2031ZA26R00027.pdf

SOLICITATION, OFFER,

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED

AND AWARD 2031ZA26R00027 □ SEALED BID (IFB)

(Construction, Alteration, or Repair) □ NEGOTIATED (RFP)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY CODE 2031ZA

SEP-ACQUISITION

Bureau of Engraving and Printing, Office of Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US

8. ADDRESS OFFER TO

PAGE OF

9. FOR INFORMATION I a. NAME CALL: ► I Williams, LaQulla Lashun I

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

PAGES

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Design-Build Cooling Tower, Roofing, and Structural Construction at DCF Bureau of Engraving and Printing.

Attachment 1 - Past Performance Questionnaire Attachment 2 - Davis-Bacon Wage Determination Attachment 3 - Statement of Work(SOW) - Cooling Towers Attachment 4 - Pricing Table Attachment 5 - Quality Assurance Surveillance Plan Attachment 6 - Initial Staffing Plan Attachment 7 - Monthly Workforce Report

Total small business set-aside under NAICS 236220, $45.0M size standard. The magnitude of construction is Between $1,000,000 and $5,000,000. Offerors must be classified as small business as of the date the offer is submitted and on the date of award.

A pre-proposal site visit has been scheduled for 09/30/2026 at 9:00 AM. Must RSVP via email to the Contracting Officer at least 5 days prior to the site visit. For further information regarding the site visit refer to Section L.4 52.236-27 Site Visit (Construction) (FEB 1995).of this solicitation.

All questions regarding this solicitation must be emailed directly to the CONTRACTING OFFICER Laqulla Williams at Laqulla.Williams@bep.gov ONLY by the required deadline outlined in section L.6 of this solicitation.

11. The contractor shall begin performance within 3 calendar days and complete it within __ 7.;_30'---_ calendar days after receiving

D award, [81 notice to proceed. This performance period is [El mandatory D negotiable. (See ____________ _ ).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

0YES □ No

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS

a. Sealed offers in original and ____ copies to perform the work required are due at the place specified in Item 8 by ______ (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee [81 is, D is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than __ 15_0 __ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

202.486.2465

12:00 PM CST

October 9, 2026

2031ZA26R00027

TABLE OF CONTENTS

SECTION B - Prices

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I – PROVISIONS AND CLAUSES

SECTION J - ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

SECTION M - EVALUATION CRITERIA

Listing of incorporated Purchase Requisitions

164771

SECTION B - Prices

B.1 Supplies or Services and Prices or Costs:

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 This is a design build project, requirements and deliverables, including, but not limited to, a complete assessment of the scope of work, recommendation of the scope of work, demolition, and the replacement of two existing Evapco cooling towers (Model: AT 424-936)

(BRAND NAME OR EQUAL),

and replacement of one BAC cooling tower (model number is VXT-800CR from Baltimore air coil company, Serial number is 84-5979) (BRAND NAME OR

EQUAL)

associated structural steel platform, roofing replacement, associated structural components, associated mechanical components, associated electrical components, pump, motors, piping, chemical feed, fire/smoke detector system, condenser water motor/pumps, electrical circuit breaker, piping insulation, SCADA integration, and associated control systems.

The project must adhere to all guidelines and code, including but not limited to, the International Plumbing Code (IPC), the American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) standard and guideline, the American Society of Mechanical Engineers (ASME) codes and standards and the National Electrical Code, etc. SEE STATEMENT OF

WORK (SOW) ATTACHMENT 3.

1 LS

Contract Type: Firm Fixed Price Unit Price Extended Price

Description:

Purchase Requisitions

LS = Lump Sum

Must provide an itemized breakdown of all divisions and subdivisions of cost associated with your proposal for the line item above.

B.1 Period of Performance

The period of performance for this contract shall not exceed more than 730 calendar days from the issuance of the Notice to Proceed (NTP) to completion.

(END OF SECTION B)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK:

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the work in accordance with the Statement of Work (SOW) entitled Bureau of Engraving and Printing (BEP) Cooling Tower, Roofing, and Structural Construction Services for the District Currency Facility in Washington DC. See Attachment 3

(END OF SECTION C)

SECTION D – PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, submittals, etc., to the Contracting Officer (CO) or the Contracting Officer's Representative (COR) shall be paid by the Contractor.

