36C24226R0034_1.1.docx

36C24226R0034

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226R0034

X 02-02-2026

630-26-1-7882-0002

630-26-102 36C242 Department of Veterans Affairs Network Contracting Office 2 Franklin D. Roosevelt VA Medical Center 2094 Albany Post Road Montrose NY 10548 Department of Veterans Affairs Network Contracting Office 2 Franklin D. Roosevelt VA Medical Center 2094 Albany Post Road Montrose NY 10548 Kim Gomez 360-696-4061 X53150

The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 630-26-102 Design Build HVAC Bldgs. 4 and 5 in accordance with the drawings and specification at the New York Harbor Veteran’s Affairs Medical Center, 423 East 23rd Street, New York, NY 10010.

Completion Time: 850 of Days Calendar Days from the Notice to Proceed

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and verified/certified as SDVOSB in the Small Business Search https://search.certifications.sba.gov/ at the time of bid/offer submission and before award of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 236220 - Business Size is $45 Million.

Magnitude of Construction: Between $2,000,000 and $5,000,000.

Contractor will be responsible for to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the St. Albans Community Living Center.

A pre-proposal site visit is scheduled for Monday 2-09-2026at 1PM, Prospective offerors shall meet at 1st Floor Lobby at Information Desk just past Security Check-in.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED OFFERORS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and requests for information (RFIs) must be submitted in writing to Mr. Les Griffith at Lester.griffith@va.gov and Ms. Kim Gomez at kimberly.gomez@va.gov.

Questions must be received no later than February 25, 2026,at 2:00pm EST.

FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation The signed certificates must be received with the proposal.

X X

52.211-10 X

12PM

EST

03-04-2026 X

INSTRUCTIONS TO OFFERORS

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one contractor to provide professional design and construction services in accordance with the Statement of Work (SOW) for the Design Build HVAC Bldgs. 4 and 5.

1.2 The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive, responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. A single award shall be generated for the project. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for an SDVOSB firm is in compliance with regulations to meet our goals and fulfill the VA’s mission to meet socioeconomic goals.

1.3 This Request for Proposal is issued as a Two-Phase Design-Build procurement (Reference Federal Acquisition Regulation Part 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the Contracting Officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design-Build project.

The Phase II Request for Proposal (RFP), in the form of an amendment to this original solicitation, shall be issued to only those successful offerors that were determined to be the most highly qualified from Phase I.

2. Submittal of offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein; however, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed in Phase I to clearly describe the offeror's technical approach, technical qualifications and past performance to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request For Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums.

2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

PHASE I PROPOSAL SUBMITTAL – OPEN TO ALL SDVOSB OFFERORS

2.3 Phase I of the Request for Proposal is open to ALL Offerors. All proposals shall be submitted electronically with a table of contents. The Phase I proposal shall address the evaluation factors listed below:

Offerors shall submit a PDF electronically to the contract containing all the information for Phase I submittal. Failure to place the required submission information under the appropriate tab (factor or subfactor) may result in a lower rating if the evaluators cannot readily find the appropriate information.

2.4 Phase I proposals shall be received by 03/04/2026 12:00 PM Local Time (EASTERN). Proposals that are received after this time shall be late and may not be considered. There will be no public opening of the proposals.

2.5 All proposals - shall be submitted to:

Kim Gomez at kimberly.gomez@va.gov.

Les Griffith at lester.griffith@va.gov

2.6. Phase I Proposal Evaluation Process.

2.6.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions, if necessary, as well as information obtained from other sources, e.g. past performance information. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. During deliberation, the number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described below.

2.6.2 The evaluation process for Phase I essentially consists of three (3) Factors and two (2) subfactors: Technical Approach, Technical Qualifications (Specialized Experience and Capability to Perform) and Past Performance. Proposals will be evaluated on the factors and criteria’s identified below.

2.6.2.1 The Technical Approach, Technical Qualifications, and Past Performance factors are all equal to each other.

2.6.2.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

2.6.2.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

2.6.3 Phase I Evaluation Factors

2.6.3.1 Evaluation Factor 1 – Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The firms shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction. For Design Approach, Firms shall describe the techniques and methods for an efficient, effective design to replace the chillers. For Construction approach, firms shall describe the techniques and methods for this construction project to include coordination with the design packages, projected project timelines and coordination of work. The firm should also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents.

