OCONUS_OpenSeasonConferenceFY26Fall_2026-09-17.pdf

GSA 2026 Fall Open Season Conference - OCONUS

_Global Vehicles and Short Term Rental Division (FDBBB)_ _September 16, 2026_ Michael Davidson, Host

*This meeting is being recorded*

Agenda

❏ Welcome: Leonard Fedoruk, Division Director, Supplier Management and Compliance Division

❏ Welcome & Open Season Process: Michael Davidson, GSA Contracting Officer

❏ Technical Specifications: John Hampson, Chief, Supplier Sourcing and Catalog Branch

❏ GSAFleet.gov Bid Process: Michael Davidson, GSA Contracting Officer http://gsafleet.gov

Welcome

Leonard Fedoruk Division Director

Supplier Management and Compliance Division

Open Season (OS) Process

Michael Davidson GSA Contracting Officer

OCONUS Vehicle Program ❏ SAM link for OCONUS 2026 Fall Open Season:

❏ 47QMCA23R0011 - Outside the Continental U.S.

(OCONUS) Vehicle Program https://sam.gov/opp/f14c2e151b8748f1b6f26b480c338e46/view https://sam.gov/opp/f14c2e151b8748f1b6f26b480c338e46/view

Important Dates ❏ Comment Collector & Bid Intention periods are closed ❏ Fall Open Season Industry Day: September 16, 2026 at 9:00 AM Eastern ❏ Bid Period Opening: October 7, 2026 ❏ Bid Period Closing: October 28, 2026 at 12:00 PM

Eastern ❏ Supplemental Documents Due (if applicable): October

28, 2026 at 12:00 PM Eastern ❏ December/January - Awards / Opening in

GSAFleet.gov

Open Season Process ❏ Automated process completed via GSAFleet.gov ❏ Allows updated pricing for new model years and specifications ❏ Potential onboarding of new offerors ❏ New offerors require full proposal package

❏ New models (if submitted during Bid Intentions, closed July 16, 2026)

❏ FY27 Federal Standards (Published Summer of 2026) and Europe/Japan/Open Market Purchase Descriptions will govern submissions

Open Season Process ❏ Refer to section C.14 of your contract or solicitation ❏ Up to 2 Open Seasons per year ❏ Existing contractors under this program may:

❏ Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/conflicts, colors, clarifications, and engine and fuel tab data ❏ Ensure you update the Model Year if carrying over an existing vehicle line item ❏ New offerors not currently under contract may:

❏ Submit proposals for the next model year for existing models

New Models ❏ Models can be configured in GSAFleet.gov at the bid line level

(if previously approved during the Bid Intention) ❏ Chassis Make and Model may be required

❏ If required and not applicable, enter make/model (e.g.

Honda Element)

❏ Models proposed must already be approved by engineering ❏ Supplier will be notified of approval / rejection via email

Supplemental Submission ❏ Pricing is entered into GSAFleet.gov under Solicitations ❏ Technical Exceptions (TE’s): Submitted in GSAFleet.gov ❏ Line Item Availability Template: Offered items for this Open Season

(OS)

❏ Cutoff and reopening dates, shipment times, and any explanations of price increases ❏ Please provide accurate, realistic shipment timing After Receipt of

Order (ARO) ❏ Law Enforcement Upfit (LU) Quote Worksheets: NEW Law

Enforcement Upfit (LU) options proposed ❏ Additional Systems & Equipment (AS&E) itemized price calculations for items subject to Statutory Price Limitations (SPL) entered at SIN level in GSAFleet.gov

Statutory Price Limitation (SPL)

❏ Refer to section B.6 of your contract or solicitation ❏ SPL is $40,000 for sedans ❏ SPL is $41,140 for passenger vans and station wagons ❏ SPL is $47,775 for police type vehicles ❏ “Additional Systems & Equipment (AS&E)” ❏ AS&E = anything above what is necessary for the

“ordinary operation” of the vehicle ❏ AS&E figure is entered in the Bid for applicable SINs

