2.4.1(a) Attachment A-SOW_CONSOLIDATED-Doors_RRCC_Wall_Concrete_ v8_09.09.2026 Security Edits.pdf

DHS Statement of Work (SOW)

Learn more at fema.gov July 2026

Federal Emergency Management Agency

STATEMENT OF WORK FOR:

Comprehensive Facility Upgrades for Building C-54, Naval Weapons Station, Earle

Updated: September 09, 2026

Brenda Cruz, Contracting Officer (CO)

DEPARTMENT OF HOMELAND SECURITY (DHS)

Federal Emergency Management Agency (FEMA)

Statement of Work (SOW) for Comprehensive Facility Upgrades for Building C-54, Naval Weapon Station Earle

1. Purpose

The purpose of this project is to provide comprehensive facility upgrades to Building C-54 at Naval Weapons Station Earle (NWSE). The scope includes:

1) Installation and upgrade of automated, ADA-compliant access doors at exterior entry points (please see attachment A for more details), as well as installation of nine (9) wood doors with glazed windows for conference rooms and offices within the facility.

2) Renovation and modernization of the Regional Response Coordination Center (RRCC), including flooring, walls, electrical and communication infrastructure.

3) Repair, patching, and expansion of exterior cement surfaces, including the loading dock, sidewalks to improve safety, accessibility, and support future facility enhancements.

4) Reinforcement and finish restoration of the designated training room wall to support future audio-visual enhancements, including installation of plywood backing behind new drywall and associated painting.

These upgrades will enhance safety, accessibility, operational reliability, and compliance with all applicable standards to support FEMA’s mission requirements.

2. Background FEMA requires improved facility infrastructure to ensure safe, secure, and reliable operations in support of disaster response and ongoing mission needs. Existing deficiencies in door access, roof integrity, workspace configuration, and exterior cement surfaces have impacted operational efficiency and facility comfort. This project consolidates all identified requirements, including RRCC workspace modernization and exterior cement repairs and upgrades, into a single contract to streamline execution and minimize disruption.

3. Scope of Work (Summary)

Please also refer to Attachment A Specs for doors and Attachment B A100 Floor plan for details.

3.1 Door Replacement and Upgrades

• Assess existing entry points at main and side entrances.

• Recommend and install ADA-compliant, secure, and durable automated access doors.

• Provide and install all required hardware, including actuators, locks, and access control systems.

• Apply specified finishes and ballistic glazing/film.

• Remove and dispose of existing doors/frames.

• Integrate new doors with building electrical and security systems.

• Install or modify nine (9) new wood doors with glazed windows within: Remove or modify existing doors and frames as needed and replace them with new or modified, high-quality wood doors featuring integrated glazed windows. These doors will be installed at designated conference rooms and offices within the facility to enhance visibility, security, and aesthetics. All installations will comply with relevant building codes and facility requirements.

• Any glass in a door that serves as an entry, or exit must be safety glazing meeting ANSI Z97.1 or CPSC

16 CFR 1201.

• Glazing near door edges within 12 inches horizontally of the door edge and 60 inches vertically from the floor, glass must be safety-rated.

3.2 RRCC Facility Upgrade

• Remove approximately 3,100 square feet of existing carpeting and install commercial-grade Luxury Vinyl Tile (LVT), minimum 5mm thickness with a 40-mil wear layer.

• Remove approximately 110 linear feet of temporary walls and three doors. Install 170 linear feet of laminated acoustic frosted glass walls (minimum STC rating of 35) with three 36-inch-wide glass doors with locks.

• Remove and dispose of 56 existing 4’ x 18” workstations/desks.

• Uninstall existing electrical infrastructure in temporary walls. Install the proper electrical modifications to support power to 82 workstations, ensuring all electrical work is code compliant and supports the new configuration.

• Extend power and network connectivity (Cat 6) to 82 workstation locations (4 cables each workstation/4-110 V outlets).

