47QMCA23R0011_2024_Pre-Solicitation_Conference_Presentation2023-01-18.pptx

2024 Outside the Continental United States (OCONUS) Vehicle Program

FY24 through FY28 Pre-Solicitation Conference 47QMCA23R0011 January 18, 2022

*This meeting will be recorded.

Federal Acquisition Service

U.S. General Services Administration

ACQUISITION PROCESS SUMMARY

AutoStandards AutoBid AutoChoice

Requirements Development Solicitation Proposal Submission** Evaluation Award Order Placement Contract Administration **See full proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal/Pricing)

IMPORTANT DATES

•January 18, 2022 – Pre-Solicitation Conference •February 17, 2023 – Models lists due to Engineering •February 17, 2023 – AutoStandards Account Requests •February 21, 2023 – AutoStandards opens •May 8, 2023 – AutoStandards closes •June 2023 – Solicitation posted to SAM.gov

AGENDA

Program/Project Management Vehicle Engineering & Supplier Management - Responsibilities IT Systems Support for Contracting GSA Procurement/Contracting Process Questions & Answer Session at the end of the presentation via web chat only.

Program Management Office

Procurement/Acquisition Process

Review vehicle minimum standards Select items and options Evaluate price Make best value decision Verify Motor Vehicle Delivery Order (MVDO) immediately Check ship status in AutoChoice Inspect vehicle before delivery acceptance Ensure Certificate of Origin (COV) arrives

Automotive & Vehicle Product availability……….

Vehicles available year-round Orders can be placed 24/7 via AutoChoice and AMP Closeout dates can be checked via Vehicle Availability List (VAL) “Rules of the Road” provides important updates Vehicle Buying email: vehicle.buying@gsa.gov

AGENDA

Development of Vehicle Standards & Requirements Technical Subject Matter Experts Product Inspections Product Acceptance from the Contractor

Vehicle Engineering & Supplier Quality Services - John Hampson, Russ Miller, Bill Wesolowski

Michael Davidson - QMAAA () - _Marked as done_ John Hampson - QMDAA () - _Re-opened_ Bill Weslowski replaced Bhris Davis. I added his name. Let's leave Russ Miller as he has a huge role in the OCONUS program Michael Davidson - QMAAA () - @john.hampson@gsa.gov ; Chris Davis was in the title here. I changed to Russ Miller. FYI only sir...

_Reassigned to John Hampson - QMDAA_ Michael Davidson - QMAAA () - Understood sir.

Development of Vehicle Standards

Standards finalized based on industry, customers, and GSA specification, NHTSA, DOT, & other Federal Regulations Commercially available vehicles only

Engineering Support Services

Market Research and Analysis of Alternatives Emerging Technologies Systems Engineering and Integration Statements of Work Up-fitting of Government Owned Vehicles (GOVs) Inspection/Acceptance

Engineering Support Services, continued Project Planning and Management Industry Expertise Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

Delivery Methods to GSA Drive away service/factory delivery service/your driver FOB Destination Flatbed Truck Railcar Export/Maritime carrier GSA Fleet CVCP Sea or Air Transport Agency Customers Retail Dealers Sea Ports

GSA Engineering Resources are Available to Our Agency Customers & To Our Contractors

Support the Agency customer & GSA Contracting Staffs

Vehicle Inspections GSA may utilize various uses to perform inspections based on vehicle country of origin, delivery location, and vehicle complexity First Article inspection/design review Test Drive & 100% equipment function test Verify the vehicle meets the order requirements Review Contractor’s Production Facility, Quality & Manufacturing Systems & Process Controls (PAR)

Acceptance of Inspected Vehicles

Inspection at destination Acceptance at destination After your vehicle is inspected and approved:

➢Contractor is responsible for the generation and distribution of the:

oDD250 (Material Inspection and Receiving Report)

Performance Metrics – How GSA Evaluates Supplier Performance

Performance Standard for On-Time Shipment is 95% of your Period of Performance Total Current vendors Failure to meet benchmark for two successive periods could affect past performance evaluations New vendors Evaluated on prior commercial contracts

