES

DIVISION 10 - SPECIALTIES

10 14 00.10 EXTERIOR SIGNAGE

DIVISION 26 - ELECTRICAL

26 42 13 GALVANIC (SACRIFICIAL) ANODE CATHODIC PROTECTION (GACP)

SYSTEM

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

31 05 19.13 GEOTEXTILES FOR EARTHWORK

31 10 00 Site Clearing

31 41 16 METAL SHEET PILING

31 62 16.13 STEEL PIPE PILES

31 63 29 DRILLED CONCRETE PIERS AND SHAFTS

31 68 13 SOIL AND ROCK ANCHORS

Correct Shoreline Erosion

5067032

PROJECT TABLE OF CONTENTS Page 2

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 05 33 LANDSCAPE ESTABLISHMENT

32 31 13 CHAIN LINK FENCES AND GATES

32 84 24 IRRIGATION SPRINKLER SYSTEMS

32 92 19 SEEDING

32 93 00 EXTERIOR PLANTS

DIVISION 33 - UTILITIES

33 11 00 WATER UTILITY DISTRIBUTION PIPING

33 40 00 STORMWATER UTILITIES

33 52 10 FUEL SYSTEMS PIPING (SERVICE STATION)

33 52 23.15 POL SERVICE PIPING WELDING

APPENDICES

Appendix A – Hazardous Materials Survey

Appendix B – Permits (to be provided by the Government)

Appendix C – Fire Flow Test Results

-- End of Project Table of Contents --

Correct Shoreline Erosion 5067032

SECTION 01 11 00 Page 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

MILITARY SPECIFICATIONS (MIL)

MIL-I-16165 (Rev. E) Shielding Harness, Shielding Items and Shielding Enclosures for use in Reduction of Interference from Engine Electrical

Systems

MILITARY STANDARDS (MIL-STS)

MIL-STD-461E (Rev. D) Control of Electromagnetic

Interference Emissions and Susceptibility

MIL-STD-462 (Rev. D) Electromagnetic Interference

Characteristics

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes a sheet pile shoreline erosion wall, upper retaining wall at parking area, various grading and utilities, temporary removal and re-installation of a portion of an existing-to-remain bridgeway, demolition of guide piles for exterior floating dock, provide new guide piles for exterior floating dock, supplementary piles at existing-to-remain bridgeway, and incidental related work.

1.2.2 Location

The work shall be located at the Station Siuslaw River, Florence Oregon, approximately as indicated. The exact locations of work are identified in the project drawings.

1.2.3 Permits

Contractor to comply with all regulatory permit requirements. Government is securing permits and will provide to Contractor. Permits are anticipated to be the following:

• U.S. Army Corps Section 10/404 Permit

• U.S. Army Corps Section 408 Approval

• NMFS Biological Opinion

• Marine Mammal Incidental Harassment Authorization

SECTION 01 11 00 Page 2

• Oregon DLCD Coastal Zone Management Approval

• Oregon DSL Removal/Fill Permit

• Oregon DEQ 401 Water Quality Certification

See also Appendix.

1.3 OCCUPANCY OF PREMISES

The site is an active Coast Guard Base and will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, site access and temporary facilities.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.5 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of excavation by contacting local utility notification center 15calendar days in advance. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground where existing underground utilities are discovered.

Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.5.1 Notification Prior to Excavation

Notify the Contracting Officer or Contracting Officers Representative at least 15 days prior to starting excavation work. For this location, contact the local utility or Dig Safe 48 hours prior to excavating. Contractor is responsible for marking all utilities not marked by the utility or Dig Safe.

1.6 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

Not used.

SECTION 01 11 00 Page 3

1.7 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. Additionally, theQuality Control (QC) representative shall also have fluent English communication skills.

1.8 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, with minimum 14 days’ notice, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work shall also attend.

1.9 INSPECTION

The Contractor shall keep the Contracting Officer or duly appointed representative fully informed of contract operations and plans so that a representative may arrange to be present at various times that work is being performed.

