Hybrid OR RFIs Amendment 003.xlsx

Sheet1

3 RFI 3: Please confirm whether the requirement for AISC Certified Fabricator and AISC Certified Erector can be waived for this project? If a waiver is possible, please advise on the conditions or acceptable alternatives required for compliance. The AISC certification for fabricators can be waived provided all QA requirements in section N6 of AISC 360 are carried out by a third-party inspector in the shop. This requirement is waived if the shop itself is certified. It's important the owner and contractor understand the additional inspection requirements when comparing steel bids between certified and non-certified fabricators. The AISC certification for erectors can be waived provided the erector has 5+ years of experience in similar sized projects.

6 Per door schedule on Sheet AE-331, door 2A-232 calls for hardware set SH-3G which is for a single door, but is this door is paired opening? Please advise. Similarly, door schedule on Sheet AE-710T, door T1-004 calls for hardware set SH-3H which is for a single door, and this door is a paired opening? See Attachment RFI No. 6

9 We are working on the bid for the Mather project Bathroom/Laundry Accessories and have noticed that the items listed in the table below do not appear in the drawings. Also, for the Toilet Tissue Dispensers (VC), the layout plan on sheet AE-322 labels the tag as B6, while the mounting diagram on the same sheet labels it as B5. Please see attachment RFI No. 9

13 Please clarify if any sort of LEED or Green Point Commissioning will be required for this project? We could not find anything regarding these in the specifications A/E is not aware of any LEED or Green Point Commissioning required. VA will be providing CX services as required. All sustainability requirements are described in the spec sections for each item as needed.

14 We are requesting more information regarding the temporary trailers, specifically we request the trailer manufacturer’s contact information plus data that they can provide such as Overall length, Width, and height, the weight per module, weight when fully outfitted, VA Engineering: Please refer to the trailer drawings available on the SAMS.gov website: 612A4-25-004_VA_TRAILER_DRAWINGS_Bid Set_09-30-2025.pdf. All dimensions are indicated as shown in the drawings

15 Can the VA supply information regarding approved haul routes and/or crane access zones, if needed? See Attachment RFI No. 15 VA Engineering: Trailers will be stored on the Mather Campus.

Address: 10535 Hospital Way, Mather, CA 95655.

Due to their size, moving these trailers must be scheduled after regular operating hours.

26 Reference Instructions to Offerors on RFP Page 9: Item 3.d. states, “Offerors MUST mark the subject line of the email as 36C26126R0009 Renovate OR for Hybrid Installation Technical Proposal and 36C26126R0009 Renovate OR for Hybrid Installation Price Proposal.” If we are able to submit both the Technical and Price proposals in one email, please confirm the subject line may read, “36C26126R0009 Renovate OR for Hybrid Installation Technical and Price Proposal”. IT can be one email marked as stated, provided it is less than 10MB in size due to email file size constraints in the VA.

27 Reference Instructions to Offerors: Item 6.d. on RFP Page 10 indicates that proposals shall be prepared on 8.5 x 11-inch paper. This item also states the schedule sheet may be larger for legibility. Please confirm the schedule may be 11 x 17-inch page size. Yes, the schedule may go on 11x17 size paper for legibility.

28 Reference Instructions to Offerors: Item 6.f. on RFP Page 10 states that each volume will contain a Table of Contents. It also states that Tab indexing will be used to identify Sections as appropriate. Including a Table of Contents and an Index seems redundant. Please confirm a Table of Contents meets the requirements for a Tab Index. The table of contents will suffice, provided there are indicators where each segment starts. For examples resumes page XX to XX.

29 Reference Instructions to Offerors: Item 7.c. defines similar magnitude, when referred to in the evaluation factors, as projects that were valued between $10,000,000 and $20,000,000. Will projects greater than $20,000,000 be considered relevant as it pertains to similar magnitude? Yes, projects greater than $20 million are acceptable for similar magnitude. Just can’t go lower, for example here is a $100,000.00 project would be unacceptable.

30 Reference Instructions to Offerors: Item 7.e. states that the Superintendent must not perform other duties or responsibilities, (i.e., safety officer, quality control officer, job site or home office project manager) during the project duration. However, Section 01 45 00 para 3.4.B states that the CQC System Manager is assigned as CQC System Manager but has duties as project superintendent in addition to quality control. Please confirm the Superintendent and CQC System Manager roles cannot be filled by the same person. In this instance the QC manager and superintendent will be separate individuals, however, the QCmanager is not required to be on site at all times.