2.6.3.2 Evaluation Factor 2 – Technical Qualifications:

The offeror shall provide a minimum of one (1) and a maximum of two (2) projects using Exhibit A. The SSEB will evaluate this factor using the information provided by the offeror from Exhibit A along with the information requested in the subfactors below. The offeror shall demonstrate their experience on Design/Build and project(s) that are similar in size, scope, and complexity to the RFP. Indicate the number of design/build projects construction contractor and AE have completed together.

2.6.3.2A Subfactor: Specialized Experience and Technical Competence

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills similar to those anticipated for this contract. Evaluators will use the information provide in Exhibit A, the information from the organizational chart provide in subfactor 2.6.3.2B below, and the resumes of the Architect Firm. This may include general renovation of medical center space to include architectural changes of walls, ceiling, floors, finishes, masonry, doorways including hardware, plumbing including storm sewer, sanitary, hot and cold water, heating, ventilation, air conditioning (HVAC), primary and secondary electrical circuits, digital controls, fire protection to include sprinkler system, central fire and security alarms, audio paging systems, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawing in 3D.

2.6.3.2B Subfactor: Capability to Perform The Government will evaluate the offeror’s information concerning overall organization, organizational chart with brief relevant details of individual experiences/qualifications, as well as number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage multi-discipline projects within the areas of consideration chosen without significant difficulty. Offeror shall provide, as an attachment, an Organizational Chart listing company personnel and their roles. Provide names, duties, and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager, and Infection Control Manager. Indicate to whom the Quality Control, Safety, and Infection Control Managers report. In addition, contractor shall provide a list of the in-house trades that contractor employs. The offeror shall provide the names, disciplines and resume of the key personnel of the Architectural Firm that will be used on this project. Offeror should detail its capability in managing projects for the similar size and scope and disciplines needed to accomplish this project. The specific criteria proposed (skill levels and background) for personnel, if adequate, is an indicator of an acceptable organization.

The proposed subcontractors, applicable for multi-discipline consideration, are verifiable, and information provided indicates a good professional relationship electrician, HVAC, carpenters, plumbing, concrete, etc.

The offeror shall submit information concerning scheduling methodology, to determine if they have scheduling processes that ensure completion and control of the project from beginning to the end of the project. Adequate scheduling processes are necessary to ensure completion and control of the project from beginning to the end. Offeror must provide an organizational chart and tentative schedule, including a timeline for major features of work. In addition, please identify the person responsible for ensuring the schedule is met (ex. Project Manager).

This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time. Contractor to provide demonstrated compliance to performance schedules, adherence to timelines for deliverables, the ability to meet unusual time constraints and methods of project management.

The offeror shall provide adequate detail on the offeror’s policy with regard to Quality Control (QC) and how the offeror intends to achieve this standard on the project. Offerors are also to discuss their ability to comply with the requirements of The Infection Control Manual of the Medical Center.

Offeror shall discuss their Safety Program in general, and provide, as a minimum, details on training, documentation, and your plan to ensure adherence to OSHA Standards. Offeror shall discuss the steps they took to promote safety during construction during the past five (5) years. Provide a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If the number exceeds the criteria listed, explain why? Offerors shall submit their current EMR rating. EMR rating should be less than or equal to 1.0. If the number exceeds the criteria listed, explain why?

2.6.3.3 Evaluation Factor 3 – Past Performance:

The SSEB will evaluate past performance for the prime contractor past performance along with the designated team of subcontractors. Documentation of satisfactory performance of projects similar in size, scope, and dollar value will be considered to have met the minimum requirements of the RFP. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction as to quality, schedule, cost, and management. The Government may also use other tools such as CPARS, Vet Cert and Source Selection Evaluator personal knowledge of offeror to gather documentation on past performance. Past performance will be evaluated in accordance with FAR 15.305(a)(2). Evaluations may include past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement. Offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance and shall receive a neutral rating for Past Performance. Offerors may provide information on problems encountered on the identified contracts and the corrective action taken, if desired. This shall be rated based on the confidence portrayed for each of the projects submitted. Offeror’s can provide past performance on previous projects for the SSEB team which can be used during the past performance evaluation. A neutral rating is given when no current and/or relevant performance record is identifiable upon which to base a meaningful performance risk prediction. Government Personnel were unable to identify any relevant Past Performance information for the offeror or key team members/subcontractors or their key personnel. This is neither a negative or positive assessment and represents and unknown risk.

