693KA8-24-R-00012 - Industry Questions_FAA Responses 07022024.pdf

Section Number

We would consider remote radiator projects to be a custom-design based on site-specific applications, and site specific information would need to be known in order to ensure proper sizing of the remote radiator and ancillary equipment, and subsequent pricing. Can all X101XA CLINs be covered by CLIN X122 and quoted per project specific details?

Section B Section B.1 Attachment

X101HA; X101IA;

X101JA; X101KA;

X101LA; X101MA;

X101NA; X101OA

Spreadsheet

This is intended to be a "Commercial Off The Shelf" (COTS) contract. If configurations for remote radiators don't exist in the product line then CLIN X122 can be used to quote remote radiator configurations separately on a site specific basis at the project level. The EG should have a fixed cost so the appropriate EG CLIN can be ordered along with the generic CLIN for the remote radiator.

The ATS can have either a switching or overlapping neutral not both as options for a single model. Does the FAA want the Neutrals to be switched or overlapping?

Section B Section B.1 Attachment X108; X109; X110; X111;

X112; X113; X114; X115;

X116; X117; X118

Spreadsheet All OPEN transition ATSs need to be overlapping neutral and all CLOSED transition ATSs need to be switching neutral. The item descriptions have been revised for CLINS X108, X109, X110, X111, X112, X113, X114,X115, X116, X117, X118

X103AA listed under the "Supports CLINs" is not on the B.1 CLIN list, should it be included? Section B Section B.1 Attachment X114; X115 Spreadsheet Removed Reference to X103AA from CLIN X114 and X115

X106D listed under the "Supports CLINs" is designated as a 120/240V single phase unit, should it be referenced as a supports CLIN in X114;X115?

Section B Section B.1 Attachment X114; X115 Spreadsheet Removed Reference to X106D from CLIN X114 and X115

Section 1.2.9 of the J.07 site acceptance procedure indicates that “the 1-hour emergency power system test may need to be performed on the day prior to performing the facility load test due to time constraints”. Can 2-day EG startup CLINs (X125) be added to Section B.1 pricing schedule to accommodate these scenarios?

Section B Section B.1 Attachment X125 Spreadsheet CLIN X147A, X147B,X147C and X153 can be used if a startup exceeds one day.

We would consider extended run modification kits to be custom-designe and specific to each EG model. Can all X138X CLINs be covered by CLIN X139 and quoted per project specific details?

Section B Section B.1 Attachment X138 Spreadsheet For trend analysis that may be conducted in the future, we would rather have three CLINs (X138A/B/C) exclusively for extended run modifications that would be quoted for site specific details. Revised CLIN X138A/B/C) to NTE.

We would consider cold weather enclosures to be custom-designed enclosures. Can all these CLINs be covered by CLIN X139 and quoted per site specific project?

Section B Section B.1 Attachment X140C; X140F; X140I;

X140L Spreadsheet

For trend analysis that may be conducted in the future, the FAA would rather keep the CLINs exclusively for cold weather enclosures as they are but they would be quoted for site specific details.Revised CLINs X140C; X140F; X140I; X140L to NTE.

We would consider UL2085 tanks to be custom-designed tanks. Can all these CLINs be covered by CLIN X139 and quoted per site specific project?

Section B Section B.1 Attachment X141B; X141D; X141F;

X141H Spreadsheet

For trend analysis that may be conducted in the future, the FAA would rather keep the CLINs exclusively for UL 2085 tanks as they are but they would be quoted for site specific details.Revised CLINs X141B;

X141D; X141F; X141H to NTE

Standby system design specifications and drawings will need to be provided for accurate pricing. Can this be provided? If not, it may need to be considered to be covered by an engineering specials CLIN similar to X139 and be quoted per specific project.

Section B Section B.1 Attachment X148 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X148 is now covered under CLINX150.

Custom EG designs would be needed to work in conjunction with these standby system CLINs. CLIN X101O would not be compatible. Can the FAA add a specific CLIN for this EG? EG design specifications wil need to be provided for accurate pricing. Can this be provided? If not, it may need to be considered to be covered by an engineering specials CLIN similar to X139 and be quoted per specific project.

