Montgomery County Community College Montco Cultural Center Theater

Metal Roof Replacement 04/01/2026

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

7. Use of the Consultant’s project documents.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification/Locations

1. Montco Cultural Center Theater 340 DeKalb Pike, Blue Bell, PA 19422

2. Owner, Montgomery County Community College, 340 DeKalb Pike, Blue Bell, PA 19422

B. Consultant: Roofing Resources, Inc.; 423 McFarlan Road, Suite 100, Kennett Square, PA 19348.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. General:

a. Contractor shall be responsible for following all applicable OSHA, and site specific regulations including but not limited to, Lock Out/Tag Out Procedures, Confined Space

Requirements, Burning Permits, Building Permits, MSDS Requirements, and etc.

b. The contractor shall work with building personnel to minimize odors from infiltrating the building by coordinating when working around air intakes. Prior notice is required to manage the airflow within the building, and the contractor shall inform the Building

Management Team upon completion of work for the day.

SUMMARY 01 10 00 - 2

c. Contractor shall coordinate all staging and site setup with building personnel prior to commencing work.

d. The contractor shall provide fencing and protection as required by Owner.

e. Site specific logistical requirements will be discussed during the pre-bid meeting.

f. Unless otherwise noted, contractor shall provide and pay for all labor, materials, equipment, tools, construction machinery, water, heat, utilities, transportation, temporary protection, and other facilities and services necessary for proper execution and completion of the work as required by the contract documents.

g. Contractor shall be responsible for a complete site clean-up at the end of each work day.

h. Contractor shall include 500 square feet of metal deck replacement in the Base Bid. Unit prices shall cover any additional or lesser deck replacement. Unused quantities of deck replacement will be credited back to the Owner based on the unit cost found on the bid form.

i. Contractor shall include 500 square feet of under-deck fireproofing replacement in the Base

Bid. Unit prices shall cover any additional or lesser under deck fire proofing replacement.

Unused quantities of under deck fireproofing replacement will be credited back to the

Owner based on the unit cost found on the bid form.

j. Contractor shall include 500 linear feet of wood blocking replacement in the Base Bid.

Unit prices shall cover any additional or lesser deck replacement. Unused quantities of wood blocking replacement will be credited back to the Owner based on the unit cost found on the bid form.

k. All work areas shall be secured in a watertight condition each day before the contractor vacates the site. There will be no exceptions.

l. Contractor shall be responsible for proper disconnection and reconnection of all roof top equipment as necessary. This shall include but not be limited to, mechanical equipment, gas piping, etc.

2. Steep Sloped Roof and Vertical Wall Panel Replacement

a. Contractor shall remove and properly dispose of the existing standing seam metal panel roof system, insulation, and all trim down to the existing metal deck.

b. Contractor shall inspect the existing metal deck. Contractor shall remove and replace any damaged or deteriorated decking. The contractor shall furnish and install all materials related to the deck repair.

c. Contractor shall inspect and clear the two (2) downspouts of debris. One (1) of the downspouts is currently blocked.

d. Contractor shall furnish and properly install the specified base layer of insulation.

e. Contractor shall furnish and properly install the specified 2nd layer of insulated nail base.

f. Due to new height of insulation Contractor shall furnish and properly install all necessary wood blocking needed to compensate for the height change at all roof areas and wall areas.

This blocking shall be included in the base bid of the project.

g. Contractor shall furnish and install the new specified Hi-Temp underlayment.

h. Contractor shall furnish and properly install mounting clip for the new standing seam metal roof system in accordance with specification guidelines.

i. Contractor shall furnish and install the new specified standing seam metal roof system.

Panels to be full length of areas to be covered with no seams.

j. Contractor shall furnish and install all roof system accessories including but not limited to all flashing, gutter, gutter outlet tubes, trim, penetration flashings, closures and snow rail components.

k. Contractor shall furnish and properly install specified gutter coating system.

l. Contrator shall furnish and properly install snow rail systems as designated on drawing.

SUMMARY 01 10 00 - 3

m. Contractor shall supply a twenty (20) year manufacturers finish warranty, a twenty (20) year manufacturers weathertightness warranty and supply a two (2) year contractor warranty all from the date of substantial completion.