Helpful Resources to Assist Your Organization www.gsa.gov – General Services Administration www.gsa.gov/automotive – Vehicle Buying www.gsa.gov/autochoice – AutoChoice www.ptac.org - PTAC www.sam.gov – SAM.gov www.acquisition.gov – FAR/GSAM

GSA Points of Contact

Jacob Bressman Program Management

(202) 969-7197 jacob.bressman@gsa.gov

John Hampson Vehicle Engineering

(202) 619-8928 john.hampson@gsa.gov

Gregory Benedict Vehicle Acquisition

(202) 227-6450 gregory.benedict@gsa.gov

Len Fedoruk Purchase Division

(703) 605-3413 leonard.fedoruk@gsa.gov

Program Management Office •Federal standards/minimums – Designed to specify a product that will perform the customer’s desired missions •No experimental vehicles – We need vehicles with proven history and operation •Inspections – Performed to ensure the vehicle received is the vehicle specified and purchased •Dates – New model not permitted after first AutoStandards closing •Thank you! - Without your products the Federal Government would stop in its tracks

Vendor and Customer Support

(844) 472-1200 vehicle.buying@gsa.gov

LIGHT VEHICLES ACQUISITION SUPPORT

Gregory Benedict - Branch Chief Gregory Benedict/Gordon Scott - Contracting Officer(s) Requirements Definition Acquisition Planning Solicitation Source Selection/Evaluation Award Contract Administration

CONTRACT PROCESS SUMMARY

Requirements Definition Starting point for acquisition process Develop customer requirements by collecting product and component information to meet a specific customer needs Potential offers must request an AutoVendor account to participate in acquisition process Sources Sought Notice posted to SAM.gov on January 6, 2023 AutoStandards process completed to establish 2024 Vehicle Specifications

Acquisition Planning

Market Research performed Requirements are further defined Risks are addressed and mitigated Make/Models identified Clauses/Provisions Identified Contract type and period of performance determined

Solicitation Synopsis posted to SAM.gov one month prior to solicitation Request for Proposals (RFP) posted to SAM.gov with open/closing dates/times Offeror requests for explanation/information due to contracting team approximately 1 week after solicitation opens Any amendments to the solicitation will be posted to SAM.gov Full-and-open competition; FAR Part 12 and FAR Part 13 Multiple award Indefinite Delivery/Indefinite Quantity (IDIQ) contracts anticipated Period of Performance: 60 months (with no option periods)

Source Selection/Evaluation Technical Proposal Evaluation Evaluation procedures in the RFP Separate Technical Evaluation Board Price Analysis Past Performance Evaluation CPARS, offeror-supplied past performance information Responsibility Determination Financials, Delivery Schedule, Performance, Facilities, etc.

Contracting Officer may ask for proposal Clarifications

Each RFP is unique!

Always refer to the terms/conditions of each individual RFP

Award

Source Selection authority makes award recommendation(s) –Multiple award IDIQ contracts –Basis of award: lowest price technically acceptable (LPTA) per model per SIN –Offerors can be awarded multiple models within each SIN Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award Award notices posted to SAM.gov

Contract Administration

Contract administration responsibilities retained by PCO Customers make vehicle selections in AutoChoice/AMP Vendors ship vehicles in accordance with contract terms/conditions Weekly Status Reports required –Supplemental LU Status Report Notification of Vehicle Delays Notification of Vehicle Defects/Recalls Other contract administration actions as necessary 95% on-time shipment performance benchmark No minimum sales requirements

1-on-1 sessions available •Any interested party that so desires can schedule a 1-on-1 session with GSA personnel to answer any questions related to the Solicitation or the OCONUS Vehicle program –Please contact Michael Davidson or Brent Evans at michael.davidson@gsa.gov or brent.evans@gsa.gov to schedule a time

HELPFUL RESOURCES

www.gsa.gov – General Services Administration www.gsa.gov/automotive – Vehicle Buying www.gsa.gov/autochoice – AutoChoice www.ptac.org - PTAC www.sam.gov – SAM.gov www.acquisition.gov – FAR/GSAM

FY 2023

AutoVendor https://autovendor.fas.gsa.gov

AutoStandards: A web-based application used by vendors to provide vehicle technical data as it relates to the Federal Vehicle Standards. It displays GSA's minimum vehicle requirements and compiles vehicle specifications from manufacturers/vendors.