1.9.1 Contractor’s Daily Log

The Contractor shall complete the USCG Daily Log form at the end of each working day and deliver it to the Government Inspector and Contracting

Officer’s Representative. The Government Inspector will attest to its accuracy by initialing the form and forwarding that form to FDCC COR. The form will be provided to the Contractor by the Contracting Officer’s

Representative.

PART 2 PRODUCTS

PART 3 EXECUTION

--End of Section--

SECTION 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

1.1 CONTRACTOR ACCESS AND USE OF PREMISES

1.1.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.1.2 Working Hours

Regular working hours shall consist of a period 7:00am through 4:30pm Monday through Friday, excluding Government holidays.

1.1.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.1.4 Occupied and Existing Buildings

The Contractor will be working around existing buildings which are occupied.

No work is expected within the Station building, Shop building, or Housing units. The existing buildings and their contents shall be kept secure at all times.

The Government will remove and relocate Government property in the areas of the site areas, bridgeway, and floating dock scheduled to receive work, prior to Contractor work in the respective areas.

1.1.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

SECTION 01 14 00 Page 2

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, telecom, electric service, air conditioning, heating, fire alarm, compressed air, shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

Such interruption shall be further limited to 4 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services.

The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the

Contracting Officer giving reasonable advance notice when such operation is required.

1.2 SECURITY REQUIREMENTS

1.2.1 Areas Not Covered by Contract

The Contractor will not be permitted to enter buildings or areas not covered by the work included in this contract, except by prior approval of the

Officer-in-Charge of the facility.

1.2.2 Parking

Do not park on or block the marked fire lanes at any time.

Section 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

extent referenced. The publications are referred to within the text by the

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health

Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification.

Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map

Progress and Completion Pictures

1.6 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Washington law.

1.7 SUPERVISION

1.7.1 Superintendent Qualifications

Provide project superintendent with experience as a superintendent on a minimum of 3 projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may file:///C:/USERS/MIKE.SCINTO/ONEDRIVE%20-%20AECOM/DOCUMENTS/SPECSINTACTWD/Jobs/USCGSLIP36/prntdata/Word/01%2033%2000.docx

Section 01 30 00 Page 2 request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.7.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work. In addition, a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.7.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.7.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the

Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7.5 Quality Assurance Manager (QAM):

The QAM may not be the same person as the superintendent or project manager.

The QAM must submit proof of successful completion of at least 3 design-build projects of a similar size and complexity as this project where his/her role was the Quality Assurance Manager over both the design and construction phases. The Quality Assurance Manager must report directly to the principals of the company not to the on site superintendent.

1.7.6 Project Manager:

The project manager must have experience managing at least 3 prior projects of a similar size and complexity as this project as the project manager.

1.8 PRECONSTRUCTION MEETING CONFERENCE

Immediately after award, prior to commencing any work at the site, coordinate with the Contracting Officer or their designated representative a time and place to meet for the Preconstruction Meeting/Conference. The meeting/conference must take place within 30 calendar days after award of the contract, but prior to commencement of any work at the site. The purpose of this meeting conference is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to: daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, Section 01 30 00 Page 3 quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.8.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site

Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.9 FACILITY TURNOVER PLANNING MEETINGS (RED ZONE MEETINGS)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the USCG. Start planning the turnover process at the Pre-Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled Red

Zone Meetings beginning at approximately 75 percent of project completion.

Include the following in the facility Turnover effort:

1.9.1 Red Zone Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the

Contractor a copy of the Red Zone Checklist template.

b. Prior to 75 percent completion, modify the Red Zone Checklist template by adding or deleting critical activities applicable to the project and assign planned completion dates for each activity. Submit the modified Red Zone Checklist to the Contracting Officer. The

Contracting Officer may request additional activities be added to the

Red Zone Checklist at any time as necessary.

1.9.2 Meetings

a. Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial

Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer.

