36C10F22R0045 0008.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 549-820B 003C4 Department of Veterans Affairs Office of Construction and Facilities Management (00C34D) 1425 Tri-State Pkwy., Ste. 140 Gurnee IL 60031 101F Same as block 6

To all Offerors/Bidders

36C10F22R0045 05-17-2023

X X

X The purpose of this amendment is to provide Part I RFI Responses to all Offerors

All questions were captured from the original RFIs stated exactly as submitted by the contractor. If you have information and/or pictures that could not be extracted onto the RFI Response document VA provided a reference to the drawing related to the question

(RFI).

See page 2 Continuations- Item 14 Description

RESPONSE TO RFIs Part I

1.Question: Confirm date and time for the pre-proposal site visit Answer: See Amendment 0001

2. Question: Request for substitution of material at the solicitation level of the procurement.

Response: Substitution requests are not appropriate for the project. After the project is awarded, submittals will be evaluated based upon project requirements within the construction documents. In this case, a poured epoxy terrazzo submittal will be evaluated for compliance with the contract requirements. The specific manufacturer is less important than establishment of compliance with the salient product characteristics and requirements, warranty provisions and etc.

3. Question: The RFP Section 4.27 contains VAAR clause 852.243-70. In it, it could be interpreted that for work not performed by the Contractor (work that is subcontracted), the Contractor is only allowed to charge for fee (per the included fee schedule) and not overhead. If this interpretation is correct then any overhead that the Contractor incurs, which includes but is not limited to, insurance, field and office supervisors and assistants (such as clerical and general office help), security, use of small tools, incidental job burdens (such as office equipment and supplies, temporary toilets, telephone and conformance to OSHA requirements), general home office expenses, and the review and coordination, estimating and expediting relative to contract changes, are to all come from the fee portion of the Contractor’s charges. The VAAR clause states that these charges are to be included in “Overhead and Contractor's fee percentages”, not just fee percentages. Please confirm that the Contractor is able to charge for justifiable and substantiated overhead costs when not self-performing work activities.

Response: See 852.243-70 in its entirety for changes costing greater than, and less than $500K.

Also, refer to 852.243-70 (b) (1) and (c )(1)

4. Question: The RFP Section 4.27 contains VAAR clause 852.243-70. This VAAR clause does not specifically refer to schedule impacts for Changes. Would this VAAR clause be used to address costs associated with the schedule impact, including but not limited to extended general conditions?

Response: The clause applicable to the change would be dependent on the circumstances presented for the change.

5. Question: References: SF 1442 Item 13. Additional Solicitation Requirements a. Sealed offers in original and 1 CD, 3 bound copies to perform the work required are due at the place specified in Item 8 by 13:00 (hour) local time 06-09-2023 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.C3.1. Technical Proposal Requirements Offers are required to submit one (1) technical package (electronic version) via email attachment to the Contracting Officer (Deontrinese.Dalton@va.gov), three (3) spiral bound (no 3 ring binders), and one (1) CD via mail (USPS) of the technical package CLEARLY MARKED; “Technical Proposal – DO NOT OPEN IN MAILROOM”.C4.i. Price Proposal Requirements The offeror shall prepare and submit one (1) email (electronic)version to the Contracting Officer (Deontrinese.Dalton@va.gov), one (1) original document(s) (bound) and (1) CDs of the Price Proposal via USPS. RFI: Item 13. Additional Solicitation Requirements of the SF 1442 states the offeror should submit: 1.1 CD2.3 bound copies Section C3.1. of the RFP states the offeror should submit: 1.1 Technical package via email attachment2.3 spiral bound packages via mail (USPS)3.1 CD via mail (USPS)Section C4.i. of the RFP states the offeror should submit: 1.1 price proposal via email attachment

2.1 original document (bound) via mail (USPS)3.1 CD via mail (USPS)Can the government please specify if the email attachments and the bound copies and CDs are all due at the date/time listed on the SF 1442, 6/9 at 13:00 CST? As this is a bid, the offeror requests the bound copies and CDs be received after the date/time listed on the SF 1442, 6/9 at 13:00 CST. This allows for offerors to prepare the most comprehensive and accurate pricing to the government.

Response: See Amendment 0003

6. Question: Reference:3. I. a. Subfactor 1A: Corporate Project Experience Item 7. 7) Provide the required information utilizing the “General Contractor Reference Form” included at the end of this section. RFI: The General Contractor Reference Form included in the proposal documents does not include dedicated space for each of the items required by Subfactor 1A (1-6). Please confirm the government desires offerors to use the General Contractor Reference Form. If so, is it acceptable for offerors to provide the additional required information outside of the General Contractor Reference Form?

Response: Factor 1, the Reference form is used respond to factor 1(recent, relevant corporate experience for the projects being submitted as such). If additional attachment is needed to fully explain/describe the project, it is allowable.