• Terminate the four Cat 6 cables at each workstation and at the vendor-supplied and vendor-installed Cat 6 patch panels in the Server/Switch Room on the existing telecom racks.

• Label each Cat 6 cable at both ends, including the patch panel and workstation locations, using agreed-upon jack numbers.

• After installation, the vendor shall perform end-to-end testing of all Cat 6 cables and provide the test results to the customer as proof of work. Digital test reports are acceptable.

• Handle adhesives, solvents, and heated materials using proper ventilation and appropriate PPE, as these materials may produce strong odors.

• For the RRCC build-out, network and electrical connectivity shall be installed for 82 new workstations, as shown on the floor plan. The General Contractor shall coordinate with the furniture vendor to ensure network, electrical, and furniture installations are properly aligned

3.3 Exterior Cement Repairs, Sidewalk Expansion

As part of the comprehensive upgrades, the contractor shall perform the following work related to exterior cement surfaces and adjacent areas:

a. Cement Repairs and Patching (Loading Dock and Adjacent Areas):

• Concrete repair is required in the following areas:

- Inside the warehouse opening

- Outside the loading dock

- Along and down the exterior ramp

Additionally, the following need to be addressed:

• Inspect and assess all cement surfaces at the loading dock, including the area adjacent to the rolling garage door.

• Perform repairs, patching, or replacement of damaged cement to restore structural integrity and ensure a safe, even surface.

• All repairs must match the existing grade and finish and comply with applicable codes and facility standards.

b. Sidewalk Expansion (Warehouse Dock to Building Side Door):

• Remove and dispose of the existing sidewalk as needed.

• Expand the width of the sidewalk (from 3’ to 5’) along the entire length (100’), resulting in a 5’ x 100’ length of sidewalk capable of supporting 14,000 lbs.

• The expanded sidewalk shall extend from the warehouse dock area to the building’s side door, covering a straight section of approximately 100 feet and an additional 14 feet at the turn.

• The new sidewalk must be constructed to meet ADA accessibility standards, provide a smooth and safe walking surface, and ensure proper drainage.

Safety Process for 3.3

Implement health controls to protect the FEMA workforce. Monitor for dust, silica, and other airborne hazards; use respiratory protection and wet methods where applicable. Also, monitor noise levels during demolition of existing sidewalk which may affect FEMA Employees. Have hearing protection available upon request or consider alternate work locations.

Locate and shut off or cap all electric, gas, water, and other service lines which may not be visible; notify utility companies.

Cover and secure any openings in the sidewalk; guard openings to prevent falls and tripping hazards. Protect public walkways with barricades and signage.

3.4 Training Room Wall Reinforcement and Finish Restoration

As part of the comprehensive upgrades, the contractor shall perform the following work related to the front wall of the Training Room to support the future installation of a video wall:

• Remove the existing sheetrock/drywall from the front wall of the Training Room.

• Install 3/4-inch plywood or similar approved backing material to support the mounting of a future video wall on the wall surface.

• Install new sheetrock/drywall over the plywood backing to restore and finish the wall surface. Plywood shall not remain exposed as the finished wall surface.

• The front wall measures approximately 31 feet 5 inches in length by 8 feet 5 inches in height.

• Existing electrical outlets, and any other wall-mounted devices located on the affected wall shall be protected, removed as necessary, and re-installed after completion of the wall reinforcement and drywall work.

• Existing electrical outlets, and any other wall-mounted devices located on the affected wall shall be protected and removed as necessary. The new video wall will have new power requirements as specified in the Planar design document attached and should be installed in the layout as identified.

• Coordinate with the COR prior to removal or reinstallation of any electrical outlets, cabling, or wall-mounted devices.

• Tape, finish, sand, prime, and paint the new sheetrock/drywall to match the surrounding Training Room finishes, unless otherwise directed by the COR.

• Ensure the completed wall is smooth, plumb, durable, and capable of supporting future audio-visual equipment installation.