At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

c. Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. During the Red Zone Meetings discuss with the COR any upcoming activities that require Government involvement.

e. Maintain the Red Zone Checklist by documenting the actual completion dates as work is completed and update the Red Zone Checklist with revised planned completion dates as necessary to match progress.

Distribute copies of the current Red Zone Checklist to attendees at each Red Zone Meeting.

Section 01 30 00 Page 4

1.10 MOBILIZATION

Contractor shall mobilize to the jobsite within 60 calendar days after contract award, but not before all pre-construction submittals have been approved by the Government, contractor’s late delivery or incomplete submittals is not a justification for a government caused delay. Mobilize is defined as having equipment, COR/Inspection Trailer set up AND having a physical presence of at least one person from the contractor's team on the jobsite.

1.11 Request for Progress Payment

Apply for progress payments using "Contractor's Monthly Estimate for Payment

Voucher" which includes (form FDCC-4) and the required payment certification that are available from the Contracting Officer. Electronic copies are available. Once agreed upon, reviewed and signed by the COR, contractor will upload the invoice to IPP.gov for invoice processing.

1.12 Documentation for Materials Delivered But Not Installed

Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment. Requests for payment for materials stored offsite will normally not be approved.

Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings, and will be based on the portion of the Base Bid for

Design Services indicated in Part 3 of this section.

1.13 Required Schedule Updates

In accordance with FAR Clause 52.236-15, Schedules for Construction

Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

1.14 TIMING FOR SUBMITTALS DURING CONSTRUCTION

1.14.1 Initial Submission

Submit an original schedule of prices with the progress documentation required by section 01320 for the Government's approval.

1.14.2 Progress Payments

Progress payment requests may be submitted once a month to coincide with the progress update.

Not Used

Not Used

-- End of Section --

Section 01 32 00 Page 1

SECTION 01 32 00

CONSTRUCTION SCHEDULE/SCHEDULE OF VALUES

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00, "Submittal

Procedures."

Construction Schedule

Schedule of Values

1.2 CONSTRUCTION SCHEDULE

No later then 30 days after award, submit a Construction Schedule and

Schedule of Values in accordance with FAR Clause 52.236.15. The Schedule of

Values shall be based on the actual breakdown of the bid price. The cost of insurance shall not be listed as a separate item but included as part of each item of work. The actual cost of bonds may be paid as the first progress payment when a receipt from the bonding company is presented to the

Contracting Officer.

The Construction Schedule shall clearly indicate the start and completion dates of major work components. The Schedule of Values shall clearly indicate unit value of all major work components.

The Construction Schedule shall incorporate at a minimum the following activities:

a. Mobilization

b. Demobilization

c. Pre-Construction Submittals

d. Work Activities

e. In-Progress Submittals

f. Final Government Inspection

g. Close-Out Submittals; i.e. Testing Balancing Reports, Warranties, Operation and Maintenance Manuals, Posted

Instructions

h. As-Built Drawings

i. Factors which Constitute Potential Interruptions to Station

Operations

Section 01 32 00 Page 2

Pre-Construction Submittals are those activities which encompass the obtaining, submission, review and approval of submittals necessary prior to the start of the related site work. Contractor shall annotate all such activities into the progress schedule with their forecasted time periods.

These activity periods shall not be exclusive of the contract performance period. No site work shall commence until the respective submittals have been approved.

The value of all major work components within the project shall be identified on the Schedule of Values on a unit quantity and unit cost basis, e.g. number of squares and cost per square of roofing, number of lineal feet and cost per lineal foot of conduit, number of panels and cost per panel etc. Lump sum items shall only be paid for when 100% complete.

Do not include mobilization and demobilization line items on the Schedule of Values.

The Construction Schedule and Schedule of Values as approved by the

Government is not a substitute for quantities conveyed by the specification and drawings and those required for a complete job.

Omissions and errors on the Construction Schedule and Schedule of Values are the responsibility of the Contractor.

Payments will not be made until the schedule of prices has been submitted to and approved by the Contracting Officer.

