693KA8-24-R-00012 - Section C.pdf

693KA8-24-R-00012

PART I – THE SCHEDULE

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

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Table of Contents

C.1 INTRODUCTION

C.1.1 Background

C.1.2 Scope

C.2 APPLICABLE DOCUMENTS

C.2.1 FAA Orders

C.2.2 FAA Standards

C.2.3 Industry Standards

C.2.4 Military Specifications (Used for Guidance Only)

C.3 REQUIREMENTS

C.3.1 Program Management

C.3.1.1 Key Program Management Personnel

C.3.1.2 Program Management Deliverables

C.3.1.2.1 Program Plan

C.3.1.2.2 Program Management Reports

C.3.1.2.2.1 Production Status Report

C.3.1.2.2.2 Delivery/Start Up Report

C.3.1.2.2.3 Issues/Failures/Repairs

C.3.1.2.2.4 Delays and Expedited Delivery Orders

C.3.1.2.2.5 Pre-Deployment Inventory

C.3.1.2.2.6 Agendas and Meeting Minutes

C.3.1.2.3 Conference/Meetings

C.3.1.2.3.1 Post Award Conference (PAC)

C.3.1.2.3.2 Provisioning Guidance Conference

C.3.1.2.3.3 Integrated Logistics Support Management Team (ILSMT) Meeting

C.3.1.2.3.4 Contractor Depot Logistics Support Management Review (CDLSMR)

C.3.1.2.3.5 Post-Award Training Conference and Training Reviews (TRs)

C.3.1.2.3.6 Program Management Reviews (PMRs)

C.3.1.2.3.7 Technical Interchange Meetings (TIMs)

C.3.1.2.4 Pre-Deployment Stock Warehouse

C.3.1.2.5 Asset Identification

C.3.1.2.6 Quality Control Program

C.3.1.2.7 Configuration Management

C.3.1.2.7.1 Configuration Control

C.3.1.2.7.2 Configuration Status Accounting

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C.3.2 Software Quality Assurance

C.3.3 Commercial Off-The-Shelf (COTS) Equipment

C.3.3.1 Cybersecurity

C.3.3.2 Software, Firmware and Documentation Copyright, Development and License Rights

C.3.3.2.1 Remote Monitoring and Control Software

C.3.3.2.2 EG and ATS Controller and Processor Software/Firmware

C.3.3.3 Equipment Data Sheets

C.3.3.4 Equipment Drawings

C.3.3.5 Equipment Bill of Materials

C.3.3.6 Equipment Electrical Wiring/Diagrams

C.3.3.7 Equipment Nomenclature Plate

C.3.3.8 Control Circuits and Equipment

C.3.3.9 Start-up Service

C.3.3.10 First Article Testing (FAT)

C.3.3.10.1 Engine Generator System Test Configuration

C.3.3.10.2 Test

C.3.3.11 Equipment Delivery

C.3.3.12 Engineering Special Equipment

C.3.3.12.1 Extended Run Engine Generators

C.3.3.12.2 Engine Generator Special Applications

C.3.3.12.3 Engine Generator Weather Enclosure and Sub-base Tanks with Platforms

C.3.4 Logistics

C.3.4.1 Integrated Logistics Support (ILS)

C.3.4.1.1 ILS Program Planning

C.3.4.1.2 ILS Management

C.3.4.1.3 ILS Management Team (ILSMT)

C.3.4.1.4 ILS Meetings and Conferences

C.3.4.1.4.1 Logistics Guidance Conference (LGC)

C.3.4.1.4.2 Integrated Logistics Support Management Team (ILSMT) Meeting

C.3.4.2 Supply Support

C.3.4.2.1 Spare Parts Lists

C.3.4.2.1.1 Recommended Spare Parts List (RSPL)

C.3.4.2.1.2 Site Spare Parts List (SSPL)

C.3.4.2.1.3 Support Equipment Candidate List (SECL)

C.3.4.2.1.4 Spare-Parts Peculiar List

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C.3.4.3 Maintenance

C.3.4.3.1 Warranties

C.3.4.3.1.1 Warranty Repairs or Replacements

C.3.4.3.1.2 Non-Warranty Repairs or Replacements

C.3.4.4 Logistics Management Information (LMI)

C.3.4.4.1 LMI Data Reviews

C.3.4.4.2 LMI/Provisioning Guidance Conference (PGC)

C.3.4.4.3 Depot Spares

C.3.4.4.4 Cataloging

C.3.4.5 Technical Support Services

C.3.4.6 Documentation

C.3.4.6.1 Commercial and Technical Documentation

C.3.4.6.2 Point-of-Contact

C.3.4.6.3 New Technology and, Commercial and Technical Documentation

C.3.4.6.4 Technical and Administrative Supply Support Assistance

C.3.5 Contractor Depot Logistics Support (CDLS)

C.3.5.1 CDLS General

C.3.5.2 CDLS Program Management

C.3.5.2.1 CDLS Program Reports

C.3.5.3 CDLS Management Review (CDLSMR)

C.3.5.4 CDLS Requirements

C.3.5.4.1 CDLS Storage Warehouse

C.3.5.4.2 Web-based Requisition Interface Procedures

C.3.5.4.3 CDLS Definitions

C.3.5.4.4 CDLS Delivery Requirements

C.3.5.4.5 Technical and Administrative Supply Support Assistance

C.3.5.4.6 Shipment of CDLS Items

C.3.5.4.7 CDLS Packing, Handling, Storage and Transportation

C.3.5.5 FAA Field Personnel Operating Procedures

C.3.6 Training and Training Support

C.3.6.1 Introduction

C.3.6.2 General Training Information

C.3.6.2.1 Environmental Occupational Safety and Health (EOSH)

