Duberstein GC SOW - Final (2019.11.18).pdf

GC Contract Statement of Work Solicitation Number: 47PC0319N0001

Statement of Work

For

General Construction Contract

PROJECT IDENTIFICATION

Project Name: Courts Consolidation Project

Region: 02

Building Name: Conrad B. Duberstein U.S. Courthouse Building Address: 271 Cadman Plaza, Brooklyn, NY 11201

Table of Contents

I. Project Description 4

1. Project Type 5

2. Objective 5

3. Project Delivery Approach 5

a) Design Bid Build (DBB) 5

4. Reference Materials 5

II. General Requirements 5

1. Contract Parties and Contract Work 6

2. Professional Ethics and Standards of Practice 6

3. Project Delivery Team Roles and Responsibilities 7

4. Schedule 7

5. General Contractor Team 8

6. Performance Objectives 8

a) Standards and Criteria Documents 9

7. Project Management Responsibilities 10

a) Communications Plan 10

b) Detailed Project Schedule Development and Maintenance 11

c) Project Progress Meetings/Presentations 11

d) Meeting Agendas, Attendance, Minutes and Correspondence 11

8. Electronic/Print Media 12

a) Computer Aided Design (CAD) Standards 12

9. General Contractor Personnel Security Requirements 12

10. Document Security 12

a) Documents 12

b) Identification and Labeling/Marking 12

c) Copying from Labeled/Marked Documents 13

d) Redacting 13

e) Safeguarding and Storage 13

f) Dissemination 13

g) Destruction 13

h) Reporting 14

i) Subcontracts 14

11. Construction General Requirements 14

12. Disruptive Work 14

13. Court Security Guards (CSO) 14

14. Building Contractors 15

III. Scope of Services 16

1. Construction Stage 17

a) Construction Delivery Phase 17

b) Operations and Maintenance Program (Asbestos) 17

c) Options 17

d) Construction Administration 17

(1) Schedule of values 17

(2) Construction Safety program 17

(3) Project progress Meetings 17

(4) Construction Schedules 18

(5) Submittal Processing 18

(6) Clarifications/Requests for Information 18

(7) As-Built Drawings and Specifications 19

(8) General Contractor Payment Requests 19

(9) Substantial Completion 19

(10) Warranties, Guarantees, Certificates 19

(11) Final As-Built Drawings and Specifications 20

(12) Punch-List 20

(13) Testing Mechanical CFM's (Initial Baseline TAB Report 20

2) Closeout Stage 21

(1) Reconciliation 21

(2) Final Project Photographs 21

(3) Submittal Review 21

(4) Review Process 21

(5) Submittals Distribution 22

(6) General Contractor Responsibility for Errors and Omissions 22

IV. Appendix A 22

I. Project Description

This Statement of Work (SOW) is for professional construction services needed to meet the requirements as per the construction documents and supporting documents for the build out of Bankruptcy and Probation spaces within the Conrad B. Duberstein Courthouse located at 271 Cadman Plaza in Brooklyn, NY 11201 bounded by Cadman Plaza and Johnson Street. The courthouse has historical components inside. The project shall include a renovation of 22,176 usf for Bankruptcy (phase 1) and 38,057.96 usf for Probation (phase 2). Each agency has its own independent set of construction documents. The project will require work performed in an occupied building without disruption to the operations of the tenants.

The ultimate goal of this project is to relocate the US Probation Office from their present leased office space located in One Pierrepont Plaza into the Duberstein Courthouse. In order to accomplish this, the existing Duberstein tenant, Bankruptcy, will need to relocate within the building while consolidating their existing program space. A product similar or equal to DIRTT walls, will be used for the majority of the Courts office walls as per the CDs.

Additional scope includes reactivating the Johnson Street Entrance for Probation in phase 2. The reactivation includes alterations as needed for structural hardening, blast mitigation, and security upgrades while respecting the historical context of the entrance.

The base contract shall include construction work that is disruptive. This is to be performed during non-working hours as such not to interrupt the buildings operations or operation of building occupants. Work that is not disruptive can take place during regular business hours.

Each phase will take place in unoccupied spaces. Note adjacent spaces outside of the enclosed scope will be occupied during normal business hours.