1.3 UPDATED SCHEDULES

Update the construction schedule and equipment delivery schedule at monthly intervals, at each payment request, and when schedule has been revised. Reflect any changes occurring since the last update. Submit copies of the purchase orders and confirmation of the delivery dates as directed.

1.4 SUBMITTALS

1.4.1 General: Contractor shall provide all schedule submittals on computer disk media as well as tabular printouts, and 24-by-36-inch time-scaled logic diagrams. The latest version of, Primavera P6®, SureTrak® or an equally capable scheduling software shall be used. All costs incurred by Contractor to correctly implement, computerize and update the CPM

Schedule shall be borne by Contractor and are included in the Contract

Price. The number of copies of each submittal shall be as described in this Section or as may be requested by COR.

1.4.2 Contract CPM Schedule: The Contract CPM Schedule and its related narrative as described in this Section shall be submitted as early as practicable after the Notice to Proceed, but in no event later than 30 calendar days after the Notice to Proceed. Within 15 calendar days, COR will respond with approval or direction to change and Contractor shall resubmit within 10 calendar days, if required.

1.4.3 Daily Progress Report: Submit duplicate copies to COR by noon on the day following the date of actual progress.

1.4.4 Monthly Progress Report: All components of the Monthly

Progress Report described in this Section shall be submitted as attachments to Contractor's monthly Application for Payment.

1.4.5 Record As-Built CPM Contract Schedule: A Record Contract

Schedule accurately reflecting actual progress of Work shall be

Section 01 32 00 Page 3 submitted, as part of this Contract's Record Documents. All activities shall have actual dates that are true and accurate.

Submit the following in accordance with section 01330 "Submittal

Procedures":

1.4.6 SD-01 Preconstruction Submittals

(a) Preliminary Performance Schedule

• Network Schedule Chart

(b) Original Complete Performance Schedule

• Network Schedule Chart

• Reports

(c) Monthly Updates

• Electronic Network Schedule Chart

• Progress Payments (See section 01200)

• Reports

(d) Schedule Revisions

• Revised Network Schedule Chart

• Narrative description of changes to activity

• logic/duration

• Reports

1.4.7 Submittal Requirements

For the above submissions submit the following: 3 color copies of all documents plus an electronic copy on CD-ROM except monthly updates of schedule charts may be submitted on the CD-ROM only.

Submit both the original software file as well as a .PDF file.

1.5 SOFTWARE

1.5.1 Software Description

The Contractor shall use a commercially available, windows based, scheduling software program to manage the project. The software package shall have the characteristics and be capable of producing the time-scaled charts and reports described elsewhere in this section. The program shall also be capable of accepting

Section 01 32 00 Page 4 revised completion dates as modified by approved time extensions, actual activity start/completion dates, and recompilation of tabulation dates and float accordingly without deleting the original proposed activity dates.

1.5.2 Deliverables

For the schedule software utilized, provide the following:

1) Schedule familiarization shall be provided by your project scheduler or the individual responsible for updating and managing the inputs into this project. The schedule familiarization shall use the project baseline schedule for all examples and exercises.

2) Review all Activity names, durations and indicate what the item encompasses for the listed cost.

3) The meetings shall include creating, displaying and printing the schedule in conformance to the following contract requirements:

(a) Demonstrate the creation of the weekly look-ahead schedule from the Baseline schedule.

(b) Display and verify all activities are linked directly or indirectly to the award and completion dates of this contract.

(c) Identify RPUID sorts and display formats.

(d) Demonstrate the export of the schedule to MS-project

2010 format; discuss limitations.

(e) Demonstrate how the activities will be updated;

updates shall be done by the person who will perform the updates monthly. Identify file naming system used to identify updates for dissemination.

(f) Demonstrate from the updated schedule a sample of a complete monthly submission to the government. This shall include the written schedule analysis update.

(g) Trace a minimum of 3 activities from material procurement through to installation to 100% completion.

