014_47QMCA23R0011_Solicitation_2026-09-17.pdf

Federal Acquisition Service

Amendment 14 - September 17, 2026

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number 47QMCA23R0011 for the Outside the Continental United States (OCONUS) vehicle program.

The subsequent contract will have a base period of performance (PoP) of sixty (60) months, with no option periods.

This solicitation is targeted to original equipment manufacturers (OEMs) and certified representatives that meet all trade, regulatory and other conditions required to sell passenger vehicles, trucks, and buses to the United States Government. Please pay particular attention to Section A.1 as hard copy proposals are not required and will not be accepted. Section B.7 – Substantial Transformation also contains important information for Offerors to consider prior to submitting a proposal. Pay close attention to the evaluation criteria in Sections G.1 and G.2 to ensure your proposal meets the requirements.

This solicitation is being released via the Government-wide Point of Entry (GPE) located via the System for Award Management (SAM) at www.SAM.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 and the Revolutionary FAR Overhaul (RFO). Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA’s Automotive’s web site as it contains information of interest associated with automotive programs at GSAFleet.gov.

Your company should propose its best price with its initial offer as GSA intends to award without discussions. Note, that incomplete and/or late offers will be rejected.

Should you have any questions, please contact Michael Davidson at (703) 603-8338, or Jeff Park at (202) 694-8156 .

Sincerely, James Purdy James Purdy Contracting Officer Global Vehicles & Short Term Rental Solutions Division (FDBBB)

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov https://sam.gov/content/home

SOLICITATION 47QMCA23R0011

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 ACQUISITION DETAILS

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

A.4 SOLICITATION COPIES

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND PURCHASE DESCRIPTIONS

B.2 ESTIMATED QUANTITIES

B.3 PRICING

B.5 DEFINITIONS

B.6 STATUTORY PRICE LIMITATION

B.7 SUBSTANTIAL TRANSFORMATION DETERMINATION

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 VEHICLE ORDER STATUS REPORTING

C.3 WHEELS-OFF-GROUND DELIVERY

C.4 IDENTIFICATION OF VEHICLES

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

C.6 SHIPMENT DELAYS

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

C.8 FUEL ECONOMY REQUIREMENTS

C.9 AVAILABILITY OF FUNDS

C.10 GUARANTEED MINIMUM QUANTITY

C.11 MAXIMUM QUANTITY OF SUPPLIES

C.12 CONTRACT ADMINISTRATION INFORMATION

C.13 VEHICLE AVAILABILITY LISTING (VAL)

C.14 OPEN SEASON

C.15 PRICE REDUCTIONS

C.16 NEW OPTIONAL EQUIPMENT CODES

C.17 U.S. FLAG VESSEL REQUIREMENTS

C.18 PRE-DELIVERY INSPECTION (PDI) INSTRUCTIONS

C.19 DAMAGE-IN-TRANSIT PROCEDURES

C.20 VEHICLE DOCUMENTATION

C.21 ADDENDUM TO THE SOLICITATION

C.22 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

C.27 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (MAR 2026)

D.2 52.216-18 ORDERING (Aug 2020)

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995) (DEVIATION NOV

2025) - ALTERNATE II (DEVIATION NOV 2025)

D.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D.6 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB

1996)

D.7 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.8 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES (JAN

2010)

D.9 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO

GSA ACQUISITIONS OF COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2023)

D.10 552.216-72 PLACEMENT OF ORDERS (JAN 2016) (ALTERNATE I –

AUG 2010)

D.11 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUN 2009)

D.12 CLASS DEVIATION 2025-04 AND 2025-05

D.13 SUBMISSION OF OFFERS—ADDITIONAL INSTRUCTIONS

D.14 INSPECTION AT Destination F.O.B. POINT

D.15 DELIVERY--F.O.B. DESTINATION/ORIGIN

D.16 WAIVER OF DELIVERY SCHEDULE

D.17 DELIVERY HOURS

D.18 CONTACT FOR CONTRACT ADMINISTRATION

D.20 SCOPE OF CONTRACT

D.21 RESERVED

D.22 DEALERS AND SUPPLIERS

D.23 INTERPRETATION OF CONTRACT REQUIREMENTS

D.24 AUTHORIZED NEGOTIATORS

D.25 FIRST PRODUCTION VEHICLE

SECTION E – SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)(DEVIATION NOV 2025)

E.3 RESERVED

E.4 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

(APR 1991)

E.5 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)

E.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997) (DEVIATION NOV

2025)