Bankruptcy’s renovation, phase 1 for construction, consists of but is not limited to:

1. renovating +/- 5,255 usf on the first floor

2. renovating +/- 13,797 usf of on the second floor

3. renovating +/- 3,124 usf of in the existing clerk’s suite on the second floor. The 3,124.57 usf is in a zone 3 historical space. All of the offices are located within "Zone 3" spaces which are classified are "Free Zones". Rehabilitation within a Free Zone should respect any historic elements (windows, doors, trim, cornices, fireplaces, any other historic features).

Probation’s renovation, Option 1A - phase 2 for construction, consists of, but is not limited to:

1. renovating +/- 29,856.37 usf on the first floor

2. renovating +/- 8,201.59 usf on the fourth floor.

3. renovating +/-1,600 usf on the ground floor.

4. renovating +/- 793 usf on the first floor at the Johnson Street Entrance. This area shall be renovated as per the construction set titled, “Option 1B - Johnson Street Entrance Activation”.

5. On the first floor the main lobbies, atrium, Johnson Street entrance, and exterior of the building are Zone 1: Preservation Zones. These areas are public, historic, areas and need to follow restoration guidelines. Any proposed changes within this area need to be reviewed by the GSA Historic Preservation specialist, David Anthone, for NHPA compliance. This may include door signage, door security access hardware, cameras, etc.

1. Project Type

Renovation

2. Objective

Provide Construction Services to renovate floors G, 1, 2, and 4 as per the construction documents and supporting documents.

3. Project Delivery Approach

a) Design Bid Build – The construction documents and supporting documents are included in the RFP.

(1) The RFP states the project functional requirements, design and engineering criteria, technical performance specifications, and other supporting documents.

4. Reference Materials

All Category Priority issue(s), per attached GSA reference reports for this project include;

- Construction Documents for o Phase 1 - Bankruptcy o Phase 2 - Probation o Phase 2 - Johnson Street

- PBS-P100 Facilities Standards for the Public Buildings Service Issued 2018

II. General Requirements

This Statement of Work (SOW) is organized according to the following breakdown of the project into major stages and phases.

● Construction Phase 1 Stage (Base Contract) o Construction Delivery Phase o Punch-List o Closeout Stage

● Construction Phase 2 Stage (Options 1A & 1B) o Construction Delivery Phase o Punch-List o Closeout Stage

Waste diversion shall be conducted during each phase of construction. More information is available in the division one specifications.

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercising of contract option(s).

1. Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the General Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Region 02, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer (CO). The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the General Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The General Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes Construction Stage work which is to be performed by the General Contractor, consultants and or subcontractors. Submittals shall be as defined in Section III and other sections of this Scope of Work (SOW).

Construction Stage work includes submittals and performing construction in conformance with construction documentation.

The specific activities, tasks, and deliverables required of the General Contractor are further delineated in this Statement of Work (SOW).

2. Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the General Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the General contractor segment of the construction industry.

3. Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the General Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include the GSA personnel, General Contractor’s team and other stakeholders. The General Contractor will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

The General Contractor is responsible to perform Construction Stage and Closeout Stage services in accordance with the GSA project requirements, schedule, performance objectives, scope of services, and other requirements provided in the contract. The specific activities, tasks, and deliverables required of the General Contractor are further delineated in Section III and other sections of the Statement of Work (SOW).

4. Schedule

Phase 1 – Base contract (Bankruptcy) Schedule for Completion Award Approximately May 2020 NTP to Substantial completion (Includes time for obtaining security clearances)

239 calendar days from NTP

Tenant Agency Furniture and IT install Starts at substantial completion and shall be completed within 28 calendar days

Agency Move 28 calendar days from completion of FF&E and IT install

Construction Completion 28 calendar days from Substantial completion

Contract Closeout shall be completed within 60 calendar days of substantial completion

Phase 1 - TOTAL 299 calendar days

Phase 2 – Option 1 (Probation) Schedule for Completion NTP Approximately April 2021 Substantial completion (Includes time for obtaining security clearances)

281 calendar days from NTP

Tenant Agency Furniture and IT install Starts at substantial completion and shall be completed within 42 calendar days.

Agency Move 28 calendar days from completion of FF&E and IT install Construction Completion 42 calendar days from Substantial completion Contract Closeout shall be completed within 60 calendar days of substantial completion Phase 1 - TOTAL 341 calendar days

*The General Contractor is responsible for obtaining all required long term HSPD – 12 clearances for all personnel to be on the site more than 14 days.