C.3.6.2.2 Course Requirements

C.3.6.3 Training Materials and Equipment

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C.3.6.3.1 Student Training Materials

C.3.6.3.2 Copyrighted Material

C.3.6.3.4 Contractor-Furnished Training Site(s) and Facilities

C.3.6.4 Training Development

C.3.6.4.1 Personnel Qualifications Report

C.3.6.4.2 Task and Skills Analysis Report

C.3.6.4.3 Training Schedule

C.3.6.4.4 Written Exam, Multiple Choice, Development

C.3.6.4.5 Performance Exam (Laboratory) Development

C.3.6.4.6 Development of Training Materials

C.3.6.4.7 Student Welcome Packages

C.3.6.4.8 Validation of Training Courses

C.3.6.4.8.1 Contractor’s Presentation

C.3.6.4.8.2 Operation Tryout

C.3.6.4.8.3 First Course Conduct

C.3.6.4.9 Training Deliverables

C.3.6.4.9.1 Delivery of End-of-Course Evaluations

C.3.6.4.9.2 Delivery of End-of-Course Examinations

C.3.6.4.9.3 Certificate of Training

C.3.6.5 Training Conferences/Meetings

C.3.6.5.1 Post Award Training Conference

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C.1 INTRODUCTION

The Federal Aviation Administration (FAA) Engine Generator Program has a requirement to maintain backup power for National Airspace System (NAS) facilities. In fulfillment of these duties, the FAA requires a supplier to manufacture, maintain, and provide life cycle in-service support for Commercial Off-the-Shelf/Non-Developmental Items (COTS/NDI) Engine Generator Systems (EGS). This Statement of Work (SOW) defines the FAA’s requirements for the procurement of the EGS. As defined in Attachment J.01, Technical Specification, an EGS consists of, but is not limited to, the following items:

1. Prime Mover,

2. Alternator/Exciter Assembly,

3. Engine Generator Assembly,

4. Automatic Transfer Switch (ATS) With Bypass Switch Assembly (BS),

5. Critical Support Equipment,

6. Load-bank Assembly,

7. Commercial Technical Documentation, and

8. Parts Manuals - Origin of Components.

C.1.1 Background The FAA intends to procure COTS/NDI EGS. The COTS/NDI approach provides the FAA with the most efficient approach to acquire EGS. The purpose of the EGS is to supply secondary electrical power for the duration of any failure of the normal (commercial) power supply. At some facilities, the EGS will provide Prime Power where there is no commercial power available.

C.1.2 Scope This SOW defines the requirements for equipment procurement, program and configuration management, technical support, test and evaluation, logistics support, training, and quality control services for the EGS and associated equipment being acquired. The Contractor must provide all necessary equipment, engineering, logistics support, maintenance, operator training, and spares provisioning. The Contractor must provide documentation to support the acquisition of EGS and associated equipment, for the life of the contract.

C.2 APPLICABLE DOCUMENTS

The Specifications, Standards and Publications referenced below are part of this SOW. However, they are not all encompassing, and additional specifications, standards, and publications may be required for a particular task. As part of the contract, the Contractor must furnish (for their own use) and follow all applicable specifications, standards, and publications. In the event there are conflicts between FAA documents and industry standards, the FAA documentation will take precedence unless otherwise directed by the Contracting Officer Representative (COR). The Contractor must comply with the J.01 FAA Specifications.

C.2.1 FAA Orders Order 1800.66 Configuration Management Policy Order 4600.27 Personal Property Management JO 3000.57 Air Traffic Organization Technical Operations Training and

Personnel Certification Programs

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C.2.2 FAA Standards FAA-STD-021 Configuration Management, Contractor Requirements FAA-STD-028 Contract Training Programs AMAWI-00002 FAA Academy Training Development and Revision

C.2.3 Industry Standards EIA 649 National Consensus Standard for Configuration Management ISO-9000 Series Quality Management and Quality Assurance Standards

C.2.4 Military Specifications (Used for Guidance Only) MIL-PRF-49506 Logistics Management Information MIL-HDBK-61 Configuration Management, Appendix A

C.3 REQUIREMENTS

The Contractor must furnish the necessary personnel, equipment, facilities, materials, and other necessary resources to deliver equipment and services described in this SOW. All such items must be supplied in conformance with the terms and conditions of this SOW and contract documentation.

C.3.1 Program Management The Contractor must provide all the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking or associated equipment delivery orders. The Contractor must support and coordinate the work performed under this contract to ensure compliance with all terms and conditions and to drive technical excellence and ensure timely deliverables.

C.3.1.1 Key Program Management Personnel The Contractor must designate a Program Manager (PM) and ARTCC Critical Essential Power System (ACEPS) Program Manager (APM). These individuals must interface with the government and organize, schedule, and report on all elements of this contract in regularly scheduled meetings as defined or approved by the FAA. When requested, the PM must be prepared to discuss the status of contract activities with the Contracting Officer (CO) and COR. The PM must sure compliance with relevant regulations, orders and standards and stand-in for APM as needed. The APM must stand-in for the PM as needed.