3. Low Sloped Roof Replacement (Two Areas)

a. Contractor shall remove and properly dispose of the existing roof system, insulation, and all trim down to the existing metal deck.

b. Contractor shall inspect the existing metal deck. Contractor shall remove and replace any damaged or deteriorated decking. The contractor shall furnish and install all materials related to the deck repair.

c. Contractor shall furnish and properly install two (2) layers of the specified insulation..

d. Contractor shall furnish and properly install the specified gypsum cover board.

e. Contractor shall furnish and properly install TPO system as per specifications guidelines.

f. Contractor shall supply a twenty (20) year manufacturers finish warranty, a twenty (20) year manufacturers weathertightness warranty and supply a two (2) year contractor warranty all from the date of substantial completion.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on

Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Contractor shall utilize space on-site as directed by the County. Areas shall be determined during the pre-construction meeting and as part of the submittal process.

2. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations. Existing adjacent flat roofs must be protected by Contractor during the replacement project.

1.6 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

SUMMARY 01 10 00 - 4

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Provide Owner required fencing as shown on DWG A-7.

3. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7am to

5pm, Monday through Friday, unless otherwise indicated.

1. Weekend Hours: Contractor shall coordinate and request to work on weekends a minimum of 48 hours in advance. The County reserves the right to deny the request if necessary.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Absolutely No Smoking permitted unless MCCC representatives give written permission for a designated smoking area.

F. Controlled Substances: Use of tobacco products and other controlled substances within the existing building is not permitted.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words

"shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:)

is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 01 10 00 - 5

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all

Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S.

National CAD Standard.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification

Section numbers found in this Project Manual.

1.9 USE OF CONSULTANT’S DRAWINGS. SPECIFICATIONS & OTHER DOCUMENTS

A. The drawings, specifications and other documents prepared by the Consultant for this Project are instruments of the Consultant’s service for use solely with respect to this Project, and the Consultant shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including copyright. The Owner shall be permitted to retain copies, including reproducible copies, of the Consultant’s Drawings, Specifications, and other documents for information and reference in connection with the Owner’s use and occupancy of the Project. The Consultant’s Drawings, Specifications, or other documents shall not be used by the Owner or others on other projects, for additional to this Project or for completion to this Project by others, except by agreement in writing with appropriate compensation to the Consultant.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

ALLOWANCES 01 21 00 - 1

SECTION 01 21 00 - ALLOWANCES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Quantity allowances.

C. Related Requirements:

1. Section 01 22 00 "Unit Prices" for procedures for using unit prices.

2. Section 01 40 00 "Quality Requirements" for procedures governing the use of allowances for testing and inspecting.

1.3 SELECTION AND PURCHASE

A. At Consultant's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

B. Purchase products and systems selected by Consultant from the designated supplier.

1.4 INFORMATIONAL SUBMITTALS

A. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

ALLOWANCES 01 21 00 - 2

1.6 QUANTITY ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Consultant under allowance and shall include taxes, freight, and delivery to Project site.

B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials selected by

Consultant under allowance shall be included as part of the Contract Sum and not part of the allowance.

C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Consultant, retain and prepare unused material for storage by Owner. Deliver unused material to Owner's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

ALLOWANCES 01 21 00 - 3

3.3 SCHEDULE OF ALLOWANCES

A. Base Bid Allowance No. A: Quantity Allowance: Include 500 square feet of 22-gauge metal deck replacement, as specified in Section 053100 "Steel Deck."

1. Coordinate quantity allowance adjustment with unit-price requirements in Section 01 22 00 "Unit

Prices."

B. Base Bid Allowance No. B: Quantity Allowance: Include 500 square feet of under-deck fireproofing repair, as specified in Section 07 81 00 "Spray Applied Fire Resistant Materials."

1. Coordinate quantity allowance adjustment with unit-price requirements in Section 01 22 00 "Unit

Prices."

C. Base Bid Allowance No. C: Quantity Allowance: Include 500 linear feet of wood blocking replacement, as specified in Section 06 10 53 "Miscellaneous Rough Carpentry."

1. Coordinate quantity allowance adjustment with unit-price requirements in Section 01 22 00 "Unit

Prices."