7. Question: Reference: VI. Factor 6: Past Performance (Client Satisfaction) RFI: Will the Government allow contractors to submit existing PPQs previously completed by the referenced project’s POC? Reference: VI. Factor 6: Past Performance (Client Satisfaction) The offeror will provide reference information from the owner’s point of contact supplied for projects submitted under Factor 1, Subfactor 1A (Construction Management -Corporate Project Experience) provided via “General Contractor Reference Form”. The offeror will also obtain from these contacts responses to the “Past Performance Questionnaire” and submit both forms in the Technical Proposal Package TAB 5.RFI:

Can the Government please clarify if the Offeror or the referenced project’s POC is to complete the General Contractor Reference Form? Please confirm the General Contractor Reference form should be included in both Factor 1 Subfactor 1a and Factor 6.

Response: Factor 6, the projects that you provided on the “reference form” for Factor 1, will be used to provide past performance questionnaires. (Past performance is provided for the projects presented for Factor 1, that you listed on the reference forms). Both forms will be submitted in the Technical Package TAB 5.

The past performance on the projects will come from the owner of the projects POC provided on the reference forms. The POC will complete the questionnaire and return to you (Offeror) which will be included in the Technical Package TAB 5.

The reference form is used in Factor 1 and again as part of the response for Factor 6.

Factor 6, if you have a previously completed PPQ by the reference project’s POC, yes it can be used.

Advisory: Please read Factor 6 thoroughly to ensure the previously completed PPQ is addressing all the areas that are listed for Factor 6 basis of evaluation.

If an attachment to the general contractor reference form is needed to fully explain/describe the experience of the project being reference it will be allowed, but please be mindful of the page count requirement for the Technical Package.

8. Question: spec section 12 59 00, 2.4.E and G

1. Overhead storage not show on plans. Please verify 1 unit or 2 units are required as speced above.

2. Lateral file not shown on plan. Please verify if file cabinet or bookcase is required.

Response: Reference drawing TT60-A-101 Item 1 - Provide two overhead units above the 4'-0" rectangular table as listed in the specification 12 59 00 section 2.4 E (even though not so indicated in floor plan drawing TT60-A-101). This item 1 note applies for each: Office 1, Office 2, Office 3, Office 4 and Office 5.

Item 2 - In lieu of a lateral file, provide a bookcase at locations indicated in floor plan drawing TT60-A-101 (even though lateral file is indicated in specification 12 59 00 section 2.4 G. This item 2 note applies for each: Office 1, Office 2, Office 3, Office 4 and Office 5. [[ Each bookcase shall be Herman Miller "Meridian Line" approx. 36" wide x 12" deep x 65" tall or bookcase with similar characteristics and dimensions by other manufacturer. ]]

9. Question: Spec section 12 59 00, 2.6

1. Please verify that the 24” width of the flip table is correct. Drawing appears to show large size.

2. Specifications do not note a credenza is required but it is showing on the drawing. Please verify which is correct.

Response: Reference drawing TT60-A-101 Item 1 - The 24" width indicated in specification 12 59 00 section 2.6 is correct. (The width is depicted incorrectly in floor plan drawing TT60-A-101.)

Item 2 - A credenza is to be provided as indicated in floor plan drawing TT60-A-101.

[[ The credenza shall be Herman Miller "Meridian" approx. 36" wide x 18" deep x 17.6" high with finishes to have a laminate top and a metal body, or a credenza with similar characteristics and dimensions by other manufacturer. ]]

10. Question: Spec Section 12 59 00,2.7

1. Line A states Everywhere Table to be 48" square. This size does not appear will fit in the room and drawings shows a smaller size table. Please verify correct size.

Response: Item 1 - In lieu of table provisions previously indicated for Break Room 103 in specification section 12 59 00 and floor plan drawing TT60-A-101, provide three (3) 30" square Everywhere Tables, square edge, laminate top, thermoplastic edge, single column base. Table Leg finish: Metallic Silver MS;

Table Top finish: Phantom Cocoa LBS;

11. Question: Spec section 12 59 00, 2.5.

1. specs state all electrical tables are 48" wide but yet the drawings appear to be showing some 48" and some 60". This is also appearing to be same in the multi-desk work space and printer alcove area. Please verify of 48" wide tables are to be supplied throughout.

(need picture from RFI 011) Response: Reference drawing TT60-A-101 At room 115: At each of three L-shaped configurations one surface is 72" long adjacent to a 48" long surface; and at each of five single surfaces, the surface is 60" long;

At room 112: at each of six single surfaces the surface is 60" long;

At room 113: there is a work surface that is 60" long and there is a work surface that is approximately 10'-0" long;

12. Question: Can the government please confirm the years it would like the offerors to provide its expected available bonding capacity for?

Response: On or around page 13, Section C1. 3.3) Tab 3- “Offeror shall provide documentation of the offeror’s total aggregate bonding capacity, the amount currently in use to bond other contracts and the remaining amount., current available bonding capacity and expected available capacity in 2021 and 2022.”

Change from “2021 and 2022” to “2023 and 2024”

13. Question: Reference: 3. I. ii. Basis for Evaluation** Relevancy is defined as similar in scope and size (dollar value and square footage).

** Recency - projects completed within the past 7 years (projects totally completed 7 years previous to 2021 (projects completed or nearing completion at least 85% for 2022 will be accepted).