❏ SINs subject to SPL are outlined in each PD ❏ Evaluated price (offered price - AS&E - destination charge) must be below Statutory Price Limitation (SPL)

New Offerors ❏ New offerors must also submit full proposal documents as outlined in the program solicitation ❏ See Solicitation (links on slide 5 to program SAM.gov)

Section F for proposal instructions, Section G for Evaluation criteria

❏ New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

❏ New offerors must reach out to the contracting team to set up an intake meeting to discuss proposal submission requirements

❏ New offers will be reviewed as quickly as possible. GSA cannot guarantee award concurrent with incumbent offerors

Competition ❏ During open season, MY27 models not currently awarded will be awarded on a lowest price, technically acceptable basis.

❏ Incumbent vendors will maintain awards on all previously awarded makes and models such as they do not attempt to increase unit prices or change to the next model year.

❏ Vendors may lower prices at any time for any make and model.

❏ Price increases for awarded models will not be accepted.

New Optional Equipment Codes ❏ Pay close attention to all available option codes and conflicts ❏ Several new optional equipment codes have been added for MY27 and are located in the updated Purchase Descriptions (PDs)

Trade Agreement Act (TAA) ❏ Other than U.S. or designated country end products ❏ Approved SINs with updated list of Estimated Quantities are included in the Bid environment and posted to SAM.gov

❏ Not accepting any new models not already approved ❏ Exceptions:

❏ Vehicles from “other than U.S. or designated country end products that meet the Gov’t’s requirement.

❏ DO NOT propose any new models other than above ❏ GSA may seek a waiver for non-TAA models ❏ GSA reserves the right to reject any models submitted ❏ Propose units in approved SINs ONLY http://sam.gov

Program Enhancements ❏ Joto Shomei / Kansei Kensa Delivery Address Changed ❏ Reference Solicitation/Contract Section C.1 -

Deliverables ❏ Hawaii to Kansas City - See deliverables

❏ Delivery Driver Country Restrictions for European Deliveries (Attached in SAM.gov)

❏ Terms & Conditions / RFO Clause updates for all contracts

❏ Amendment 14 to the Solicitation ❏ Enhanced Purchase Descriptions (Japan, Europe, Open

Market) ❏ Status Reporting (weekly) https://sam.gov/workspace/contract/opp/f14c2e151b8748f1b6f26b480c338e46/view

European Delivery Options ❏ Updated European Purchase Descriptions ❏ NEW FFP Delivery Codes created for purchase customer destinations in Europe ❏ Feedback from Industry was received and considered ❏ Please bid a shipping price to those destinations!

❏ CNS codes determine pricing;

❏ CNS Delivery address will be entered by customer

❏ GSA locations in Europe (CVPG & CVPI) remain unchanged

❏ Use AREQ for any austere locations

Japan Delivery Options ❏ NEW FFP Delivery Codes created for Japan ❏ Feedback from Industry was received and considered ❏ Please bid a shipping price to those destinations!

❏ CNS codes determine pricing;

❏ CNS Delivery address will be entered by customer

❏ Use AREQ for any austere locations

GSA Engineering

John Hampson Chief

Supplier Sourcing and Catalog Branch

Federal Standard Development ❏ Open season based on 2027 Federal Vehicles

Standards/change notices/amendments/purchase descriptions all on GSAFleet.gov

❏ Draft standards are released each year and are commented on through public comment collector - industry and customers ❏ Currently available on GSAFleet.gov ❏ GSAFleet.com>Offerings>Federal Vehicle Standards

❏ Standards finalized based on industry, customers, and GSA specification, and applicable country regulations.

