693KA8-24-R-00012 - Section E.pdf

693KA8-24-R-00012

PART I – THE SCHEDULE

SECTION E – INSPECTION AND ACCEPTANCE

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E.1 AMS CLAUSE 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or Offeror’s and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

CLAUSES INCORPORATED BY REFERENCE

3.10.4-1 Contractor Inspection Requirements (Apr 1996) 3.10.4-2 Inspection of Supplies – Fixed-Price (Nov 1997) 3.10.4-3 Inspection of Supplies – Cost Reimbursement (Apr 1996) 3.10.4-4 Inspection of Services – Both Fixed-Price and Cost Reimbursement

(Apr 1996) 3.10.4-5 Inspection - Time and Materials and Labor Hour (Apr 1996) 3.10.4-9 Inspection of Facilities (Apr 1996) 3.10.4-10 Inspection of Construction (Sep 2009) 3.10.4-11 Inspection – Dismantling, Demolition, or Removal of Improvements (Apr

1996) 3.10.4-13 Higher-Level Contract Quality Requirement (Apr 2020) 3.10.4-14 Assignment of a Quality Reliability Officer (Jul 2023) 3.10.4-16 Responsibility for Supplies (Apr 1996)

E.2 CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT

3.10.4-15 CERTIFICATE OF CONFORMANCE (APR 1996)

(a) When authorized in writing by the Contracting Officer, the Contractor must ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source.

In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the Contracting Officer, or inspection and acceptance have occurred.

(b) The Contractor's signed certificate will be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the Contracting Officer copy when requested by the Contracting Officer. In addition, a copy of the signed certificate will also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

(c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor.

https://fast.faa.gov/contractclauses.cfm

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(d) The Contractor will in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense.

(e) The certificate will read as follows:

'I certify that on [insert date], the [insert Contractor's name] furnished the supplies or services called for by Contract No. via [Carrier] on. [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.'

Date of Execution: Signature:

Title:

E.3 POINTS OF INSPECTION AND ACCEPTANCE

E.3.1. Supplies must be inspected and accepted at the Pre-Deployment Stock Warehouse.

Acceptance events include First Article Testing, Site Acceptance Test (SAT), and Contractor Acceptance Inspection (CAI) in accordance with this section and contract Section C. Acceptance will be made by the CO, Quality Reliability Officer (QRO), or designated FAA representative.

E.3.2. The QRO or designated FAA representative will inspect a sample of the Engine Generator Sets to ensure all sets meet the requirements as described in Section C and packaged in accordance with Section D. If the sample size does not meet the FAA requirements, a larger sample will be taken. The Contractor must correct any deficiencies found during the sampling at no cost to the Government.

E.3.3. All deliverables under this contract will be subject to review and inspection by the CO, Contracting Officer Representative (COR), or Designated Representative as specified in each Delivery Order.

E.3.4. Inspection, review, or approval of deliverables or associated services prior to final acceptance must not be construed as assurance of acceptance of the finished product. Final inspection and acceptance of deliverables or services will be performed at destination and the CO, QRO, COR, or designated representative must make acceptance. Acceptance is evidenced by execution of an acceptance certificate on an inspection and acceptance form, FAA Form 256.

Copies of FAA Form 256 must be sent to the CO and COR as designated in each order.

E.3.5. Distribution of reports, deliverables, and their quantities will be given in each Order. If the FAA determines that there are omissions, errors, or deficiencies, in the Contractor’s deliverables (excluding equipment), the Contractor shall make the necessary correction that will allow the Government to accept the final product. The FAA will provide a written notification of acceptance

E-3 or rejection within 30 calendar days of receipt of the final product, or as specified in each Order.

Specific justification or substantiation of the reason(s) for rejection will also accompany the notice.

The Contractor shall correct the report or deliverable within 7 working days unless otherwise specified.

E.3.6. Except for those deliverables where the urgency of receipt of the deliverables by the Government necessitates the use of the most expeditious method of delivery, deliverables under this contract will be mailed via first or second-class mail. The Contractor may submit documents via digital delivery. The Contractor must use discretion in the use of “express” or “overnight” mail.

These premium services must be used sparingly and only in situations where the regular U.S. mail system would not be adequate for the timely transfer of technical or contract related documentation. Use of electronic mail or facsimile (fax) service is encouraged where appropriate.

Under no circumstances shall the Contractor bill the FAA direct for expressing or mailing of their invoices.

End of Section E