PHASE II PROPOSAL SUBMITTAL – This submittal is ONLY open to the offerors that the Government has issued an amendment for Design Concepts, Management Approach, Schedule, and Pricing information.

3.1 Part II of the Request for Proposal is open only to the offerors that the Government provides an amendment to. The top three (3) offerors shall supply the information listed below. Proposals for Part II shall be submitted in two (2) separate PDFs. The Phase II proposal shall address the evaluation factors listed below:

Offerors shall submit via email containing all the information for Phase II Factor 1, Factor 2, and Factor 3. PDFs must state Phase II Proposal Submittal information. Failure to place the required submission information under the appropriate tab (factor or subfactor) may result in a lower rating if the evaluators cannot readily find the appropriate information.

The offeror shall submit a separate PDF for Factor 4 – Price. Offerors can use the PDF provided for Factor 1, 2 and 3 above to provide all the information for the pricing portion of the proposal.

3.2 All PDFs proposals – one (1) for Phase II Factor 1, 2, and 3 and one (1) for Phase II Pricing shall be submitted to:

Kim Gomez kimberly.gomez@va.gov Les Griffith at lester.griffith@va.gov

3.3. Phase II Proposal Evaluation Process

3.3.1 The evaluation process for Phase II consists of three (3) non-priced Factors and one (1) priced Factor: Technical Approach, Technical Qualifications (Specialized Experience and Capability to Perform) and Past Performance. Proposals will be evaluated and criteria identified below.

3.3.1.1 The Design Concepts, Management Approach and Schedule factors are all equal to each other and when combined are more important than Price.

3.3.1.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

3.3.1.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

3.3.2 Phase II Evaluation Factors

3.3.2.1 Evaluation Factor 1 – Design Concepts:

This factor evaluates the offers schematic design based on existing condensate trap data provided. Offeror shall provide a schematic of any potential piping changes to the current set-up and provide narrative to support the offeror’s design concept. Offeror shall address phasing to allow operations to continue during the construction and must work within budget so allow for the VA to continue operations at minimal interference.

3.3.2.2 Evaluation Factor 2 – Management Approach:

This factor evaluates the individual experience of persons that are to be assigned to this project. The offeror shall provide information (resume) for personnel in the following functions as a minimum (offeror to provide any additional discipline it feels appropriate) Project Management, site superintendence, quality control manager, infection, and safety, as well as a list of major subcontractors. Offeror shall provide resumes of the individuals for the Design Engineering firm that offeror will be using that will be generating the design documents necessary for construction. The offeror shall provide a listing of projects, with a brief description of the projects where the Offeror and the Design Engineering firm personnel worked together as a team on previous Design-Build projects.

3.3.2.3 Evaluation Factor 3 – Schedule:

This factor evaluates the Offeror’s methodology of the scheduling processes that ensure completion and control of the project from the beginning to the end of the project. The detailed schedule provides the SSEB the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. Offeror’s Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors) to contract completion, including but not limited to site investigation for design, design meetings, design submittals, preconstruction meetings, material submittals, mobilization, demolition, material lead times, utility installations, abatement (if required), testing, training, commissioning, construction and post-construction submittals, close-out.

3.4 Price Information:

3.4.1 The offeror shall complete and submit Standard Form 1442. The offeror shall submit a price based on the line items. Note; If discussions or negotiations occur, the Government may require additional cost information. Offerors shall sign and submit all amendments to the solicitation. Please be advised that the Government intends award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3.4.2 The offeror shall complete and submit Exhibit B Calculation of Self-Performed Work.

3.4.3 Bid Bond – Phase II only. Offerors shall submit a Bid Guarantee. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00 Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

3.4.4 Annual Representation and Certifications shall be completed by offeror.

3.4.5 Discounts: Prompt payment discounts will not be considered in the evaluation of offers.

3.4.6 In the event a minor clerical error has occurred, then the offeror may be given an opportunity to correct the minor error within the constraints of the “clarifications” process or the Contracting Officer determines discussions are required.