Additionally, the Contractor must also designate an ACEPS Technical Advisor (ATA) and Technical Advisor (TA) to provide technical expertise through both administrative and on-site support as necessary. The ATA is a full-time position dedicated solely to support the ACEPS Program and serve as the main point of contact (POC) for FAA second level engineers for equipment issues and questions. The ATA must assist in areas such as: technical expertise for field issues, equipment sizing recommendations, the selection of Government Furnished Equipment (GFE); review and correct technical documentation as part of the FAA submittal review process;

prepare Equipment Bills of Material (BOM); and complete as-built drawing and Operations and Maintenance (O&M) manuals at project closeout. The ATA must coordinate startups and coordinate with distributor site visits for service and warranty work. The TA is a part time position

C - 7 and must attend startups as needed or defined in the task order, provide punch list items identified during startups to the Implementation Team, serve as the main POC for FAA engineers for equipment issues and questions. In addition, the TA must advise the FAA on technical matters related to EGS.

The PM, APM, ATA and TA must attend conferences/meetings and there will be no additional reimbursement for attendance. In addition, inspection of engine generator equipment at the warehouse will be carried out by the PM and/or the APM at no additional cost to the government.

Travel expenses may be reimbursed in accordance with Federal Travel Regulations.

The PM, APM, ATA and TA are designated as “Key Personnel” as described in contract Section H and must possess the qualifications listed in Attachment J.04, Labor Categories Definitions. The approval for PM, APM, ATA and TA must come from the FAA CO. The individual PM and APM must possess a minimum of five (5) years of program management experience with contracts of similar size and scope in a government or corporate environment. ATA and TA must possess a minimum of five (5) years of technical experience with contracts of similar size and scope in a government or corporate environment. The PM, APM, ATA and TA, as necessary, must be the focal point within the Contractor’s organization for all required program efforts involving equipment orders, equipment documentation, quality control, logistics, and training.

C.3.1.2 Program Management Deliverables Key Program Management Personnel must prepare and submit the following deliverables in accordance with Attachments J.02, CDRLs and J.03, DIDs.

C.3.1.2.1 Program Plan

Contract Data Requirements List (CDRL) M001: Program Plan The Contractor must provide its existing Program Plan, indicating the method by which the FAA’s work (equipment, logistics, and training) will be functionally integrated into the Contractor’s existing management structure. The Plan must describe the Contractor’s reporting system and metrics to be used in managing, monitoring, and reporting program performance.

C.3.1.2.2 Program Management Reports

CDRL M002: Program Management Reports The Contractor must report and maintain cumulative spreadsheets of equipment, training, and service task orders indicating status of each. A soft copy of each report must be e-mailed to the FAA CO and COR. The report must show metrics identified in the Program Plan to monitor, track and report performance for planned vs. actual results, along with those for the preceding reporting period.

The Contractor must develop the status reports in Microsoft Excel format. The Contractor must provide one copy of each status report to the following Government officials:

a. CO

b. COR

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C.3.1.2.2.1 Production Status Report CDRL M002: Production Status Report

The Contractor must create a production status report listing all orders in production, to include the best estimated date for availability to ship.

C.3.1.2.2.2 Delivery/Start Up Report

CDRL M002: Delivery/Start Up Report The Contractor must create a delivery report / start-up listing confirmed requests for equipment delivery / start-up, to include changes and/or delays encountered.

C.3.1.2.2.3 Issues/Failures/Repairs

CDRL M002: Issues, Failures, and Repairs Report The Contractor must create a report to track issues, failures, repairs, and pending modifications and upgrades with any ongoing installations and warrantied commissioned equipment for which the Contractor is responsible, documenting status and resolution.

C.3.1.2.2.4 Delays and Expedited Delivery Orders

CDRL M002: Delays and Expedited Delivery Orders The Contractor must create a report identifying all production delays and expedited delivery orders.

C.3.1.2.2.5 Pre-Deployment Inventory

CDRL M002: Pre-Deployment Inventory Report The Contractor must provide an inventory report generated from an approved Warehouse Management System (WMS) for all FAA equipment being warehoused in the Pre-Deployment facility. The report must list how many engine generators have left the warehouse and how many remain. It must also list the square footage being taken up of the engine generator equipment that remains at the warehouse.

C.3.1.2.2.6 Agendas and Meeting Minutes

CDRL M004: Conference Agenda CDRL M005: Conference Minutes

The Contractor must prepare and deliver to the Government (1) an Agenda (CDRL/DID-FAA- M004), 21 calendar days prior to each scheduled conference, review, and meeting(s), and (2) meeting minutes (CDRL/DID-FAA-M005) within 7 calendar days after each scheduled conference, review, and meeting.

C.3.1.2.3 Conference/Meetings The Contractor must support meetings with the Government to discuss program progress and identify potential problems and resolve identified issues. The Contractor must ensure that appropriate Contractor personnel from various and relevant functional disciplines attend Government meetings.

If a conference or meeting is held at the Contractor’s facility, the Contractor must provide administrative support; to include, but not limited to providing facilities, office equipment, and

C - 9 clerical documentation support of meeting agendas, notes, and action items. The use of “Contractor’s facility” means a facility located in the Continental United States (CONUS). Travel by Contractor personnel to conferences and meetings held at locations other than the Contractor’s facility, or the Contractor’s city/local metropolitan area, are reimbursable in accordance with the FAA’s Travel Policy (FAATP).

C.3.1.2.3.1 Post Award Conference (PAC) The Contractor must participate in a Post Award Conference (PAC) to be held no later than 30 calendar days after contract award, at a location determined by the COR. The purpose of the PAC is to thoroughly review the contract to ensure that all parties have a clear understanding of all contractual requirements. The Program Management Review (PMR), Provisioning Guidance Conference, initial Integrated Logistics Support Management Team (ILSMT) meeting, CDLS review, and Training Guidance Conferences may be held concurrently with the PAC; or, at the discretion of the Government, held on separate dates and locations.

