Attachment 10 - 75D-07.0-04 EMS Document EHS Contractor Requirements.pdf

This is an Environmental Health and Safety (EHS) Contractor Requirements document (75D-07.0-04, Revision #6, effective 6/13/23) that establishes standardized EHS requirements for contractor personnel working at the Bureau of Engraving and Printing's (BEP) Washington DC Facility. The document applies when EHS Contractor Requirements 75D-07.0-04 is specified as a contract requirement, and in cases of conflict with contract terms, the contract takes precedence unless it explicitly states otherwise.

The requirements encompass comprehensive safety, health, and fire protection standards organized across multiple operational categories. Contractor personnel must complete Emergency Action and Fire Prevention Plan (EAFPP) training before working unescorted and maintain current certifications required by OSHA, Department of Transportation, Department of Treasury, and trade unions. Key submittals include a project-specific Safety & Fire Prevention Plan addressing engineering and administrative controls, personal protective equipment, and flammable liquid handling; Safety Data Sheets (SDS) for all chemical products submitted at least two weeks prior to use; and a Waste Management Plan covering construction waste strategies and 50% non-hazardous waste recycling mandates. Internal BEP permitting requirements include Cutting/Welding/Burning/Fire Suppression permits (48 hours advance notice), Construction Permits (seven days prior), and Confined Space Permits (seven days prior). External permits obtained by contractors include Environmental Reviews for Building Permits, Air Permits to Construct, Air Emissions compliance, Wastewater Discharge Permits, and Storm Water Best Management Practices (BMPs) compliance. General health and safety specifications cover personal protective equipment requirements, occupant protection measures, housekeeping standards, equipment compliance with OSHA standards, prohibited equipment (powder-actuated tools, gasoline/diesel-powered equipment, with propane-powered equipment allowed case-by-case with catalytic exhaust systems), and restrictions on compressed air-powered jackhammers. Fire protection requirements mandate compliance with OSHA, ICC, and NFPA standards; retention of sprinkler systems during construction; continuous maintenance of means of egress; prohibition of gasoline and flammable liquids inside buildings; clearly marked exits with minimum 6-inch letters and 5 foot-candle illumination; fire extinguisher provision; fire alarm system compliance; and portable fire extinguisher placement. Electrical safety requirements include Lock Out/Tag Out (LO/TO) procedures, portable electric equipment handling, ground-fault circuit-interrupter (GFCI) usage in wet areas, and arc flash analysis and labeling for new motor control centers and switchgear. Compressed gas cylinder compliance requires adherence to OSHA and Compressed Gas Association standards, with specific storage procedures including upright positioning, protected valve caps, gas-type grouping, separate full/empty storage, oxygen storage minimum 20 feet from flammable materials, and placement away from high-traffic pedestrian and vehicle areas. Powered industrial truck (PIT) operations mandate OSHA compliance, PIT labeling with operator contact information, daily equipment inspections, traffic regulation adherence, safe loading procedures with rated capacity limits, and operator competency certification. Spills and release management requires contractor prevention measures, notification to CPOC (4-0911) per procedure 75D-02.0-02, reporting of abnormal environmental conditions to the Contracting Officer Representative (COR), and contractor responsibility for corrective action costs including BEP completion expenses and agency fines. Waste management assigns BEP oversight authority for hazardous and regulated industrial solid waste, requiring contractors to containerize hazardous waste in 55-gallon DOT-approved drums, label and store waste per DC and federal regulations and BEP procedures, and handle larger containers with waste manifests and 24-hour notification to the Hazardous Waste Manager. Hazardous building materials requirements address asbestos-containing materials (ACM) with contractor responsibility for coordinating and conducting LBP surveys and submitting analysis results at least two weeks before work commencement, and LBP abatement plan submission and written approval two weeks after Notice to Proceed; lead-based paint prohibition for contractors; polychlorinated biphenyls (PCBs) identification and notification to COR upon discovery; and other hazardous materials including mercury-containing equipment, NiCad batteries, and lead-acid batteries. The document incorporates reference to multiple Executive Orders, Code of Federal Regulations (CFR) sections covering labor, environmental protection, and transportation, federal policies on asbestos and building operations, national and international standards (UFAS, ASTM, ACI, AISC, ANSI, ASHRE, CGA, FM, IBC, ICC, IMC, NEC, NSPC, NFPA, OSHA, UL), District of Columbia statutes and regulations, Treasury Directives, and BEP directives and procedures, with conflict resolution favoring the more stringent requirement except for the International Building Code Means of Egress Chapter replacement by NFPA 101 Life Safety Code provisions.