31 Reference Instructions to Offerors: Section 01 45 00 para 3.4.B states that the CQC System Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to the scope of this Contract. Will the Government allow 10 years of construction experience on construction similar to the scope of this Contract, in lieu of a degree in engineering, architecture, or construction management? Yes, 10 years of construction experience will suffice in lieu of the referenced degrees.

32 Reference Instructions to Offerors: Section 01 45 00 para 3.4.C discusses (specialty) CQC Personnel and states that these individuals are directly employed by the General Contractor and cannot be employed by a supplier or subcontractor on this project. In addition, it states that these individuals have no other duties other than quality control. On past projects it has been acceptable and cost-effective to allow subcontractors to provide specialized CQC personnel in their respective disciplines, who also have other duties (ex., electrical subcontractor foreman acting as the electrical CQC). Requiring the General Contractor to direct hire these CQC personnel who have no other duties will result in elevated costs to the Government. Will the Government allow these CQC personnel to be employed by a subcontractor and have other duties so long as they are provided sufficient time to perform their CQC duties? In this instance the QC manager and superintendent will be separate individuals, however, the QCmanager is not required to be on site at all times. The individual is also one of the key personnel for proposal evaluation.

TRACKING

33 Reference Instructions to Offerors: Item 7.f.i. (RFP Page 11) indicates that a letter of intent is required for current employees. However, 7.f.ii. states, “***Letters of Commitment/Intent are only required for those personnel being hired specifically for this project and are not current employees. A letter is not required for current employees.” Similarly, in Section M, under Factor II (RFP Page 69) it states that the offeror shall state in their proposal that the individual is a current employee of the prime contractor or provide a letter of commitment… Please confirm a letter of commitment/intent is not required for current employees. Letter of intent/commitment is not required for current employees. Only those who will be hired specifically for this project will require a letter of intent/commitment.

34 Section M, under Factor II (RFP Page 69) states that the offeror shall state in their proposal that the individual is a current employee of the prime contractor or provide a letter of commitment stating the proposed individual will become an employee of the prime contractor prior to award. Please confirm this should state the proposed individual will become an employee upon award (not prior to award). Upon Award is Acceptable

35 Reference Instructions to Offerors: Item 7.g. on RFP Page 11 indicates for joint ventures that a copy of the executed joint venture agreement shall be included in the proposal. Please confirm that the joint venture agreement does not count against the page limitations. The joint venture agreement does not count on page limitations and may be a separate attachment.

36 Attachment G – Supplemental Price Breakdown is organized by high-level systems rather than CSI Divisions, which are more customary and in alignment with the specifications and our estimating systems. As this worksheet indicates “May be edited as needed”, may we modify this sheet to reflect the CSI Divisions of work? This would provide more valuable breakdown information for the Government and would be a lot less cumbersome to fill out. Yes, you may edit and/or modify as you so choose.

37 RFP Page 14 under Joint Ventures it states, “**If there is a Joint Venture, we will allow the extra pages for this information it shall be referenced as an attachment”. Please clarify the information that is being referenced here, is this referring to the Joint Venture Agreement? The Joint Venture agreement may be an attachment.

38 Under Instructions to Offerors it states that a cover is required for both Technical and Price volumes. Please confirm the cover does not count against the page limitations The cover is not a part of the page count.

44 Will the Government please issue Attachment D (Construction Experience Project Data Sheet) in Word format so it can be completed legibly (ex., without trying to fit a ‘detailed’ project description into the small box provided)? RFI 44 attachment

45 Be as specific as possible: Reference Section M, Factor V on RFP Page 69: This paragraph states that for purposes of this evaluation, recency is defined as active or completed efforts performed within the past three (3) to five (5) years from the issuance date of this solicitation. Will projects active or completed more recently than three (3) years from the issuance date of this solicitation be acceptable? If the project is active it shall be at least 60% complete based on the invoices paid to date. If a project is more recent and complete it can be accepted.

48 Reference Drawing EP.401T: While the bus tap installation is clearly contractor scope, the documents do not define how power to EHS/ESH1001A or downstream loads are to be maintained during the tap installation. Please advise and clarify outage allowances, temporary feeds, and VA-provided coordination. ZONA Electrical Response (01/19/26) – Temporary power requirements, infrastructure and outage windows will require discussion/coordination with VA Mather Facilities. VA to provide feedback and schedule meeting with design team as needed.