• Dispose of all removed sheetrock/drywall, construction debris, and related waste materials in accordance with applicable environmental, base, and facility requirements.

Safety Process for 3.4

Implement dust control measures during removal, cutting, sanding, and installation of sheetrock/drywall.

Identify and protect existing electrical outlets, communication cabling, and other wall-mounted devices prior to beginning demolition or installation activities.

De-energize electrical circuits as required before removing, relocating, or re-installing electrical outlets or related devices.

Maintain clear access routes and protect flooring, furniture, and adjacent surfaces during construction activities.

Restore the Training Room to a clean, safe, and usable condition upon completion of work.

4. Performance Requirements

• Conduct comprehensive site assessments for each area of work, including the RRCC and all exterior cement, sidewalk, and patio areas.

• Coordinate site visits with the Contracting Officer’s Representative (COR) and CO.

• Provide recommended solutions, estimated completion timelines, and detailed cost estimates within 5 days of site visit.

• All work must comply with applicable New Jersey Building Codes, federal regulations, and facility standards.

• Implement property protection plans to minimize dust, debris, and disruption.

• Submit site-specific safety and risk management plans.

• Contractor must obtain all required permits and adhere to Department of War installation regulations.

• All employees must be U.S. citizens.

• Exterior cement, sidewalk, and patio work must meet or exceed federal, state, and local building codes, as well as

ADA accessibility standards.

• Contractor shall conduct pre-construction and post-construction site assessments for exterior work, and provide recommended solutions, detailed cost estimates, and proposed schedules for each project area.

• All debris and waste materials from exterior work must be removed from the site and disposed of in accordance with environmental regulation.

5. Performance Criteria

• Accessibility: All doors and walkways must be ADA compliant.

• Security: Integrate with existing access control and meet facility security requirements.

• Durability: All materials and workmanship must meet/exceed industry standards.

• Watertightness: Roof repairs must ensure a leak-free environment.

• Code Compliance: All work must meet or exceed relevant codes and regulations.

• Acoustic Performance: RRCC glass walls must meet a minimum STC rating of 35

• Exterior cement repairs and new installations must support requested weight requirements.

• Sidewalk and patio work must ensure proper drainage and accessibility.

6. Contractor Deliverables

• Technical approach and execution plan for each work area, including RRCC upgrades.

• Recommended materials, hardware, and finishes.

• Submittals for government approval (project schedule, inspection reports, as-built drawings, O&M manuals).

• Minimum 3-year warranty on materials and workmanship. For any roof replacement or fixture, it is a minimum of 10 years.

• Weekly progress meetings and written reports with the Contracting Officer’s Representative (COR).

• Safety and environmental compliance documentation.

• Comprehensive project plan for RRCC, including timelines, cost breakdown, design drawings, and risk mitigation strategies.

• Technical approach and execution plan for exterior cement, sidewalk, and patio work.

• As-built drawings and warranty documentation for all new cement work.

• Pre-construction and post-construction site assessment reports for exterior work.

7. Period of Performance

• All work (doors, roof, RRCC upgrades) and final cleanup must be completed within 1 year from date of award, unless otherwise specified in writing by Contacting Officer.

• RRCC upgrades: To be determined during mandatory site visit.

• Contractor may propose optimal sequencing/scheduling of work in consultation with FEMA.

• All exterior cement, sidewalk, and patio work must be completed within the overall project timeline, unless otherwise specified and approved by the Contracting Officer.

• Training Room wall reinforcement and finish restoration must be completed within the overall project timeline, unless otherwise specified and approved by the Contracting Officer.

8. Operating Constraints

• Work hours: 7:00 AM – 4:30 PM EST, Monday through Friday (except Federal holidays).

• Occasional work outside normal hours may be required.

• Contractor personnel must comply with all base access and security requirements.

• Contractor must coordinate exterior work to minimize disruption to facility access and operations.

