Amendment 8-CMS Phase 4- RFIs.pdf

REQUEST FOR INFORMATION LOG

RFP#: 47PD0225R0055

Due Date: August 25, 2025 at 2:00 p.m. ET CMS Back on Campus Phase 4

RFI # Request for Clarification/Interpretation Response Date 1 Mechanical Scope & Site Coordination

Do you have the specification for the insulation thickness for the piping and ductwork that will be used on the CMS HQ Phase 4 job? We want to make sure we’re aligned with the mechanical scope of the project.

Will there be a walk-through scheduled for subcontractors to get a better layout of the job site? A field visit would help us verify pipe routing, access points, and any issues that might occur.

Pre-proposal site visit was Thursday 8/14/25. If additional site visits required, please submit a request with an updated site visit form 2 business days before requested site visit.

Refer to 220719-3.13 and 230713-3.9 & 3.10 for piping and ductwork insulation thickness.

8/28/25

2 Logistics & Access What is the size of the freight elevators?

North & South Freight Elevators: 8'-0" length (1.5" crash rail on each side so 7'-9"clear) x 5'-9" width (2.5" crash rail on each side so 5'-4" clear) x 9'-5" tall with door opening 3'-11.5" wide x 7'-0" tall and capacity=4,500 lbs.

Central Freight Elevator: 7'-4" length (1.5" crash rail on each side so 7'-1"clear)x 9'-9" width (2.5" crash rail on each side so 9'-4" clear) x 9'-10" tall with door opening 4'-11" wide x 8'-5" tall and capacity=8,000 lbs. All measurements are approximate.

8/28/25

3 Drawing & Room Identification Where on the drawings is/are the Medium & Large Conference room(s) listed on p21, p23 of 480 in Amendment 1 – Building Standards 8702? I do not find a matching room in the drawings by name or shape. Were these on previous phase(s)?

Correct. The Building Standards document has additional items that are not in this phase. 8/28/25

4 Finish Material Clarification “Amendment 1 – Building Standards 8702” lists FORMICA WHITE 949-58 but shows sample of Dover White 7197-58. Both are different than the gloss shown on the drawings. Please clarify which PLAN is to be used for interiors.

Use Dover White 7197-58 for cabinet interiors. 8/28/25

5 Please confirm if Line Items #1, 2, 3, 4 and 5 will run concurrently. Confirmed. The government is assuming multiple line items running concurrently, but the sequence and phasing is means and methods as long as it meets the restrictions in attachment "00 CMS Phase 4 SOW Cover Sheet".

8/28/25

6 Please confirm that Line Item #2 can not start until 11/1/2026 or is the intention to start 11/1/2025.

Confirmed. On-site work can not start until 11/1/2026, but submittals, procurement and other planning tasks can start after project NTP.

8/28/25

7 The SF 1442 lists three line items. The Pricing Sheet lists five line items.

Please clarify how these two forms should be completed and if each should total the same amount.

See updated SF 1442 and Pricing Sheet. 8/28/25

8 Section II.B.2 of the solicitation states to indicate Base Contract Price in block 17 of the SF 1442. Please clarify which line item(s) should be entered in block 17.

Updated line items 1 & 2 (Restrooms & Conferencing Center) will be the base contract. The North Culvert will be an add alternate.

8/28/25

9 Factor 1 – Management Plan requires a proposed project schedule. Does this schedule count toward the 10-page limit?

No, the schedule does not count towards the 10 page limit. 8/28/25

10 Upholstery vinyl, 200,000+ double rubs, NFPA Class 1, Passes California TB 117 8/28/25 11 WV-01 is for all visible wood finishes. WV-02 is only for new wood doors. 8/28/25 12 WV-01 - detail has been updated with Final CD set dated 8.22.2025 8/28/25 13 This has been corrected in the updated drawings from PL-1 to WV-01. WV-01 finish to be on all visible wood (visible at back/seat and above the wall base/below the seat).