C.3.1.2.3.2 Provisioning Guidance Conference The Contractor must participate in an FAA-sponsored Provisioning Guidance Conference. The provisioning conference is required to determine onsite and depot-sparing levels. The initial conference must convene within 30 calendar days of contract award and may be held concurrently with the PAC, provisioning requirements will be determined when the support strategy is defined.

Subsequent provisioning conferences may be scheduled at the discretion of the Government to resolve any supply support issues that may arise during the contract period of performance. The Contractor must prepare minutes and an action item list in support of this conference. Minutes must be submitted to the COR no later than 21 calendar days following the PAC.

C.3.1.2.3.3 Integrated Logistics Support Management Team (ILSMT) Meeting A joint Government/Contractor sponsored ILSMT must be established to serve as the primary management vehicle for coordinating and monitoring Integrated Logistics Support (ILS) contract performance, ensuring adequacy, timeliness, and compliance with contractual requirements. See Section, C.3.5.3

C.3.1.2.3.4 Contractor Depot Logistics Support Management Review (CDLSMR) The Contractor must hold one post award CDLSMR conference in conjunction with the PAC and with the ILSMT Conference. See Section C.3.5.3.

C.3.1.2.3.5 Post-Award Training Conference and Training Reviews (TRs) The Contractor must hold one post award training conference in conjunction with the PAC to provide details on and clarification to the training requirements set forth in Section C.6. See Section C.3.4.7.1.

C.3.1.2.3.6 Program Management Reviews (PMRs) The Contractor must participate in Program Management Reviews (PMRs) at the request of the CO or the COR to review the contract status in terms of Performance and Schedule. The Contractor and FAA will coordinate the best location for the meeting(s). Teleconference meetings may be held in lieu of travel. The COR will notify the Contractor at least 30 calendar days in advance of

C - 10 all PMR briefings, reviews, and agenda items. All program review dates will be determined by the COR. The Contractor must submit, for review and approval by the COR, a proposed agenda for each PMR no later than 21 calendar days prior to such PMR. The Contractor must prepare minutes and an action item list in support of all PMRs. PMR minutes must be submitted to the COR no later than 21 calendar days following the PMR.

C.3.1.2.3.7 Technical Interchange Meetings (TIMs).

The Contractor must support and participate in TIMs. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the Government to identify and resolve technical problems. The ATA and TA attendance in TIMs is mandatory. The Contractor must provide the appropriate subject matter experts to respond to Government questions. The Contractor and FAA will coordinate the best location for the meetings. Meetings will be coordinated with the COR. Teleconference meetings may be held in lieu of travel. The COR will notify the Contractor of the Government's readiness at least 30 calendar days in advance of each TIM. The Contractor must propose an agenda to the COR for review and approval for each TIM no later than 21 calendar days prior to each TIM. The Contractor must prepare minutes and an action item list in support of all TIMs. TIM minutes must be submitted to the COR no later than 21 calendar days following the

TIM.

C.3.1.2.4 Pre-Deployment Stock Warehouse The Contractor must provide warehouse space as needed to facilitate the temporary storage and rapid deployment of EGS units and associated equipment to FAA facilities worldwide. The maximum square footage (SF) the FAA requires is 100,000 SF. However, the contractor must bill the FAA based upon the actual square footage being utilized. If the equipment takes up 50,000 SF then contractor must bill the FAA on 50,000 SF not to exceed 100,000 SF. The Contractor must use the most efficient means of storage available, while also in accordance with the manufacturer recommendations, to maximize the utilization of total SF storage space charged to the FAA each month. The Contractor’s in-place Pre-Deployment Stock Warehouse Management System (WMS) must be used for inventory control in the facility and must be capable of providing at least read-only access to FAA representatives designated by the COR. The FAA CO must be granted a copy of the WMS upon request. The WMS must be capable of providing reports within the specified production timeframe required. The Contractor’s Pre-Deployment Stock Warehouse must perform receiving, warehousing, distribution logistics services and inventory reporting as summarized below:

a. Inventory tracking and weekly reporting (in spreadsheet format), quality control measures and dedicated customer service staff.

b. Warehousing and Distribution of EGS.

c. Full-service warehousing and distribution in accordance with all specifications for domestic, or overseas packaging.

d. Warehousing and inventory control of all EGS equipment.

e. Capabilities for receiving, inventory control, order processing and tracking.

f. Ability to receive product directly from customers' vendors.

g. Provide all packaging, packaging supplies, custom packaging, ocean containers, ocean container loading, crates, boxes, crating, boxing, skids, and specialty skids; See Section D

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h. Coordinate the logistics of required shipping paperwork, application of all necessary markings and production of the asset tracking identifier used for inventory by the WMS in place at the pre-deployment warehouse.

The Contractor must document all movement of equipment into and out of the warehouse. The warehouse space must be a secure and enclosed space designed to protect stored equipment from exposure to inclement weather, pests, and theft. Access door(s) must be large enough to allow free movement of EGS equipment and accessories. Only authorized personnel are permitted within this secure area. A listing of authorized Government and Contractor personnel will be submitted to the COR and approved by the CO.

The PM and APM will perform inspection of engine generator equipment at the stock warehouse upon request by the CO and/or COR. This duty will be performed at no additional cost to the Government except travel expenses may be reimbursed in accordance with Federal Travel Regulations.