Review each step to include, Submittal review (who, time frame), Pre-installation (who, time frame), QA activities related (who, time frame).

(h) Create an output format of the updated schedule for the monthly posting in the CI trailer.

(i) Create a 3 sample modifications on critical and non-critical activities for purposes of displaying a “fragnet” schedule that demonstrates time impacts to the schedule from a modification. Create modifications to display

(increased contract duration, no effect and reduced contract duration)

(j) Create an earned value report from the baseline schedule.

(k) Demonstrate procedures for incorporating Changes to the project Baseline schedule.

Computerized schedule familiarization shall occur in conjunction with the preconstruction meeting.

Section 01 32 00 Page 5

1.5.3 Payment Requests

Payment request may be prepared for submission using programs other than the scheduling software. See section 01200, Progress

Payments for specifics.

1.6 CONTRACT MODIFICATIONS

When change orders or delays are experienced by the Contractor and the

Contractor requests an extension of time under one or more of the

Contract clauses, the Contractor shall submit a written Time Impact

Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, utilizing the current updated Project Schedule. Each TIA shall include a fragnet demonstrating how the Contactor proposes to incorporate the changes or delays into the Project Schedule. A fragnet is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing schedule to demonstrate the influence of delay and the method for incorporating delays into the schedule as they are encountered.

The TIA shall be submitted with the cost proposal for each proposed change or delay. Incorporate contract modifications into subsequent monthly updates only after approval by the Contracting Officer.

Contract Modifications shall be added as items posted at the bottom of the original schedule with new activity numbers.

2.1 NETWORK SCHEDULE CHART

The network shall consist of time scaled activities with logical interdependencies shown on a diagram with accompanying mathematical analyses.

Prepare a horizontal time scaled performance schedule with the total project divided and subdivided into a sufficient number of work activities to accurately graphically display the work schedule, sequence in which the work is to be accomplished, activity duration, and interdependence of activities. A bar shall depict the start, finish, and duration of each activity. The bar shall be shaded to indicate progress. In addition to construction activities, procurement times for critical items, including submittal turn-around, shall be shown on the schedule. The diagram shall clearly show the activities of the critical path.

2.1.1 Format

Provide network charts on E-size sheets (30 inches by 42 inches).

Use continuation sheets as required. Establish the time schedule for the entire project duration across the top of the sheet;

Section 01 32 00 Page 6 divide into months and subdivide into weeks. Extend these division lines vertically from top to bottom of page. Units of

1/2 inch equal to 1 week are suggested. Indicate project name, location, contract number, data date, submission date, and general schedule data on each sheet. Provide a legend defining all symbols.

2.1.1.1 Required Columns

The following columns shall be provided on the left side of each sheet:

(a) Activity Number (ID #)

(b) Activity Name

(c) Duration

(d) RPUID – Real Property Unique Identification number from Project Management Data Sheet

(e) Early and late start dates

(f) Early and late finish dates

(g) Actual start and actual finish dates

(h) Total float

(i) Actual duration

(j) Percent complete

2.1.1.2 Activity Bars

Each of the activity bars shall be color coded and hatched to distinguish between the baseline, critical, non-critical, milestones, and also indicate progress. Critical path activities shall be colored red. Each activity bar shall be labeled with the activity name and percent complete.

2.1.1.3 Required Sorts

The original network chart shall be sorted by early start and then by early finish dates. The activity numbers shall be assigned in ascending order based on the results of this sort and shall not change for the remainder of the project duration.

2.1.2 Quantity and Numbering of Activities

The minimum number of activities in the final performance schedule shall be 200. New activity numbers shall be assigned to activities required to be added to a revised schedule for contract modifications or logic changes.

Section 01 32 00 Page 7

2.1.3 Required Activities

The following specific activities shall be shown on the diagram and in the numerical analysis. The durations indicated are minimum.