8/28/25

14 This has been corrected on the updated drawings from A-303 to A-203. 8/28/25

15 Fire safety including the plan shall be developed by Contractor in accordance with IBC, IFC, NFPA 101, NFPA 241, and approved by the AHJ.

Submit the NFPA 241 plan. This is required to be submitted and approved before work starts.

8/28/25

16 011000-1.4.C.4 states "Demolition activities shall be performed during off-hours." GSA/CMS may allow demolition activities during normal business hours if there are no tenant disruptions. This would have to be coordinated on a case by case basis.

8/28/25

17 The contract documents refer to parking lot asphalt milling and repaving. Is this scope required and if so please define the extent.

Only asphalt milling/paving is associated in the North Culvert repair work. 8/28/25

18 Will attic stock of finishes be required? Yes. See attached attic stock worksheet. 8/28/25 19 Please define the start date for culvert replacement alternate. Start date would be after contract Award and Notice to Proceed. 8/28/25 20 Will the contractor be permitted to close the road that crosses the culvert during the replacement work?

Yes, per drawings issued in Amendment 2 8/28/25

21 Section 102600 Wall Protection indicates 2 different types of corner guards, Stainless Steel and Plastic. Sheet A-801 -Finish Schedule indicates Corner Guards WP-1 and WP-2 as different height stainless steel corner guards.

Please clarify which corner guards are to be installed at the locations shown on the drawings.

All corner guards to be Stainless Steel. 8/28/25

22 Please provide specification for glass wall partitions. See spec section 102219 Demountable Wall 8/28/25 23 Are there fees associated with the GSA's project management system

Kahua?

No fees associated with Kahua. 8/28/25

24 A-412 references a detail on sheet A-805. Please provide sheet A-805. See A-504 details 6&7 8/28/25 25 [221319]- Are Trap Guards (or similar) acceptable in lieu of Trap Primers in any locations? Or Applications?

Trap primers are required, guards will not be accepted. 8/28/25

26 [M-201, M801]- Please confirm that only VAV-1.1-3 has a hot water heating coil. Other VAVs do not show any piping.

Confirmed. 8/28/25

27 [P-101]- Please clarify. Plumbing Fixture shown on [P-101] in Room C1-20 labeled as "P#"

See updated P-101 sheet for details. 8/28/25

Please confirm the specification for UP-02 Fabric.

Please confirm if the cabinets should be finished with WV-01 or WV-02.

Please confirm the required veneer finish for the banquette.

Please clarify where PL-01 is supposed to be used in the banquettes, and if it should be scribed to the wall on both sides Drawing Page A-303 is not included in the set (referenced on A-101). Please confirm.

Please confirm that fire alarm and sprinkler systems are to remain functional in occupied areas and in the construction areas during the performance of the work.

Please confirm that all demolition activities in all areas is to be performed at night.

28 [P-102.1, P-601]- [P-102.1 Part Plan 4] shows a new P-8 in Janitor's Closet, but [P-601] shows this as an Existing Mop Sink (typical of floors 2 thru 5).

Mop sinks are to be replaced. 8/28/25

29 [P-102.2, P-601]- [P-102.1 Part Plan 2] shows a P-8A in Janitor's Closet, but [P-601] shows a P-8.

P-102.1 is correct. 8/28/25

30 [P-102.3, P-602]- [P-102.3 Part Plan 2] shows P-4s in Toilet Rooms, but [P-602] shows P-3s (typical of floors 3 thru 5).

P-102.3 is correct. 8/28/25

31 [P-102.3, P-602]- [P-102.3 Part Plan 4] shows P-4s in Toilet Rooms, but [P-602] shows P-3s.

P-102.3 is correct. 8/28/25

32 [P-103.1, P-603]- [P-103.1 Part Plan 2] shows P-4s in Toilet Rooms, but [P-603] shows P-3s.