E.7 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA

AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA (NOV 2021)

(ALTERNATE III - OCT 1997 AND ALTERNATE IV - OCT 2010)

(DEVIATION NOV 2025)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)(DEVIATION NOV 2025)

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.10 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE

AND REPRESENTATION (JUN 2020) (DEVIATION JUL 2025)

E.11 52.233-2 SERVICE OF PROTEST (SEP 2006)(DEVIATION NOV

2025)

E.12 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

E.13 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE

I—SEP 1999)

E.14 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E. 15 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) (DEVIATION NOV 2025)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

F.2 PERIOD FOR ACCEPTANCE OF OFFERS

F.3 UNSOLICITED SAMPLES, DESCRIPTIVE LITERATURE, OR BRAND NAME

REFERENCES

F.4 AWARD

F.5 PRE-PROPOSAL CONFERENCE

SECTION G – EVALUATION

G.1 EVALUATION

G.2 ADJECTIVAL RATING

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT

G.5 METHOD OF AWARD FOR DELIVERY ORDERS PLACED AGAINST THE

MASTER CONTRACT

G.6 CHANGES TO DELIVERY ORDERS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Offerors must submit electronic versions of proposals to the following address:

zachary.shepherd@gsa.gov with a carbon copy to ontheroad@gsa.gov.

Please review FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) (Deviation Nov 2025) for information regarding timely electronic proposal submission information.

A.2 ACQUISITION DETAILS

FSC CLASS: 2310, 2320, 2330, and 4210 COMMODITY: Passenger Motor Vehicles and Trucks & Truck Tractors Wheeled

NAICS: 336110

PERIOD: The period of performance shall be a base period of 60 months from the date award.

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. GENERAL SERVICES ADMINISTRATION

Global Vehicles & Short Term Rental Solutions Division (FDBBB) ontheroad@gsa.gov with a carbon copy to james.purdy@gsa.gov, jeff.park@gsa.gov , and michael.davidson@gsa.gov.

A.4 SOLICITATION COPIES

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments – will be posted at:

http://www.sam.gov.

mailto:zachary.shepherd@gsa.gov mailto:ontheroad@gsa.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 mailto:ontheroad@gsa.gov mailto:james.purdy@gsa.gov mailto:jeff.park@gsa.gov mailto:michael.davidson@gsa.gov https://sam.gov/content/home

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND PURCHASE DESCRIPTIONS

The Schedule of Items can be found in the GSAFleet.gov system and the Attachment F as follows:

Attachment No. Description F Schedule of Items – 888E

Please note, the full solicitation number for Attachment F should read the uniform Procurement Instrument Identification (uPIID) format“47QMCA23R0011”. The statement should read

“OFFERORS MUST FURNISH A PRICE FOR ALL AVAILABLE OPTIONAL EQUIPMENT

LISTED BELOW. YOU ARE ADVISED PRICING FOR BELOW THE LINE OPTIONS

WILL BE EVALUATED FOR PRICE REASONABLENESS ONLY”.

Vehicles to be provided under this acquisition must adhere to the applicable Federal Vehicle Standards and the applicable Purchase Descriptions (see Attachments E1-E3).

Only those models approved by GSA Engineering are included in the Federal Vehicle Standards and/or the applicable Purchase Descriptions (see Attachments E1-E3) will be considered for award.

Instructions to Offerors relating to GSAFleet.gov are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in Attachment G – Model Year Estimated Quantities. The estimated quantities and estimated sales figures are for all customers, to include GSA Fleet. Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models requested during the Bid Intention period are included in the Schedules of Items and available to bid during the current GSAFleet.gov Bid period.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

http://gsafleet.gov

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I.

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA determines that prospective contractors are responsible as required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet the applicable Federal Vehicle Standards and applicable Purchase Descriptions. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power. Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through GSAFleet.gov , GSA’s online vehicle requisitioning portal.

GSAFleet.gov is GSA’s secure on-line ordering application for all vehicle types. With GSAFleet.gov, agencies can:

● Configure vehicles and choose vehicle equipment options

● Utilize side-by-side comparisons of each competitor’s vehicle model

● Calculate actual vehicle prices for the configured vehicle

● View miles per gallon (MPG) fuel ratings

● View carbon dioxide grams per mile (GPM) data

● View Federal Vehicle Standards

● Select the vehicle that provides the best value considering price,, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of American-made content, and time of shipment

● Select a requested dealership

● Check vehicle requisition status

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

Ship Date: The contractual shipment date is defined as follows:

● Production/assembly: The date the vehicle departs the manufacturer's facility.