D.2 PACKAGING AND MARKING

All information submitted to the Contacting Officer or the COR shall clearly indicate the contract number and/or purchase order number for which the information is being submitted.

All containers shall be plainly marked on or adjacent to the exterior shipping label to show the contract number, purchase order number (if any), description of contents, and contractor's name.

(END OF SECTION D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 CONTRACTOR MONITORING RESPONSIBILITY

Notwithstanding FAR 52.246-12, Inspection of Construction, the contractor is responsible for periodic and day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements. The contractor shall note any deficiencies found and corrective action taken and document his corresponding file as to the outcome.

E.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far.

CLAUSE TITLE AND DATE

52.246-12 Inspection of Construction (AUG 1996) (End of clause)

(END OF SECTION E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 WORK HOURS

Work as described under this contract shall be accomplished during Normal Working Hours, which are defined as 8:00 am to 5:00 p.m. Eastern Standard Time, Monday through Friday, unless otherwise specifically required by and authorized by the Contracting Officer.

F.2 PERIOD OF CONTRACT

The period of performance for this contract shall not exceed more than 730 calendar days from the issuance of the Notice to Proceed (NTP) to completion.

F.3 PLACE OF PERFORMANCE

Work shall be performed at the following location:

BEP DCF

14th & C Streets, S.W.

Washington, D.C.

F.4 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far.

CLAUSE TITLE AND DATE REFERENCE

52.242-14 Suspension of Work (APR 1984) 52.247-35 F.O.B. Destination Within the Consignee's Premises (APR 1984)

F.5 FAR CLAUSE INCORPORATED BY FULL TEXT

52.211-10 – COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

The Contractor shall be required to (a) commence work under this contract the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 730 days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

(END OF SECTION F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

This contract will be administered by:

Bureau of Engraving and Printing 14th and C Streets, S.W., Washington, DC 20228-0001

Written communications shall make reference to the contract number and shall be e-mailed to the following address: Laqulla.Williams@bep.gov.

G.2 1052.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

DESIGNATION AND AUTHORITY (APR 2015)

The COR is (To be identified at award).

Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

Constitutes a change as defined in the clause entitled “Changes”;

In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

Changes any of the terms, conditions, or specification(s)/work statement of the contract;

Interferes with the contractor's right to perform under the terms and conditions of the contract; or Directs, supervises or otherwise controls the actions of the Contractor's employees.

Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of Clause)

G.3 ELECTRONIC FUNDS TRANSFER

1052.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (APR 2015)

Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

G.4 DISCOUNTS

Discounts for early payment may be offered either in the original offer or on individual invoices submitted under the resulting contract, and discounts offered will be taken by the Government if payment is made within the discount period specified.

Discounts that are included in offers become a part of the resulting contract and are binding on the Contractor. Discounts offered only on individual invoices will be binding on the Contractor only for the particular invoice on which the discount is offered.

Discounts for prompt payment will be made in accordance with FAR 52.232-8.

(END OF SECTION G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 USE OF GOVERNMENT FACILITIES ON A NO-CHARGE BASIS

The contractor is authorized to use on a no-charge basis, in the performance of the contract, the Government-owned facilities as identified below:

Bureau Canteen (At the Contractor's Expense) Rest Rooms Utility lines Space for storage of materials and equipment as authorized by the Contracting Officer's Representative. All hose extension, wiring, etc., required for connection for utility lines shall be furnished by the Contractor.

H.2 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract will be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Statement of Work the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and that it be favorably completed.

Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten

(10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made. Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP.

Contractors and subcontractors are responsible for reporting all changes to the COR within five

(5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract.

Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the contractor encounters difficulty in meeting performance requirements, or when the contractor anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details.

H.4 ADVERTISING OF AWARD

The contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government, or is considered by the Government to be superior to other products or services.

Advertisements, press releases, and publicity of a contract by a contractor shall not be made without the prior express written permission of the Contracting Officer.

H.5 INTERPRETATION OF CONTRACT REQUIREMENTS

If the Contractor finds clarification necessary with respect to the scope of services to be performed or manner in which the services are to be performed hereunder, he shall request in writing such clarification from the Contracting Officer. No interpretation of any provision of this contract, including applicable specifications, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.6 STANDARD COMMERCIAL WARRANTY

The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit any rights and remedies provided to the Government by any other clause of this contract.