Section B Section B.1 Attachment X148 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X148 is now covered under this CLIN X150

Different load bank BOMs would be designated to be used in conjunction with these standby system CLINs. CLIN X120S would not be compatible. Can the FAA add a specific CLIN for this load bank?

Section B Section B.1 Attachment X148 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X148 is now covered under CLIN X150

Standby system design specifications and drawings will need to be provided for accurate pricing. Can this be provided? If not, it may need to be considered to be covered by an engineering specials CLIN similar to X139 and be quoted per specific project.

Section B Section B.1 Attachment X149 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X149 is now covered under CLIN X150

Different EG BOMs would be needed to work in conjunction with this standby system CLIN. CLINX101O would not be compatible. Can the FAA add a specific CLIN for this EG?

Section B Section B.1 Attachment X149 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X149 is now covered under CLIN X150

Different load bank BOMs would be designated to be used in conjunction with this standby system CLIN. X120S would not be compatible. Can the FAA add a specific CLIN for this load bank?

Section B Section B.1 Attachment X149 Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications. X149 is now covered under CLIN X150

Standby system design specifications and drawings will need to be provided for accurate pricing. Can this be provided? If not, it may need to be considered to be covered by an engineering specials CLIN similar to X139 and be quoted per specific project.

Section B Section B.1 Attachment X150A Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications and revised to NTE

SIR No. 693KA8-24-R-00012: Industry Question/Comment and Government Response Matrix

Government Response# Industry Question/Comment SIR Section Section Name Page Number

# Internal Communication: For internal partner use only.

Different EG BOMs would be needed to work in conjunction with this switchgear CLIN. CLIN X101M would not be compatible. Can the FAA add a specific CLIN for this EG?

Section B Section B.1 Attachment X150A Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications and revised to NTE

Different load bank BOMs would be designated to be used in conjunction with these switchgear CLINs. CLIN X120Q would not be compatible. Can the FAA add a specific CLIN for this load bank?

Section B Section B.1 Attachment X150A Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special Applications and revised to NTE

18 The standby system CLINs X148-X150 above do not call for 1250kW EGs. Are these CLINs X152G and X152I necessary? Section B Section B.1 Attachment X152G; X152I Spreadsheet CLIN X150 has been revised to ACEPS Engine Generator Engineering and Equipment for Special

Applications. X152X is now covered under CLIN X150

19 Is column A supposed to be coded “CR” instead of “FFP”? Section B Section B.1 Attachment X154 Spreadsheet Corrected to CR

20 What is the FAA’s expected timeline after award for the contractor to have the “Key Personnel” designated? Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.1.1 6 See SIR Section L.7.5 VOLUME II, FACTOR 5 – KEY PERSONNEL. The Offeror must submit resumes and letters of intent for Key Personnel as part of the proposal submission.

21 What is the system being referred to that must meet Federal Information Publication Standard 199 (FIPS-199)? Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.3.1.a 13 FAA Power and Control Monitoring Systems. COTS equipment under this contract will be a component in these systems at selected FAA Facilities.

22 Can you provide a copy of the System Security Plan and the System Characterization Document referred to in this section? Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.3.1.b 13 These documents will be provided at contract award.

If the Government requires FAT testing, the requirement states that the testing must be performed within “28 calendar days following written notification from the CO or COR”. Even though the equipment is COTS, it is configured to order and would not be available in the specified timeframe. If the incumbent is awarded this contract, will FAT be required since the equipment being provided would be functionally th same as provided on the previous contract? This would be a much better value to the Government. If FAT is required, will the Government consider a longer time frame for testing or consider utilizing equipment already built against the previous contract? As another option, in lieu of FAT, will the Government accept Prototype Test Summary Reports for the various equipment models?

Section C DESCRIPTION/SPECS./ WORK STATEMENT C.3.3.10 and sub sections 15 FAT will be requested at the discretion of the FAA test scheduling will be coordinated between the FAA and the awardee.

Can you please provide a definition of Recommended Spare Parts List (RSPL), also referred to as “Depot” spare parts in this paragraph and in C.3.4.4.3. How may the RSPL be different than the Site Spare Parts List (SSPL) listed in C.3.4.2.1.2?

Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.4.2.1.1 20

A recommended spare parts list (RSPL) is the same as a depot spare parts list. Meaning a recommended list of spare parts that is needed on the shelf to meet the priority response times for any replacement part orders. Site spares are spares required to be stored at the individual sites (rather than the depot) for more immediate system restoration. Removed the word "depot" from C.3.4.2.1.1.

25 Can you please provide a definition of Spare Parts Peculiar? Section C DESCRIPTION/SPECS./ WORK STATEMENT C.3.4.2.1.4 20 Spare parts peculiar means the spare parts were manufactured specifically for use on the system being supported. The part is not used elsewhere, so not available elsewhere.

26 Can you please confirm what item(s), and an example of what items are intended to be used for LMI data collection? Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.4.4 23 All replaceable parts are intended to make up the LMI data.

27 What is the anticipated timeline after award when the FAA may want to establish a CDLS Warehouse? Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.5.4.1 30 If it is determined that a CDLS warehouse is required to meet the priority response times, then the timeline for implementation will be coordinated between the FAA and the awardee.

Since the FAA is using COTS equipment, will the FAA accept the offeror’s existing training classes in lieu of FAA-specific training? This would provide a better value to the government while still meeting the government’s training needs.

Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.6.4 37

Yes. Traditionally, the vendor training is relied upon to provide relevant system training to technicians during the intial deployment of the system. During this period, the FAA evaluates the feasibility of supplementing that training or creating more FAA-customized solutions to meet long term need.

Will the FAA require additional training development if the incumbent is awarded this business since equipment training on the incumbent’s products has previously been developed?

Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.6.4 37

Existing training materials likely do not cover any new variations introduced during this new contract period and will need to be developed for integration with existing training solutions. (New Systems) Configurations that are to be phased out in this contract may trigger course development to remove from training solutions. (Old Systems) Additionally, updates to configurations and designs may also need to be addressed in existing materials. (Updates to existing Systems)

Section B Pricing attachment for the Base Period shows qty 4 CLIN X127B (Contractor Conducted On-Site Training Tuition (per site)). Is Qty 4 approximately how many Contractor-Conducted Training classes the FAA will require during base period of the contract? About how soon after award might the FAA want to hold the first on-site Contractor Conducted Training Class?

Section C DESCRIPTION/SPECS./

WORK STATEMENT C.3.6.4 37

4 course offerings would allow for key persons (engineering, training, SME, etc.) to receive training directly from the vendor to support the intital deployment. If the FAA training development was launched immediately after award, the FAA can reasonably expect a development, review, and evaluation period of 6-12 months, depending on training length and complexity.

There are standards for advance notification of travel for participation in training that must be observed for labor relations purposes. That may be a driver of the lag between contract initiation and the first vendor conducted training. There may also be material acquisition requirements and preparatory steps required by the vendor to establish a training system or adapt an existing installation for training.

31 This barcode practice was removed from the previous EG contract. Is the FAA intending to reimplement this in the new contract? Section D PACKAGING AND

MARKING D.2.2.a. 4 Barcode is an FAA requirement and waiver will not be utilized.

Is it an error to have the standby system CLINs X148, X149 and X150 listed under this section as being deliverable within 180 calendar days?

Should F.3 (r) take precedence for those CLINs?

Section F DELIVERIES OR PERFORMANCE F.3 (a) 2 F.3 (r) does take precedence. CLINS X148,X149,X150 have been removed from bullet F.3a

There are different references to Buy American clauses included in the contract documents including:

3.6.4-2 Buy American Act – Supplies (Jan 2024) 3.6.4-5 FAA Buy American Preference – Steel and Manufactured Goods (Apr 2022) 3.6.4-8 Buy American Act – USMCA Implementation Act – Balance of Payments Program (Jan 2024)

Which domestic preference requirements are applicable to this RFQ?

Section I CONTRACT CLAUSES 3.6.4-2 3, 27 See SIR Section G.4 ORDERING PROCEDURES. Individual task orders will identify applicable Buy American Act clauses/requirements, should such clauses/requirements be necessary.

