36C24725R0029 Solicitation.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24725R0029

X 02/28/2025

508-25-1-5994-0001

508-22-105 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Atlanta VAMC 1670 Clairmont Rd. Room GC125 Decatur GA 30033 Email only. Send to contract specialist:

ryan.crispin@va.gov cc: joyce.powers1@va.gov

No physical documents will be accepted.

Ryan Crispin 706 231 7600 Project No./Title: 508-22-105, "6th Floor CLC bldg C" Project Location: Atlanta VAMC - 1670 Clairmont Rd. Atlanta GA 30033

This acquisition is 100% Set-aside for Services Disabled Veteran Owned Small Businesses (SDVOSB) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more service-connected veterans.

Offeror required to complete VAAR 852.219-75. Limitations on Subcontracting. (Complete Attachment 2)

MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00 NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at https://sam.gov with completed electronic annual representations certifications, VetCert at https://veterans.certify.sba.gov/ and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database. (Attachment 6)

Site Visit: An organized site visit is scheduled for March 14,2025 at 9:30 AM Eastern Time (ET).

Location: Room 6C130 (Large Conference Room) (Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.)

Requests for Information (RFIs): Due Date: 03/25/2025, 1:00 PM ET, via email to contacts listed in Block 8 above.

Late RFIs may not be accepted, and offerors are responsible of ensuring questions are received on time.

Responses will be provided in question-and-answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the email contacts specified in Block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

x x

52.211-10 X

1 electronic

1:00 PM

EST

04/11/2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

Department of Veterans Affairs VISN 7 Network Contracting Office

1670 Clairmont Rd. Room GC125 Decatur GA 30033

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

JOYCE POWERS

VA-VHA-RPOE-2023-0023

(To be completed by Government)

Table of Contents

A.3 PRICE OFFER SCHEDULE

perform the required electrical construction work on this project including lighting, receptacles, data/voice/video systems, fire alarm systems and associated infrastructure. Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required Mechanical construction work on this project including ductwork, plumbing lines, sprinkler modifications and associated infrastructure.

Period of Performance: 500 Calendar Days after issuing the Notice to Proceed (NTP).

A single award will be made on line Item 1 The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN

Offerors are to include a construction price/cost breakdown using Attachment 4

Page 1 of Page 1 of

A.4 Statement of Work (SOW)

PROJECT DESCRIPTION

The contractor shall provide all resources necessary to accomplish the deliverables for the renovation of the 6th floor into a community living center (CLC) located in at the Joseph Maxwell Cleland VA Medical Center of the Atlanta Veteran Affairs Healthcare System (AVAHCS), located at 1670 Clairmont Rd, Decatur, Georgia 30033.

BACKGROUND

Due to the COVID 19 surge, the existing CLC was no longer in operation. Veterans housed in this building were relocated to outside facilities located within the Georgia and Alabama area. This CLC was demoed and as a result the main facility no longer provided service to this long-term stay veteran population. With the construction of this new CLC, it will provide a Small House Model with a ‘Mind & Body’ experience for the healing and recovery of ailing veterans.

STATEMENT OF PROJECT OBJECTIVES

The contractor shall conduct an on-site evaluation and analysis and collaborate with the Medical Center’s Facility Management Service and other VA Services on utility requirements including but not limited to the mechanical, electrical, fire protection, plumbing, communications, access controls, and plumbing. Work shall meet all applicable codes and regulations, drawings, and is subject to the terms and conditions of the contract.

Note: Commissioning agent (CxA) is not the responsibility of the contractor. The CxA will be appointed by the VA in accordance with Specs 01 91 00, para. 1.8 C.

SCOPE OF WORK

The James Maxwell Cleland AVAHCS requires renovation of the existing 6th floor into a 16-bed CLC. The scope of this project requires complete renovation of the existing area. The awarded contractor shall furnish all materials, equipment, supervision, and personnel necessary to accomplish the project.

Performance Period: The contractor shall complete the work required under this SOW in 500 calendar days from notice to proceed, unless otherwise directed by the Contracting Officer (CO). Construction work to be done in phases. If the contractor proposes an earlier or later completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. The work shall begin after issuing the Notice to Proceed.

The contractor is required to comply with the following documents:

508-22-105 Narrative 508-22-105 Construction Drawings 508-22-105 Construction Specifications Construction Progress Meetings:

The Contractor’s Project Manager and Field Supervisor must provide weekly or bi-weekly as determined by the COR teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set.

Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes must contain:

· List of attendees

· Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date.

· List any issues or concerns.