● Vehicles requiring ocean transport: The date the vehicle departs the port of origin.

● Vehicles requiring upfitting: The date the completed vehicle departs from the upfit facility.

Open Market: Any location Outside the Continental United States of America (OCONUS), Europe and Japan.

B.6 STATUTORY PRICE LIMITATION

This acquisition is subject to statutory price limitations pursuant to 31 U.S.C. 1343. The current statutory price limitations were established in the Consolidated Appropriations Act, 2026, Public Law 119-75, Division E, Title VII, Section 702 (February 3, 2026).

This Law fixes the maximum amount allowable for the purchase of any passenger motor vehicle (exclusive of buses, ambulances, law enforcement, and undercover surveillance vehicles).

Currently the statutory limitation is:

• $26,733.00 $40,000 for passenger motor vehicles

• $27,873.00 $41,140 for station wagons

These limits may be exceeded by not-to-exceed $7,775.00 ($47,775.00) for police-type vehicles.

Provided further, that the limits set forth in this section may not be exceeded by more than 5 percent for electric or hybrid vehicles purchased for demonstration under the provisions of the Electric and Hybrid Vehicle Research, Development, and Demonstration Act of 1976. Provided further, that the limits set forth in this section may be exceeded by the incremental cost of clean alternative fuels vehicles acquired pursuant to Public Law 119-75 over the cost of comparable conventionally fueled vehicles. Provided further, that the limits set forth in this section must not apply to any vehicle that is a commercial item and which operates on alternative fuel, including but not limited to electric, plug-in hybrid electric, and hydrogen fuel cell vehicles.

Offerors are instructed to separately identify the destination charge and Additional Systems and Equipment (AS&E) in accordance with 31 U.S.C. 1343, in the appropriate fields in GSAFleet.gov (see Section F.1). Failure to state both the destination charge and AS&E may render its submission unacceptable.

Offerors are further cautioned that submissions whose defective price structure constitutes a circumvention of the statutory limitation for the basic vehicle(s) shall be rejected. For purposes of this contract, a submission with a defective price structure is one which is based on prices for the AS&E or destination charges significantly in excess of the prices available in the commercial marketplace.

A full list of items subject to statutory price limitations is set forth in Attachments E1-E3 - GSA Purchase Descriptions. The Offeror must provide the AS&E pricing in GSAFleet.gov for items subject to the statutory price limitations.

B.7 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade Agreements Act (TAA) as specified in FAR 52.225-5. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the Offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 calendar days or longer.

Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for ordering until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and powertrains. It is the Offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection Office of International Trade Office of Regulation and Rulings 799 9th Street NW; 7th Floor Washington, D.C. 20229-1177 202-325-0100

Any questions related to this requirement should be directed to the GSA points of contact prior to proposal submission.

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

For region specific delivery requirements, refer to the Europe, Japan, and Open Market Purchase Descriptions (Attachments E1, E2, and E3), as applicable.

In addition to the vehicles purchased, the following deliverables are required:

Description Due No Later Than Recipient(s)

Vehicle Order Status Reporting

Each Friday After Contract Award no later than 2:00 PM ET or within 2 business days of a status change, or as directed by the Contracting Officer.

Uploaded via GSAFleet.gov or API and emailed toContracting Officer, Contract Specialist, and CORs (reference C.12)

Law Enforcement Option Weekly Status Report (only required for vendors awarded Law Enforcement options; see Attachment M for example)

Each Friday After Contract Award gsafleet.lawenforcement@gsa.gov Contracting Officer, Contract Specialist, and CORs (reference C.12)

Shipment Delays 30 Calendar Days Prior to Shipping (see section C.6)

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Other Upfit Options Status Reporting Template - Attachment R

Each Friday After Contract Award

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Notification of Vehicle Defects/Manufacture Recalls; AND Recall Status Report (required to be sent weekly for all recalls;

see attachment S for example)

Mailed to the following address within 1 week of public announcement.

**Documents should follow the same path as vehicles..

Paperwork shall follow the address listed on the MVDO, unless otherwise instructed in C.7.