C.3.1.2.5 Asset Identification The Contractor must provide the FAA with an Asset Identification Label for each EGS, and all associated equipment ordered by or delivered to the FAA. The Contractor’s in-place Pre- Deployment Stock Warehouse Management System (WMS) must be used for inventory control in the facility and must be capable of providing at least read-only access to FAA representatives designated by the COR. The Asset Identification Label will be used as the asset tracking identifier by the Contractor’s Warehouse Management System (WMS) for warehousing and inventory. The Asset Identification Label will be the source for information used for packing/packaging EGS and all associated equipment ordered by or delivered to the FAA. See Section D, paragraph D.3 which provides detailed information on Asset Identification.

C.3.1.2.6 Quality Control Program

CDRL Q001: Quality Assurance Plan The Contractor must provide a Quality Assurance Plan (QAP) for the design, development, evaluation, and furnishing of hardware, software, firmware supplies, services, and associated documentation (including any modification to existing hardware and software). The plan must integrate the FAA’s quality control needs into the existing practices without developing a new quality assurance program. The Contractor must conduct its quality assurance program in accordance with the approved QAP.

The inspection requirements specifically set forth in this contract and Section E, Inspection and Acceptance, must become a part of the Contractor’s overall QA program. The absence of Government inspection does not relieve the Contractor of the responsibility for ensuring that all products or supplies submitted to the Government comply with all requirements of this contract.

C.3.1.2.7 Configuration Management

CDRL Q002: Contractor’s Configuration Management Plan The Contractor must incorporate the FAA Configuration Management requirements into their established configuration management program and reporting system. The Contractor’s in-place

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Configuration Management Program will be augmented with references in Section C.2, Applicable Documents, above.

The Contractor must describe their process for configuration identification, configuration control, configuration status accounting, and configuration audits in a Configuration Management Plan.

The Configuration Management Plan describing the Contractor’s Configuration Management Program must be submitted within 30 calendar days of contract award. The PM must be the point of contact for all communications on Configuration Management related issues.

Configuration Identification: The Contractor must have a system to identify Hardware Configuration Items (HWCI), Computer Software Configuration Items (CSCI), and Firmware associated with each EGS.

C.3.1.2.7.1 Configuration Control The Contractor must notify the COR of any anticipated or scheduled changes to HWCI, CSCI, Firmware, or documentation associated with the EGS and associated equipment using the Contractor’s established configuration management notification system. In accordance with C.3.4.6.1 (Commercial and Technical Documentation), the Contractor must notify the CO, via a formal letter, of any "Field Service Bulletins" associated with any equipment procured for the FAA. The Contractor must update and submit the bulletin to the CO/COR or identify an approved location of the posted document, e.g., vendors website or electronic bulletin board. Access to the information contained within a Field Service Bulletin must be made available to approved FAA personnel.

The Contractor must notify the FAA or provide an updated Bill of Material (BOM) when Engineering Specials or new equipment are added to the Contract. The Contractor must ensure that all BOMs are current and up to date within one month of the modification made to the Contractor’s commercial products. The COR will determine if testing of the new equipment is required.

C.3.1.2.7.2 Configuration Status Accounting The FAA will utilize the Contractor’s Configuration Status Accounting (CSA) system. This should include the recording and reporting of baseline data, changes to configuration-controlled items and any other items identified in the Configuration Management Plan. Configuration Management (CM) changes, applicable to the EGS and associated equipment already delivered to the warehouse or shipped to sites, must be reported to the FAA within 14 calendar days of Contractor engineering changes.

C.3.2 Software Quality Assurance The Contractor must develop and implement a software quality assurance program aimed at comprehensively eliminating software errors. All functions must be tested on a software simulator by someone different than the person responsible for the original code or any subsequent code changes. The Contractor must also develop and implement an organized plan for ensuring all previous software corrections or enhancements developed for previous customers have been incorporated in this project. Configuration management processes must be capable of identifying

C - 13 code changes and software revision levels. Proper functioning of the software must be demonstrated on a simulator. The Contractor must provide a copy of their ISO 9000 series certification documentation to support compliance of the above Quality Assurance requirements.

C.3.3 Commercial Off-The-Shelf (COTS) Equipment The EGS must consist of COTS/Non-Developmental Item (NDI) equipment conforming to requirements in Engine Generator Systems (EGS) specification (EG SPEC) found in the Attachment J.01. The Contractor must manufacture, supply, and maintain configuration management for the COTS/NDI equipment defined in this contract for the full duration of the period of performance.

C.3.3.1 Cybersecurity The Contractor must establish and maintain an information security management program. This program must support the activities necessary to achieve annual system authorization by the FAA Authorizing Official (AO) and re-authorization when major system changes occur by in accordance with FAA Order 1370.121.

To meet the FAA’s Cybersecurity requirements, the Contractor must, at a minimum:

a. Implement security controls based on Federal Information Publication Standard 199 (FIPS-

199) Security Categorization level determined for the system.

b. Document the implementation of security controls in the System Security Plan and the System

Characterization Document. The Contractor must update the security documentation following any architectural changes, software modifications, additions, and updates.

c. Provide access to the system to support the FAA’s security assessments to ensure the system is authorized to operate. The FAA may conduct penetration testing on Contractor-provided systems under negotiated rules of engagement.

d. Identify, address, and resolve system vulnerabilities. Ensure all software is free of malicious code and promptly install security-relevant software updates (e.g., patches, service packs, and hot fixes).

e. The Contractor must inform the Government of the methods used to identify and test for new and/or additional vulnerabilities during the system’s life cycle.

f. Track all original equipment manufacturer (OEM) security-related patches and updates as released. Assess their criticality and potential impact on the system, test the patches and updates prior to implementation, and provide a recommended course of action.

g. Implement OEM security-related patches and updates as approved by the Government.

C.3.3.2 Software, Firmware and Documentation Copyright, Development and License

Rights The FAA must have full and complete data rights to system software, system firmware, and supporting documentation. The Contractor must furnish to the FAA any software or firmware necessary to alter or modify the “application” software. The contractor must not stipulate or impose any type of restriction or fee for software use or access for the life of the contract.

C.3.3.2.1 Remote Monitoring and Control Software

CDRL E001: Monitoring and Control Software/Firmware Documentation

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The Contractor must provide Government access to EG, ATS, and associated equipment remote monitoring and control interface software information. This contractor software interface documentation will be used by the Government to develop FAA remote monitoring and control software that interfaces to the EG controller, the ATS controller and other associated equipment.

C.3.3.2.2 EG and ATS Controller and Processor Software/Firmware

CDRL E002: Software/Firmware Interface Documentation The Government must have full and complete data rights to all EGS system software, system firmware and all supporting documentation. The Contractor must furnish to the Government any software or firmware necessary to alter or modify the "application" software. The Government must have the right to reproduce, copy, alter, use, and modify all documentation. The Government agrees to maintain this data in a secure manner. The manufacturer must license the Government to use all applicable software.

C.3.3.3 Equipment Data Sheets

CDRL E003 Equipment Data Sheets The Contractor must provide equipment data sheets on all equipment listed in this contract, using CDRL/DI-FAA-E003. The equipment data sheets, must identify each make and model of EGS equipment. When the Contractor changes equipment, data sheets must be supplied within 30 calendar days following FAA approval to purchase new equipment configurations.

C.3.3.4 Equipment Drawings

CDRL E004 Equipment Drawings The Contractor must provide equipment dimensional drawings on all equipment listed in this contract, using CDRL/DI-FAA-E004. Equipment drawings must be made available for each make and model of EGS equipment. When the Contractor changes equipment, drawings must be supplied within 30 calendar days following FAA approval to purchase new equipment configurations.

C.3.3.5 Equipment Bill of Materials

CDRL E005 Equipment Bill of Materials The Contractor must provide a BOM on all equipment listed in this contract, using CDRL/DI- FAA-E005. The BOM must be made available for each make and model of EGS equipment.

When the Contractor makes changes to the equipment, the BOM, must be updated within 30 calendar days.

C.3.3.6 Equipment Electrical Wiring/Diagrams

CDRL E006 Equipment Electrical Diagrams The Contractor must provide electrical diagrams (schematics) on all equipment listed in this contract, using CDRL/DI-FAA-E006. The diagrams must be made available for each make and model of EGS equipment. When the Contractor makes changes to the equipment, the diagrams must be updated within 30 calendar days.

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C.3.3.7 Equipment Nomenclature Plate Each EGS equipment identified as items 3, 4, and 6 in Section C.1 (i.e., Engine Generator Assembly, Automatic Transfer Switch (ATS) With Bypass Switch Assembly (BS), and Load-bank Assembly) must have a name plate showing the manufacturer's name, equipment type (such as model number or specification number), kW rating, voltage, frequency, serial number, date of manufacture, and other pertinent data. All instruments, voltage regulator, time delay relays, governor and similar devices and parts must be readily identifiable using the contractors (or subcontractors) parts reference documents. The Original Equipment Manufacturers (OEM) original data plate/information must not be removed, defaced, or obscured.

C.3.3.8 Control Circuits and Equipment Control circuits and equipment must be standardized for all units on the contract. Changes made during the period of the contract must be coordinated in advance with the FAA.

C.3.3.9 Start-up Service All EGS and equipment must be shipped by the Contractor to FAA facilities for installation. The Contractor must, as directed by the delivery order, provide equipment start-up service at facilities throughout CONUS and OCONUS. This includes but is not limited to:

1. The states of Alaska and Hawaii.

2. Puerto Rico, the Northern Mariana Islands, the Bahamas, American Samoa, Guam, and the

US Virgin Islands.

Upon completion of installation, the Contractor must follow the startup and onsite orientation procedures as described in Attachment J.07.

C.3.3.10 First Article Testing (FAT) The Contractor must perform EGS First Article testing when directed by the Government. First Article testing must be in accordance with the EGS SPEC found in Attachment J.01.

C.3.3.10.1 Engine Generator System Test Configuration EGS test configuration, includes all features in accordance with Attachment J.01, Paragraph 300.

ATS tested with the engine generators are either open transition ATSs or closed transition ATSs, as selected by the Government. The EG and ancillary equipment to be tested will be purchased by the Government using the CLINS in Section-B and CDRL/DI-FAA-E005, Bill of Materials of the contract.

C.3.3.10.2 Test The Contractor must perform First Article Testing in accordance with EGS SPEC found in the Section J, Attachment J.01 Paragraph 300, unless otherwise directed by the FAA. The Contractor will provide facilities, personnel, and test equipment to perform the verification test. The configuration for each EG tested will be an EG with matched ATS. If the Contractor has identified in their proposal that the test EG or equipment may not meet all operational criteria, performance parameters, and physical characteristics as specified in the EGS SPEC, Attachment J.01, the equipment tested must conform to the Contractor’s declared performance, operational parameters, and physical characteristics.