(a) Bond

(b) Construction Activities:

(c) Submittal Submission requiring Government review

(d) Critical Submittal Approvals per Submittal Section

(Include a 21 day review period activity with each critical submittal approval entry)

(e) Procurement time for critical items

(f) Work by the Government, or utility agencies, and other third parties that may affect or be affected by

Contractor's activities.

(g) Pre-Start Meetings with Major Subcontractors (e.g.

mason, carpenter, roofer, plumber, and electrician)

(h) A narrative that explains the basis for Contractor's determination of construction logic, estimated durations, estimated quantities and production rates, hours per shift, workdays per week, and types, numbers, and capacities of major construction equipment to be used. A listing of non-working days and holidays incorporated into the schedule shall be provided.

(i) Commissioning Activities

(j) Guiding Principles for Sustainable Federal Buildings

Dec 2020 report

(k) Mechanical Testing & Balancing Approval (21 day duration)

(l) Draft Operation and Maintenance (O&M) Manuals

Preparation

(m) Draft O&M Manual Review

(n) Corrected O&M Manuals Preparation

(o) Corrected O&M Manual Review

(p) Final O&M Manual Submission (14 days)

(q) Request for Final Inspection (minimum of 14 days prior to requested date)

Section 01 32 00 Page 8

(r) Final Inspection (7 Work day duration)

(s) Instruction to Government Personnel

(t) Correct Punchlist (14 Work day duration)

(u) Coast Guard Acceptance (On or before contract completion date)

2.1.3.1 Final Inspection

2.1.3.1.1 Contractor Self-Inspection. Prior to the

completion date of each task order, the Contractor’s

Quality Control Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer’s Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

2.1.3.1.2 The Contractor and the Contracting Officer’s

Representative will jointly conduct a pre-final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final

Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The Contracting

Officer Representative may schedule more than one pre-final inspection if he determines it necessary.

2.1.3.1.3 The final inspection activity will only be held

after the following events have occurred. Contractor shall ensure that all applicable activities are indicated as predecessors:

(a) Facility ready for use for intended purpose.

(b) All systems are operational.

(c) All Test & Inspection Reports received.

(d) Mechanical Testing & Balancing Report has been approved.

(e) Commission Reports are done

(f) All submittals approved.

(g) Up to date as-built drawings at the site.

(h) Corrected O&M Manuals submitted to the Government.

Section 01 32 00 Page 9

(i) Receipt of a letter from the contractor at least 2 weeks in advance requesting the inspection occur.

2.1.3.1.4 When the Contractor is ready for final

inspection, he will request final inspection in writing to the Contracting Officer and Contracting Officer’s

Representative (COR). A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 2 weeks before the desired date.

2.1.3.1.5 The final inspection shall be performed with the

Contractor by the COR, Contracting Officer, Safety

Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in each task order for the completion of work.

2.2 REPORTS

2.2.1 Narrative Report

A narrative report shall be provided with all schedule revision submissions to identify and explain the changes from the previously approved schedule. The report shall identify each changed activity by ID number, description, and the specific change. The narrative report shall be sorted by ID number.

2.2.2 Logic Report

A logic report shall be provided with the original complete network schedule submission and all subsequent revisions. The report shall be generated with the schedule software, sorted by

ID number and include the ID number, activity description, predecessor activity ID number(s), and successor activity ID number(s). Critical path activities in shall be highlighted.

2.2.3 Activity Report

An activity report shall be provided with the original complete performance schedule, updated schedule submissions, and revised schedules. A software generated report of the ID number, activity description, responsibility code, original duration, remaining duration, percent complete, early start date, early finish date, late start date, late finish date, total float or slack, quantity, and units of measure for each activity. Actual start and actual finish dates shall be printed for those activities in progress or completed. The report shall be sorted in ascending order by the total float or slack.

Section 01 32 00 Page 10

3.1 PROJECT SCHEDULER

Engage a project scheduler, either as Contractor's employee or as

Contractor's consultant, to provide planning, evaluation, and reporting using CPM scheduling, and to prepare required schedules.