Weekly Status Report Emails:

CORs (reference C.12) mailto:gsafleet.lawenforcement@gsa.gov

***Weekly Recall Status Reports shall be sent each Friday After Contract Award, as applicable (Send via email)

Damage in Transit (DIT) Status Update

Each Friday After Contract Award

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Vehicle Availability Listing As required Contracting Officer, Contract Specialist, and CORs (reference C.12) Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

20 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and/or Contracting Officer’s Representative (only for Source Inspections or First Article Inspections per sections D.11 and D.25)

Vehicle Data Sheet (see Attachment K for requirements)

Must be placed in each vehicle prior to shipment

Must be placed in each vehicle

Invoice Upon vehicle delivery

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier)” for processing in accordance with section C.12;

AND in addition for all GSA Fleet Vehicle Leasing orders, refer to the Europe, Japan, and Open Market Supplemental Requirement Documents (attachments W1-W3).

Paper or Electronic Delivery Receipt Upon vehicle delivery Consignee

Certificate of Conformity (COC)

Must be placed in each vehicle prior to shipment

Must be placed in each vehicle prior to shipment

Abwicklungsschein

A copy must be provided by certified mail upon completion.

As Applicable, with an email to the following: Contracting Officer(s), Contract Specialist(s), and CORs (reference C.12)

Zulassung Part I and

II

A copy must be provided by certified mail upon completion.

As Applicable, with an email to the following: Contracting Officer(s), Contract Specialist(s), and CORs (reference C.12) https://ipp.for.fiscal.treasury.gov/

T2L or T2LF

Must be placed in each vehicle prior to shipment as applicable*

As Applicable, with an email to the following: Contracting Officer(s), Contract Specialist(s), and CORs (reference C.12)

EX-A Document

Must be placed in each vehicle prior to shipment as applicable*

As Applicable, with an email to the following: Contracting Officer(s), Contract Specialist(s), and CORs (reference C.12)

Joto Shomei (see attachment X1)

A copy must be provided by certified mail upon completion.

For Agency Purchase Customers:

Consignee Delivery Address, unless otherwise instructed

GSA Fleet Customers:

GSA Vital Records Center Attn: Emily Sanchez (emily.sanchez@gsa.gov) 2300 Main Street, Floor 7NE Kansas City, MO 64108

Kansei Kensa (see attachment X2)

A copy must be provided by certified mail upon completion.

For Agency Purchase Customers:

Consignee Delivery Address, unless otherwise instructed

GSA Fleet Customers:

GSA Vital Records Center Attn: Emily Sanchez (emily.sanchez@gsa.gov) 2300 Main Street, Floor 7NE Kansas City, MO 64108

Notification of OEM-telematics option unavailability after award

Within two (2) business days of unavailability

FleetSolutions@gsa.gov

The Contractor must deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see C.2) on the date it is due in Microsoft Office, Word 2010, PowerPoint 2010, Project 2010, or Excel 2010 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact must be issued to the Contractor by email notification. All deliverables must be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For its own records, Offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

mailto:emily.sanchez@ga.gov mailto:emily.sanchez@ga.gov mailto:Fleetsolutions@gsa.gov

STATUS REPORTING

The contractual shipment date is defined as follows:

● Production/assembly: The date the vehicle departs the manufacturer's facility.

● Vehicles requiring ocean transport: The date the vehicle departs the port of origin.

● Vehicles requiring upfitting: The date the completed vehicle departs from the upfit facility.

Application Programming Interface (API)-Based Communication

GSA’s Office of Fleet Management is modernizing its vehicle order reporting, modification, and status processes and will be sunsetting Electronic Data Exchange (EDI) functionality from GSAFleet.gov. The transition period will commence on 10/1/2026 and terminate no later than 9/30/2027. EDI functionality will no longer be supported after 9/30/2027. Vehicle suppliers must coordinate with GSA to adopt API technology once it becomes available on GSAFleet.gov unless otherwise authorized by the Contracting Officer. Optionally, vehicle suppliers can choose to receive vehicle order and modifications via email and/or provide vehicle order status updates manually on GSAFleet.gov.

Vehicle Order Status and Build Level Data Reporting

GSA’s Office of Fleet Management mandates that all vehicle contractors electronically submit order and related status information for all vehicles procured under this contract. Such data is incorporated into the GSAFleet.gov platform and serves as a critical resource for customer agencies to track order progression and assess contractor performance, specifically regarding on-time delivery metrics, which informs subsequent ordering decisions.

GSA will implement enhanced vehicle order status and build level data reporting requirements in GSAFleet.gov during the 2026 - 2027 calendar years. Before implementation, vehicle suppliers must follow the legacy status reporting protocols as specified herein. Upon enhanced vehicle order status and build level data reporting implementation, all vehicle suppliers shall utilize an API-based communication connection to transmit vehicle order status and build level data no later than 2 PM Eastern Time each Friday after the effective date of the contract, or within 2 business days of a status change, except where alternate arrangements have been formally approved by the Contracting Officer.