❏ Separate minimums and options for each SIN ❏ Commercially available vehicles only http://gsafleet.gov http://gsafleet.com

Engineering Support Services ❏ Market Research and Analysis ❏ Make/model evaluation ❏ Assistance with the GSA process ❏ Option “collisions/conflicts” analysis and support ❏ Industry Expertise ❏ Technical evaluation boards ❏ Warranty/Post Delivery Support ❏ Certified Contracting Officer’s Representatives (COR)

Japan Driver License Requirements ❏ OMVL: Ordinary motor vehicle license

❏ >18 years old ❏ < 3.5ton GVWR

❏ SSMVL: Semi-medium-sized motor vehicle license promoting opportunities for logistics delivery drivers- Amazon, etc…… ❏ > 18 years old ❏ < 7.5 ton GVWR ❏ < 4.5 ton payload

❏ MSMVL: Medium-sized motor vehicle license ❏ > 20 years old ❏ > 7.5 ton < 11.0ton GVWR

❏ LSMVL: Large-sized motor vehicle license ❏ > 21 years old ❏ > 11.0 ton GVWR

Japan Truck Changes ❏ FY2027 Standard Items- GVWR and Payload

❏ SIN 62J - 4x2 PICKUP, MINI, REG CAB, UTILITY BED ❏ New: Payload maximum 350 kg by reg ❏ GVWR - max 1500 kg (new)

❏ SIN 63J - 4x2 PICKUP, COMPACT, REG CAB, UTILITY BED ❏ New: Payload 1000 kg to 2000 kg ❏ GVWR - max 3499 kg (new)

❏ Atlas - Reassign to SIN 65J ❏ Canter - Reconfigure or reassign to new SIN 127J

❏ SIN 64J - 4x4 PICKUP, COMPACT, REG CAB, UTILITY BED ❏ New: Payload 1000 kg to 2000 kg ❏ GVWR - max 3499 kg (new)

❏ Canter - Reconfigure or reassign to NEW SIN 128J ❏ Elf - Reconfigure or reassign to NEW SIN 128J

❏ FY2027 Standard Items- GVWR and Payload, Continued

❏ SIN 65J (new) - 4x2 PICKUP, COMPACT, CREW CAB, UTILITY BED ❏ New: Payload 1000 kg to 2000 kg ❏ GVWR - max 3499 kg (new)

❏ SIN 66J (new) - 4x4 PICKUP, COMPACT, CREW CAB, UTILITY BED ❏ New: Payload 1000 kg to 2000 kg ❏ GVWR - max 3499 kg (new)

❏ SIN 125J - 4x2 DROP SIDE BED TRUCK, CREW CAB ❏ New: Payload 2500 kg to 4499 kg ❏ GVWR - 3500- 7499 kg (new)

❏ Dyna - Reconfigure or reassign to SIN 65J ❏ Elf - Reconfigure GVWR and payload

❏ FY2027 Standard Items- GVWR and Payload, Continued

❏ SIN 126J (new) - 4x4 DROP SIDE BED TRUCK, CREW CAB ❏ New: Payload 2500 kg to 4499 kg ❏ GVWR - 3500- 7499 kg (new)

❏ SIN 127J (new) - 4x2 DROP SIDE BED TRUCK, REG CAB ❏ New: Payload 2500 kg to 4499 kg ❏ GVWR - 3500- 7499 kg (new)

❏ SIN 128J (new) - 4x4 DROP SIDE BED TRUCK, REG CAB ❏ New: Payload 2500 kg to 4499 kg ❏ GVWR - 3500- 7499 kg (new)

GSAFleet.gov

Michael Davidson Contracting Officer

About GSAFleet.gov ❏ GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities.