· Safety incidents

· RFI Log

· Submittal Log

· Payment and pencil draw log with comparison to schedule of values and percent complete.

· Detailed 2-week look ahead and shutdown schedule

At 25%, 50%, 75% and 95% construction completion, coordinate with the COR for walk through inspection with the VA COR.

Daily Report: The Contractor must provide a Daily Contractor Production Report (VA10101). Email the Daily Report to the COR not later than 9 am the next working day.

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent must conduct a kick-off meeting, to discuss the project details.

· Submit construction baseline schedule fulfilling the requirements of the contract.

· Baseline schedule must denote weekend work. Weekend work required for doors which impact life safety egress or block access to hospital departments.

· Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

· Submit Subcontractor Payment Summary Form.

· Submit SF1413 the list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

· Submit all required key field staff information for VA approval.

· Provide a comprehensive submittal and RFI logs.

· Submit scanned copy of all workers OSHA construction safety training certificates.

· Submit copies of all required state license and registrations. See Requirements on Project Specifications.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify and verify location where infection control barriers need to be installed to isolate each work zone.

Contractor must review construction drawing phasing notes, if applicable to determine proper sequence of construction as nearby doors often conflict. Special attention must be paid to all doors which impact means of emergency egress (i.e. stairwell doors), or block access to departments.

Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See drawings, project specification manual and Part VII for Infection Control requirements.

Submit procedures for intermediate life safety measures and phasing narrative that identifies services effected by construction (i.e. alternate means of egress). All floors above/below construction must be considered; refer to phase and life-safety drawings for more details.

Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

Show all anticipated system shutdowns.

All submittals listed above, and Division 01 – General Requirements must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met, unless otherwise directed.

Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

Before starting work all construction submittals must be reviewed and approved by the VA prior authorizing mobilization on site. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents.

Contractor must not start the work in any area of the campus without VA COR approval.

At entry points to the work zone post and maintain emergency contact information, VA ICRA, VA PCRA, any other information required by the COR.

The Contractor must provide signage and notifications to all hospital services affected by construction. Signage must be provided at doors and corridors showing alternate means of egress and ILSM. All floors above/below construction must be considered as needed.

The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

VA will perform site inspections daily. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The COR/Safety/Infection Control may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets of each closeout submittal. See project specification manual for all other Close Out requirements.

Contractor is to submit a written statement attesting that the Work is Substantial Complete:

The final construction inspection and the related work corrections must be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

· This notification will allow the COR to coordinate with Designer of Record for final construction completion inspection.

· This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

· With this notification, the Contractor must provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

· At Substantial Completion, the Contractor must notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

Demonstration that the work is complete:

· The Contractor must demonstrate the operation of the system(s).

· Provide factory startup and certification of all systems.

· Newly installed piping and distribution system components must be flushed and disinfected prior to being placed in service. Include documenting completion.

· Schedule the demonstration with the COR, 21 days in advance so that the VA Operations and Maintenance staff and the Designer of Record can attend.

· One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it must be scheduled at night or on the weekend.

· If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

· This demonstration is not to be combined with the System Training functional performance testing.

Provide As-Built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with latest AutoCAD.

The Contractor must provide an itemized table with all installed equipment and parts. The table must include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

PROCEDURES

Submittals: The Contractor must provide all shop drawings and product submittals via email.

Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

Schedule work zone pre-final inspection at 8:00am on a Weekday.

Newly installed piping system components must be flushed prior to being placed in service.

Contractor must submit a letter certifying this task has been performed.

Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

Punchlist items must be addressed before the final inspection can be scheduled.

Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

All work will be provided with parts and labor warrantee from date of acceptance by the VA.

APPLICABLE PERFORMANCE STANDARDS

Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including:

· PG-18-3 Design and Construction Procedures

· Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

· James Maxwell Cleland VAMC Construction Safety Policy including but not limited to:

· Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

· The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

· Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

· VA Infection Control Policy

· James Maxwell Cleland VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

JAMES MAXWELL CLELAND AVAHCS REQUIREMENTS

General Requirements:

· Project number must be in the subject line of all emails.

· Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

· No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

Work Hours Restrictions:

· Normal construction hours (workday) 0700 to 1630 Monday through Friday except the following, unless otherwise directed.

· The Hospital is a 24/7 activity and the fact that patient care will always be a priority. That means work in patient rooms (or that affects patient rooms) must always be planned to begin no earlier than 2000 (and might have to begin later); if work on a room is going to take more than 10 minutes, the VA must always have at least 2 other rooms open to take that 1 room out of service (to allow for the arrival of new patients); and that walkways/hallways must always be kept clear to transport patients through. This is an active Hospital, and contractors must respect the fact that our mission is to care for patients. Contractor must work around Clinical Staff.

