Site Visit Agenda.pdf
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- Solicitation number
- 36C77626R0104
About this file
This document is a Site Visit Agenda for a federal construction solicitation (36C77626R0104) for EHRM Infrastructure Upgrades Construction in Pineville, Louisiana, scheduled for August 20, 2026 at 10:00 AM (CT).
The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS Code 236220 (Commercial and Institutional Building Construction). All offerors must be certified as SDVOSBs by the U.S. Small Business Administration and listed in the SBA Small Business Search database at both time of proposal submission and time of award; failure to meet this requirement will result in proposal rejection. This Request for Proposal (RFP) is conducted in accordance with FAR Part 15, with a solicitation closing date of September 4, 2026 at 3:00 PM ET. The cut-off date for technical questions is August 28, 2026 at 3:00 PM ET, with all questions to be submitted in writing to Contract Specialist Andrew Mathews at Andrew.Mathews2@va.gov. Only electronic proposal submissions via email are accepted, including bid bonds as part of the electronic submission package. The project's VAAR range of magnitude is between $10 and $20 Million, with a Period of Performance of 820 calendar days after receipt of Notice to Proceed. Proposals must include Limitations on Subcontracting as required. The site visit agenda includes introductions, solicitation information review, a COR presentation covering drawings and specifications, and a group site walk-through, with site visit sign-in sheets to be posted as an amendment on sam.gov.
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36C77626R0104 EHRM Infrastructure Upgrades Construction – Pineville, LA
Site Visit Agenda 8-20-2026 - 10:00 AM (CT)
1. Open meeting & Introductions (Sign in sheet)
• Contract Specialist: Andrew Mathews
• Contracting Officer: Scott Elias
• COR: Tameka Taylor
• Architect-Engineer (A-E): Apogee Consulting Group
2. Solicitation Information
• Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
• This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220
Commercial and Institutional Building Construction.
• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small
Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small
Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
• Request for Proposal (RFP) IAW FAR Part 15
• Solicitation Closing Date: September 4, 2026 at 3:00 PM ET
• Cut-off date for technical questions is August 28, 2026 at 3:00 PM ET
• Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.
• Please submit all technical questions to me via email at Andrew.Mathews2@va.gov
• Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
• Proposal format submission requirements are located in the solicitation.
• Only electronic copies of the proposals will be accepted via email to
Andrew.Mathews2@va.gov
• Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.
• Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
• The VAAR range of magnitude for the project is between $10 and $20 Million.
• The Period of Performance for the project is 820 calendar days after receipt of NTP.
• A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.
3. Questions
• Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
• The site walk through should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.
• Site will provide guidelines on photos.
• Are there any questions concerning this solicitation that I can clarify?
4. COR Presentation: Provide general review of the job and review of any important Drawings and
Specifications, unique requirements and site-specific items.
5. Site Walk Through: COR will lead.
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