C.2 VEHICLE ORDER STATUS REPORTING

GSA requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered utilizing Attachment H and continue to update production status until delivery.

Status information submitted electronically to GSA by your firm is displayed in GSAFleet.gov, our online ordering program, as appropriate. GSA Fleet Vehicle Leasing and authorized customer agencies can view the production, shipment, and delivery status of orders placed against your contract.

http://gsafleet.gov http://gsafleet.gov

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in GSAFleet.gov. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

Application Programming Interface (API)-Based Communication

GSA’s Office of Fleet Management is modernizing its vehicle order reporting, modification, and status processes and will be sunsetting Electronic Data Exchange (EDI) functionality from GSAFleet.gov. The transition period will commence on 10/1/2026 and terminate no later than 9/30/2027. EDI functionality will no longer be supported after 9/30/2027. Vehicle suppliers must coordinate with GSA to adopt API technology once it becomes available on GSAFleet.gov unless otherwise authorized by the Contracting Officer. Optionally, vehicle suppliers can choose to receive vehicle order and modifications via email and/or provide vehicle order status updates manually on GSAFleet.gov.

Vehicle Order Status and Build Level Data Reporting

GSA’s Office of Fleet Management mandates that all vehicle contractors electronically submit order and related status information for all vehicles procured under this contract. Such data is incorporated into the GSAFleet.gov platform and serves as a critical resource for customer agencies to track order progression and assess contractor performance, specifically regarding on-time delivery metrics, which informs subsequent ordering decisions.Please see Attachments 19 and 20 for the projected scope of the enhanced vehicle order status and build level data reporting.

GSA will implement enhanced vehicle order status and build level data reporting requirements in GSAFleet.gov during the 2026 - 2027 calendar years. Before implementation, vehicle suppliers must follow the legacy status reporting protocols as specified herein. Upon enhanced vehicle order status and build level data reporting implementation, all vehicle suppliers shall utilize an API-based communication connection to transmit vehicle order status and build level data no later than 2 PM Eastern Time each Friday after the effective date of the contract, or within 2 business days of a status change, except where alternate arrangements have been formally approved by the Contracting Officer.

C.3 WHEELS-OFF-GROUND DELIVERY

The vehicle must be processed for shipment from the manufacturer’s plant to the initial receiving activity, in accordance with the manufacturer’s standard commercial practice. The delivery method used must assure that all wheels of subject vehicles are off the ground at all times while in transit from the point of final assembly (vehicle complete as specified) to the destination indicated on each individual requisition. On an as needed basis up to 150 kilometers, vehicles may be driven from one transport method to another or to the end destination.

Wheels-off-ground delivery is a requirement for light vehicles, but contractors may use standard commercial practice for medium/heavy vehicles and buses.

The warranty begins when the Government accepts the vehicle from the contractor at Freight On Board (FOB) point of delivery.

http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov

C.4 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA RPN on the carrier’s freight bill or other document used in the delivery of vehicles to the specified Freight On Board (FOB) destination under this solicitation. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the Government without this identifying number.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the Contracting Officer’s Representative (COR) conducting the inspection.

Contractors must submit a ‘Vehicle Data Sheet’ with all required data listed (see attachment K for requirements).

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

When the CNS delivery option is selected, the contractor must deliver the vehicle to the requested address. For requisitions placed with option code CNS and designated for delivery to a Department of Defense (DoD) facility, offerors are advised that many installations have adopted credentialing system(s) for entry to facilities.

Offerors shall contact the delivery point of contact identified on the MVDO prior to delivery, to coordinate delivery instructions.

The delivery address will be identified on the GSA MVDO.

For Delivery Locations see the Europe, Japan and Open Market Purchase Descriptions.

The vehicle must be processed for shipment from the OEM’s plant to the initial receiving activity, in accordance with the OEM’s standard commercial practice.

The method of delivery must be as follows:

Vehicles must be delivered wheels-off-ground (as specified in paragraph C.3) to the destination location identified on the GSA order.

The contractor is responsible to remove the vehicle from the transporter upon delivery at the destination location. The warranty begins when the Government accepts the vehicle at the contractor F.O.B. destination or F.O.B. origin identified on the order.