· Work affecting in-patient rooms must be performed Saturdays 10:00AM to 4:00PM Sunday.

· Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday. This allow time for the VA to terminal cleaning the operating rooms and be ready for surgeries the next day.

· Normal construction work hours can only be modified with written approval of the VA Contracting Officer Representative.

· No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

· Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer- drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied, unless otherwise directed after decibel assessment.

· Contractor shall submit crane lifts plans and required operator documentations 14 days prior to scheduled lift for approval.

· Any work that closes drive isles, closes building entries or closes public corridors must be during low patient time and performed Sundays.

Site Access:

Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. This notice is separate from any notices required for utility shutdown described later in this section.

VA will provide only one construction key, if applicable. The Contractor shall provide a relator key box for all VA keys issued. VA keys will be kept on site in the key box. Provide the VA Representative with the combination. Tag the key box with the field supervisor’s name / email / cell number. If an entry keypad is used for construction work zone entry, this code will be provided to the COR, Safety, and Infection Control.

Coordinate with the COR an alternate work site for each day. This will allow the vendor another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

The Contractor must check in with the COR or delegated person for any work and site visit.

Shutdowns:

· All building systems will always be maintained in full operation.

· Request system shutdowns in writing not less than 7 calendar days in advance.

· System shutdown work must be during low patient demand times.

Safety and Security:

The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

· No on-site office or office trailer is allowed. No on-site storage or storage trailer is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

· All delivered materials, gang boxes, ladders and supplies shall be marked with the Contractor’s name, Forman’s name and cell number, and project number.

· No photography of VA premises is allowed without written permission of the COR.

VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

Deliveries, Parking, Elevators:

Deliveries are to be at Dock D or Dock A. Coordinate with the COR minimum 4 days prior to delivery date to confirm location and time.

At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

Deliver and move materials and tools in corridors directed by COR.

No on-site parking or parking in the VA Employee garages. It is the Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

Contractor must only use Service Elevators. Do not move materials and employees in passenger elevators unless directed by the COR.

Infection Control

Risk classifications of this project is Class IV, unless otherwise noted.

Provide mitigation activities as outlined in the exhibits: Construction Drawings and Specifications.

The Contractor must provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

Fire extinguishers, pedestal mounted in the area of work.

Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

Provide dust tight 1 hour rated temporary construction wall with locking door to isolate the area of work.

Provide a High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the construction workspace. Include fire seal the existing openings in area of work needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

Including monitoring the negative pressure environment for the construction workspace:

Before the start of work provide pressure differential gage at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of reading and submit to the COR weekly. Remove at the completion of construction.

When working above the ceiling (maximum 1 ceiling tile at a time) in areas that do not have temporary construction containment, provide dust containment tent or portable containment cube, with HEPA filter negative air system.

When working in the surgical suite, all staff must be outfitted with contractor-supplied single- use PPE intended for a sterile surgical suite. Include bonnet, cover-all’s, booties, facial hair covers.

This is intended to minimize the terminal cleaning in the OR. Do not allow corrugated carboard into the surgical suite.

Wash / wipe all tools and equipment before entering the surgical suite.

No trash, used packaging, or construction spoils must be stored in the construction work zone.

Remove each day using covered gondolas.

Broom sweeps the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom-sweeping creates airborne dust.

Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied.

Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday.

Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

See project specification manual for all other infection control requirements.

All work in the James Maxwell Cleland AVAHCS crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

All field staff is subject to removal by the COR for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

· Project Manager Qualifications: Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects successfully completed within the last three years.

· Superintendent Qualifications: Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects successfully completed within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.

ADDITIONAL CONTRACTOR REQUIREMENTS

All construction debris shall become property of the contractor and shall be disposed from the VA property as per local and federal regulations.

Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

The contractor shall provide, construct, and maintain barriers, signs whenever applicable, in accordance with the VA Infection Control (IC) standards. Site shall be always secured preventing unauthorized entry.

Construction sign and copy of IC posted on it. All IC and dust control measures necessary measures shall be always implemented when working in/out the building. All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. See VA website: “http://www.cfm.va.gov/contract/” for VA Criteria and “http://www.cfm.va.gov/til/spec.asp” for VA Guide Specifications.

Demolition and renovation shall take place with minimal disruption to adjacent workspaces and traffic flow. All applicable site demolition performed as part of this project, such as falls, pavement, concrete, grass, etc., shall be restored to original condition.

All incidental work associated with the installation and construction works on the exterior and/or interior of the building shall be included in the base bid.