H.7 PERMITS AND LICENSES – GENERAL

In the performance of work hereunder, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, States, or local government, or subdivision thereof, or of any other duly constituted regulatory authority.

Permits and licenses shall include but are not limited to those required by the Occupational Safety and Health Administration General Industry Standards 29 CFR 1910 and ISGA and SARA Worker and Community Right-To-Know /Regulations. The Contractor shall comply with all laws and regulations applicable to the work to be performed hereunder and shall insure that its sub-contractors are in compliance as well.

H.8 SUPERVISION OF CONTRACTOR'S EMPLOYEES

A. Personnel assigned to render services under this contract shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required hereunder.

B. The Contractor shall provide key personnel who possess the following:

1. Project manager – Shall have a bachelor's degree from a U.S. accredited university or college with a major in engineering, architecture, or related technical field, and/or at least five years’ experience in managing architectural, engineering or construction projects of similar size and scope and five (5) years’ experience in Historical Government Buildings.

The Project Manager shall be employed by the Prime Contractor.

2. Specialized Technical Personnel: Specialized Technical Personnel shall have a bachelor's degree from a U.S. accredited university or college with a major in engineering, architecture, or related technical field. Personnel shall demonstrate work experience, licenses (Professional Engineering) and technical competence of electrical, mechanical, structural/civil, architectural, fire protection, or environmental requirements covering the last five (5) years.

3. Project Superintendent: The Project Superintendent shall have a minimum of five (5) years’ experience as a superintendent on projects similar in size and scope, and five (5) years’ experience in Historical Government Buildings. be employed by the Prime

Contractor. The project superintendent shall have overall responsibility for all operations on the jobsite.

C. During all times on Government premises, the contractor's personnel shall comply with the rules and regulations governing conduct of personnel and operation of the facility.

D. If the contractor plans to employ any Non-English speaking personnel, he shall provide an on-site bi-lingual supervisor to serve as an interpreter.

E. Contractor personnel shall not at any time during the contract period be employees of the U.S. Government.

H.9 WORKING FILES

The Contractor shall maintain accurate working files on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of the contract. The Contractor shall provide the information contained in its working files upon request of the Contracting Officer.

H.10 NON-PAYMENT FOR ADDITIONAL WORK

Any additional services or a change to work specified which may be performed by the contractor, either at his own volition or at the request of an individual other than a duly appointed Contracting Officer except as may be explicitly authorized in the contract order, are not authorized and will not be paid for by BEP. Only a duly appointed Contracting Officer is authorized to change the specifications, terms and conditions in this contract.

H.11 INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Bureau of Engraving and Printing, Department of the Treasury, and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense and/or liability resulting from, brought for, or on account of any personal injury or property damage received or sustained by any person, or property growing out of, occurring or attributable to any work performed under or related to this contract caused.

H.12 ACCESS TO GOVERNMENT FACILITIES

During the life of the contract, the rights of the ingress and egress to and from the Government facility for the contractor's employees shall be made available as required. During all operations on Government premises, the contractor's employees shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in upon ingress and sign out upon egress to and from the Government facility.

H.12 SAFETY PRECAUTIONS

The contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence. The contractor shall take proper safety and health precautions to protect the work, the workers, the public, and property of others. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the service.

The contractor is responsible for the safety and health of their personnel and shall comply with OSHA rules and regulations while working on Bureau premises. The Office of Environmental Safety and Occupational Health (OESOH) may monitor the activities of the contractor during the project.

The contractor shall provide personal protective equipment (PPE) for personnel entering areas of the Bureau where such (PPE) is required, such as the use of safety shoes, hard hats, hearing protection, safety glasses, etc. In addition, the Bureau is a Non-Smoking building, which policy will be strictly enforced.

The contractor conducting welding or burning operations will report to the COR before starting the operation so that he/she can notify the OESOH to obtain approval. OESOH expects the contractor to follow safe welding and burning procedures. This includes maintaining a proper fire watch, removing or shielding all flammable and combustible materials, and shielding the actual process to contain sparks and electrical arc from other persons in the area.

The Bureau will not permit the use of powder-actuated fasteners or other powder tools such as nail guns, gasoline and diesel powered equipment within the BEP Buildings. The use of propane-powered equipment indoors may be approved on a case-by-case basis by CO/COR, if the equipment is outfitted with an effective catalyst exhaust system. The exhaust catalyst must reduce carbon monoxide (CO) emissions at the exhaust pipe opening to 25 parts per million (25 ppm) or less.