AutoBid: A web-based application used by vendors to submit offers in response to solicitations and program renewals.

Other Information: AutoVendor also provides modules to update vehicle status, update model colors/pictures and download reports.

What programs are available from AutoVendor?

How do I get an AutoVendor Account?

To request an AutoVendor account, email the AutoVendor Account Request form to automotiveedi.partnerships@gsa.gov . Be sure these fields are completed:

Company Name UEI Number Address Business Size (small or large) User’s Name(s) Telephone Fax (unless an EDI vendor, this is the number orders will be faxed to) Email Forgot Password?

No need to obtain a new user id, click the ‘Need Help signing in?’ link located under the login button on the sign in page.

Obtaining AutoVendor Passwords New user to AutoVendor?

Send requests to AutomotiveEDI.Partnerships@gsa.gov

Already have a user id and password?

No need to obtain a new user id and password. If you forgot your password, click the ‘Need Help signing in?’ link located under the login button on the sign in page.

Please enter a password that meets all of the following criteria:

Password MUST be between 8 - 16 characters Must contain at least one upper case letter (A-Z) Must contain at least one lower case letter (a-z) Must contain at least one numeral (0-9) Must contain at least one of the following : #@ $%&!*+=?_:[ ] { }

Menu Bar Drop-down menus are displayed on demand by mouse click or hover.

Select “Vehicle Type” from a drop down box, or Select “Checklist Report” for the sidebar menu of all items.

Navigation

Main Menu, select “Vendor Updates”;

From the drop down list box, select type;

Select schedule line;

Select type of update: Colors or Pictures

Updating Model Color and Pictures

Select the “Colors” tab and begin updating, adding or deleting colors for your available models.

* Disclaimer:

Orders placed by customers prior to the date and time of color changes will not reflect the new updates made to the color table.

Colors

Pictures/Documentation Maintenance

To maintain your pictures/documentation, select the “Pictures” tab under Vendor Updates to add or delete photos for your available models.

Mouse over the thumbnails to see larger size image. Or double click to see all.

Re-Arrange Button:

User can modify the sequence order of the pictures to be displayed in AutoChoice by editing the sequence number. The thumbnail in the first position is what will be displayed in the AutoChoice Choice screen.

Delete unwanted images.

Run Your Own Report:

Main Menu:

Select Report Builder Enter the date range, etc. Select the specific data.

To Process:

Select the file type.

Save your query.

Example Report:

Report Builder

General Notes

Userid/Password:

Existing user ids are still valid but may require a new password because of security requirements.

New users must complete the ‘AutoVendor Account Request Form’ and send the form to: AutomotiveEDI.Partnerships@gsa.gov

Vendor direct updates to AutoChoice:

Colors, photos, and status can be updated and maintained by the vendor.

Building reports:

Ability to customize your own report and save the query for future use.

FY 2023

AutoStandards https://autovendor.fas.gsa.gov

A web-based application used by vendors to provide vehicle technical data as it relates to the Federal Vehicle Standards.

Displays GSA’s minimum vehicle requirements.

Collects vehicle specifications from manufacturers/vendors.

What is AutoStandards

How do I access AutoStandards?

To access AutoStandards, log into AutoVendor: https://AutoVendor.fas.gsa.gov

Forgot Password?

No need to obtain a new user id, click the “Need Help signing in?’ link located under the login button on the sign in page.

Selecting a Vehicle Type Select AutoStandards drop down and click on “Vehicle Type.”

A list of vehicle types will appear to the right.

Selecting a Vehicle Type Select the standard item number from list.

Minimum Requirements Tab Enter the Minimum Requirements here.

Optional Equipment Tab Enter Optional Equipment information here.

Checklist Report Select AutoStandards drop down and click on “Checklist Report.”

A list by vehicle type will appear showing what is pending and submitted.

Only data associated with Models showing in ‘Submitted’ Status will be reviewed.

Erica Rollins or Mike Chipman automotiveedi.partnerships@gsa.gov

CARS Line: 703-605-CARS (2277)

Vehicle Buying: vehicle.buying@gsa.gov

Still have Questions or Need More Information?

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