• Temporary access routes must be provided if sidewalks or loading dock areas are impacted during construction.

9. Security and Access

• All personnel must undergo background checks (NAVSEC 5512) and comply with Naval Weapons Station Earle security protocols.

• Drivers must be U.S. citizens and present valid credentials.

• All vehicles are subject to inspection.

• Contractors must comply with all Controlled Unclassified Information (CUI) and privacy clauses as outlined in the attached appendices.

10. Applicable Documents or References

• Attachment B - NWSE Building C-54 A100 Floor Plan

• Attachment C - Specifications for Doors NWSE

• Attachment D - RRCC Scale Diagram

• Attachment E - RRCC Wall and Doors Picture 1

• Attachment F - RRCC Wall and Doors Picture 2

• Attachment G - RRCC Wall and Doors Picture 3

• Attachment H - RRCC Wall and Doors Picture 4

• Attachment I - RRCC Wall and Doors Picture 5

• Attachment J - RRCC Wall and Doors Picture 6

• Attachment K - RRCC Wall and Doors Picture 7

• Attachment L - Training Room-Planar Video Wall 8x4 DLP 1.2 2K Nit

11. Privacy Clauses

HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS (HSAR DEVIATION 25-12) (Effective November 3, 2025)

(a) Controlled Unclassified Information (CUI) is any information the Government creates or possesses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits an agency to handle using safeguarding or dissemination controls. This definition includes the following CUI categories and subcategories of information:

(1) Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical Facility Anti- Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the Revised Procedural Manual “Safeguarding Information

Designated as Chemical-Terrorism Vulnerability Information” dated September 2008);

(2) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (title XXII, subtitle B of the Homeland Security Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII Program Manager, or a PCII Program Manager Designee;

(3) Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of Sensitive Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or designee), including Department of Homeland Security MD 11056.1, “Sensitive Security Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

(4) Homeland Security Agreement Information means information the Department of Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

(5) Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the Department;

(6) International Agreement Information means information the Department of Homeland Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

(7) Information Systems Vulnerability Information (ISVI) means:

(i) Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release; switching, router, and gateway information; interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

(ii) Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

(8) Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

(9) Personnel Security Information means information that could result in physical risk to Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

(10) Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

(11) Privacy Information includes both Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual;

and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

(i) Examples of stand-alone PII that are particularly sensitive include: Social Security numbers (SSNs), driver’s license or State identification numbers, Alien Registration Numbers (A-numbers), financial account numbers, and biometric identifiers.

(ii) Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual. SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

(A) Truncated SSN (such as last 4 digits);

(B) Date of birth (month, day, and year);

(C) Citizenship or immigration status;

(D) Ethnic or religious affiliation;

(E) Sexual orientation;

(F) Criminal history;

(G) Medical information; and

(H) System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

(iii) Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individual.

(b) Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer’s request, the Contractor’s employees shall be fingerprinted or subject to other investigations as required. All Contractor employees requiring recurring access to government facilities or access to CUI or information resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to CUI. The Contractor shall access and use CUI only for the purpose of furnishing advice or assistance directly to the Government in support of the Government’s activities, and shall not disclose, orally or in writing, CUI for any other purpose to any person unless authorized in writing by the Contracting

Officer. For those Contractor employees authorized to access CUI, the Contractor shall ensure that these persons receive initial and refresher training concerning the protection and disclosure of CUI. Initial training shall be completed within 60 days of contract award and refresher training shall be completed every 2 years thereafter.

(f) The Contractor shall include this clause in all subcontracts at any tier where the subcontractor may have access to government facilities, CUI, or information resources.

HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS ALT II (HSAR DEVIATION 25-12) (Effective November 3, 2025)

(g) Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

SECURITY LANGUAGE

All personnel require access to unclassified information only. Contractor must ensure contractor employees receive a favorably background investigation prior to entry on duty (EOD). All individuals will be U.S. citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Background Investigations:

All contractor personnel who require access to DHS or FEMA information systems, routine access to DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Security Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access:

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract. (also reference Facility Access).