4.0 Evaluation Criteria

The price will be evaluated by the Contracting Officer for reasonableness by using price analysis. The Contracting Officer shall perform the Best Value Tradeoff using the evaluation factors along with price.

5.0 Discussions

Government intends to make award to a responsible Offeror submitting a conforming proposal without discussions if deemed to be in the best interest of the Government. The Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

The Government reserves the right to reject any or all proposals at any time prior to award and to award the contract to other than the offeror submitting the lowest total price.

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Lester Griffith

Table of Contents

Performance Period: Line Item 1 240 Days Line Item 2 610 Days

Performance Work Statement Design Build: The contractor shall provide professional and construction services for the design/build of HVAC Bldgs. 4 and 5 at the New York Harbor Veteran’s Affairs Medical Center, 423 East 23rd Street, New York, NY 10010.

Work to be included but not limited to:

1. Provide all necessary services to complete construction documents, specifications and construction for the Design/Build of HVAC Bldgs. 4 and 5 project at the New York Harbor Healthcare System - Manhattan Campus. The contractor shall:

· Line-Item No.1 Construct heating, ventilation and air conditioning for Buildings 4 and 5. Square footage of each building is 4,650 and 10,045 sq. feet respectively.

· Line-Item No.2 Provide and install new electrical switchgear to provide back-up emergency power to operate and run two existing 1200-ton chillers and associated pumps, controls and cooling towers

2. Refer to the following attachment for detailed project information and requirement, additional information can be found in VA Technical Information Library (TIL) https://www.cfm.va.gov/til/spec.asp#26 :

· VA TIL Specification

· 001121 Design Build Spec

· 01 00 00 General Requirements

· 01 32 00 Construction Documentation.doc

· 01 35 26 Safety Requirements

· 02 41 00 Demolition

· 230511 Common Work results for HVAC

· 230512 General Motor Requirements for HAVC and Steam

· 230593 Testing, Adjusting and Balancing for HVAC

· 233100 HVAC Ducts and Casings

· 237300 Indoor Central Station Air Handling units

· 260511 Requirements for Electrical Installation

· 260513 Medium-Voltage Cables

· 260526 Grounding and Bonding for Electrical Systems

· 260533 Raceway and Boxes for Electrical Systems

· 261313 Medium-Voltage Circuit Breaker switchgear

· 262413 Distribution Switchboards

· VA 2023 HVAC Design Manual

3. The feasibility study shall provide options that include but are not limited to completion time, noise, dust, infection control, construction cost, maintenance cost, impact, life cycle analysis, feasibility, and compliance with overall hospital objectives.

4. The contractor shall provide all services necessary for preparation of complete construction documents and construction period services. Work includes verification of existing As-Built drawings, preparation of contract drawings & specifications, and detailed cost estimate.

5. The contractor shall provide complete contract drawings & specifications including demolition, architectural, plumbing, fire protection, structural and mechanical & electrical drawings for construction. The following must be incorporated into the design:

· Meet with VA Engineering Staff to determine the exact functional requirements to be used for the design.

· Recommend various options for hospital engineers to evaluate. Options should include but not limited to completion time, noise, dust, infection control, construction cost, maintenance cost, impact, life cycle analysis, feasibility, and compliance with overall hospital objectives.

· Provide all necessary site survey work to verify As-Built drawings and field conditions.

· Provide construction period services and site visits to include submittal review; shall also provide response to RFI, attending field meetings, site-visit report, commissioning, and testing procedure review, and prepare As-Built drawings from contractor mark-up.

The contractor shall be required to provide 35%, 65%, and 100% design drawings and specifications for review. The contractor shall follow the submission instructions outlined in VA Program Guide PG 18-15 Volume C. Follow the latest Autodesk Build regulations.

6. The contractor shall be responsible for development of the construction phasing plan, infection control risk assessment plan and the interim life safety measures plan.

7. Contractor designs shall follow manufacturer equipment drawings & specifications, applicable code, EPA regulation, and VA specifications at MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov), DESIGN MANUALS (PG-18-10) - Office of Construction & Facilities Management (va.gov). All work shall conform to VA criteria and regulation. The project design shall comply with the new VA Project Management Platform requirement as in General requirements Section of this document.