5. General Contractor Team

The General Contractor shall provide the necessary staff to perform and complete the required work.

During the performance of the services required under this contract, the General contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

The General Contractor shall abide by all relevant sections in the Federal Acquisition Regulation (FAR), including but not limited to:

o FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable

6. Performance Objectives

a) Standards and Criteria Documents

(1) Applicability

All services must be conducted in accordance with the documents listed in II.6.b and other sections of this Statement of Work. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the general contractor shall submit a Request for Information (RFI) to the government for clarification.

b) Document List

(1) GSA Facilities Standards

The GSA Facilities Standards for the Public Buildings Service (PBS) P-100 is the document that provides the design standards and criteria for all new buildings, major and minor alterations, and work in historic buildings for the Public Buildings Service of GSA. This document contains the policy and technical criteria to be used in the programming, design, construction and documentation of GSA buildings. All the submission requirements for drawings, specifications and reports are listed in this publication.

(2) CAD Standards

The GSA CAD Standards are composed of several documents. These are the PBS CAD Standards and the PBS Assignment Drawing Guidance, which should be used in conjunction with the BOMA publication. CAD files for layering and title blocks are available on-line at www.gsa.gov .

(3) Specifications

All specifications in GSA projects are performance specifications, with no sole source items allowed. GSA has adopted the AIA MASTERSPEC as the standard specifications to be used on all GSA projects. The specifications are included in the construction documents.

(4) Metric Measurements

Not Applicable

(5) National Building Codes

GSA has adopted the following National Building Codes; which include but are not limited to:

● International Code Council (ICC) family of building codes

● International Building Code (IBC)

● International Fire Code (IFC)

● International Plumbing Code (IPC)

● International Mechanical Code (IMC)

● International Energy Conservation Code (IECC)

● Technical egress requirements of the NFPA Life Safety Code (NFPA 101) in lieu of the technical egress requirements of the IBC

● Technical electrical requirements of the NFPA National Electric Code (NFPA 70) in lieu of the technical electrical requirements of the ICC Electrical Code.

(6) Minimum Performance Criteria (MPC)

GSA MPC includes but is not limited to:

Construction Waste Management: Reducing and recycling at least 50% construction waste is a GSA goal and must be accounted for during the construction process. More information is provided within the division one specifications.

(7) GSA Sensitive but Unclassified (SBU) Document Security

SBU document security is required to reduce the risk that GSA building information will be used for dangerous or illegal purposes by others. The General Contractor shall comply with PBS order 3490.2, which is titled Document Security for Sensitive but Unclassified (SBU) Paper and

Electronic Building Information. This document covers the procedures and labeling requirements for SBU documents during all project phases including design, construction procurement, and construction administration, building commissioning and ongoing building operations. It is meant to reduce the possibility of harm while still respecting GSA’s legitimate business needs to allow access to SBU building information by those with a need to know, such as design professionals, contractors and others. The general principles of this policy are to give SBU project information only to those who have a need to know, to keep records of who received SBU project information, to safeguard SBU project information during use and to destroy it properly after use.

Additional information can be found at: https://insite.staging.gsa.gov/portal/content/582850 and the “PBS P-120, Project Estimating Requirements for the Public Buildings Service”.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

(8) Division One of the GC Contract Performance Specification

The GSA Division One specification sections are combined with the technical sections, these sections are used to describe the project’s general requirements, and they precede the technical specification sections.

7. Project Management Responsibilities

a) Communications Plan

The General Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The General Contractor contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The General Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the General Contractor shall confirm all meetings and/or communications with the

GSA.

The General Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

b) Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is referenced in the Schedule section of these General Requirements, identified in Section 2.4 and other sections of this SOW.

Before starting any other work, the General Contractor shall develop and provide a detailed schedule in Microsoft Project® or equivalent for completion of all tasks, and submissions required herein, leading up to and including final completion. After the General Contractor receives notice to proceed with the Construction Stage work, the General Contractor shall provide and maintain a detailed schedule in Microsoft Project® or equivalent for tasks, and submissions required herein. The schedule must identify a critical path. The General Contractor shall also provide and maintain the construction schedules as further described in the contract general requirements. After approval by the GSA, the General Contractor schedules will be incorporated into the master project schedule kept by the GSA.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

c) Project Progress Meetings/Presentations

After notice to proceed regular weekly meetings shall take place on site until completion of the project. Additional meetings may be required and scheduled at any time.

d) Meeting Agendas, Attendance, Minutes and Correspondence

The Construction Manager as Advisor (CMa) shall prepare and distribute an agenda at least two days before for each project meeting. GSA may then take the opportunity to add additional agenda items that should be discussed and will share those changes with the CMa. The CMa will then redistribute the revised agenda to all team members.