The Bureau requires contractors to provide their own fire extinguishers. In the event the contractor uses a fire extinguisher, it should report the use to OESOH immediately so the extinguisher can be replaced.

In the event the contractor encounters asbestos or a substance he or she believes to be asbestos during work in the Bureau, the contractor must stop work immediately and report the findings to the COR. The COR must notify the OESOH, which will determine if the substance is asbestos-containing materials (ACM). All identified ACM has been labeled, with the exception of vinyl asbestos floor tile and transit cement wallboard. This labeling is either in the form of the letters “ACM” in red paint or simply a Red Painted Dot on surfaces to small for proper stenciling. It is not the contractor’s responsibility to abate asbestos. This effort will be coordinated thought the Bureau’s Asbestos Abatement Contractor through OESOH prior to demolition. Should the suspected ACM be encountered during demolition, the COR should be contacted immediately, who will in turn contact OESOH.

The contractor shall take precautions to eliminate or reduce employee exposure to toxic substances, excessive noise, dust or other conditions that may result from the contractor’s work.

In the event the contractor cannot reduce the exposure, the COR may require the rescheduling of work during a time when the area is not fully operating.

H.14 PROJECT MEETINGS

A. Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Contract Specialist administering the project, the project manager representing the Contractor, the COR and the Bureau inspector. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week. Include meeting agenda with notification.

B. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, addresses and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines.

In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via facsimile transmission, complete copies of all minutes to CO and all attendees within 48 hours of the meeting.

All challenges to the minutes will be reflected in a revised version prepared by the Contractor. Copies of updated minutes shall be distributed to the Contracting Officer and all attendees within 24 hours after change notice

H.15 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

A. Government telephone facilities at BEP will not be made available to the Contractor. Any request for contractor telephone service will be made through the Verizon telephone company, with the contractor assuming all costs incurred.

B. Provide security services and systems such as to achieve 24-hour, 7-day per week protection B. from theft, vandalism, personal injury, and property damage. Coordinate with the government's security programs; the government may prefer to expand existing programs and facilities to cover construction, operations, in which case the contractor must be informed of these requirements and each entity's responsibilities thereof.

Provisions shall include, but not be limited to, the following:

1. Provide a project security program to protect work, stored products, and construction equipment.

2. Protect owner's operations at the site from theft, vandalism, or damage from the contractor's work or employees.

3. Comply with security requirements of the Bureau of Engraving and Printing security department.

4. The contractor shall coordinate with the Bureau of Engraving and Printing to ensure against unauthorized entrance at all times.

5. Maintain security programs throughout the construction period, until the owner acceptance precludes the need for contractor security.

C. Entrance Control

1. Require display of the bureau issued badge by each person. Badges shall be worn above the waist. Maintain a log of all visitors.

2. The owner shall control deliveries and vehicles related to his own operations.

3. Cameras shall not be permitted; on, in, or near the project site and no photograph of any kind shall be taken.

4. Ensure that dust is held to an absolute minimum during all portions of the work.

Security Barrier/Dust Partition shall be erected to control dust and service areas not included “under construction”. Erect barriers per detail on contract drawings.

H.16 Material and equipment incorporated into the work

A. Conform to applicable specifications and standards.

B. Comply with size, make, type, and quality specified, or as specifically approved in writing by the contracting officer.

H.17 Manufactured and fabricated products

A. Design, fabricate, and assemble in accordance with the best engineering and shop practices.

B. Manufacture like parts of duplicate units to standard sizes and gages, to be interchangeable.

C. Two or more items of the same kind shall be identical, by the same manufacturer.

D. Products shall be suitable for service conditions.

E. Equipment capacities, sizes, and dimensions shown or specified shall be adhered to unless variations are specifically approved in writing.

F. Do not use material or equipment for any purpose other than that for which it is designed or is specified.

G. Except as specifically indicated or specified, materials and equipment removed from the existing structure shall not be used in the completed work.

H. When contract documents require that installation of work shall comply with manufacturer's printed instructions, obtain and distribute copies of such instructions to parties involved in the installation, including two copies to the contracting officer.