The contractor is responsible for:

1. Complete the pre-delivery inspection and servicing customarily provided by the dealer.

2. Filling the fuel tank(s) to at least the quarter full mark on the fuel gauge.

3. Notifying GSA of any delayed delivery dates and the in-transit distance accumulation if applicable.

4. Assuring all personnel delivering vehicles obtain access to the applicable US military bases. A valid Identification Document (ID) or passport is required.

5. Accurately completing all Government Regulations and OEM Emissions and Safety testing and certification requirements.

6. Securing vehicle title/registration.

The receiving agency is responsible for:

1. In the presence of the delivering driver, immediately inspect the vehicle for damage, abuse, loss, or theft that may have occurred during transit. Any such findings should be accurately described on the delivery receipt the driver presents for signature. If the vehicle(s) are covered with snow, ice, or dirt so as to prevent a complete inspection at the time of delivery, this shall be noted on the delivery receipt. The driver is required to acknowledge any notification on the delivery receipt by signature.

2. Notifying the contractor appropriate GSA personnel of any damages or shortages found within a reasonable amount of time.

3. Furnishing license plates/tags for the vehicle.

IDENTIFICATION OF VEHICLES, DATA DELIVERABLES, PRE DELIVERY

NOTIFICATIONS

The Contractor must show the applicable RPN on the carrier's freight bill or other document used in the delivery of vehicles ordered with CNS destination delivery. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the Government without this identifying number.

No later than 45 calendar days prior to delivery location identified on the delivery order, the following data must be provided to the CORs:

● GSA RPN

● Vehicle Identification Number (VIN)

A. CNS DELIVERY TO GOVERNMENT-SPECIFIED DELIVERY LOCATIONS

At the Government’s option, vehicles may be delivered directly to a Government-designated location, including marshalling facilities or authorized warranty repair facilities. The Government may receive and prepare vehicles in the same manner as a dealership.

Delivery to consignee and GSA-approved marshalling locations shall occur only Monday through Friday, excluding Federal, European, Japanese, any any other applicable holidays, between the hours identified in the GSA Purchase Descriptions at local time, unless otherwise expressly authorized in writing by the Government. After-hours delivery to a GSA-approved marshalling location shall constitute imperfect delivery. In addition, the contractor shall assume full responsibility for any damage, loss, theft, delay, destruction, or special handling charges occurring before, during, or after delivery that does not comply with the specified time, place, or manner identified in the vehicle order. Such costs may be assessed at the order level by the Contracting Officer.

In the event a vehicle is damaged, missing, or destroyed, applicable Damage in Transit (DIT) provisions shall apply beginning at the time the defective delivery is reported by the Government’s receiving agent.

All transportation carriers and delivery agents utilized by the contractor shall provide the following at the time of delivery:

● A physical or electronic Bill of Lading (BOL) compliant with applicable commercial transportation standards and Government requirements;

● Proof of Delivery documentation identifying:

o Time, place, and manner of delivery (land, rail, sea, or air);

o Printed name and signature of the delivery agent;

o Date and time of delivery; and o Receiving location information.

Contractors shall maintain copies of all Proof of Delivery documentation, whether physical or electronic, for a minimum of thirty (30) calendar days following Government invoicing. Proof of Delivery documentation shall be required to support payment requests.

Contractors shall identify transportation carriers utilized for vehicle delivery within their subcontracting plan or as an attachment to their management proposal to improve oversight and tracking of Damage in Transit (DIT) performance.

C.6 SHIPMENT DELAYS

If vehicles are not produced, inspected, and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 200% of the monthly lease rate established by GSA Fleet for the current model year for the item delayed, or the closest comparable item. The lease rate may be found via www.gsa.gov/gsafleet. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor. None of the aforementioned must be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

It is the responsibility of the Contractor to pick up all misdelivered vehicle(s) within fourteen

(14) calendar days and deliver to the location indicated on the MVDO. If the vehicle(s) is not delivered to the correct location by the order shipment date a concession will be applied.

Additionally, for orders shipped prior to inspection, if the Contractor is able to have the vehicle returned to the production facility, inspected and shipped prior to the order shipment date, concessions will be waived. The concession for misdelivered and uninspected vehicles that have https://www.gsa.gov/buy-through-us/products-and-services/transportation-and-logistics-services/fleet-management/vehicle-leasing/vehicle-rates missed the order shipment date is 200% of the monthly lease rate established by GSA Fleet for the current model year.

The Contractor shall notify the COR and CO via email as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery.