49 Please provide the Camera requirements and/or desired camera manufacturer/model number for the cameras shown on drawing T-304 Level 2 Video Surveillance RCP. Specification 282300 Video Surveillance appears to be pretty old referencing Analog video throughout VA Engineering: For indoor applications, the preferred camera is the Avigilon 5.0C-H6M-D2-IR Unity H6 Mini Dome Indoor Camera 5MP with the in-ceiling mounting adapter (H6M-MT-DCIL1) if applicable. For any outdoor applications, the Unity H6A Dual Head Camera 4K (16.0C-H6ADH-DO1-IR) with appropriate exterior wall/corner/pole mounts(WLMT-1021/CRNMT-1001/PLMT-1001) and pendant adapter (NPTA-1201).

50 13.Please provide existing Camera System Software manufacturer/model number to be added with the new cameras found on drawing T-304. VA Engineering: We are currently transitioning to the Avigilon Unity Enterprise Edition on-premise video platform and will be fully integrated by the performance period of this contract. The contract was just awarded on January 2nd.

51 14.Please verify that the existing Camera System Software has a current valid Software Service Agreement with the manufacturer. If not, please provide the existing Camera System serial number. VA Engineering: We are currently transitioning to the Avigilon Unity Enterprise Edition on-premise video platform and will be fully integrated by the performance period of this contract. The contract was just awarded on January 2nd.

52 Please verify that there is an existing Camera System Server Storage available for the added new cameras found on drawing T-304. If not, please provide the Server Storage requirements and/or desired manufacturer/model number. Specification 282300 Video Surveillance appears to be pretty old referencing Analog video throughout. VA Engineering: There will be some additional capacity available. However, we would prefer the contractor provide two Avigilon ENVR2 Plus appliances 8TB (ENVR2-PLUS-8P8) with eight Avigilon Unity Video 8 Enterprise Edition licenses for each unit (16 total). The appliances will be placed in the nearest data closet on appropriate server rack-type shelving. The Avigilon Rack Mount kit is not required.

53 Please verify that there is an existing PoE Network Switch available in IDF 2A112 for the added new cameras found on drawing T-304. If not, please provide the PoE Network Switch requirements and/or desired manufacturer/model number. Specification 282300 Video Surveillance appears to be pretty old referencing Analog video throughout. VA Engineering: The contractor will be responsible to provide a separate patch panel specifically for the camera ethernet cables. The cameras cables will be pulled to and terminated on the previously mentioned patch panel by the contractor. The appliances noted previously have on-board PoE and any other PoE switches in the closet would be provided by the government.

63 For the Temporary Trailers Project, sheet AE-201T shows callouts for FRP at some locations. Can you please confirm whether the FRP is intended to continue throughout the Clean Supply Room and the Corridor, or if it is only required at the specific wall locations identified by the callouts? and pendant adapter (NPTA-1201).

73 Are there any detail drawings available for the SLD ceilings in the operating room? Drawing EL101 keynotes state 'coordinate with vendor and installation guides.' Please confirm if additional details will be provided. A/E Response: Please coordinate with VA Mather for supplemental information regarding SLD ceilings.

VA Engineering: Existing is 2” air vent pipe. No need to relocate.

103 The spec does not indicate integral blinds for GL-3, under the glass type for window BL2 it indicates integral blinds (Ref Det A3.33/06). This detail cannot be located. Should this lead lined glass have integral blinds? Should all GL-3 glass have integral blinds or is it isolated to just the glass at BL2. Window BL2-01 at the Hybrid OR Control Room is both lead lined with lead glass and contains integral blinds. See below for integral blind detail integrated into the lead lined window detail 14/AE-333, which will required integral blinds between two panes of glass, only one of which will need to be lead glass. See revised detail attached

104 The project is within an active healthcare facility; however no language assigns iCRA or OSHPD Inception control responsibilities to the structured cabling contractor. Please confirm: The low voltage/structured cabling contactor is NOT responsible for ICRA planning or classification, Temporary barriers or containment, negative air machines or HEPA filtration. Confirmed - All ICRA and OSHPD compliance measures are by the General Contractor or others, and LVC will work within established controls. See updated ICRA requirements as Attachment RFI 104.