RFI: Can the government please confirm the years for the Recency criteria in the Basis of Evaluation for Factor 1: Subfactor 1a?

Response: On or around beginning mid pg. 16.

Factor 1: Construction Management and Experience a.Subfactor 1A: Corporate Project Experience

(ii) Basis of Evaluation:

Recency description is changed.

From:

** Recency – ** Recency - projects completed within the past 7 years (projects totally completed 7 years previous to 2021 (projects completed or nearing completion at least 85% for 2022 will be accepted).

To:

** Recency – ** Recency - projects completed within the past 7 years (projects totally completed 7 years previous to 2022 (projects completed or nearing completion at least 85% for 2023 will be accepted).

14. Question: References: 3. I. b. i. 1. F. Submittal Requirements: The Offeror shall demonstrate the relevant experience of key project personnel. f) Site Safety & Health Officer (SSHO) (Dedicated to project/single role)3. II. i. 2. Site Safety and Health Officer (SSHO) Resume: The offeror shall submit the resume for the Site Safety and Health Officer appointed for this requirement.

RFI: Can the government please clarify that the SSHO resume should be included in both Factor 1 Subfactor 1b Key Personnel and Factor 2 Occupational Safety and Health Performance?

Response: Yes, submit the requirements for each factor and/or subfactor as requested.

15. Question: Spec section 14 92 00 and drawings for the Pneumatic Tube System do not call out the existing system's manufacturer, supplier or installer. In order to price this new system out correctly and to be able to tie into the existing system, please give us the existing Pnuematic Tube System's manufacturer, supplier and installer.

Response: Per information received from the local station, the manufacturer of the existing Pneumatic Tube System (PTS) is Swisslog by Swisslog Healthcare Solutions.

[ 800-525-1841 www.swisslog.com ]

16. Question: In Spec section 27 52 23 the Nurse Call System is speced as Hill Rom Solution.Will a Tektone Nurse Call System be an acceptable alternate?

Response: The nurse call system on this project is required to be as specified in the project construction documents (i.e. by Hill Rom Navicare) because the VA has obtained approval for JOFOC status for nurse call systems to be a proprietary selection. The Tektone Nurse Call system will not be allowed.

There are certain specific products/systems for which the VA elected to obtain JOFOC (Justification of Other than Full and Open Competition) proprietary status for the VA Dallas LTSCI project as indicated in the Proprietary List included with the solicitation.

The nine approved proprietary items/systems on this project (in accordance with how each such item/system is further more specifically defined in the project construction documents) are the following :

Steam Trap Monitoring - Armstrong HVAC Controls - Siemens Apogee Power Monitoring - Square D Power Logic Automatic Transfer Switch - ASCO Power Quest Nurse Call and Code Blue - Hill-Rom Navicare Physical Access Control - Hirsch Identitive Distributed Antenna System - Motorola Fire Alarm - Honeywell Notifier Structural Framing System (in certain specific areas in the documents) - Sideplate

For these specific items/systems listed above (and only these items/systems) it will not be acceptable to substitute a different item/system for use in the VA Dallas LTSCI project. For other items systems (not on this list,) submittals will be evaluated based upon project requirements within the contract requirements. The specific manufacturer for such non-proprietary items is less important than establishment of compliance with the salient product characteristics and requirements, warranty provisions and etc.

17. Question: Request to extend RFI and Proposal due date.

Response: See Amendment 0007

18. Question: 00 GENERAL VOL 1 DWGS 2 OF 2 HAS AN ERROR ON PAGE 3 OF 9

"ACROBAT MAY NOT DISPLAY CORRECTLY. CONTACT PERSON WHO CREATED PDF TO CORRECT"

83 GL 101 LIFE SAFETY PLAN LEVEL 1

Response: Thank you for bringing this matter to our attention. We have reviewed the particular file and the specific sheet within the file and do not experience any issue or error message. We have also downloaded the particular file again from the SAM.GOV website and that version of the same file did not provide us with any error message. In the event that this particular file (or sheet) may cause issues for some computers and not others. Included in this response is a re-posting of the specific drawing 83-GL-101 in the hopes that doing so will provide a possible fix for those who may experience this same issue. [[ The posted sheet 83-GL-101 is the same sheet (with no changes or revisions) as what was previously posted with the solicitation. ]] See attachment 83-GL-101

19. Question: On the MEqSI spreadsheet it calls out for (Qty. 2) Lift Systems in Room# 2B022, but the drawing shows (Qty. 1) Lift System. Please confirm the number of lifts in Room# 2B0

Response: There are to be two (2) such lift systems in room # 2B022 in accordance with what is stated in the MES (Major Equipment Schedule) provisions. These two lift systems are to be VV with coordination, provision and installation of related above ceiling work by General Contractor as indicated in equipment drawings. The placement of these two lifts systems in room # 2B022 will be further coordinated during the shop drawings review and submittal review process.

See attached document: 83-GL-101 VA-Attachment RFI.

LTSCI 549-820B Amendment 0008 Part I RFI Responses image1.emf image2.emf