The General Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The General Contractor shall review minutes of all project meetings within 3 business days before such minutes become official.

General Contractor shall provide supporting documents for regular weekly meetings as required.

Supporting documents shall be shared with but not be limited to the GSA PM, COR, CO, and CMa. Supporting documents may include, but not be limited to an updated project schedule, three week look aheads including all tasks requiring assistance from GSA or the building Engineers, important submittals, sketches and pictures as needed and/or RFIs, etc.

8. Electronic/Print Media

a) Computer Aided Design (CAD) Standards

General Contractor shall provide as-builts in CAD as per the GSA CAD Standards. As-builts are required within four weeks of final construction completion for each phase.

9. General Contractor Personnel Security Requirements

The General Contractor and subcontractor employees shall undergo a law enforcement check and background investigations, as outlined under the “Homeland Presidential Security Directive 12”

(HSPD-12).

In accordance with FAR 52.204-9 (Personal Identity Verification of Contractor Personnel):

● The General Contractor shall account for all GSA credentials issued to General Contractor Personnel in connection with the performance under this contract.

● The General Contractor Personnel shall immediately return credentials issued by GSA under any of the conditions stipulated in FAR 52204-9.

The Contractor shall incorporate provisions in all applicable subcontracts to comply with the contractor personnel security requirements.

Refer to the HSPD-12 and the Vendor Fitness Determination Training Manual in the appendix (Attachment C) for additional requirements and information.

10. Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The General Contractor shall comply with the following requirements regarding SBU building information.

a) Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

b) Identification and Labeling/Marking

Original General Contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the general contractor shall affix

SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

c) Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

d) Redacting

The General Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content. The General Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

e) Safeguarding and Storage

The General Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in General Contractor possession. Access to such documents when in use by the General Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in General Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

f) Dissemination

Other than within the Project Delivery Team, the General Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content. Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

g) Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

h) Reporting

The General Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

i) Subcontracts

The General Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

11. Construction General Requirements

Construction general requirements are included in the performance specification. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

12. Disruptive Work

The General Contractor shall work with GSA personnel, US Courts, architect of record, and other stakeholders, during all phases of construction during the project, to coordinate a plan to resolve all issues related to work deemed disruptive.

Work deemed disruptive can be located in the division one specifications.

If the work is deemed disruptive and is performed during unoccupied hours the General Contractor must include this to the contract’s base price at no additional cost to the Government.

Work outside the disruptive description above may take place during occupied hours as per the base contract. All shut downs shall take place during unoccupied hours unless the contractor receives written permission from the GSA CO at least 48 hours prior to the shut down.

13. Court Security Guards (CSO)

Any work that occurs outside of Occupied hours (after 7pm) will require CSO guard services from Akal Security. The contractor shall be responsible to procure and coordinate CSO services for both the duration of the base contract and all exercised options. The CSO guards will be responsible for the following:

1. Provide two (2) CSO for all shifts during non working hours starting at 7 pm during weekdays and on weekends. The CSO guards will be in charge of screening contractor personnel, equipment, tools, deliveries, debris removal, etc.

2. The CSO guards must comply with all contractual rules and obligations under their existing contract with the USMS.

3. The contractor is responsible for providing a lump sum for all non working hour shifts for all construction work for the scope of work included in the base contract and options 1A & 1B.