P-103.1 is correct. 8/28/25

33 [P-103.2, P-603]- [P-103.2 Part Plan 2] shows P-4s in Toilet Rooms, but [P-603] shows P-3s.

P-103.2 is correct. 8/28/25

34 [P-103.2, P-603]- [P-103.2 Part Plan 4] shows P-4s in Toilet Rooms, but [P-603] shows P-3s (typical of floors 2 and 3).

P-103.2 is correct. 8/28/25

35 The scope of work includes both interior renovations, such as restrooms and conference space, and exterior work, specifically the replacement of a concrete culvert. Since the current requirement limits submissions to three projects, would the Government consider allowing submission of additional projects to better demonstrate an offeror’s relevant experience across these distinct types of work?

Please submit the best 3 projects that cover the scope of work. Restroom and Conference Center similar projects will be more favorable than North Culvert similar projects. GSA notes that the culvert is an alternate.

8/28/25

36 How are the Evaluation factors graded? What weight does each factor have? For this solicitation, factors are not weighted, technical evaluation factors are listed in descending order of importance. Non-Price Factors, when combined, are significantly more important than Total Evaluated Price.

8/28/25

37 Would a 20+ bathroom project that is less than $5M be considered? Or will it be considered non responsive if it does not meet the $5M amount?

To be considered a relevant project only some of the characteristics need to be met. 8/28/25

38 Do all three projects have to be over $5M? To be considered a relevant project only some of the characteristics need to be met. 8/28/25 39 Will the Government accept projects that are less than 8 yrs old instead of less than 6 years for project completion for a relevant project?

Please see RFI #57. Scheduled contract completion of 8/5/2019 will be used. 8/28/25

40 May we please submit previously completed PPQs for Past Performance? Yes previously completed PPQs will be acceptable for Past Performance. 8/28/25 41 Please confirm that bid bond and bonding capacity letter are both required and should be submitted in price proposal Confirmed. 8/28/25

42 Is “the agreement” required to submit with price proposal The agreement is not required to be submitted with the price proposal, but the Attachment 03 Reps and Certs should be submitted.

8/28/25

43 Specifications 100% CD July 14th, 2025 and Final Basis of Design 100% Construction Submission July 24th, 2025. Both project scopes summaries include Restrooms, Office Space and Parking Lot Renovation scopes of work. SF-442 page 3 of 3 scope includes Restroom, Conference Ctr and North Culvert. Please advise which scope is correct?

Scope of work includes Restrooms, Conferencing Center and an add alternate for the North Culvert.

8/28/25

44 Please provide control contractor contact information that maintains the system in the building.

Siemens – Controls 'Bennett, Lukas' lukas.bennett@siemens.com

8/28/25

45 Section 1.4 Administrative Supervisory Personnel. Please confirm that full-time on-site staff includes Project Coordinator, Quality Control Manager, Project Superintendent. Also confirm if a full-time Site Safety and Health Officer is required? Can any of these onsite staff members be dual hated?

All roles are required, but staff members can cover multiple roles. 8/28/25

46 Will the interior renovations be required to be completed at night, or can this be done during the day?

The majority of this work can be done during normal hours. See specification 011000-1.4 and RFI #16 response.

8/28/25

47 Will we be allowed to temporarily remove a window on each floor to transport materials to the upper levels?

The government is open to the idea and this has been done on previous projects. However, close coordination with government and an approved work plan are required before window removal can be approved.

8/28/25

48 Please provide interior storefront system Specifications See response #22. 8/28/25 49 Please provide the AV requirements and/or specifications Contractor is responsible for infrastructure and power, AV equipment to be provided and installed by CMS OIT 8/28/25

50 Can CPARS be used in lieu of PPQs for the proposal submission? If PPQs can't be obtained/submitted, CPARS can be submitted for each project included in its proposal for Factor 1, Prior Experience on Relevant Contracts, in lieu of the PPQs.

8/28/25

51 Per Factor 1 - Management Plan, will the personnel resumes and organizational chart be included in the page count? If so, this would take a minimum of 5 pages, leaving only 5 pages to outline methodology, subcontractor information, a proposed schedule, and a detailed risk analysis.

Would the government consider exempting the resumes and org chart from the page count?

Yes, resumes, org chart, and schedules are exempt from the page count.

Resumes to be no more than 2 pages per resume.

Organizational chart to be no more than 1 page.

8/28/25

52 Under Factor 3 - Past Performance on Relevant Projects II.F.4 the solicitation states "Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture." BUT it is stated previously in the solicitation under Factor 2 - Prior Experience on Relevant Projects that "For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture" in regards to prior experience. Since the past performance must be submitted for the prior experience projects, which of these statements is accurate? Do both members need to provide individual prior experience/past performance?

has removed past performance information from the requirements under Section II.F.4 and revised to: (4) Representations and certifications and financial information must be submitted for each member of the joint venture.

For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture, this is true for Factor 2 and Factor 3.

8/28/25

53 I was wondering where/what A-303 is as it is not included within the drawings. What should it be and what should each elevation be showing?

This has been corrected on the updated drawings from A-303 to A-203. 8/28/25

54 Are we able to schedule another site visit for the culvert replacement? See response #1. 8/28/25 55 Please confirm if Resumes, Project Schedule, Organizational Chart count towards page count for Management Plan.

See RFI #51 Response. 8/28/25

Section II.F.4 - Requirements of Joint Venture Offerors

(This has been updated in the solicitation, highlighted in yellow with a red strikethrough for past performance).

56 Spec. 011400-1.3F Please confirm if noisy producing, Odor-producing, removal off trash and/or demolition being required to be completed off hours applies to the culvert work, conference center and all bathrooms?

Spec. 011400-1.3F applies to the conferencing center and restrooms. 8/28/25

57 Please confirm that the RFP date of 8/5/2025 is to be used as reference date for projects having scheduled contract completion date within last 6 years (8/5/2019).

Confirmed. 8/28/25

58 Please confirm if a BIM execution plan has been developed by the A/E or if the contractor is responsible for one according to 017825-1.4.A.1. The BEP from the A/E that was developed during design should delineate the roles and responsibilities, tools, processes, and schedule that will be used to gather and verify the accuracy of the information being added to the BIM, including the information being added to the COBie dataset needed for bidding purposes.

According to 017825-1.3B.4 "A BIM Execution Plan (BEP) using the GSA BEP template must be provided by each entity holding a contract with GSA for design or construction." A/E BEP was issued with the 100% CD Submission supporting documentation. Contractor is responsible for the BEP.

8/28/25

59 Please confirm if it is a requirement for the construction BIM manager to perform a live in person demonstration 017825-1.4.A.3.a-e

Confirmed. 8/28/25

60 Please clarify if the A/E or contractor is responsible for incorporating design changes in BIM 017825-1.5.A. It is stated that the maintenance requires collaboration between designer and contractor and must be detailed in the BEP, what is the A/E contractually responsible for?

Contractor is responsible. 8/28/25

61 Please confirm it is a requirement for the contractor to have a designated BIM Manager per 017825-1.5.B.

Confirmed. 8/28/25

62 Please confirm if there can be exceptions made for the designated BIM Manager minimum skills and experience such as 2 capital projects completed as BIM Manager 017825-1.5.B.1

Confirmed. 8/28/25

63 Please advise what LOD is being provided by A/E and required for the contractor to provide at close out.

A/E is providing LOD 300, LOD 300 is required by the contractor as well. 8/28/25

64 Please clarify if the full time “Project Coordinator” requirement under 013100-1.4.B is the same position as the Project Engineer/Coordinator identified in the RFP which identifies key personnel.

Confirmed. 8/28/25

65 Please confirm, the Project Coordinator requirement of being full time means that they should be immediately available for on-site meetings and coordination.