8. The contractor shall provide a share point or FTP site that the VA does not have restricted access to for drawing transfer, submittal submission and review during the project.

9. The contractor is responsible for completing the VA Privacy and Information Security Awareness training.

10. This contract does not involve access to VA sensitive information and does not involve access and/or connection to the VA information system.

11. The C&A requirements do not apply, and a Security Accreditation Package is not required.

General Requirement:

The Contractor shall furnish all labor, materials, tools, hardware, supervision, equipment, safety, drawing, rigging, permit, commissioning, site visit necessary to perform the design build services. At minimum, the following shall be performed:

1. The Contractor shall take all necessary precautions and safety measure to protect all patients and end users from all related activities. The Contractor along with facility shall jointly lock out/tag out electrical power box that supply power to the unit.

2. The Contract shall provide and install all electrical, piping connections by certified technicians in their trades.

3. The Contractor shall test and verify all work to ensure proper operation.

4. The Contractor must have OSHA training, and specialized OSHA training.

5. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.).

6. All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification.

7. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. Contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at his own cost. The Contractor shall within that period correct all defects in materials/workmanship within twenty-four (24) hours of being notified. The Contractor shall inform the government of any manufacturers warranty that will exceed the one-year warranty the Contractor offers. A document shall have minimum the company, phone number, and an address of where the government can obtain the manufacturers for extended warranty.

8. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting.

9. The Contractor shall provide an English-Speaking working supervisor on-site at all times when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this.

10. The Contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc.

11. The Contractor shall post visible required warning signs and barriers prior to beginning any work.

12. The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government.

13. The Contractor shall be responsible for the proper and safe removal and disposal of all debris. Contractor shall be required to provide tipping reports for the weights of construction waste recycled and landfilled. The VA Directive 0063 requires 50% of waste to be prevented or recycled.

14. The Contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. At minimum, the Contractor shall clean work area at the end of each work shift.

15. The Contractor is responsible for completing the VA Privacy and Information Security Awareness training.

VA Patient Privacy and Network Infrastructure

None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for install will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

· Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

· The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form in not applicable.

· A VA Directive 6550 Pre-Procurement Assessment form is not applicable.

Privacy Training:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information

· All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

· See Attachment A – VA Privacy Training for Personnel without Access to VA Computer

Project Management Platform Requirement

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor’s ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Justification Upgrades to AC Plant include three new chillers and associated cooling towers which generate additional heat than previous equipment. New equipment is controlled by variable frequency drive cabinets that also generate substantial heat and need to be cooled. Existing ventilation was not sufficient, and new equipment began to shut down during peak summer loads. Electrical switchgear is needed to provide minimum cooling to Main Hospital for patient care.

ADVANCE PROCUREMENT PLAN

ACQUISITION PLAN NUMBER: 36C242-26-AP-1113

APPROVED PROCUREMENT

PACKAGE RECEIPT DATE 11-12-2025

TENTATIVE SOLICITATION

630-26-102 Design Build HVAC Bldgs. 4 and 5 COR: Kulpa, Algis CO: Griffith, Les

ADVANCE PROCUREMENT PLANNING

SP-13 DESIGN REVIEW AND COMPLETION SCHEDULE

Project Title: Design Build HVAC Bldgs. 4 and 5 Project No.: 630-26-102 The A/E shall perform the work required within the limits of the following schedule. A/E shall provide professional architects and engineers, as directed by the Contracting Officer:

Post-award Schedule is as follows:

Phase 1 – Prepare design-build contract between AE and awarded contractor, review & approval Start Preliminary Design Build

Date of NTP

Review 35% Design Build Phase with VA Phase 2 – Construction Document

Submit 100% Construction Documents for VA review

Submittal Review and Approval Phase 3 - Construction

1) Total completion time of 850 calendar days from the date of issuance/receipt of the Notice to Proceed document. The following is the breakdown for the 850 calendar days:

i. 90 Calendar days for the Architectural Engineering Design service.

ii. 760 Calendar days for Construction services.

Project No: 630-26-102 Project Title: Design Build HVAC Bldgs. 4 and 5

Total period of performance for this contract shall not exceed 850 calendar days from the date of issuance/receipt of the Notice to Proceed document.

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INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers.