693KA8-24-R-00012 - Section G.pdf

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693KA8-24-R-00012

PART I – THE SCHEDULE

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 AMS CLAUSE 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available, or Offeror’s and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

CLAUSES INCORPORATED BY REFERENCE

3.10.1-22 Contracting Officer’s Representative (Apr 2012)

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Stephen Mostow

Contracting Officer, AAQ-310 Federal Aviation Administration 800 Independence Ave. SW Room 405 Washington, DC 20591 Email:Stephen.Mostow@faa.gov Phone: (202) 267-8494

Contracting Officer Representative (COR) TBD

Contractor Depot Logistics Support (CDLS)

COR

TBD

Quality Reliability Officer (QRO) TBD https://fast.faa.gov/contractclauses.cfm mailto:Email:Donald.C.Sumner@faa.gov

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G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has the responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the contract are be considered unallowable costs and will not be reimbursed by the Government.

G.4 ORDERING PROCEDURES

Task/delivery orders will be issued for services and supplies to be performed/furnished under this contract. As necessary, the Government will issue a task/delivery order request for proposal and the Contractor will submit a task proposal within a timeframe specified by the Government. Following receipt of the Contractor’s proposal, negotiations, if required, will be conducted prior to task/delivery order issuance. Generally, the Contracting Officer will issue delivery and task orders in order of priority, which may be periodically updated, during the performance period of the contract. Concurrent accomplishment of more than one task at a time may be required. The Contractor must perform the tasks in the priority order unless written approval is received from the Contracting Officer to deviate from the priority order.

The task/delivery order will be signed, dated, and issued by the Contracting Officer. Each task/delivery order will contain the following information:

a. Proposed completion or delivery date;

b. Proposed travel costs, if applicable;

c. An appropriate task/delivery order number and a reference to item number;

d. Ceiling value and funded value;

e. Funding type and identification of applicable Buy American Act clauses/requirements, should such clauses/requirements be necessary;

f. A description of the services to be performed or product to be delivered presented in a Task

Performance Work Statement format. Any special requirements relating to the specific task to be performed; and

g. Period of performance.

Task/delivery orders may be issued under this contract by the Contracting Officer at any time within the term of this contract or any extension under the option clause.

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Whenever, in the opinion of the Contracting Officer, the need for services is an emergency, the Contracting Officer may issue a task/delivery order, with a copy of the Task Performance Work Statement attached, directing the Contractor to proceed with performance of the work specified. Such task/delivery order will specify a ceiling price. The Contractor will proceed with the performance of the work required by task/delivery order. The Contractor will submit a task proposal within 20 calendar days from the date of receipt of the delivery order. Following receipt of the contractor’s task proposal, negotiations, if required, will be conducted to establish a new ceiling price.

Any completion-type task/delivery order (performance work statement must state a definite goal of target and specify an end product) issued during the term of this contract and not completed within that term must be completed by the contractor within the term specified in the task/delivery order. The rights and obligations of the Contractor and the FAA regarding that task/delivery order must be completed during the effective term of this contract.

In performance of orders, the Contractor shall not incur costs in excess of the funds provided in each order. In performance of each order, Government liability, except for the issue being disputed, will be limited to amounts cited in the order schedule.

G.5 INVOICING INSTRUCTIONS

The Contractor must submit invoices monthly in accordance with Acquisition Management System (AMS) Clause 3.3.1-40, Electronic Submission of Payment Requests (April 2022) (see Section I), and to the following email addresses:

TBD, Contracting Officer Representative (COR), TBD

TBD, CDLS COR, TBD

Stephen Mostow, Contracting Officer, Stephen.Mostow@faa.gov

Equipment/Delivery/Start-Up Invoicing The invoice must include the Quote Number (if applicable), and each Contract Line-Item Number (CLIN) listed with description. The invoice must include the price per CLIN and quantity, as listed in Section B. The invoice will be the total quoted amount of all equipment on a specific delivery order.

Invoice must include at a minimum:

a. Company Name

b. Bill to

c. Invoice Date

d. Contract Number

e. Delivery Order Number

f. Terms and Conditions of Sale

CDLS Invoicing Invoicing must include at a minimum, a Summary of CDLS Invoices containing:

a. Company Name, mailto:Stephen.Mostow@faa.gov

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b. Bill to,

c. Contract Number,

d. Delivery Order Number,

e. Contract Line-Item Number (CLIN),

f. Invoice Period,

g. Summary of all orders being invoiced during the period identified in h., must list the Invoice numbers, date ordered, total cost and LCSS purchase number for each order.

Individual CDLS support invoices that support the summary should include a. through e. above and at a minimum the information below:

a. Order Date

b. LCSS Purchase Number

c. Part Number,

d. Item description,

e. Quantity,

f. Date part shipped to FAA facility

g. Facility location and ID,

h. RMA (if repairable part)

i. Identify Repairable E&R/R&R or Replacement part

j. Cost (repair cost or price of part, with shipping charges separately listed)

k. Terms and Conditions of Sale

The Contractor must place the following statement on each invoice, signed by an authorized company representative: “I certify that this invoice is correct and in accordance with the terms of the contract.

I further certify that the costs included herein properly reflect the work performed.”

G.6 ACCOUNTING AND APPROPRIATION DATA

See Section A.

G.7 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) shall be subject to the following procedures:

(a) Technical correspondence of a routine nature shall be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer, Contract Specialist, and the QRO if assigned.

(b) Other considerations, including technical correspondence involving patent technical data issues and correspondence proposing or otherwise involving waivers, deviations, or modifications to the contract, shall be addressed to the Contracting Officer and the Contract Specialist, with informational copies sent to the COR and QRO if assigned.

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(c) All correspondence shall contain a subject line commencing with the contract number.

Correspondence shall contain a Sequence number that includes the calendar year and the letter number (2023-0001 for the first letter in calendar year).

G.8 WARRANTY – PRODUCTS

The Contractor warrants that all equipment conforms to contract requirements and is free of design defects and defects in materials or workmanship. Warranty on the Engine Generator System (Engine Generator, Automatic Transfer Switch, Day Tank, Load Bank, Silencer and Remote Radiator) will be in place for two (2) years.

The Contractor shall be responsible for all F.O.B. destination costs incurred to replace a damaged item during the warranty period, i.e., parts, labor, packaging, handling, shipping, and transportation.

The Contractor will provide labor and travel to replace or repair any product(s) that fail in operation within 24 months from date of start-up, or, 30 months from date of shipment. Parts used for replacements are warranted for 90 calendar days or the remainder of the original warranty period, whichever is longer.

The Contracting Officer will give written notice of any defect or nonconformance to the Contractor within a reasonable period of time after discovery. Replacements of contract items shall be made promptly and on a FOB destination basis.

The Contractor and the FAA will follow Warranty Policy & Procedures referenced in TP-5180.

G.8.1 Pre-deployment Warranty

Once the contractor completes an EGS order, the FAA will have a two-year pre-deployment warranty period to install and start-up the EGS, without losing the operational warranty provided by the Contractor. The Pre-deployment warranty period begins at the successful completion of the EG factory test date. The warranty will remain in effect if the EGS is installed within two- years of the factory test date.

G.8.2 Operational Warranty

If installation and start-up are completed after the two-year period from the EG factory test date any part of the remaining two year (or 2000 hours) operational warranty will begin from deployment from the Contractor’s facility.

If an EGS is deployed 3 years from the factory test date, the site will still have 1 year of operational warranty provided by the Contractor remaining.

Prime Power engines will have a one-year (or 2000 hours) warranty. The one year (or 2000 hours) operational warranty provided by the Contractor will begin upon successful completion of start-up if completed within two years from the EG factory test date. If installation and start-up are completed beyond two years from the EG factory test date, the remaining one year (or 2000 hours) operational

G-6 warranty will begin 2 years from deployment from the Contractor’s facility whether the EG is installed or not.

G.9 HOLIDAY AND GOVERNMENT AUTHORIZED LEAVE

a. The Government observes the holidays listed below:

New Year’s Day Martin Luther King, Jr.’s Birthday Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal statute.

Any other day designated by Executive Order.

Any other day designated by Presidential proclamation.

The Government will not pay for work on holidays unless actual work on such holidays has been authorized in writing by the Contracting Officer. When so approved, the work must be performed on the holiday, and no overtime/premium rate is applicable.

b. When the Federal Government grants excused absence to its employees, assigned Contractor personnel may also be dismissed at the discretion of the Contracting Officer. However, the Contractor will not be reimbursed for the hours of excused absence. The government will reimburse the Contractor only for the actual hours worked by their Contractors employees.

End of Section G