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The Contractor must be prepared to perform the First Article Test of the EG within 28 calendar days following written notification from the CO or COR. The Contractor must schedule at least four (4) workdays for each EG visual inspection and test. The Contractor’s equipment must pass the First Article Test described in Attachment J.01 Paragraph 300. If the equipment fails the first test, the Contractor must replace the failed component(s) and test the equipment again. If the Contractor’s equipment fails the second test, the contract may be terminated upon notification by the CO.

C.3.3.11 Equipment Delivery The Contractor must deliver each piece of equipment and all supporting equipment to the sites specified in the task/delivery order in accordance with the requirements described in Section F, paragraph F.5 (Equipment Delivery and Site Spares). A FAA representative will inventory the entire shipment of equipment and report any missing, damaged, or incorrect items. Inventory discrepancies will be reported to the freight company who delivered the equipment and to the EGS Program Management Office (PMO) Equipment Team.

In accordance with 14 CFR Part 77.9, the requirements for filing with the Federal Aviation Administration for proposed structures vary based on a number of factors: height, proximity to an airport, location, and frequencies emitted from the structure, etc. The Contractor is responsible for assisting with the airspace studies by providing information on subjects such as: the maximum height and list of vehicles and equipment, GPS locations of equipment being installed, and any other information needed by submitting this information to the FAA site POC or Project Engineer.

FAA Form 7460-1 Notice of proposed Construction or Alteration are then submitted to the appropriate FAA representative by the FAA and not the contractor. Use of equipment affecting navigable airspace will not be permitted without approval of the form. The site POC is considered responsible for communicating with all stakeholders regarding any deviations from the standard off-loading equipment. A site POC is defined as someone who is authorized to make decisions regarding off load requirements. The EGS PMO Equipment Team will reach out prior to delivery to confirm any site expectations for off-loading equipment.

When directed by the Government, the Contractor must provide F.O.B. destination ground level delivery service. No further movement of equipment is performed by the carrier, other than deliver equipment to the site and remove from the truck to ground level.

C.3.3.12 Engineering Special Equipment The Contractor must provide technical services and products for special EGS applications and projects. The contractor must perform tasks associated with engineering studies, analyses, product fabrication, internal or external, and if applicable hardware and software integration.

C.3.3.12.1 Extended Run Engine Generators The Contractor must provide optional Engine Generator Modification Kits to allow for extended run on special and Prime Power applications on COTS EGS. This modification must include increased size oil tank, engine-manufacturer approved oil conditioning and filter system, and extended run fuel filter. The extended modification must allow EGS to run for a minimum of 2000

C - 17 hours without requiring maintenance actions. This equipment modification includes all receiving, warehousing, packaging, and shipping charges from the Pre-Deployment Warehouse to the modification facility and back to the Pre-Deployment Warehouse or FAA project site.

C.3.3.12.2 Engine Generator Special Applications The Contractor must provide EGS engineering and equipment for special applications not defined in the contract. Work includes, but is not limited to, EGs with sizes not on contract; EGs with remote radiator not on contract; Sub-base fuel tanks for standard indoor EGs; ATS with front access panel; and kits not on contract.

C.3.3.12.3 Engine Generator Weather Enclosure and Sub-base Tanks with Platforms As detailed in Attachments J.01, the Contractor must provide engineering, fabrication, and factory modification to COTS EG used in exterior applications. This includes exterior weather enclosure, and sub-base tanks with platforms.

C.3.4 Logistics

C.3.4.1 Integrated Logistics Support (ILS) The Contractor must plan, manage, control, execute, interface, and integrate an Integrated Logistics Support (ILS) program that addresses all elements of integrated logistics identified in this SOW.

The objective of the ILS Program is to execute and integrate support tasks to ensure the EGS program is fully supportable throughout its life cycle. The Contractor must support the FAA ILS Program by performing the tasks included in this section of this SOW.

C.3.4.1.1 ILS Program Planning

CDRL L001: Integrated Support Plan The Contractor must establish and manage an integrated product support program that provides ILS for the EGS program. The Contractor must conduct the ILS Program in accordance with an FAA approved Integrated Support Plan (ISP). The ISP must define the lifecycle of the EGS as well as detail the Contractor’s plan for the ILS program. The Contractor must be responsible for ensuring that all sub-contractors and vendors comply with the requirements of the ISP. The Contractor will be the accountable party for each product(s) lifecycle to include both the Contractor’s and any other vendor (OEM) parts utilized in the buildup of said products. The ISP must also include a proposed vetting process for any other vendors to ensure items can be processed through the contract. The ISP will include the Contractor’s Logistics Management Information (LMI) plan. The Contractor may demonstrate compliance with the above requirement by providing the Government with either the applicable portions of their ISO 9000 series certification documentation or internal corporate documentation that support both the scope and intent of the ISP, as described in CDRL/DI-FAA-L001 The Contractor must update the FAA approved ISP, or the FAA approved applicable portions of their current ISO 9000 series documentation or internal corporate documentation. The Contactor must reflect approved changes emanating from program changes, reviews, and other actions affecting the integrated logistics aspects of this program. The Contractor must deliver the updated ISP/ISO 9000 series

C - 18 documentation or internal corporate documentation to the Government as required in accordance with the Contractor’s normal update process. The Contractor’s integrated support plan must contribute to the following maintenance concept:

a. FAA technicians will be trained and certified to perform the same on-site tasks as the

Contractor's on-site service technicians perform during an assistance visit to a customer site(s).

b. The level of documentation and training provided to FAA technicians must be equivalent to the Contractor's on-site service technicians.

C.3.4.1.2 ILS Management An ILS Program will enable the Government to support operational EGS. In support of the ILS Program, the Contractor’s PM or ILS Manager must ensure that integrated logistics considerations and integrated logistics planning are integrated into the EGS Program. The Contractor’s PM or ILS Manager is responsible for:

a. Establishing tasks and milestones for planning, developing, and validating logistics support.

b. Planning and coordinating the efforts of the following functional logistics elements (1-9) and activities (10-11), which include:

1. Maintenance Planning.

2. Technical Data/Documentation.

3. Supply Support.

4. Support and Test Equipment.

5. Maintenance Support Facilities.

6. Direct Work Maintenance Staffing.

7. Training and Training Support.

8. Computer Resources Support.

9. Packaging, Handling, Storage, & Transportation.

10. Tracking equipment obsolescence and providing notification with recommendation; and

11. Tracking failures during installation.

c. Coordinating integrated logistics inputs to, and outputs from, the FAA ILS Manager, ILSMT, subcontractors/vendors and the Contractor’s internal management, engineering, manufacturing, financial, reliability, maintainability, quality control, field services, and contracts administration organizations.

C.3.4.1.3 ILS Management Team (ILSMT) A joint Government/Contractor sponsored ILSMT for the EGS Program must be established to serve as the primary management vehicle for coordinating and monitoring ILS contract performance, ensuring adequacy, timeliness, and compliance with contractual requirements.

The Chairperson for the ILSMT will be the FAA EGS Program Manager or FAA ILS Manager

C - 19 or his/her appointed representative (CO or COR). As requested by the Government, the Contractor's representative(s) must participate as a member(s) of the ILSMT. ILSMT conferences will be held on an as needed basis to discuss program anomalies. The first ILSMT conference is in conjunction with the PAC and CDLS Management Review conference. These conferences may be held at the Contractor's facility, FAA Headquarters, via electronic media, or at other facilities, as designated by the CO. Whenever possible, these conferences may be held in coordination with other meetings/conferences (e.g., PMRs). Meeting support must include formulation/ submission of agenda items, CDRL/DID-FAA-M004: Conference Agenda, reports of the Contractor’s ILS work, administrative support, and attendance by Contractor personnel considered necessary by the Contractor. The Contractor must provide administrative support for meetings. Such support must consist of, but is not limited to, providing meeting/conference room, access to telephones, copy, facsimile equipment, and clerical support for the recording and preparation of meeting minutes, and action items, see CDRL/DID-FAA-M005: Conference Minutes. Meeting minutes must be submitted to the COR, no later than 21 calendar days following the ILSMT. The Contractor must ensure participation of subcontractor(s), as appropriate.

C.3.4.1.4 ILS Meetings and Conferences

C.3.4.1.4.1 Logistics Guidance Conference (LGC) The Contractor must participate with the Government representatives in a Logistics Guidance Conference (LGC) to be held at the Contractor's facility, and as requested by the COR. The LGC must be held within 30 calendar days after Contract Award and in conjunction with the PAC.

The Contractor must co-chair the meeting with the FAA ILS Manager. The Contractor must present a LGC briefing to detail the Contractor’s approach to accomplishing integrated logistics tasks in accordance with this SOW.

C.3.4.1.4.2 Integrated Logistics Support Management Team (ILSMT) Meeting The Contractor must participate with the Government representatives in an ILSMT as requested by the COR. The ILSMT identifies the Contractor’s approach to accomplishing integrated logistics tasks. The ILSMT will define the management strategy for planning and developing efficient support for the EGS throughout its lifecycle. See Section C.3.5.3, CDLS Management Review.

C.3.4.2 Supply Support Supply support includes all the considerations necessary to ensure an optimally supportable materiel system with a defined supply support structure. Supply support includes the management actions, procedures, and techniques necessary to determine requirements to acquire, catalog, receive, store, transfer, issue and dispose of spares, repair parts, and supplies.

C.3.4.2.1 Spare Parts Lists The contractor must participate in the development of the documents listed in this section to ensure the EGS is supported throughout the lifecycle.

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C.3.4.2.1.1 Recommended Spare Parts List (RSPL) CDRL L002: Recommended Spare Parts List

The Contractor must provide a recommended depot spare parts list for all EGS ordered under this contract. This list will be subject to review, modification, and approval by the Government. When ordered by the Government, the approved spares must be packaged separately and shipped as ordered to the order destination. The RSPL must have a “time to ship from factory” beside each recommended part. The FAA may, at its discretion, opt to not create its own CDLS warehouse but instead establish an agreed upon list with specific ship times that the vendor will honor.

C.3.4.2.1.2 Site Spare Parts List (SSPL)

CDRL L003: Site Spare Parts List (SSPL) The Contractor must provide a SSPL for all EGS and associated equipment ordered under this contract. The SSPL is a subset of the Recommended Spare Parts List. The SSPL will be specific to each system/product ordered. This list will be subject to review, modification, and approval by the Government.

C.3.4.2.1.3 Support Equipment Candidate List (SECL)

CDRL L004: Support Equipment Candidate List The Contractor must develop a SECL package that includes all support equipment/test equipment both common and special, required to inspect, test, calibrate, service, and repair the EGS and associated equipment at the installation site. The support equipment must also be listed on the Calibration Cycle Requirements Table of Appendix 1 of Order 6200.4H. The SECL is comprised of common and special equipment.

a. Common SECL items: Tool sets and test equipment available from multiple suppliers, such as metric and standard tool sets, volt-ohm-milliamp meters.

b. Special SECL items: Vendor specific tools; tools sets; meters; Human Machine Interface

(HMI) device(s) and the software required by the HMI to inspect, test, calibrate, service, and repair the EGS and associated equipment at…