105 There are several references to demolition and cutover in the T-Sheets or the provided drawings, but no detail or sequence of events. Please confirm: The low voltage cabling contractor is to Install all new cabling while existing active cabling is still in place then perform a patching cutover and demo "old Cables". If the above sequence is correct, pleas provide as-builts for cables to be demoed, or an approximate quantity of cables. Confirm there is no demo or cutover SOW for the temp trailers. If there is request to provide details please. Area is being remodeled entirely – all existing cabling to be demo. Contractor to confirm all existing cabling with GC and owner prior to removal. Confirmed – no demo or cutover for the temp trailer scope.

110 Situation: RCP Drawing AC-201 shows Female Staff Lockers as Room # 2A-008 and the Room Finish Schedule on Drawing AI-02 is calling it Room 2A-106B. Which governs, the RCP or the room finish schedule? AESUS Response: Female Staff Lockers rooms to be number 2A-106B.

111 Trailer vendor shop drawings (Gerling, Sheets V-T01 thru V-T05) as well as Hybrid OR vendor (Philips, Sheets V-001 thru V-009) have been included within the bidding documents. These sheets indicate that they are “FOR REFERENCE ONLY USED FOR BASIS OF DESIGN.” In regards to the GC’s scope of work required to be performed for this project, please confirm that the trailers are to arrive fully furnished so that all GC needs to make necessary connections at the stub-out locations for Med-gas, plumbing, power, IT. For example, on Sheet V-T01 we consider that the items drawn as a dashed line like (2) exterior doors and the (2) storage rooms sink are to be coordinated and installed by GC, but all the other items like the walls, support structures for lights/booms, LED lights within the trailer will be provided by Gerling. Also, we are assuming that these trailers will already be roofed as Sheet AE-400T does not indicate roofing to be installed by GC for the trailers. VA Engineering: The trailers are to arrive fully furnished and ready for connection, except for specific items indicated on the Gerling list for Trailer set up. Refer to the Gerling “Trailer Install Onsite at VA” documentation. Stryker and Olympus will install the booms and equipment inside the trailers.

The General Contractor (GC) is responsible for the delivery, setup, construction, and connection of the trailers, including all required stub-outs for Med-gas, plumbing, power, and IT systems, to ensure the trailers are fully operational for clinical use. The costs associated with trailer setup, commissioning, testing, and certification shall be borne by the GC. This includes coordinating with Gerling, Stryker and Olympus for installation requirements and engaging third-party inspectors to verify that all systems—HVAC, electrical, plumbing, medical gas, safety, and communications—are fully functional and compliant prior to use. The trailers must be installed, set up, certified, and fully operational on-site prior to the start of renovation activities in the second-floor OR areas. The GC shall develop a detailed phased construction plan that minimizes operational disruptions, maintains VA scheduling requirements, and ensures the continuous operation of interim surgical facilities. All commissioning activities shall be conducted in coordination with certified third-party inspectors and relevant authorities. The GC is responsible for ensuring that all systems meet applicable safety, building, and clinical standards. Refer to the Gerling “Trailer Install Onsite at VA” document for guidance. The GC shall coordinate with Gerling regarding trailer setup and installation requirements. Point of contact: Kevin Robinson. Tel: 740 965-2888. The cost of trailer commissioning shall be the responsibility of the GC.

112 Attachment D - Construction Experience Project Data Sheet includes various Exhibits that reference NAVFAC/USACE. This is not a Navy project will the VA be providing and updated Attachment D that References VA projects. Updated attachment D is attached in Word Format. See Attachment RFI 112

113 Sheet AE-202 note 17 of “612A4-25-004 _VA_Hybrid-OR_DRAWINGS_Bid Set_09-30-2025” states general contractor to coordinate roof work with COR and existing warranty information. The plans do not show any work at the roof. The only roof work is for the new temporary structure. Please confirm no work at the existing building roof. Confirmed, the OR portion of the scope does not have “roof work”. However, the trailer set of drawings does include roof work and this note applies.

114 Note 5 of the New Ceiling Mounted Booms by Stryker on sheet AE-204 of “612A4-25-004 _VA_Hybrid-OR_DRAWINGS_Bid Set_09-30-2025” states the outlets called out on the plans are not correct and do not meet VA Design Guide requirements. Please provide update plans that show work required to make this work be compliant with VA Design Guidelines. VA Engineering: Project was designed based on 2018 guidelines. No new drawing will be provided. Provide outlets per called out in the drawing.