(a) Project Scheduler shall be an active participant at all meetings related to Project progress, alleged delays, and time impact.

(b) Time-impact analyses and special reports shall be provided at no additional cost to the Government.

3.2 PRELIMINARY MEETING

The contractor shall participate in a preliminary meeting with the

Government as part of the preconstruction conference to discuss the proposed schedule and requirements of this section prior to submission of the schedule. The contractor shall notify the Government in writing at least 7 days prior to the preliminary meeting what scheduling software will be utilized for the project.

3.3 MONTHLY SCHEDULE UPDATES

Monthly schedule updates for progress payments shall be prepared in conjunction with the monthly invoice. The contractor and on-site

Government representative shall jointly review the update progress schedule to verify the listed actual start dates, percent complete for activities in progress, and actual finish dates for completed activities. Additionally, field verification of the materials stored on-site including required submittals, the material invoices, and material costs for the applicable activity on the schedule of values shall be conducted. Mutual agreement by the contractor and Government representative for each of the entries on the schedule update and payment voucher is desired, however, the Government’s estimate of the percent complete for an activity shall govern. Activities not agreed upon shall be so noted by the contractor and initialed by the

Government’s on-site representative prior to formal submission. Note:

Combination of a schedule update and schedule revision as a single submittal will be immediately rejected and returned to the contractor without review. If a schedule revision is required by the Government or desired by the contractor (concurrently with an update/pay request), it shall be submitted separately for approval by the

Government.

3.4 SCHEDULE REVISIONS

3.4.1 Procedures

A revised performance schedule shall be prepared when changes in the approved logic, duration, work schedule, or contract

Section 01 32 00 Page 11 performance time in response to significant deviations from the approved schedule baseline occur. The revised network schedule shall not be utilized for schedule updates until approved by the

Government. If a proposed revision is disapproved by the

Government, the previously approved network schedule shall continue to be used for monthly updates.

3.4.1.1 Changes in Means and Methods

If changes in the method of operating and scheduling are desired, the Contracting Officer shall be notified in writing stating the reasons for the change. If the Contracting

Officer considers these changes to be of a significant nature, the contractor may be required to revise and submit for approval, without additional cost to the Government, the network charts and required sorts.

3.4.2 Contract Modifications

As part of a schedule revision, each contract modification involving either time, money, or both shall be entered into the network schedule as a new activity following the last activity number from the most recent approved schedule. Modifications may be subdivided into multiple activities to facilitate the appropriate logic requirements for the new activities.

3.5 DELAYS AND REQUESTS FOR EXTENSION OF TIME

3.5.1 The determination for an extension of the Contract Time will be made by the Contracting Officer according to the provisions of the Specifications.

3.5.2 Contractor acknowledges and agrees that delays in

activities, irrespective of the party causing the delay, which according to the computer mathematical analysis do not affect any critical activity or milestone dates on the CPM network at the time of the delay, shall not become the basis for an extension of the Contract Time. The only basis for any extension of time will be the demonstrated impact of an excusable delay on the critical path. In demonstrating such impact, Contractor shall provide adequate detail as required by the Contract, and Contractor must prove that:

1. An event occurred.

2. Contractor was not responsible for the event in that the event was beyond the control of

Contractor, and was without fault or negligence of

Contractor, subcontractor, or supplier, and the event was unforeseeable.

Section 01 32 00 Page 12

3. The event was the type for which an excuse is granted according to the "Default" provision of this Contract.

4. Activities on the critical path of the Work were delayed.

5. The event in fact caused the delay of the Work.

6. The requested additional time is an appropriate and reasonable extension of the Contract Time, given the actual delay encountered.

3.5.3 Time Extensions for Unusually Severe Weather

3.5.3.1 If unusually severe weather conditions are the basis

for a request for an extension of the Contract Time, such request shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the critical activities of the scheduled construction.