The CSO contractor point of contact is Joe Francis. His contact information is as follows:

Joe Francis Office #: 718-260-0575 Cell #: 917-588-4917 Email: jfrancis@akalsecurity.com

For CSO proposals the point of contact is Monica Fischer. Her contact information is as follows:

Monica Fischer Cell #: 505-692-6769

Email: mfischer@akalglobal.com

14. Building Contractors

The contractor is responsible for any and all costs associated with and the coordination of all activities needed to complete the requirements of the contract to include, but not limited to: building system shutdowns; updates, revisions or other changes to the building operating systems; fire watches; sprinklers, fire alarms, security systems. The following contacts related to said activities are provided for information.

a) FedCap for the assistance of all required building shutdowns throughout the life of the project. The point of contact is

Frankie Mercado – Chief Engineer 271 Cadman Plaza East Work Phone: 718-330-0699 Fax: 718-422-1513 Cell #: 347-585-0446 fmercado@fedcap.org

b) Fire Director - Fire Systems are manned and operated by the onsite Fire Director Luis Alarcon. Any demolition, new installations, and programming of the fire systems shall be coordinated through the Fire Director and Johnson Controls Inc. (JCI). All relocated, demolished, or new life-safety devices includes but not limited to horns, strobes, fire-suppression system, horn and strobes, heat detectors, smoke detectors, detectors in ductwork, additional panels if needed, etc shall be coordinated through FedCap and the Fire Director Luis Alarcon. FedCap utilizes a contract with JCI to service, renovate, and relocate the existing and new life-safety systems.

Stephen Haralam | Electronic Service Sales Rep.

Johnson Controls Inc.

519 8th Ave, 17th Floor 520 New York, NY 10018 521 Service Line: 888-447-4027 | Phone: 212-372-4200 522 | Fax: 212-244-4674 | Cell: 973-349-0756

Luis Alarcon - Fire Direct

(917) 826-2968 Luis.Alarcon@gsa.gov

c) TRANE – The contractor shall coordinate with TRANE to ensure the mechanical design does not have any effects on building efficiency reduction.

Justin Johansen

(347) 886-9506 Justin.Johansen@trane.com

d) Thyssen Krupp – The contractor shall coordinate with Thyssen Krupp should any elevator work be required.

Michael Arnone Thyssenkrupp Elevator Company 700 Hicksville Rd Ste 110 Bethpage NY 11704 Michael.arnone@thyssenkrupp.com

(631) 242-6505

15. Any description that gives the appearance that a required product or material is a “sole source” or is otherwise restricted to a particular product or material shall be considered “Brand Name or Equal”.

Substitutions for any required product or material and items that are quoted in lieu of Brand Name or Equal items shall have the same salient characteristics of those required by the RFQ. Quotes shall clearly identify if a product or material is a Substitution or is Equal to those required.

III. Scope of Services

The General Contractor shall provide all labor, materials, equipment and to perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements above. All disruptive Construction Services shall be completed after occupied hours.

1. Construction Stage

a) Construction Delivery Phase

(1) Construction Start Coordination

(a) Pre-Construction Conference

Participate in the pre-construction conference located in the Conrad B. Duberstein Courthouse located at 271 Cadman Plaza.

b) Operations and Maintenance Program (Asbestos)

(1) An asbestos report is included in the solicitation indicating no asbestos containing materials have been found at 271 Cadman Plaza. Operations and Maintenance (O&M) program is a formulated plan of training, cleaning, work practices, and surveillance to maintain asbestos-containing materials (ACM) within buildings in good condition. The goal is to minimize exposure of all building occupants to asbestos fibers.

(2) In the event the General Contractor shall find ACM the General Contractor shall provide a work plan to GSA for review and approval indicating how the contractor will perform the work while mitigating fiber release into the building. This is specifically for all demolition work associated with the existing masonry as per the construction documents.

c) Construction Phase Options

(1) See Division One section 012400 for the construction phase options.

d) Construction Administration

(1) Schedule of Values

Prepare and submit the schedule of values for the GSA approval, as required in Division 1 of the General Contract performance specification.

(2) Construction Safety Program

Refer to Division 1 of the General Contract performance specification provided in RFP for requirements.

(3) Project Progress Meetings

The GSA, General Contractor, Architect of record, Construction Manager as Advisor, and key stakeholders will participate in regular bi-weekly progress meetings.

Refer to Division 1 of the General Contract performance specification for requirements.

(4) Construction Schedules

The General Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the General Contract performance specification.

The GSA will review the General Contractor schedules for completeness and appropriateness and recommend approval, rejection, or revisions. The General Contractor shall provide monthly project schedule updates showing all tasks needed to complete the project.

The GSA will integrate the approved General Contractor schedules within the master project schedule, incorporating activities of the GSA, General contractor, and other involved parties.