1. Maintain one set of complete instructions at the job site during installation and until completion.

2. Handle, install, connect, clean, condition, and adjust products in accordance with such instructions and in conformity with specified requirements.

3. Should job conditions or specified requirements conflict with manufacturer's instructions, consult with the contracting officer for further instructions.

4. Do not proceed with work without clear instructions. Perform work in accordance with manufacturer's instructions. Do not omit any preparatory step or installation procedure unless specifically modified or exempted by contract documents.

5. Provide equipment and personnel to handle products by methods to prevent soiling or damage to products or packaging.

6. Store products in accordance with manufacturer’s instructions, with seals and labels intact and legible.

7. Store products subject to damage by the elements in weather-tight enclosures.

8. Maintain temperature and humidity within the ranges required by manufacturer's instructions.

9. Store fabricated products above the ground, on blocking or skids; prevent soiling or staining; cover products, which are subject to deterioration with impervious sheet coverings; and provide adequate ventilation to avoid condensation.

10. Store loose granular materials in a well-drained area on solid surfaces to prevent mixing with foreign matter.

11. Arrange storage in a manner to provide easy access for inspection. Make periodic inspections of stored products to assure that products are maintained under specified conditions and free from damage or deterioration.

12. Provide substantial coverings as necessary to protect installed products from damage from traffic and subsequent construction operations. Remove when no longer needed.

13. Provide construction products containing recycled materials that meet or exceed U.S.

EPA’s recycled content recommendation for EPA-designated products. The products can be viewed in Comprehensive Procurement Guidelines at www.epa.cpg.

14. Provide energy-efficient products that are ENERGY STAR® qualified or meet energy efficiency specification set by the Department of Energy’s Federal Energy Management Program (FEMP). ENERGY STAR® and FEMP products can be found at: http://www.energystar.gov/products and http://www.eere.energy.gov/femp/procurement/.

H.18 POSTING AT WORK SITE

Upon commencement of work under this contract, the contractor shall post a conspicuously located sign at the entrance of each work site. The following information is required to be posted:

Name of Prime contractor Name of Prime contractor's on-site Supervisor Name of Contracting Officer's Representative (COR) Title of Work

H.19 BOND REQUIREMENTS

A. If the successful bidder upon acceptance of its offer by the Government within the period specified for acceptance fails to execute all contractual documents or give a bond(s) as required by the solicitation within the time specified, the Contracting Officer may terminate the contract for default.

B. Unless otherwise specified in the offer, the bidder will, (1) allow sixty (60) calendar days for acceptance of its offer and (2) give bond within ten (10) calendar days after receipt of the forms by the Offeror.

C. In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its offer, and the bid guarantee is available to offset the difference.

D. When required to submit additional bond coverage, the Contractor shall submit a Consent of Surety and Increase of Penalty, SF 1415 in accordance with FAR 28.106-3.

Bid Guarantee: A bid guarantee shall be required whenever a performance bond or a performance and payment bond is required.

Performance Bond: The Contractor shall furnish the Contracting Officer within ten (10) calendar days after award a "Performance Bond" (SF-25) for 10% of the amount of the contract.

Payment Bond: The Contractor shall furnish to the Contracting Officer within ten (10) calendar days after award a "Payment Bond" (SF-25A), for 10% of the amount of the contract.

H.20 WAGE DETERMINATION

The contract shall include a wage determination General Decision which shall be applicable to all work awarded against the contract.

H.21 RESTRICTION ON USE OF GOVERNMENT RELATED DATA

A. The Contractor shall not use or duplicate any contract-related data belonging to or supplied by the BEP, other than in the normal performance or services under this contract or the explicit written direction of the Administrative Contracting Officer (ACO). The Contractor agrees that he will not divulge to any person other than contract personnel or the COR, of the findings resulting from the work performed herein.

B. The Contractor shall return all materials and work papers collected to perform the analysis upon completion of the contract to the COR. No copies are to be retained under any circumstances by the Contractor.

H.22 INCIDENCES

If there are any incidences of fire, accidents, or release of hazardous materials/wastes affecting personnel or the Plant, the Contractor shall follow and carry out the guidance, requirements and agreements that may be entered into with local fire, safety, environmental, or health officials.

The Contractor shall provide or assist in the preparation of reports and investigations of incidences.