3.5.3.2 The schedule of anticipated adverse weather below will constitute the base line for monthly (or a prorated portion thereof) weather/time evaluation by the Contracting

Officer. On issuance of Contract Award and continuing throughout the Contract on a monthly basis, actual adverse weather days will be recorded by Contractor on a calendar day basis (include weekends and holidays) and compared to the monthly anticipated adverse weather days set forth below.

(a) For purposes of this clause, the term "actual adverse weather days" shall include days that can be demonstrated to have been impacted by adverse weather.

(b) Monthly Anticipated Adverse Weather Calendar Days:

1. January - 7.

2. February - 5.

3. March - 6.

4. April - 6.

5. May - 8.

6. June - 6.

7. July - 6.

Section 01 32 00 Page 13

8. August - 7.

9. September - 5.

10. October - 5.

11. November - 5.

12. December - 6.

(c) The number of actual adverse weather days shall be calculated chronologically from the first to the last day in each month. Contractor shall not be entitled to any claim for time extension based on adverse weather unless the number of actual adverse weather days exceeds the number of anticipated adverse weather days, and unless such adverse weather days prevent work for 50 percent or more of Contractor's workday. In preparing the Contract

Schedule, Contractor must reflect the above anticipated adverse weather days on all weather-dependent activities.

Weather-caused delays shall not result in any additional compensation to Contractor.

1. On days where adverse weather is encountered, Contractor shall list all critical activities under progress and shall indicate the impact adverse weather had, if any, on the progress of such activities. This information must be presented at the end of the adverse weather day to COR or its authorized representative for its review and approval.

2. If Contractor is found eligible for an extension of the Contract Time, the Contracting Officer will issue a modification extending the time for

Contract completion. The extension of time will be made on a calendar day basis.

(d) Required Submittals

1. Provide a written Time Impact Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, using the current updated Project Schedule. Each

TIA shall include a fragnet demonstrating how the

Contactor proposes to incorporate the changes or delays into the Project Schedule. A fragnet is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing schedule to demonstrate the influence of delay and the method for incorporating delays

Section 01 32 00 Page 14 into the schedule as they are encountered. The TIA shall be submitted with the cost proposal for each proposed change or delay. Incorporate contract modifications into subsequent monthly updates only after approval by the Contracting Officer. Contract

Modifications shall be added as items posted at the bottom of the original schedule with new activity numbers

2. Include with request, one electronic copy on disc and one printed copy of all relevant documents that support the claim.

3. Submit all required items within the following time periods:

• 10 calendar days of event occurrence.

• 10 calendar days of Contractor's knowledge of impact.

• 14 calendar days of written request by COR.

4. Expiration of time periods without submittal shall constitute forfeiture of rights for these specific impacts.

3.6 RECORD, AS-BUILT CPM SCHEDULE

3.6.1 After all Contract work items are complete, and as a

condition of final payment, Contractor shall submit one printed copy and one electronic copy of a Record, As-Built CPM

Schedule showing actual start and finish dates for all work activities and milestones, based on the accepted monthly updates. These schedule submittals shall be in tabular and in time-scaled PDM plot formats.

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 DEFINITIONS

1.1.1 Submittal

Shop drawings, product data, samples, and administrative submittals presented for review and approval. Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and

Drawings for Construction," paragraphs (d), (e), and (f) apply to all

"submittals."

1.1.2 Types of Submittals

All submittals are classified as indicated in paragraph "Submittal

Descriptions (SD)". Submittals also are grouped as follows:

a. Shop drawings: As used in this section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by contractor or through contractor by way of subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate portion of work.

b. Product data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work, but not prepared exclusively for this contract.

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

d. Administrative submittals: Data presented for reviews and approval to ensure that administrative requirements of project are adequately met but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

1.1.3 Submittal Descriptions (SD)

Construction Progress Schedule

Submittal register

Schedule of values

Health and safety plan

Work plan

Quality control plan

Environmental protection plan

SECTION 01 33 00 Page 2

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project.

Drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Calculations, mix designs, analyses or other data pertaining to a part of…