34 Is the frequency bandwidth of gaseous engines requirement accurate at 0.25%, the same as the diesel engines? Section J.01

FAA-E-2204E “Engine Generator Systems (EGS) Diesel and Propane Fueled 10 kW to 1500 kW” – Dated August 31, 2023

J.102.3.j 14 This is an error regarding the gasesous engines. The frequency bandwidth revised to +/- 1.0%.

Regarding parallel operation of multiple EGS on a single buss, are there any restrictions/requirements if this will need to be accomplished by an onboard (EG controller) vs standalone paralleling equipment (Switchgear)?

Section J.01

FAA-E-2204E “Engine Generator Systems (EGS) Diesel and Propane Fueled 10 kW to 1500 kW” – Dated August 31, 2023

J.204.1.f 22 There are no restrictions on EGs installed for parallel operation.

36 Can you please confirm if the minimum storage temp range of -49F as listed is correct? -40 degrees C (-49F) is listed, but -40C = -40F. Section J.01

FAA-E-2204E “Engine Generator Systems (EGS) Diesel and Propane Fueled 10 kW to 1500 kW” – Dated August 31, 2023

J.209.3 29 This was a typo error, minimum storage temperature revised to "-40 degrees C (-40 degress F)".

37 Listed contacts rating is at 28 VDC. Can you please confirm this is correct? Previously it was 24 VDC. Section J.01

FAA-E-2204E “Engine Generator Systems (EGS) Diesel and Propane Fueled 10 kW to 1500 kW” – Dated August 31, 2023

J.212.12 36 This is an error. According to FAA-E-2204E, Chapt 2, the voltage rating should be 24 VDC and has been revised

The dB(A) requirement for engine exhaust is below 45 dB(A) at 25 feet.

Is that the correct requirement? Previous specification FAA-E-2204E, October 25, 2010 listed this requirement at 85 dB(A) at 25 feet.

Section J.01

FAA-E-2204E “Engine Generator Systems (EGS) Diesel and Propane Fueled 10 kW to 1500 kW” – Dated August 31, 2023

J.218.1 40 According to FAA-E-2204E, Chapt 2, para 217(1), "The muffler provided must have a chamber design with a silencing capability to bring all engine exhaust noise below 85 dBA at 25 feet." J.218.1 revised from 45 DBA to 85 dBA.

39 Can you please confirm what item(s), and an example of what items are intended to be used for LMI data collection? Section J.03

Data Item Descriptions (DIDs), Index of DIDs For CDRLs:

All replaceable parts are intended to make up the LMI data.

We would suggest that 4. Technical Advisor be a full-time designated position that would also cover 8. Technical Support Technician and 9.

Technical Support. Can this be negotiated post award?

Section J.04 Labor Category Descriptions 4, 8, 9 2, 4 The contract resulting from this SIR may be modified in accordance with AMS, although FAA stands by the proposed LCATs.

41 Can we use past FAA contracts for the Past Performance Questionnaires? Section J.10 Past Performance

Questionnaire See section L.7.1 VOLUME II, FACTOR 1 – PAST EXPERIENCE. Relevant Past Experience and information submittals can be on prior or present government and/or commercial sector contracts.

The first paragraph in this section states that “…files plainly marked “Volume III”: Price”. Should the volume referenced for this section be marked as “Volume IV”?

Section L

INSTRS., CONDS., AND

NOTICES TO

OFFERORS

L.9 26 Yes. The Government has updated SIR Section L to include the correct volume number reference in L.9.

The RFP states: "Equipment proposals must be submitted as separate and complete sections." Does the Government intend for the Equipment Proposal section to be submitted as a separate attachment from the other volume II Factors or does this just mean that the section should stand-alone without any cross references to other sections?

Section L

VOLUME II, FACTOR 2

– EQUIPMENT

PROPOSAL

L.7.2 21

The Government does not intend for the Equipment Proposal section to be submitted as a separate attachment from the other Volume II Factors. The Government has updated SIR Section L to include the following revised language in L.7.2: "Factor 2 subfactors must be addressed as separate and complete sections within the Offeror's Volume II/Factor 2 submission."