The General Contractor will continuously monitor actual progress against the master project schedule, identify any delays or potential delays and immediately notify the GSA of such delays or potential delays.

(5) Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the contract performance specification. In the submittal schedule, identify all submittals requiring review by the GSA. Transmit all required submittals to the GSA. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

(6) Clarifications/Requests for Information

Promptly submit to the GSA a written request for information (RFI) to request clarification of any apparent conflicts, ambiguities, and/or general contract requirements. Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification.

RFIs should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate. RFIs should also include information as to why the General Contractor needs the RFI answered as it may assist with providing a more accurate answer.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

(7) As-Built Drawings and Specifications

The General Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

(8) General Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide an advance copy of the construction progress report to the GSA. Provide documentation evidencing the cost of work to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with the GSA to review the advance copy of the construction progress report. Ensure that the GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the

GSA.

All payment requests shall be submitted with certified payrolls.

(9) Substantial Completion

Prior to substantial completion, conduct a pre-final walk-through and inspection with the GSA

(10) Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined. This includes but is not limited to, all warranty/guarantee/certification necessary to verify that the property meets the standards of the documents listed here within. Additionally, the General Contractor shall provide photographs as discussed in Section III.3.(3).(c).(1).

(11) Final As-Built Drawings and Specifications

The General Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

(12) Punch-List

After the GSA certification that the work of each designated portion thereof is substantially complete, coordinate with the GSA in conducting a final inspection and preparing a punch-list documenting remaining work. The contractor is responsible for compiling the Punchlist and updating the Punch list until all items are completed and accepted by GSA.

(13) Testing Mechanical CFM’s (Initial Baseline TAB Report)

The purpose of this scope is to determine the current supply and return air flows (CFM) at major connection points and not at each diffuser or branch takeoff. This information will be used to verify the assumptions the engineer used for their design which was based on the latest owner's record drawings.

The General Contractor shall test the existing duct systems as required to obtain the results as intended whether it is within the existing scoped work or in an adjacent space outside of the renovation boundaries. The TAB effort requires only measurements and does not include any adjustments other than working with the BAS system to drive the existing VAV boxes to simulate a peak load event (something like opening all VAV boxes to 85% and higher). All repairs to the ductwork to make velocity reading shall be done by the TAB contractor. Provide a final report with duct sizes and test locations clearly defined. The General Contractor shall coordinate the TAB contractor’s effort with the design team to ensure the test locations are appropriate.

All testing and reports shall be completed and handed over to GSA and the architect of record within 60 calendar days of each phase from the respective NTP.

2. Closeout Stage

Upon closeout, the General Contractor must provide all related documents to this project.

This includes but is not limited to, the release of all claims, warranty information, payment information, and verification that all deficiencies identified during the pre-design/design/construction stages. All deficiencies shall be remedied to the satisfaction of the GSA. This also includes the operations and maintenance (O&M) and equipment start-up documentation. Additionally, the General Contractor shall provide documentation proving that a certified architect inspected the property verifying that it meets the requirements.

(1) Reconciliation

The contractor shall provide a final cost breakdown during the closeout stage for each phase as per the P120 breaking out the actual shell and TI costs.

(2) Final Project Photographs

The General Contractor shall provide before and after photographs of, but not limited to, all deficiencies identified during the pre-design/design/construction stages.

(3) Submittal Review

The General Contractor shall review all submittals issued during construction for completeness and accuracy of all documents. The General Contractor shall then submit their comments back to the GSA. The General Contractor shall submit copies of the transmittal cover letters accompanying the comments to GSA. The General Contractor shall keep an accurate log of all submittals. This log shall be cross-referenced to the GSA log for ease of tracking. The General Contractor shall submit their log on a schedule to be set by the respective parties.

(4) Review Process

The General Contractor and GSA shall maintain a record of all submittals and indicated action taken. The review process will not impose on the reviewer, nor relieve the General Contractor from, the responsibility for errors or omissions, correctness of details or conformity with the construction contract documents. The GSA architect of record shall review all submittals and mark each sheet with one of the following designations:

● Reviewed Indicates submittal is in full compliance with contract documents.

Work will proceed.

● Reviewed as Noted Indicates submittal has minor corrections, not significant enough to require re-submission. Work will proceed, provided it complies with annotations and corrections.