The Bureau requires the contractor to report all accidents/incidents that occur on Bureau premises requiring his/her employee to see a doctor or results in property damage more than $300. The contractor should report the accident/injury to the COR who is responsible for notifying the Safety and Health Management Division. All fires should be reported to the appropriate Police Operations Center either by the contractor, the COR, or the Construction Coordinator.

H.23 PERFORMANCE OF WORK

The contractor shall proceed diligently with the performance of the work, pending resolution of any request for relief, claim, appeal, or action relating to the Contract, and comply with the decision of the Contracting Officer. All appeals and claims will be processed in accordance with the "Disputes" clause of the Contract, FAR 52.233-1.

H.24 STATUS OF PERFORMANCE

During the life of the Contract should any incident occur which the Contractor believes may circumvent or encumber the performance of this Contract, the contractor shall immediately notify the CO. The receipt of such a notice shall not be construed as a waiver by the BEP of any of its rights and remedies provided by law or under the terms of this Contract.

PROGRESS MEETINGS

Progress meetings shall be held weekly unless stated otherwise in the contract. The project manager representing the Contracting Officer shall attend progress meetings. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer.

H.25 WITHHOLDING OF CONTRACT PAYMENTS

Notwithstanding any other payment provisions of this Contract, failure of the Contractor to perform under the terms of this Contract will result in the withholding of payments by the BEP unless such failure arises out of causes beyond the control, and without the fault or negligence of the Contractor, as defined in FAR Clauses 52.249-2 “Termination for the Convenience of the Government (Fixed Price)” and FAR Clause 52.249-14 “Excusable Delays”.

The Contracting Officer shall provide the Contractor with written notification of the Contractor’s failure to perform within seven (7) calendar days of the occurrence of the failure. The written notification shall provide specific details of the Contractor’s failure. The Contractor shall have five (5) calendar days, or as mutually extended by the BEP and the Contractor, form receipt of the written notification to cure the deficiency. Withholding of payment will not occur until a final decision is rendered by the Contracting Officer.

H.26 INSURANCE

A. The Contractor, at his/her own expense, shall maintain during the entire performance period of this contract, insurance of the following kinds and minimum amounts as set forth below.

TYPE OF INSURANCE AMOUNT

Workmen's Compensation & Employer's $100,000.00

Liability Insurance

General Liability Insurance $500,000.00 per occurrence

Automobile Liability Insurance $200,000.00 per person

$500,000.00 per occurrence bodily injury $200,000 per occurrence

Property Damage $1,000,000.00 per occurrence

B. Within ten (10) calendar days after receipt of NOTICE OF AWARD, the contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. Cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective until ten (10) days after written notice thereof to the Contracting Officer.

C. The Contractor agrees to insert the substance of this clause in all subcontracts hereunder.

H.27 DAVIS-BACON WAGE DETERMINATIONS

The Contractor shall pay wages in accordance with the Davis-Bacon wage determinations. Wage determinations will be incorporated into the base contract, and if option periods are exercised, new documentation will be incorporated into the contract. The incorporation of new wage determinations shall not be a basis for renegotiations of the contract coefficients.

H.28 WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

H.29 CONTRACTOR KEY PERSONNEL & STAFF

The Project Manager and/or Supervisor/Foreman shall be pre-approved by the Contracting Officer prior to award. The contractor shall not change the Project Manager and/or Supervisor without the Contracting Officers approval.

At any time during performance under this contract, the Contractor shall make no substitutions of key personnel unless notification to the CO is received within five (5) calendar days after the occurrence of any of these events. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutions should have comparable qualification to those of the persons being replaced. The contract will be modified to reflect any approved changes in key personnel.

The Contractor shall submit a personnel list to the Contracting Officer no later than two (2) days after receipt of NOTICE TO PROCEED. The individual designated as the project manager shall have full authority to act for the Contractor.

H.30 SUBCONTRACTORS

The contractor shall submit a list of subcontractors to be used. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance is not satisfactory.

The contractor shall be responsible for the management and performance of all subcontracts. The contractor shall ensure subcontractors are competent and capable of handling all assigned work.

The contractor shall ensure work are completed within the stated requirements.

H.31 COMMENCEMENT OF WORK

No work under this contract will commence until such time as the Contracting Officer issues a Notice to Proceed in writing.