Low Risk with Information System Access:

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Moderate Risk:

Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

High Risk:

Contractor personnel occupying positions or performing functions with a High-Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process:

To initiate the request to process contractor personnel, the Contractor shall provide the FEMA Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract Fitness/Security Screening Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form 121-3-1-6 are complete prior to submitting the form to FEMA PSD for processing.

The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

the investigation was completed within the last five years, it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, the contractor personnel have not had a break in employment since the prior favorable adjudication, and, FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the National Background Investigation Services (NBIS) e-Application (eAPP) online system and instructions for submitting the necessary information:

Standard Form 85P, “Questionnaire for Public Trust Positions”

Optional Form 306, “Declaration for Federal Employment”

SF 87, “Fingerprint Card” (2 copies)

DHS Form 11000-6, “Non-Disclosure Agreement”

DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit

Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard Form 85P, which must be completed electronically through the National Background Investigation Services (NBIS) e-Application (eAPP) online system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Security Division will provide notice of such temporary eligibility to the COR who will then notify the Prime Contractor, at which time the identified contractor personnel will be temporarily eligible to begin work under this contract. Neither the Prime Contractor nor the contractor personnel has any right to such a grant of temporary eligibility. The grant of such temporary eligibility shall not be considered as assurance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination, FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable.

The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

Continued Eligibility and Reinvestigation:

Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration of the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Division has renewed their eligibility to perform work under this contract.

Exclusion by Contracting Officer:

The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the Contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to public interest or inconsistent with the best interest of the agency may be removed.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at OPSEC Awareness for Military Members, DOD Employees and Contractors (usalearning.gov)

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering into the contract must receive the briefing within ten (10) business days of joining the contract.

Insider Threat Training:

Insider Threat training for Contractors can be found at: Insider Threat Awareness (usalearning.gov)

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering into the contract must receive the briefing within ten (10) business days of joining the contract.

https://securityawareness.usalearning.gov/opsec/index.htm https://securityawareness.usalearning.gov/opsec/index.htm https://securityawareness.usalearning.gov/itawareness/index.htm

Facility Access:

The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA Credentialing Access Manual,” to arrange for contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to qualify for and receive a PIV card before being allowed facility access beyond 180 days.

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA PSD. Contractor personnel using a FAC for access to FEMA facilities must be escorted into Critical Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) always.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security Officer has determined to be a potential security threat.

Separation of Contract:

The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) must return such identification to FEMA as soon as any of the following occurs:

• When no longer needed for contract performance.

• Upon completion of a contractor employee’s employment.

• Upon contract completion or termination.

If an identification card or building pass is not available to be returned, the Contractor shall submit a report to the FEMA COR, referencing the pass or card number, name of the individual to whom it was issued, and the last known location and disposition of the pass or card.

The Contractor or contractor personnel’s failure to return all DHS- or FEMA-issued identification cards and building passes upon expiration, upon the contractor personnel’s removal from the contract, or upon demand by DHS or FEMA may subject the contractor personnel and the Contractor to civil and criminal liability.

12. Points of Contact

• Brenda Cruz Rodriguez, brenda.cruzrodriguez@fema.dhs.gov, Contracting Officer

• Omar Reveron, omar.reveron@fema.dhs.gov, PM

• Anthony Bolognese, Anthony.bolognese@fema.dhs.gov, COR

• Ellen Gallagher, ellen.gallagher@fema.dhs.gov, COR

Appendices:

• Privacy and Security Clauses

• Floor Plans mailto:brenda.cruzrodriguez@fema.dhs.gov mailto:omar.reveron@fema.dhs.gov mailto:Anthony.bolognese@fema.dhs.gov mailto:ellen.gallagher@fema.dhs.gov

Change Management

• Any changes to the scope of work, including RRCC upgrades, must be documented and approved in writing by the Contracting Officer prior to implementation.