Confirmed. 8/28/25

66 Should our proposed schedule include scheduling for the optional Culvert scope?

Please include North Culvert work as a separate WBS. 8/28/25

67 Please confirm if 283176-1.12.B does not apply as Siemens is under contract for servicing the building already.

Confirmed. 8/28/25

68 Please confirm if 095820-1.8.A, mockups of beam and baffle ceiling systems of a typical ceiling area is required

Beam and baffle ceiling mockup is required. This mock up can be in situ. 8/28/25

69 Please confirm if 096519-1.6.B, mockups for resilient tile and base are required.

No mockup required. 8/28/25

70 Please confirm if 096543-1.7.B, mockups for linoleum flooring are required. No mockup required. 8/28/25 71 Please confirm if 283176-3.6, mockups for fire alarm and loud speakers are required per this section?

This mockup/test can be in situ at the first finished bathroom/space renovated. 8/28/25

72 Do the drawings and specifications follow P100? Confirm we are not following P100.

Project is to follow the Interim Core Building Standards. 8/28/25

73 Please confirm the specification for UP-02 Fabric. See response #10. 8/28/25 74 Please confirm if the cabinets should be finished with WV-01 or WV-02. See RFI #11 response. 8/28/25 75 Please confirm the required veneer finish for the banquette. See RFI #12 response. 8/28/25 76 Please clarify where PL-01 is supposed to be used in the banquettes, and if it should be scribed to the wall on both sides.

See RFI #13 response. 8/28/25

77 For restroom electrical drawings, Special Notes state to retain existing electrical circuits for lighting and receptacles but drawing notes stated to connect new lights and non-lighting loads to spares in existing panels, please clarify if we are changing what breaker the existing circuits are connected too.

Retain existing circuits for lighting and receptacles. Connect all new work to existing circuits retained from demolition.

8/28/25

78 Please confirm if the intent is to use the same style and model floor boxes as previous phases (Wiremold AF3-KC).

Confirmed. 8/28/25

79 The Luminaire Schedule does not identify any fixtures as "no equal"/no substitutions. Does this apply to the fixtures in the bathrooms that have been the same for the past 3 phases?

Types D1, D2, and V will not allow substitutions. 8/28/25

80 The finish schedule on A-801 is blank on the base required for room C1-04 LACTATION RM. A-103 show B3 (Tile) for base, A-201 show RB-1 as the base. Please clarify what base is required for C1-04-Lactation room

B3 (tile) is required per finish plan Sheet A-103. Corresponding base to match floor tile PT-01 8/28/25

81 Drawing Page A-303 is not included in the set. Please confirm. This has been corrected on the updated drawings from A-303 to A-203. 8/28/25 82 Pioneer, is not listed on acceptable manufacturer for door frames, are they acceptable?

Alternates are required to meet performance specification requirements 8/28/25

83 Please provide veneer type or finish on the wood door specs. WV-02 to match previous phases. 8/28/25 84 Please confirm that Lobby 2 doors are to be 2” think and not 1-3/4”. All new doors are to be 1.75" thick 8/28/25 85 Please provide door and hardware details for C1-17E. See Hardware Set 12.3 in Door Hardware Spec 087100 8/28/25 86 C1-05c has hardware set 5.2, set 5.2 is missing in hardware specs. Please provide.

Provide hardware set 5.0 for door C1-05C 8/28/25

87 The finish schedule on A-801 is blank on the base required for room C1-04 LACTATION RM. A-103 show B3 (Tile) for base, A-201 show RB-1 as the base. Please clarify what base is required for C1-04-Lactation room

See RFI #80 response. 8/28/25

88 Confirm that for code 236220, entitled “Commercial and Institutional Building Construction” the small business size standard is $45 million and only Joint Ventures and Mentor Protégé partnerships registered on SAM will be accepted where the protégé or small business must perform 40% of the work and be more than admin functions.

Correct, the protégé must perform at least 40% of the work done by the joint venture. The work performed must be more than administrative work to ensure the protege gains substantive experience.