❏ Bid Management ❏ Contract Management ❏ Order Management including weekly status reports ❏ Reports (Bid and Contract) ❏ Vendor Updates for awarded contract lines

❏ Colors ❏ Photos and Documents ❏ Allocation ❏ Model Year - as applicable

GSAFleet.gov System Access ❏ New Vendors:

❏ Download the following forms:

1) GSAFleet.gov Vendor Company Request Form

2) GSAFleet.gov User Account Request Form

❏ Send both forms to Contracting POC ❏ Ensure all fields are completed ❏ SAM.gov registration must be active - system will flag

❏ Incumbent Vendors:

❏ No action ❏ New users can be added by company vendor manager ❏ No need to contact GSA https://drive.google.com/file/d/1t7L9F-OqXc3u-qwsOa_3dK3hBQNXMcmV/view https://drive.google.com/file/d/1RbbmYbTTNi1jAOvVYxwC1uTxZF4m5Qjb/view

Vendor Company Profile ❏ Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

❏ Vendor Company General Information ❏ Order Transmission Method ❏ Associated Locations

❏ Assembly Points: Plant locations in which vehicles are assembled

❏ Inspection Points: Where GSA will come to conduct first production and end item inspections.

Bid Management - OCONUS ❏ Vehicle Suppliers will now create bid within

GSAFleet.gov.

❏ Vendors can import contract lines if program was awarded in GSAFleet.gov (OCONUS).

❏ Ability to copy data from one line item to another.

❏ Make sure to check the current offered MY data and update accordingly ❏ Update the MY From: 2026, To: 2027

❏ Ability to provide clarifications at the line item, equipment code, engine and fuel level(s)

❏ Enter technical exceptions within the system.

Bid Management - OCONUS ❏ Enter bid data for all line items MY27 you wish to propose ❏ Makes/Models ❏ Minimum Vehicle Data ❏ Clarifications ❏ Optional Equipment Data ❏ Optional Equipment Conflicts ❏ Colors ❏ AS&E - as applicable

❏ Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

GSAFleet.gov - How do I bid?

GSAFleet.gov Help ❏ Contracting Staff ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers ❏ Self Help on GSAFleet.gov>Help https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://gsafleet.gov/gsa-fleet-how-to

Contracting Program Assignments ❏ OCONUS Program

❏ Contracting Officer: James.Purdy@gsa.gov

❏ Contracting Officer: Michael.Davidson@gsa.gov

❏ Contracting Officer: Jeff.Park@gsa.gov mailto:James.Purdy@gsa.gov mailto:Michael.Davidson@gsa.gov mailto:Jeff.Park@gsa.gov

GSA Leadership Points of Contact ❏ Len Fedoruk - Director, Supplier Management and Compliance Division

(703) 605 - 3413 Leonard.Fedoruk@gsa.gov ❏ Matt Gormley - Director, Vehicle Acquisition Service Center

(202) 733 - 7196 Matthew.Gormley@gsa.gov ❏ Greg Benedict - Director, Global Vehicles & Short Term Rentals Solutions

(202) 227- 6450 Gregory.Benedict@gsa.gov ❏ John Hampson - Director, Supplier Sourcing and Catalog Branch

(703) 898 -0226 John.Hampson@gsa.gov mailto:leonard.fedoruk@gsa.gov mailto:matthew.gormley@gsa.gov mailto:gregory.benedict@gsa.gov mailto:john.hampson@gsa.gov

Helpful Resources ❏ GSA.gov – GSA ❏ GSA.gov/Automotive – Vehicle Buying ❏ SAM.gov – Contracting Opportunities ❏ Acquisition.gov – FAR or FAR Revolutionary FAR

Overhaul (RFO) ❏ GSAFleet.gov - Order Management ❏ IPP.gov - Invoicing ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers http://gsa.gov http://gsa.gov/Automotive http://sam.gov http://acquisition.gov http://gsafleet.gov http://ipp.gov https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing

Questions from Industry ❏ Will the vehicle specifications be made available to vendors prior to the Bid Period Open Date?

Yes, all specifications are available via the Federal Vehicle Standards (FVS) - Go to GSAFleet.gov>Offerings>Federal Vehicle Standards

Questions from Industry ❏ Does the switch for vehicle documents being mailed from

Hawaii to Kansas City affect current orders? When should we start?

Yes. Begin sending vehicle documents to the address in Kansas City for GSA Fleet purchases ONLY as of today.

Agency purchase orders (non-GSA) shall follow the path of the vehicle.