Contractor shall inspect the site prior to any excavation to account for existing utilities. All excavation work shall be coordinated with the VA Representative 48 hour prior to event. Care must be taken to protect all existing utilities. Any damage to existing utilities shall be immediately notified to VA Representative and repaired to its original condition.

All underground utilities shall be identified with the corresponding utility marking tape prior to backfill.

All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

Contractor will coordinate all work with existing work/conditions.

Contractor will provide all trades necessary to the renovation of these areas. This includes, but is not limited to electrical, fireproofing penetrations, and construction work. Electrical conduits to be rigid, EMT and all electrical connections shall be certified. Refer to Infection control permit attached and Interim Life Safety Measure implementation. These measures must be implemented throughout the construction.

Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated 72 hours prior to event with VA representative.

All excavation work shall be always protected and temporarily covered. Excavation work shall be backfilled at the end of the day.

The Contractor shall comply with infectious control measures to contain dust, particles, and/or materials for work above and below the ceiling tiles IAW Veteran Health Administration (VHA) 01-35-26 safety requirements.

During all on-site work, the Contractor shall provide a daily in-brief prior to any work completed and out-brief prior to departure to the COR.

Normal hours of operation for VA sites are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays.

ADDITIONAL REQUIREMENTS

Housekeeping - Accumulation of trash, paper, wood and metal shavings, sawdust, boxes, and other packing materials shall be cleaned up as often as necessary and at the end of each workday. No items are to remain on site overnight.

False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor.

Fire Watch - Provide fire watch for impairments more than 8 hours in a 24-hour period. Request for interruptions shall be coordinated with the facility safety officer and COR.

Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

Smoking is strictly prohibited in all Government facilities, near flammable liquids, highly combustible materials.

Security – Contractors will always wear security badge/visitor badge in plain sight above the waist. Contractors found without a badge shall be immediately removed from VA property by VA Police.

Parking – Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

Tuberculosis (TB) – Contractor is responsible for ensuring that contracted worker(s) have been screened for TB. The contractor must provide written certification, within 24 hours upon receiving notice to proceed to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening prior to assignment to the work site and been found to be free of active TB. Testing results must be less than one year old.

Safety - Safety and personal protective equipment (PPE) must be provided for each Contractor employee by the Contractor.

OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. Proof of certification will be always on site.

Permits – Contractor shall submit all permits associated with this project to the COR. This includes permits necessary with the City of Atlanta and local Fire departments. The contractor shall be responsible for coordination with these offices.

Seasonal Influenza Vaccination – VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who encounter VA patients or other HCP as part of their duties. HCP include all VA contractors who are expected to perform any or all their work at VA facilities. Contracting Officers shall ensure the flu vaccination requirements outlined in this directive are expected in all HCP contracts. VA Contracting Officers are responsible for on-site HCP contract and will inform the contractors about this directive and its requirements.

Infectious Control (IC) and Safety

All contractors must have proof of positive or negative result purified protein derivative (PPD’s) PRIOR to starting work.

The Infection Prevention office will be notified of all preconstruction meetings.

The infection control risk assessment (ICRA) shall be written into the contract and specifications for all projects to prevent cost discrepancies.

Infection Prevention office needs to be notified if the air conditioning (AC) must be interrupted in areas that affect patient care.

Construction sign and copy of IC permit shall be always posted at project site. All IC and dust control measures shall be always implemented.

Wear DuPont Tyvek coveralls or equivalent over clothing and shoe covers in moderate to high dust areas to prevent contamination of employee clothes and tracking dust and dirt into the facility. Remove coveralls and shoe covers before leaving the area.

Alterations: Infection Prevention Office will be notified of any work changes in areas of the building for anticipated routes of access.

All construction and installation work will comply with VA specifications for material and workmanship, NEC, NFPA, all applicable city, county, state, federal regulations, codes, and OSHA standards. Refer to construction drawings and specs for requirements.

A HEPA filtered vacuum shall be used on site for small clean-ups in patient care areas that have an ICRA of 1 or 2.

When using the elevators patients are given priority, please get off the elevator for the patient.

NEVER ride in the elevator with patients in beds and/or food service delivering trays.

Conduct work to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 72 hours prior to event with COR. For major utility system shutdowns, coordination shall be done at least 1 week in advance.

ACCESS & RECORDS

Information Systems Officer, Information Protection:

The contractor shall not have access to VA Desktop computers, nor shall they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

Privacy Officer:

The contractor shall not have access to protected Patient Health Information (PHI), nor shall they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

AVAHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of AVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to AVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.