Additionally, the Contractor shall submit any supplemental information such as official OEM letters justifying delays and shortages. The COR will review the new schedule and provide guidance to the Contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

For non-GSA Fleet Leasing vehicles, notifications of defects or manufacturer recalls shall be sent via certified mail to the address on the MVDO.

For GSA Fleet Leasing vehicles under this contract, any notification of defects or manufacturer recalls shall be sent via certified mail to the mailing address listed on the MVDO, unless otherwise instructed by the Government.

Paperwork shall follow the address listed on the MVDO, unless otherwise instructed in the Europe, Japan, and Open Market Purchase Descriptions, or the Contracting Officer.

C.8 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available that meet the most current Emission Standards for all vehicles and vehicle up-fits ordered under any subsequently awarded contracts. Ordering customers must consider current fuel economy requirements within their appropriate location when making its vehicle and vehicle up-fit selections.

C.9 AVAILABILITY OF FUNDS

https://www.ecfr.gov/current/title-49/subtitle-B/chapter-V/part-577

The Government anticipates making an award on all items specified in the Schedule of Items.

Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. Ordering customers will verify the availability of funds when submitting requisitions.

C.10 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the minimum quantity in dollars that the Government guarantees to order during the period of performance of this contract is $10,000.00. If at the end of the contract period the vendor has not received an order, upon request, the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract inclusive of options, and not for each line item awarded. No minimum quantity of units is guaranteed.

● Request for payment of any amount due under this paragraph must be submitted, in writing, to the Contracting Officer within 30 calendar days after the end of the contract period.

● The guaranteed minimum does not apply if the contract is terminated for cause or if the Contractor has not performed in accordance with the terms and conditions of the contract.

C.11 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful Offeror, the estimated dollar value of all awarded line items specific to that contract from (Attachment G) will be added together to determine the maximum quantity of supplies in dollars for the base period. The unit amount from the total 5-year quantity column in Attachment G – Estimated Quantities will be multiplied by the offered price to determine a dollar value for each awarded line item. The sum of all awarded line items will be added together to determine the total maximum quantity of supplies, provided in whole U.S. dollars.

Attachment G – Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment G, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

https://www.acquisition.gov/far/part-16#FAR_16_504 https://www.acquisition.gov/far/part-16#FAR_16_504

C.12 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract. The GSA points of contact for this contract are as follows:

Contracting Officer James Purdy for Master Contract: GSA/FAS/QMAAA

1800 F Street NW Washington, DC 20405

(443) 799-3234 or james.purdy@gsa.gov

Contracting Officer James Purdy for Delivery Orders: GSA/FAS/QMAAA

1800 F Street NW

(443) 799-3234 or james.purdy@gsa.gov

Contract Specialists: Michael Davidson

GSA/FAS/QMAAA

1800 F St NW Washington, DC 20405

(703) 603-8338 or michael.davidson@gsa.gov

Jeff Park

GSA/FAS/QMAAA

1800 F St NW

(202) 694-8156 or jeff.park@gsa.gov

CORs: GSA Fleet Vehicle Leasing - Europe CORs:

Jeremy Cates GSA EURO-IFMS Fleet Europe

DSN: 634-8662

Office: 0039-0444-718662 or jeremy.cates@gsa.gov

Holger Fisher mailto:james.purdy@gsa.gov mailto:james.purdy@gsa.gov mailto:michael.davidson@gsa.gov mailto:jeff.park@gsa.gov mailto:jeremy.cates@gsa.gov

GSA EURO-IFMS Fleet Europe

DSN: 546-7416

Office: 0611-143-546-7416 or holger.fischer@gsa.gov

Russell Miller

GSA/FAS/QMDAA

1800 F St NW

(703) 258-4733 or russell.miller@gsa.gov

GSA Fleet Vehicle Leasing - Japan CORs:

Emilda Prado

300 Ala Moana Blvd, Room 1-336 Honolulu, HI 96850

(808) 265-1936 or emilda.gomawed@gsa.gov

William Russell 300 Ala Moana Blvd, Room 1-336 Honolulu, HI 96850

(808) 664-6617 or williamc.russell@gsa.gov

GSA Fleet Vehicle Leasing - Open Market CORs:

Emilda Prado 300 Ala Moana Blvd, Room 1-336 Honolulu, HI 96850

(808) 265-1936 or emilda.gomawed@gsa.gov

William Russell 300 Ala Moana Blvd, Room 1-336 Honolulu, HI 96850

(808) 664-6617 or williamc.russell@gsa.gov

All other non-GSA Fleet Vehicle Leasing orders:

GSA Vehicle Buying vehicle.buying@gsa.gov

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone/fax mailto:holger.fischer@gsa.gov mailto:russell.miller@gsa.gov mailto:emilda.gomawed@gsa.gov mailto:williamc.russell@gsa.gov mailto:emilda.gomawed@gsa.gov mailto:williamc.russell@gsa.gov mailto:vehicle.buying@gsa.gov number and points of contact as delegated and upon consultation with the vendor. On award, the Contractor will be provided a delegation letter from the Contracting Officer for its signature and files.