● Resubmit Indicates another submission is required due to the nature or number of needed corrections. Work will not proceed. Submittal will be revised in conformance with annotations and re-submitted without delay.

● No Action Indicates a submittal is returned for other reasons with an explanation included. No departure from the contract requirements will be made without prior written approval by the CO.

(5) Submittals Distribution

The distribution of submittals by the General contractor shall be outlined in specification section 01300 -Submittals. The General Contractor will provide the multiple copies required for each submittal for GSA review. The typical distribution of reviewed submittals with related transmittals will be as listed in the chart below. Remaining copies shall go to the General Contractor. A letter of transmittal will be used for this purpose with copies to all parties on the distribution list.

Reviewed Submittal Distribution AE Electronic GSA-COR Electronic GSA-PM Electronic CMa Electronic Courts Electronic GSA – AHJ (life-safety submittals and shop drawings only)

Electronic

Finish Samples shall be sent to the following parties:

1. Courts

2. GSA CMa

3. GSA COR

(6) General Contractor Responsibility for Errors and Omissions Per FAR 52.236-23, the (a) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract. (b) The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law. (c) If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

IV. APPENDIX A

a) Communication Plan

b) Project Schedule

c) Vendor Fitness Determination Training Manual

Attachment A

Duberstein – Court Consolidation Design-Bid-Build Communication Plan October 29, 2019

COMMUNICATION PLAN

1.0 ROLES AND RESPONSIBILITIES

1.1 Contractor

The Contractor is solely responsible for the management (planning, supervision and contract coordination), and professional services to meet the requirements of this contract.

A. Management. The Contractor shall provide a single point of contact for interaction with the GSA. This individual shall have legal authority to represent the Contractor.

B. Professional Services. The Contractor shall provide required construction services.

1.2 GSA - Project Manager

The GSA Project Manager (PM) serves as the primary point of contact for the GSA and client agency. All communication shall be directed through the PM. The GSA PM tracks overall project performance and ensures the project team members know their responsibilities. The PM for this project is:

Robert Olohan U.S. General Services Administration The Peter Rodino Federal Building, 2nd Floor 970 Broad Street Newark, NJ 07102 Phone: 973-645-3291 Fax: 973-645-2358 Robert.Olohan@gsa.gov

1.3 GSA - Contracting Officer (CO)

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract. The CO for this project is:

Jordana Covrigaru U.S. General Services Administration

COMMUNICATION PLAN 1

Property of the United States Government – For Official Use Only. Do not remove this notice. Properly destroy documents when no longer needed.

1 World Trade Center

NEW YORK NY 10048-0000

Phone: (646) 831-1359 jordana.covrigaru@gsa.gov

1.4 GSA - Contracting Officer's Representative (COR).

The Contracting Officer's Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COR is responsible for the general administration and technical coordination of this project. The COR is the Government's point of contact for post award technical information exchange, design submission reviews, construction inspection/tests, and associated administrative duties. Additionally the COR is the main point of contact for coordination of the security clearance process. The COR for this project is:

Shakara Wright

The Peter Rodino Federal Building, 2nd Floor 970 Broad Street Newark, NJ 07102 Phone: 347-205-7133 shakara.wright@gsa.gov

1.5 GSA _ Building Manager (BM)

The Building Manager is the building point of contact for site visits, shutdowns, other coordination activities that may be required within the building. All coordinations must be reported to the GSA PM, CS, and COR through written correspondence. Any email communications from the contractor to the BM shall cc the GSA PM, CS, and COR.

1.6 GSA – Building Manager Supervisor

The Building Manager Supervisor is an additional point of contact for site visits, shutdowns, other coordination activities that may be required within the building.

All coordinations must be reported to the GSA PM, CS, and COR through written correspondence. Any email communications from the contractor to the Building Manager’s Supervisor shall cc the GSA PM, CS, and COR.