H.32 SCHEDULING OF WORK/COMMUNICATIONS

Before commencement of work, the contractor shall confer with the COR, and agree on items including, but not limited to: (1) sequence of procedures; (2) means of access to premises and building; (3) delivery of materials; and (4) storage of materials and equipment.

The work shall, so far as practicable, be done in definite sections or division, and confined to limited areas which shall be completed before work in other sections or divisions is begun.

Therefore, the contractor shall provide a schedule on contract milestones that the Government will approve prior to beginning any given project.

At the beginning of each working day, the contractor shall notify the COR of the location(s) where work is to be performed for that day.

The contractor shall provide the Contracting Officer and the COR with the name, telephone number, pager number and cell number of the person who should be contacted in case of emergencies. This individual shall have the authority to enter into binding agreements with the Government.

H.33 STATUS REPORTS

The Contractor shall prepare and furnish monthly a report. Information contained in the status report shall identify the contract number, description, dollar amount, required completion date, actual completion date (if completed), actual percent of work completed versus percent that was scheduled to be completed at that time.

H.34 CHANGES

The Contractor shall not perform any of contingent work, until the Contracting Officer issues a contract modification authorizing performance of work in accordance with FAR Clause 52.243- 4, Changes.

The Contractor shall promptly notify the Contracting Officer, in writing, of subsurface or any physical conditions from those indicated in this contract or unknown physical conditions at the site before proceeding with the work.

The change orders request shall be forwarded to the Contracting Officer by memorandum outlining the need and a justification for the change order. Upon receipt of a change order request, the Contracting Officer will request a cost proposal from the Contractor. All cost proposals shall be in detail and itemized, showing price breakdown in sufficient detail to permit an analysis of cost for material, labor, equipment, hours, taxes, insurance, bonds, overhead costs, profit, and complete description of work involved in the change order, including any time extension.

In an emergency situation, a telephone approval may be granted by the Contracting Officer, and immediately the Contractor shall follow through by submitting a written cost proposal to the Contracting Officer. The Contracting Officer will issue a contract modification to authorize the work for the "emergency".

H.35 MODIFICATION PROPOSAL - COST BREAKDOWN

The contract may ONLY be modified by the Contracting Officer. Modifications will be issued on a Standard Form (SF) 30.

The Contractor, in connection with any proposal he makes for a contract modification, shall furnish a price breakdown, itemized as required by the Contracting Officer (CO). Unless otherwise directed, the breakdown shall be in sufficient detail to permit an analysis of all material, labor, equipment, subcontract, and overhead costs, as well as profit, and shall cover all work involved in the modification, whether such work was deleted, added, or changed. Any amount claimed for subcontractors shall be supported by a similar price breakdown. In addition, if the proposal includes a time extension, a justification thereof shall also be furnished. The proposal, together with the price breakdown and time extension justification, shall be furnished by the date specified by the Contracting Officer.

H.36 LIQUIDATED DAMAGES

In applying the liquidated damages, no building or facility unit shall be considered complete unless all utilities are available for normal use, and the structure is accessible by normal traffic.

Liquidated damages (as prescribed in Section I, Clause 52.211-12, Liquidated Damages- Construction) will be assessed in accordance with the amount identified for each calendar day of delay beyond the time of completion stated in the contract, or any extension thereof that may be granted pursuant to the terms of the GENERAL PROVISIONS, until the work is determined by the Contracting Officer to be substantially completed.

H.37 PERFORMANCE EVALUATIONS

At the conclusion of contract the Administrative Contracting Office will complete a Contractor's performance evaluation on Standard Form (SF) 1421 for contract actions over $550K or at the discretion of the Contracting Officer if less the $550K. The evaluation will take into account all aspects of the Contractor's Performance. Performance evaluations may be completed at any time the Contractor's performance is considered less than satisfactory. Contractors will be provided the performance evaluation and an opportunity to comment on the evaluation. The performance evaluations may have an impact on the contracts.

H.38 FINAL INSPECTION, SUBSTANTIAL COMPLETION, AND ACCEPTANCE OF

COMPLETED WORK

Final inspection will be made by the Contracting Officer when requested and when the Contractor advises that all the materials have been furnished, all the work has been performed, and all the construction provided for by the contract has been completed in accordance with its terms. The Contractor shall be ready for final inspection in order that necessary arrangements can be made.