END OF SECTION 01 21 00

UNIT PRICES 01 22 00 - 1

SECTION 01 22 00 - UNIT PRICES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Section 01 26 00 "Contract Modification Procedures" for procedures for submitting and handling

Change Orders.

2. Section 01 40 00 "Quality Requirements" for general testing and inspecting requirements.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

UNIT PRICES 01 22 00 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Base Bid Unit Price A: Metal deck replacement

1. Description: Removal and replacing damaged metal decking according to Section 053100 "Steel

Deck."

2. Unit of measurement: Square feet of metal deck replaced.

3. Quantity Allowances: Coordinate unit price with allowance adjustment requirements in Section 01

21 00 “Allowances.”

B. Base Bid Unit Price B: Under-deck fireproofing repair

1. Description: Repair damaged under–deck fire proofing according to Section 07 81 00 "Spray

Applied Fire Resistant Materials."

2. Unit of measurement: Square feet of under-deck fireproofing repaired.

3. Quantity Allowances: Coordinate unit price with allowance adjustment requirements in Section 01

21 00 “Allowances.”

C. Base Bid Unit Price C: Wood blocking replacement

1. Description: Removal and replacing damaged wood blocking according to 06 10 53

"Miscellaneous Rough Carpentry."

2. Unit of measurement: Linear feet of wood blocking replaced.

D. Base Bid Unit Price D: Additional Work Time and Material Basis

1. Description: Additional work as requested by building Owner.

2. Unit of measurement: Time and Material.

END OF SECTION 01 22 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 21 00 "Allowances" for products selected under an allowance.

2. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and

Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 01 25 00 - 2

c. Detailed comparison of significant qualities of proposed substitution with those of the

Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Consultants and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Consultant's Action: If necessary, Consultant will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Consultant will notify

Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Consultant's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Consultant does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES 01 25 00 - 3

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Consultant will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Consultant will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the work.

f. Requested substitution has been coordinated with other portions of the work.

g. Requested substitution provides specified warranty.

B. Substitutions for Convenience: Consultant will consider requests for substitution if received within 30 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of Consultant.

1. Conditions: Consultant will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Consultant will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Consultant for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted 30 days after project award as applicable.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the work.

h. Requested substitution has been coordinated with other portions of the work.

i. Requested substitution provides specified warranty.

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 01 25 00 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Consultant will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's

Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Consultant will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Consultant are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Consultant.

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 60 00 "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Consultant.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 01 21 00 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 01 22 00 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Consultant will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 26 00

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

B. Related Requirements:

1. Section 01 22 00 "Unit Prices" for administrative requirements governing the use of unit prices.

2. Section 01 26 00 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Section 01 32 00 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Consultant at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Submit with line items as necessary to appropriately break down the work to cover all phases and trades.

PAYMENT PROCEDURES 01 29 00 - 2

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Owner.

c. Owner's Contract Number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Applications for Payment and progress reports.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

Use information indicated in the Contract Documents to determine quantities.

9. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for

Payment when Change Orders result in a change in the Contract Sum. Include change orders as new line items.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Consultant and paid for by Owner.

PAYMENT PROCEDURES 01 29 00 - 3

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between

Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for

Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Consultant will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for

Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to

Consultant by a method ensuring receipt within 24 hours. Each copy shall include waivers of lien and similar attachments.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

PAYMENT PROCEDURES 01 29 00 - 4

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

I. Application for Payment at Substantial Completion: After Consultant issues the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for

Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Consultant, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual

Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate required installation sequences.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

c. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Consultant indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the

Contract.

B. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: DWG, Version 2010, operating in Microsoft Windows operating system.

2. File Submittal Format: Submit or post coordination drawing files using Portable Data File (PDF) format.

3. Consultant will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Consultant makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCAD 2010.

c. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Consultant.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract

Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Consultant will return RFIs submitted to Consultant by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Consultant.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Consultant's Action: Consultant will review each RFI, determine action required, and respond. Allow seven working days for Consultant's response for each RFI. RFIs received by Consultant after 1:00 p.m.

will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Consultant's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Consultant's action may include a request for additional information, in which case Consultant's time for response will date from time of receipt of additional information.

3. Consultant's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract

Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Consultant in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log monthly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Consultant.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Consultant's response was received.

F. On receipt of Consultant's action, update the RFI log and immediately distribute the RFI response to affected parties.