Thomas Dahlke U.S. General Services Administration 271 Cadman Plaza

BROOKLYN NY 11201-1801

COMMUNICATION PLAN 2

Property of the United States Government – For Official Use Only. Do not remove this notice. Properly

Phone: (347) 464 – 5694 thomas.dahlke@gsa.gov

1.7 GSA - Contracting Specialist (CS)

Assists the Contracting Officer in their duties. The CS for this project is:

Douglas Tumbrello U.S. General Services Administration 1 World Trade Center

NEW YORK NY 10048-0000

Phone: (212) 264-5024 Douglas.Tumbrello@gsa.gov

1.8 GSA – ABBAS SME

Oversees the ABBAS requirements. The ABBAS SME for this project is:

Jamal Wells U.S. General Services Administration 1 World Trade Center

NEW YORK NY 10048-0000

Phone: (212) 577-8612 Jamal.Wells@gsa.gov

1.9 GSA - Fire & Life Safety Coordinator

The Fire & Life Safety Coordinator who will be reviewing the submissions for this project is:

Jeffrey Cisney U.S. General Services Administration 1 World Trade Center

NEW YORK NY 10048-0000

Phone: 212-264-1446 jeffrey.cisney@gsa.gov

1.10 GSA - Electrical SME

The Electrical SME who will be reviewing the submissions for this project is:

COMMUNICATION PLAN 3

Property of the United States Government – For Official Use Only. Do not remove this notice. Properly mailto:thomas.dahlke@gsa.gov mailto:Jamal.Wells@gsa.gov

Michael Ragan

1800 F ST NW

WASHINGTON DC 20405-0001

Phone: (202) 501-1083 Michael.Ragan@gsa.gov

1.11 GSA – Mechanical SME

The Electrical SME who will be reviewing the submissions for this project is:

Michael Sullivan 816 Old Bridge Lane Chesapeake, VA 23320 Phone: (757) 373-0559 Michael.Sullivan@gsa.gov

1.12 GSA Architect (Dattner Architects, PC), Principal-in-Charge The GSA (Dattner) Architect PIC is the primary point of contact for the architect.

Catherine Selby 1385 Broadway, 15th Floor New York, New York 10018 Phone: (917) 281-1688 cselby@dattner.com

1.13 GSA Architect (Dattner Architects, PC)

The GSA (Dattner) Architect is the primary architect developing the DIDs for the project.

Brian Nesin 1385 Broadway, 15th Floor New York, New York 10018 DattnerArchitects Phone: (212) 589-7014 bnesin@dattner.com

1.14 FedCap Building Engineer

The building engineer who oversees the building’s operations and shall assist with building shut downs is:

Frankie Mercado

COMMUNICATION PLAN 4

Property of the United States Government – For Official Use Only. Do not remove this notice. Properly

271 Cadman Plaza East Brooklyn, New York 11201 Phone: (718) 330-0699 frankie.mercado@gsa.gov

1.15 GSA CMa (To Be Determined and under contract through GSA) The Construction Manager as Advisor is responsible for scheduling regular bi-weekly meetings as well as formulate the agenda’s, meeting minutes, and action items. The CMa shall assist with reviews for submittals, shop drawings, modifications, close out documents, etc. The CMa will also act as the commissioning advisor (CxA) during facility equipment commissioning.

1.16 Client Agency – Project Manager – Scott Teman

The client agency Project Manager is the main point of contact for communication on this project. Unless otherwise granted permission, all communication with the client agency Project Manager will be through the GSA PM. The client agency Project Manager is Scott Teman.

ACE for Space & Facilities U. S. Court of Appeals for the Second Circuit Thurgood Marshall US Courthouse 40 Centre Street, Room 20 New York, NY 10007 212-857-8721 Tel / 212-857-8720 Fax Scott_Teman@ca2.uscourts.gov

1.17 Client Agency Project Architect – Josette Jones

Space & Facilities Division U. S. Court of Appeals for the Second Circuit P (212) 857-8782 F (212) 857-8725 Josette_Jones@ca2.uscourts.gov

1.18 Client Agency - Reserved

1.19 USAO – Reserved

2.0 CORRESPONDENCE

All project correspondence not relating to proposals or contractual issues shall be directed through the GSA Project Manager. Send the proposal directly to the Contracting Specialist.

Original correspondence which addresses changes to the contract, obligation of funds, COMMUNICATION PLAN 5

Property of the United States Government – For Official Use Only. Do not remove this notice. Properly https://maps.google.com/?q=40+Centre+Street,+Room+20+%0D+New+York,+NY+10007&entry=gmail&source=g mailto:Scott_Teman@ca2.uscourts.gov mailto:Josette_Jones@ca2.uscourts.gov requests for equitable adjustments and other contracting issues, shall also be sent directly to the…