B. INVOICE SUBMISSION

INVOICE AND PAYMENT INFORMATION

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier).” Contractors are required to submit invoices within 30 calendar days after delivery.

The funding reference to use when submitting invoices in IPP is the RPN number located in Block 2 of the Motor Vehicle Delivery Order (MVDO). IPP will display an IPP PO number which will have the RPN number embedded, e.g., IPP PO will be VHRPN12345-01-0.

Once an invoice is submitted by the Contractor, the Government will make payment after verification that the vehicle(s) listed on the invoice have been received and accepted. Payment terms are Net 30.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable:

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk Phone: (866) 973-3131 Email: IPPCustomerSupport@fiscal.treasury.gov

IPP Inquiries with payment issues:

Email: kc-fedpay.finance@gsa.gov

Payment will be made in accordance with FAR 52.212-4(i), Terms and Conditions—Commercial Products and Commercial Services - Payment (Nov 2023) (Deviation Nov 2025).

C.13 VEHICLE AVAILABILITY LISTING (VAL)

Customers may place vehicle orders at any time during the applicable ordering period and until the Contractor formally notifies GSA that a vehicle model or line item is no longer available for ordering. GSA ordering systems remain operational year-round and available for order placement, subject to vehicle availability and production constraints. Contractors shall notify the Contracting Officer and designated Contract Specialists via email when a vehicle model, trim level, or line item is expected to close, become unavailable, or otherwise cease production.

mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:kc-fedpay.finance@gsa.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4

Contractors shall provide a minimum fourteen (14) calendar day advance written notice prior to closing any awarded vehicle line item. If a Contractor fails to provide the required fourteen (14) day advance notice of an early vehicle model closeout, for any order that is placed that the Contractor cannot fulfill with the awarded model year vehicle the Contractor shall, at the Government’s discretion:

● Provide the next model year production vehicle at the currently awarded contract price, with pricing protected through the applicable mid-cycle enhancement date;

● Provide a comparable stock vehicle from dealer inventory at the currently awarded contract price; or

● Pay any applicable “cover” costs representing the difference between the awarded price and the higher price of the next available comparable vehicle SIN procured by GSA from another awarded Contractor.

The Government reserves the right to determine the most advantageous remedy based on program requirements, vehicle availability, and customer mission needs.

C.14 OPEN SEASON

GSA anticipates holding up to two (2) “Open Season” (OS) period(s) each contract year allowing existing contractors to update their line item offerings and providing for the potential on-boarding of new offerors.

Any interested contractor may submit proposals for evaluation

Each Open Season period will be announced by GSA via notice under this solicitation in SAM.gov as well as by notification to existing contractors. The Government reserves the right to forego or cancel any planned Open Season at any time, at its sole discretion.

A. PERMITTED SUBMISSIONS

All contractors may submit the following:

● Proposal of new models: All contractors may propose new models not previously awarded under the contract, for which there is an existing Federal Vehicle Standard vehicle category and which conform to all GSA specifications and regulations that pertain to the Government’s motor vehicle requirements.

● Next model year for currently awarded models: All contractors may propose the next model year (NMY) for existing awarded models (either from their own contract or another incumbent contractor’s contract), provided however that awarded models will only be subject to competition at such time as the incumbent awardee proposes the next model year on that model, or can no longer support ordering for the previous model year and declines to submit the next model year during that Open Season.

Existing contractors may additionally submit:

● Price decreases on currently awarded models: Existing contractors may propose price decreases on currently awarded models for the same model year without opening that model to competition within that Open Season.

https://sam.gov/opp/3d2ce42b30db48b98a573a1ef11202fc/view

B. SUBMISSION PROCESS AND REQUIREMENTS

(1) New Offerors

Upon announcement of an Open Season through SAM.gov, GSA reserves the right to on-ramp additional contractors into the program, either new entrants to the Federal marketplace or…