8/28/25

89 Please confirm that both US Persons and US Citizens are allowed to work on this project.

All Must have a US issued government ID and legal right to work in US. No foreign nationals are allowed to enter property including delivery drivers.

8/28/25

90 Please confirm the HVAC controls manufacturer for the existing building. See RFI#44 Response 8/28/25 91 Please confirm the Fire Alarm manufacturer for the existing building. See RFI#44 Response 8/28/25 92 Please confirm that the Government will hire the commissioning agent. Confirmed. Cx agent is through CMa contract not GC contract. 8/28/25 93 For planning and estimating purposes, what is the approximate NTP date that the government intends for the awarded contractor to begin work on the following Line Items.- Line Item #1:North Culvert-Line Item #3-5:Restrooms

The government is targeting a late September/early October award, with NTP end of October/early November.

8/28/25

94 Please confirm corridor in CCC can be shut down for the full period of performance for line item #2.

No, the plan north corridor that connects the C1 Lobby with S1 must remain operational during normal business hours. Approved work plan showing work phasing and adjacent space egress.

Similar to the fire egress corridor in the middle of the space must be maintained. Off hour work is assumed for work in areas of fire egress.

8/28/25

95 Confirm the mud bed infill for bathroom floors. This varies but nominal past phases have found 2" of infill. 8/28/25 96 Do we stop the carpet on C1 corridor connection to the South building and doors shown or transition/expansion joint.

Please stop carpet at transition/expansion joint that is 2-3' past the doors. 8/28/25

97 Confirm only replacing drywall in restroom ceilings not walls. No, all drywall in restrooms to be removed and replaced minimum 6" above ceiling height. 8/28/25 98 Will appove ceiling structural support for restroom partitions be re-used or new.

The government assumes new or modification to the existing structural steel is required. 8/28/25

99 Specification 230923 DDC System for HVAC calls for Honeywell. RFI #44 says Siemens is the existing HVAC Control system. Please clarify which is to be used

Siemens is to be used. 9/2/25

100 No signage is shown for the Central Building West Bathrooms, confirm to match the other stacks which include a S4-C between the single occupant bathrooms, S-8C for each single occupant bathroom, S-8B and S-4A for womens, S-8A and S-4B for mens. S-5 for janitor closet.

Confirmed signage is required on all renovated restrooms and to match. 9/2/25

101 What fire alarm panel(s) do they want to connect these new devices to on this project? It may be multiple panels.

There is 1 fire alarm panel per building. The devices in each building will be tied back to the building specific panel.

9/2/25

102 The updated pricing sheet provided in Amendment 5 does not match the information shown on the drawings. For example, the conference room breakdown does not include any space for bathrooms, even though bathrooms are shown in that area. Additionally, the bathroom counts do not align with what we see in the drawings: the South Building is listed as having 6 bathrooms, but we counted 8, and the Central Building is listed as having 9, but we counted 8.

Are we permitted to modify the pricing form to reflect the actual counts? We want to ensure our pricing is accurate and consistent with the project documents. Can we add line items for the missing bathrooms in the conference center, or can the Government provide a revised form for us to use?

The restroom on C1 in the Conferencing space should be under Line Item #1B not under Line Item 2.

The restrooms are as follows:

Line Item 1A: South Building = 6 sets of restrooms South Building North and South riser floors 1, 2, 3 Line Item 1B: North Building = 9 sets of restrooms Central Building East Riser floors LL,3,4,5 (4 sets on east riser) Central Building West Riser floors 1,2,3,4,5 (5sedts on west riser) Line Item 1C: Auditorium on floor 1 = 1 set of restrooms

9/3/25

103 Our supplier was notified on the afternoon of 9/3/25 when receiving pricing from Construction Specialties that the CS Chair Rail (Model: CRWS-2) is being discontinued. Please advise as to what materials can be used as an alternate.

Please price something that is comparable to the Model specified. 9/4/25